The URL can be used to link to this page

Home My WebLink About1996-06-25; City Council; 13716; EMPLOYEE CAPITAL EQUIPMENT COMMITTEE REQUEST FOR CAPITAL PURCHASESm a CITY OF CARLSBAD -AGENDA BILL 0 ~~ ~ ~ ~~ AB# I.?; 9 I b DEPT HD. A MTG. 672s .-?(c;. CITY Me DEPT. FIN CITY ATTY.~ REQUEST FOR CAPITAL PURCHASES TITLE: EMPLOYEE CAPITAL EQUIPMENT COMMITTEE F I I I .. z 0 F 0 4 0 Z 3 0 0 a - RECOMMENDED ACTION: Approve Resolution No. u&-atv appropriatirrg funds for purchase of capital equipment. ITEM EXPLANATION: The Employee Capital Equipment Purchase Plan originated in 1993 after capital eql purchases were almost eliminated from operating budgets because of tight budget con! Capital equipment purchases are a necessary investment which can improve public increase employee productivity or service levels, and provide value to the City over time. The Employee Capital Equipment Purchase Plan affords all employees an opportl identify equipment purchases which will help them to perform their jobs more effective11 or at a reduced cost to the City. The plan also provides an opportunity for employe€ involved in the decision-making process. Any employee may submit a capital eql request, generally for items between $1,000 and $25,000. The request must documentation of how the purchase will achieve one or more of the following goals: 1) Increase efficiency 2) Save time and/or money 3) Allow the maintenance of service levels with decreased work hours 4) Increase employee safety 5) Increase service levels with the same staffing levels Five employees volunteer to serve on the Committee, one from each service area of tl The Finance Department serves as the Committee facilitator. Committee membl selected by the City Manager and currently consist of the following employees: Service Area Committee Member Administration Becky Barilli Community Development Ken Quon Community Services Paul Meadows Water and Sewer Grant Clavier Safety Michael McFadden Facilitator Cheryl Allen Committee Recommendations: During this past period, the Committee reviewed employee requests and have submitted two recommendations to the City Manager for ai Each of these requests meets the goals of saving time and/or money and increasing eff The following committee recommendations are submitted for Council consideration. 0 Page 2 of Agenda Bill # /3, 3 / b e 4) Computer and software upgrades - Cultural Arts $6,0( Secretary Sherry Freisinger designs and prepares flyers, brochures, newsletter, and programs for the Cultural Arts program. The upgraded computer and desk top publishing software will improve her efficienc! provide for better layouts for the monthly newsletter/calendar and jazz concert serie Her current computer is inoperable 1-3 days per month. 2) Laptop computer and printer - Holiday House $5,OC Recreation Assistant Marc Beasley supervises registration and tracking of many spe events and recreational activities including youth basketball, Triathalon, and body SL Registration and tracking of participants is typically accomplished at remote sites (pl ballfields, beaches). Current manual procedures are repetitive, time-consuming and inconvenience the public. The laptop computer and printer will increase service lev€ allow fewer staff to provide faster and improved service. TOTAL; $1 1,0( FISCAL IMPACT: Staff recommends the use of General Fund reserves to fund the capital eql recommendations from the Employee Capital Equipment Committee. This reques $1 1,000 and sufficient funds are available in the unreserved General Fund balance. EXHIBITS: 1. Resolution No. 4cb-&!? appropriating funds for purchase of capital equipment. J I. I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1) 0 RESOLUTION NO. 96-227 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORlZlNG THE PURCHAS€ OF CAPITAL EQUIPMENT AND APPROPRIATING FUNDS WHEREAS, capital equipment purchases are a necessary investment which can improve public safety, increase employee productivity or service levels, and provide value to the City of Carlsbad over several years; and WHEREAS, the Employee Capital Equipment Committee and City Manager recommends the purchase of capital equipment which will increase employee efficiency and save time and money; and WHEREAS, the General Fund has sufficient and available funds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California as follows: 1. The purchase of the committee-recommended capital equipment is authorized and $1 1,000 is appropriated from the General Fund balance. - PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the= day of June , 1996, by the following vote, to wit: , AYES: Council Members Lewis, Nygaard, Kulchin, Finnila ar NOES: None ABSENT: None ATTEST: (SEAL)