HomeMy WebLinkAbout1996-08-20; City Council; 13783; APPROVAL OF AGREEMENT WITH THE CARLSBAD CONVENTION AND VISITOR'S BUREAU FOR COMMUNITY PROMOTION SERVICESa
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@ 0 CITY OF CARLSBAD - AGENDA BILL
AB# 17, 7,s 3
MTG. 08120196 CARLSBAD CONVENTION AND VISITOR’S CITY ATTY
TITLE:
APPROVAL OF AGREEMENT WITH THE
I DEPT. FIN I BUREAU FOR COMMUNITY PROMOTION
SERVICES I CITY MGR
c
RECOMMENDED ACTION:
Adopt Resolution No. ?b -&@ 7 authorizing the Mayor to execute an Ag
between the City and Carlsbad Convention and Visitor’s Bureau (CC\
appropriating $52,850 from the Contingency Account available balance.
ITEM EXPLANATION:
On July 9, 1996 Council directed staff to negotiate a contract with the (
Convention and Visitor’s Bureau to provide community promotion services for C
Staff has negotiated a fifteen (15) month contract covering the period from A
1996 to October 30, 1997 with a total not to exceed $264,000.
Services to be provided include the following:
b Operate the Visitor Information Center
b Conduct a Travel Writer Program
b Promote Local Community Events
b Attend Trade Shows
b Advertising
b Brochures
b Update Video
Total Contract Amount
$ 117,000
1 5,500
19~000
I 5,000
70,500
26,500
500
$264,000
In addition to providing the services mentioned above, the CCVB will be implemc
tracking method and submitting quarterly reports on information gathered fro1
phone call or visit to the Visitor Information Center. The CCVB will also be sut
periodic reports with occupancy rate data currently being provided to them b
research agencies. I FISCAL IMPACT:
Funds for community promotion totaling $21 1,150 were authorized and apprc
with the 1996-97 budget, and provide sufficient funding for the initial twelve (12)
contract period (August 1996 through July 1997). If Council concurs with the fiftel
month term at $264,000, staff recommends that Council appropriate the adc
$52,850 from the 1996-97 Contingency Account. The Contingency Account av
balance totals $625.030. I
Page 2 of Agenda Bill # /3,, 7 83 0
EXHIBITS:
1. Resolution No. ?& -28 6 authorizing the Mayor to execute an Agreement
the City of Carlsbad and the Carlsbad Convention and Visitor's Bur(
appropriating $52,850 from the Contingency Account available balance.
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RESOLUTION NO. 9 6 - 28 7
RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA,
AUTHORIZING THE MAYOR TO EXECUTE AN
AGREEMENT WITH THE CARLSBAD
CONVENTION AND VISITOR'S BUREAU CCVB)
AND APPROPRIATING $52,850 FROM THE
CONTINGENCY ACCOUNT AVAllABLE BALANCE
WHEREAS, the City Council of the City of Carlsbad has determined
that it is in the best interest of the City to promote tourism and provide services to
visitors to the City; and
WHEREAS, the City Council has further determined that the Carlsbad
Convention and Visitor's Bureau possesses the necessary skills to provide these
services to the City of Carlsbad; and
WHEREAS, the Carlsbad Convention and Visitor's Bureau has
agreed to provide these services under the terms and conditions of the agreement
attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California as follows:
1. That the above recitations are true and correct.
2. That the Mayor is hereby authorized to execute the attached
agreement, Exhibit A, between the City of Carlsbad and the Carlsbad Convention
and Visitor's Bureau to provide professional services related to the promotion of
the City of Carlsbad.
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3. That an appropriation of $52,850 from the Contingency account
available balance is authorized.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council on the*day of August , 1996, by the following Vote, to wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Hall and
NOES: None
ABSENT: None
Mayor ATTEST:
ALETHA 6lL" L. RAUTENKRANZ 4.90-
City Clerk J (SEAL)
L e e
EXHIBI1
AGREEMENT BETWEEN THE CITY OF CARLSBAD AND
THE CARLSBAD CONVENTION AND VISITOR'S BUREAU
TO PROVIDE PROFESSIONAL SERVICES RELATED TO
THE PROMOTION OF THE CITY OF CARLSBAD
THIS AGREEMENT, made and entered into as of the Shday of Sept . , 199
and effective from August I, 1996 to October 30, 1997, by and between the CITY C
CARLSBAD, a municipal corporation, hereinafter referred to as "City," and tt
CARLSBAD CONVENTION AND VISITORS BUREAU, a non-profit corporatiol
hereinafter referred to as "CCVB."
