HomeMy WebLinkAbout1996-08-20; City Council; 13778; REQUEST FOR AUTHORITY TO DESTROY FILESUY OF CARLSBAD - AGV A BILL yb
AB # f3,*738 TITLE:
REQUEST FOR AUTHORITY TO DESTROY FILES CITY 1 MTG. 8120196
DEPT,
CITY I DEPT. CLK I
RECOMMENDED ACTION:
Adopt Resolution No. ?b -28 dz- , authorizing the destruction of certain files in tt
City Clerk's Office.
ITEM EXPLANATION
This Agenda Bill is part of a continuing Records Management Program for the City. Adoptic of the attached Resolution will allow for destruction of contract bids.
Section 34090 of the Government Code provides authority for destruction of documents th are more than two years old and are no longer required. The section also requires C Attorney consent and City Council authorization prior to destruction of any document.
The documents listed in Attachment "A" of Resolution No. % -28 3- have bel
reviewed in accordance with the provision of the Government Code. They meet ti requirement, and the City Attorney has consented to their destruction.
FISCAL IMPACT
None.
EXHIBITS
1. Resolution No. 5@J&L- .
t3 u4 Zi Dt CLa. a 4
\
2 0
0 F
a
=! 0 z 3 8
.b
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
0 0
RESOLUTION NO. 9 6 - 2 8 2
A RESOLUTION OF THE Clpl COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,
AUTHORIZING DESTRUCTION OF CERTAIN FILES IN THE CITY CLERKS DEPT.
WHEREAS, Section 34090 of the Government Code provides authority for the destrud
certain records;
WHEREAS, the documents listed on Attachment 'A", attached hereto and made i
hereof, meet the requirements of Government Code Section 34090 for destruction and th
Attorney has consented to their destruction.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carisbad, Cal
as follows:
1. That the above recitations are true and correct.
2. That the City Clerk is hereby authorized to destroy the documents listed on Attachmt
attached hereto.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the 1996 Carisbad on the 20th day of August , Kif&, by the following Wte, to Wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Hall and Finnila
NOES: None
ABSENT: None
CLAUDE A. LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, C
(Seal)
4 0 e
Page 1 o
ATTACHMENT "A"
I do hereby consent to the destruction of the following documents currently on file in the City Clerk's office
BID PROPOSALS DATEOPENED
1. Contract No. 3001 ,,,,,,,,,,,,,,,,,,,,,,,,,,,,..,,,,,,,,,,,,,.,,,,,.,.,,..,..,,.~.,,,.,....,~.,~...,.....~.~....~..~..~...5127193
Laguna Drive Improvements
2. Contract No. 93-2 .......................................................................................................... 5/26/93
1991 -92 Street Chip Seal
3. Contract No. UAtl 93/1 ................................................................................................. 3/11/93
1992-93 Pavement Overlay
4. Contract No. 2660 ......................................................................................................... .3/08/93
City Hall zeriscape
5. Contract No. 3404 ......................................................................................................... 3/03/93
Construction of hillside water line replacement projects
6. Contract No. 3391 ......................................................................................................... 2/04/93
Sidewalk construction and related work for Alga Road, Alicante Road,
& El Camino Real
7. Contract NO. UM 93-4 .................................................................................................. 6109193
1991-92 Streets slurry seal program
8. Contract No. Uhl 93-7 .................................................................................................. 7/30/93
1992-93 Curb, gutter & sidewalk replacement program
9. Contract No. 3347 ......................................................................................................... 7/22/93 Streetscape Phase V
10. Contract No. Uhl 93-6 .................................................................................................. 6/24/93
Fire Station No. 1 renovation
11. Contract No. 3394, CMWD 91-109, 91-301, 86-109 ................................................... 6/03/93
Construction of reclaimed water and potable water system improvements
n /Lno6"Q.
RONALD R. BALL, City Attorney
8 -9.96 *