RECITALS
The City requires the services necessary for the promotion of the City c
Carlsbad; and the CCVB possess the necessary skills and qualifications to provide th
services required by the City.
NOW, THEREFORE, in consideration of these recitals and the mutual covenant:
contained herein, the City and the CCVB agree as follows:
1. CCVB OBLIGATIONS
The City agrees to engage, and the CCVB agrees to perform the service:
described below:
A. Manage and coordinate a marketing program that positions Carlsbad as a
prime destination in Southern California.
B. Generate awareness of Carlsbad in those geographic regions of the United
States which provide the largest number of visitors to Southern California each year.
C. Operate the Visitor information Center in the AT&SF Depot seven days per
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week from 9 am to 3 plml Monday through Friday, IO a.m. to 4 p.m. on Saturday, 2
10 a.m. to 3 p.m. on Sunday except New Year's Day, Easter, Thanksgiving a
Christmas Day to assist visitors to Carlsbad.
D. Enhance the current travel writer's program by organizing additional visits tc
Carlsbad by several travel writers that result in published articles promoting
Carlsbad.
E. Promote local community events including the San Diego Marathon, the
Carlsbad 5000, the Carlsbad Triathlon, the La Costa Golf event and the Toshiba tenn
classic in the following ways:
0 provide hotel/motel referrals
0 staff information booths as requested by the city and/or the private promoters
0 distribute promotional literature related to the events from the Visitor
Information Center before and during the events.
F. Develop private funding for advertising co-op programs, central reservations
fees and other participatory fees to support a full-time, aggressive tourism marketin!
program.
G. Implement an evaluative tracking method and submit quarterly reporting of
the following information gathered from each phone call or visit to the Visitc
Information Center:
1. Place of residence
2. Number of potential visitors
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3. Purpose of trip (business or personal)
4. How they heard of Carlsbad
5. Haw they got the number of the Visitor Center
H. Provide monthly and/or quarterly information on occupancy rates and room
rates for the Carlsbad and the North San Diego County area.
I. Establish a corporate/group sales incentive program which would include
special group rate and room-rate promotions during low season and sales to individu
and group wholesalers.
2. CITY OBLIGATIONS
The City will provide use of the Visitor Information Center at the AT&SF Depc
as well as any city owned equipment and furnishings currently located therein.
3. FEES TO BE PAID TO CCVB
The total fee payable for the services to be performed shall not exceed $264,001
No other compensation for services will be allowed except those items covered t
supplemental agreements per Paragraph 8, “Changes in Work”.
4. DURATION OF CONTRACT
This agreement shall extend for a period of fifteen (15) months beginning Augu:
1 l 1996 with an optional twelve (12) month extension. Staff will report to Counsel o
the status of the contract no later than 120 days prior to the initial termination date c
the contract.
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5. PAYMENT OF FEES
For the services described above, the City will compensate the CCVB
described below:
A. Payments for the operations of the Visitor Center shall be made to the CCVi
in equal monthly installments by the 15'h of each month for the 15 months beginnir
August 1996 and ending October 1997. The monthly payment amount will be $7,800.
B. Payments for all other programs will be released to the CCVB up to a
maximum of $147,000. Funds will be released for the programs on a reimbursems
basis up to the amounts shown below:
1. Travel Writer Program
2. Promotion of local Community Events
3. Trade Shows
4. Advertising
5. Brochures
6. Video
$1 5,500
1 9,000
15,000
70,500
26,500
500
Total Compensation $147.000
Requests for reimbursement may be made no more frequently than monthly. Tf-
request should be submitted to the Finance Director in the form shown in Attachment
or in a similar format as approved by the Finance Director. All equipment and softwar
licenses purchased under this agreement will be and shall remain the property of th
City of Carlsbad.
C. The City reserves the right to terminate or reduce the funding levels outlined
in the Agreement in the event of City revenue reductions. Recommended reduction
will be reported to the City Council who shall determine the modified funding level.
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6. INFORMATION AND REPORTS
The CCVB shall provide the City Council with quarterly reports of the activity ar
expenses of the CCVB as funded under this Agreement. These reports sh
summarize activities and expenses for the three-month period ending in October 19!
and January, April, July, and October 1997 and include the following information:
A. A written description of the activities of CCVB for the quarter.
B. A statistical report showing the results of the information gathered from
the inquiries at the Visitor Information Center as described in Section I .G.
C. Reports as described in Section 1 .H.
D. A statistical report showing the results of the corporate/group sales activities
as described in Section 1. I.
E. An accounting of the funds spent by program in the format shown
Attachment 2 or in a similar format as approved by the Finance Director
7. RECORDS AND INSPECTION
The CCVB shall maintain full and accurate records with respect to all matter
covered under this Agreement. The City shall have free access at all times to SUC
records, and the right to examine and audit the same and to make transcripts ther
from, and to inspect all program data, documents, proceedings, and activities. Thes
documents shall be retained for a period of one (1) year after completion of th
contract.
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8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the CCVB or the Cii
and informal consultations with the other party indicate that a change in the conditio1
of the contract is warranted, the CCVB or the City may request a change in contracl
Such changes shall be processed by the City in the following manner: A letter outlinir
the required changes shall be forwarded to the City by the CCVB to inform them of tt
proposed changes along with a statement of estimated changes in charges or tin
schedule. A Standard Amendment to Agreement shall be prepared by the City ar
approved by the City according to the procedures described in Carlsbad Municip(
Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective (
invalidate unaffected portions of the Agreement.
9, COVENANTS AGAINST CONTINGENT FEES
The CCVB warrants that their firm has not employed or retained any company c
person, other than a bona fide employee working for the CCVB, to solicit or secure thi
Agreement, and that the CCVB has not paid or agreed to pay any company or persor
other than a bona fide employee, any fee, commission, percentage, brokerage fee, gif
or any other consideration contingent upon, or resulting from, the award or making c
this Agreement. For breach or violation of this warranty, the City shall have the right tc
annul this Agreement without liability, or, in its discretion, to deduct from the Agreemer
price or consideration, or otherwise recover, the full amount of such fee, commissior
percentage, brokerage fees, gift, or contingent fee.
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IO. NONDISCRIMINATION CLAUSE
The CCVB shall comply with applicable State and Federal laws regardir
nondiscrimination.
11. TERMINATION OF CONTRACT
This agreement may be terminated by either party upon tendering thirty (3(
days written notice to the other party. In the event of such suspension or terminatio
upon request of the City, the CCVB shall assemble the work product and put same i
order for proper filing and closing and deliver said product to City. In the event (
termination, the CCVB shall be paid for work performed to the termination date
however, the total shall not exceed the fee payable under paragraph 4. The Financ
Director shall make the final determination as to the portions of tasks completed an'
the compensation to be made.
12. CLAIMS AND LAWSUITS
The CCVB agrees that any contract claim submitted to the City must be assertel
as part of the contract process as set forth in this agreement and not in anticipation o
litigation or in conjunction with litigation. The CCVB acknowledges that if a false clain
is submitted to the City, it may be considered fraud and the CCVB may be subject tc
criminal prosecution. The CCVB acknowledges that California Government Cod(
sections 12650 et seq., the False Claims Act, provides for civil penalties where E
person knowingly submits a false claim to a public entity. These provisions include
false claims made with deliberate ignorance of the false information or in reckles:
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disregard of the truth or falsity of information. If the City of Carlsbad seeks to recoi
penalties pursuant to the False Claims Act, it is entitled to recover its litigation cos
including attorney's fees.
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.02
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by refereno
/Is (Initial)
13. STATUS OF THE CCVB
The CCVB shall perform the services provided for herein in CCVB's own way i
an independent contractor and in pursuit of CCVB's independent calling, and not as i
employee of the City. CCVB shall be under control of the City only as to the result
be accomplished, but shall consult with the City as provided for in the request I
proposal. The persons used by the CCVB to provide services under this agreeme
shall not be considered employees of the City for any purposes whatsoever.
The CCVB is an independent contractor of the City. The payment made to tk
CCVB pursuant to the contract shall be the full and complete compensation to whic
the CCVB is entitled. The City shall not make any federal or state tax withholdings c
behalf of the CCVB or hidher employees or subcontractors. The City shall not t
required to pay any workers' compensation insurance or unemployment contributior
on behalf of the CCVB or hidher employees or subcontractors. The CCVB agrees 1
indemnify the City within 30 days for any tax, retirement contribution, social securit
overtime payment, unemployment payment or workers' compensation payment whic
the City may be required to make on behalf of the CCVB or any employee c
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subcontractor of the CCVB for work done under this agreement or such indemnificatic
amount may be deducted by the City from any balance owing to the CCVB.
The CCVB shall be aware of the requirements of the Immigration Reform ar
Control Act of 1986 and shall comply with those requirements, including, but not limit(
to, verifying the eligibility for employment of all agents, employees, subcontractors ar
Consultants that are included in this agreement.
14. CONFORMITY TO LEGAL REQUIREMENTS
The CCVB shall cause all final reports to conform to all applicable requiremen
of law: federal, state and local. CCVB shall provide all necessary supportir
documents, to be filed with any agencies whose approval is necessary.
CCVB agrees to allow City or its designated representative to monitor, audi
review, and examine the methods, procedures, and results of CCVB.
15. OWNERSHIP OF DOCUMENTS AND EQUIPMENT
All plans, studies, brochures, reports and equipment (including softwar
licenses) as herein required or authorized to be purchased under this agreement ar
the property of the City, whether the work for which they are made be executed or not
In the event this contract is terminated, all plans, studies, brochures, reports an
equipment (including software licenses) shall be delivered forthwith to the City. CCVI
shall have the right to make one (1 ) copy of the documents for his/her records.
17. REPRODUCTION RIGHTS
The City agrees that all copyrights which arise from creation of the worl
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pursuant to this contract shall be vested in the City and hereby agrees to relinquish
claims to such copyrights in favor of the City.
18. HOLD HARMLESS AGREEMENT
CCVB agrees to indemnify and hold harmless the City of Carlsbad and
officers, officials, employees and volunteers from and against all claims, damagc
losses and expenses including attorney fees arising out of the performance of the wc
described herein caused in whole or in part by any willful misconduct or negligent act
omission of the CCVB, any subcontractor, anyone directly or indirectly employed 1
any of them or anyone for whose acts any of them may be liable, except where caust
by the active negligence, sole negligence, or willful misconduct of the City of Carlsbac
CCVB shall at his own expense, upon written request by the City, defend ar
such suit or action brought against the City, its officers, officials, employees ar
volunteers. CCVB's indemnification of City shall not be limited by any prior 1
subsequent declaration by the CCVB.
19. ASSIGNMENT OF CONTRACT
The CCVB shall not assign this contract or any part thereof or any monies du
thereunder without the prior written consent of the City.
20, SUBCONTRACTING
If the CCVB shall subcontract any of the work to be performed under thi
contract by the CCVB, CCVB shall be fully responsible to the City for the acts ant
omissions of CCVB's subcontractor and of the persons either directly or indirect1
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employed by the subcontractor, as CCVB is for the acts and omissions of perso
directly employed by CCVB. Nothing contained in this contract shall create a
contractual relationship between any subcontractor of CCVB and the City. The CC\
shall bind every subcontractor and every subcontractor of a subcontractor by the ten
of this contract applicable to CCVB's work unless specifically noted to the contrary
the subcontract in question approved in writing by the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City
negotiate, make, accept, or approve, or take part in negotiating, making, accepting,
approving of this agreement, shall become directly or indirectly interested personally
this contract or in any part thereof. No officer or employee of the City who is authoriz
in such capacity and on behalf of the City to exercise any executive, supervisory,
similar functions in connection with the performance of this contract shall becor
directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of t
City, either before, during or after the execution of this contract, shall affect or mod
any of the terms or obligations herein contained nor entitle the CCVB to any additior
payment whatsoever under the terms of this contract.
23. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 18, "Hold Harmless Agreement," l
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terms, conditions, and provisions hereof shall inure to and shall bind each of the parti
hereto, and each of their respective heirs, executors, administrators, successors, a,
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first writtc
above.
25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and tl
City's conflict of interest code, that the CCVB will not be required to file a conflict
interest statement as a requirement of this agreement. However, CCVB heret
acknowledges that CCVB has the legal responsibility for complying with the Politic
Reform Act and nothing in this agreement releases CCVB from this responsibility.
26. INSURANCE
The CCVB shall obtain and maintain for the duration of the contract and any ar
all amendments insurance against claims for injuries to persons or damage to proper
which may arise out of or in connection with performance of the work hereunder by ti.
CCVB, his agents, representatives, employees or subcontractors. Said insurance shz
be obtained from an insurance carrier admitted and authorized to do business in tt-
State of California. The insurance carrier is required to have a current Best's KE
Rating of not less than "A-:V" and shall meet the City's policy for insurance as stated
Resolution No. 91 -403.
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A. Coverage and Limits.
CCVB shall maintain the types of coverage and minimum limits indicated
herein, unless a lower amount is approved by the City Attorney or City Manager:
1. Comprehensive General Liability Insurance. $1,000,000 combined
single-limit per occurrence for bodily injury, personal injury and property damage. If tl
submitted policies contain aggregate limits, general aggregate limits shall apy
separately to the work under this contract or the general aggregate shall be twice tl
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for CCVB's
work for the City). $1,000,000 combined single-limit per accident for bodily injury ar
property damage.
3. Workers' Compensation and Employer's Liability. Workers'
Compensation limits as required by the Labor Code of the State of California ar
Employer's Liability limits of $1,000,000 per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to the
CCVB's profession with limits of not less than $1,000,000 per claim. Coverage shall 1:
maintained for a period of five years following the date of completion of the work.
B. Additional Provisions.
CCVB shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City shall be named as an additional insured on all policies excludin!
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Workers' Compensation and Professional Liability.
2. The CCVB shall furnish certificates of insurance to the City before
commencement of work.
3. The CCVB shall obtain occurrence coverage, excluding Professional
Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and any
extension thereof and shall not be canceled without 30 days prior written notice to tt
City sent by certified mail.
5. If the CCVB fails to maintain any of the insurance coverage required
herein, then the City will have the option to declare the CCVB in breach, or rn:
purchase replacement insurance or pay the premiums that are due on existing policic
in order that the required coverage may be maintained. The CCVB is responsible fc
any payments made by the City to obtain or maintain such insurance and the City rn;
collect the same from the CCVB or deduct the amount paid from any sums due tt
CCVB under this agreement.
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27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to recei!
written notice on behalf of the City and on behalf of the CCVB in connection with tl
foregoing are as follows:
For City: Title: Citv of Carlsbad
Name: Finance Director
Address: 1200 Carlsbad Village Drive
Carlsbad CA 92008
For CCVB : Title: Carlsbad Convention and Visitors Bureau
Name: Steve Link
Address: P.O. Box 1401
Carisbad, CA 92018
28. BUSINESS LICENSE
CCVB shall insure they are in compliance with all City of Carlsbad Busine
License requirements for the duration of the contract.
29. ENTIRE AGREEMENT
This agreement, together with any other written document referred to
contemplated herein, embody the entire agreement and understanding between t
parties relating to the subject matter hereof. Neither this agreement nor any provisi
hereof may be amended, modified, waived or discharged except by an instrument
writing executed by the party against which enforcement of such amendment, waiver
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discharge is sought.
Executed by CCVB this 2 A n d day of AU 6 w s r f 19 9 4.
CCVB: CITY:
CARLSBA CONVEN N AND
VISITOR’ UREAU
By: 1 $&V /dqd t &.- n-
NO’ INE SIGAF O$E
Chairperson of the Board Mayor
. /’; 1
\.. .- .. d‘ i L. ATTEST: By: A’ /” --.,--.)-.-.z ““-2. _.. -, 1 ,& WANAMAKER 1 .,
-, , i Secretary of the Board
/’ ,
ALETHA L. RAUTENKRANZ
I, City Clerk
September 4, 1996 Date
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I STATE OF CALIFORNIA )ss. COUNTY OF c Q 6 J> <cd7 d 5
"
On < I '=b a, \.%.<" L , before me. ,.- 1 escufQ .tl e r!, t ry
personally appeared Lh r \ m &, c A &e,~>se
, personally known
(or proved to me on the basis of satisfactory evidence) to be the person(sj whose name6
subscribed to the within instrument and acknowledged to me that &/she/they executed thc
in kts/her/tbeir authorized capacity(ies): and that by tws/her/tkeir signaturew on the instrum
person@ or the entity upon behalf of which the person(+ acted, executed the instrumer
// /
,T t I 11,s ?:ed :or 01:1c1al :lotarlam seal)
d%e"&-A
<<.A:& . . *, I . ,./?.+:, z1 ..<A "5 .. <.' J€.ANETE CI
>.,5( .', I , ' -7 TARY PUBLlC CALI
;7i3!-p Wrn #to485
. ''r -% .;;~ SA)( MEGO COUh .- cIIM(r ErpfWDac '2
,4\. .- .
___"_"~~.___
Title of Document rn,..)ir~cA (r: A:L,, Q$ &r\5bnd ? @d ftc
Date of Document NO. of Pages 1-1 +- &TA&
Other signatures not acknowledged Ld k 5 q, [? A~, 4 e& &<&,I 2 __
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3008
First Amerrcan Tttle Ins1
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(Proper notarial acknowledgment of execution by CCVB must be attached.)
(President or vice-president and secretary or assistant secretary must sign 1
corporations.' If only one officer signs, the corporation must attach a resolution certifi.
by the secretary or.assistant secretary under corporate seal empowering that officer
bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
City Attorney
BY Deputy City Attorney
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Carlsbad Convention and Visitor’s Bureau
Reimbursement Request
For the Period Ended I 199-
\Visitor Center Operations Amount Requested
Personnel: Staff Salaries Benefits
Management Allocation
Total Personnel
Overhead
Utilities
Outside Sewices MainURental
Ofke Supplies Equipment Allocation
Postage
Travel
Insurance
Total Overhead
Equipment Purchases: Glve Item Description/Cost
Total Equipment
Total Visitor Center Operations
[Program Expenditures I
Travel Writer Proqram
Management Allocation
Equipment Allocatlon Consultant Other (list)
Subtotal
Community Events
Management Allocation
Equipment Allocation Advertising
Other (list)
Subtotal
Trade Shows
Management Allocation Equipment Allocation
Travel Costs SuppheslMaterials
Subtotal
Adverttsinq
Management Allocation
Advertlsement (attach copy)
Equlpment Allocation
Advertisement (attach copy)
Advertisement (attach copy)
Advertlsement (attach copy)
Other
Subtotal
=lI E
b n aI a
nl E
Brochures
Management Allocation
Equipment Allocation Deslgn and Prlnting
Subtotal
Video
Management Allocation Ploduclioll costs
Subtotal
Total Program Expenditures
TOTAL AMOUNT REQUESTED
- - % =
0
0 FOR REIMBURSEMENT
Certification:
and in the amounts as set forth in the contract between 1
I certify that the above amounts were spent for the purpc
City of Carlsbad and the Carlsbad Convention and Visitc
Bureau dated
Signature
. .1, * 0 ATTAt
Carlsbad Convention and Visitor's Bureau
Accounting of Funds For the Quarter Ended , d 99-
TOTAL EXPENSES
For the Quarter
lvisitor Center Operations Contract to Date
Personnel:
Staff Salaries Benefits
Management Allocation
Total Personnel
OYerhead
Utilities
Outside Services
MalnWRental
Equlpment Allocatlon
Office Supplies
Postage
Insurance
Travel
Total Overhead
EqUiDment Purchases:
Give Item DescriptiorVCost
Total Equipment
%@I
~~ + +
Total Visitor Center Operations
[Program Expenditures I
Travel Writer Proqram
Management Allocation
Equipment Allocation
Consultant Other (list)
Subtotal
Community Events
Management Allocation
Equipment Allocation
Advertcsing
Other (kt)
Subtotal
Trade Shows
Management Allocation
Equipment Allocation
Travel Costs
Supplies/Materials
Subtotal
Advertisinq
Management Allocation
Equlpment Allocation
Advertisement (attach copy)
Advertisement (attach copy)
Advertisement (attach copy)
Advertisement (attach copy)
Other
Subtotal
Brochures
Management Allocation
Equipment Allocation
Design and Printing
Subtotal
Video
Management Allocation
Production Costs
Subtotal
Total Program Expenditures
TOTAL PERIOD EXPENDITURES
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%%
L__t=l%
0 0
0 0
, CALIFORNIA ALL-P &SE ACKNOWLEDGMENT 0
8 $? 8 Q 4 P A $j $
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personally appeared
Kpersonally known to me - OR -I I proved to me on the basis of satisfactory evidence to be the persc
whose name(s) is/are subscribed to the within instrur
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8 Description of Attached Document
,!? Title or Type of Document: "_ """.."_ __
4 Document Date: Number of Pages:
Signer(s) Other Than Named Above: - -
8 Signer's Name: ""~
!$ i I Partner - :. 1 Limited [Lj General
C. Corporate Officer 8 c; Corporate Officer
i_. Individual i.2 Individual
Signer's Name:
4 i.:.! Attorney-in-Fact 1-1 Attorney-in-Fact 8 !I I Trustee LJ Trustee $ 1. . Guardian or Conservator : J Guardian or Conservator $ : I Other: .
$2 Title(s): ~- "~ "" -____ Title(s): __ __._.-._
E Partner - ' Limited j General
g $ $
$ g $ ".. -~~,. . . . . - ~- " ."" "___" . "" .
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" /. : Other: ___ _.__. ~ -. -.- ..--
""_ ~ """ ____.. ~__"_~ ~-~~ ".". "_"_
g Signer Is Representing: Signer Is Representing:
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