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Home My WebLink About1996-09-10; City Council; 13798; APPROVAL OF GRANT APPLICATIONAPPROVAL GRANT APPLICATION AB# I?, J) 9 4 TITLE: MTG. 9/10/96 OF DEPT. ARTS ,r DEP CITY CITY l- * 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e e RESOLUTION NO. 96-299 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,CALIFORNIA, APPROVING A GRANT APPLICATION TO THE CALIFORNIA ARTS COUNCIL WHEREAS, the mission of the Carlsbad Arts Office is “to plan, develop and p arts in Carlsbad;” and WHEREAS, the City Council directed the Arts Off ice to seek funding from 0th and WHEREAS, the California Arts Council is providing local arts agencies acces through the State/Local Partnership Program; and WHEREAS, matching funds are budgeted and no additional new funds are requ NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of C follows: 1. 2. That the above recitations are true and correct. That the application from the Carlsbad Arts Office to the California Arts ( $6,000 State/Local Partnership Program grant is hereby approved. PASSED, APPROVED AND ADOPTED, at a regular meeting of the City Coun City of Carlsbad, California, held on the 10th day of September , 1996, by the foil to wit: AYES: Council Members Lewis, Nygaard, Kulchin, and Hall , NOES: None ABSENT: Council Member Fi ALETHA L. RAUTENKRANC 7P If?oA- City Clerk % Numb&@ prrt-tlmcd Numbrdpjd n fuwilnrraff 93 -0- 123 Arrirtic 1 1 14 6 100 3 Adminiswe Tcdmierl NumbrrdF raff(vdImb 30 36 0 AsianlPacific Isbnder AfricanAmerican Chicano/Latino ' b-can other: TOTALS 14 5 44 20 26 1 NA 41 20 35 30 6 6 33 47 50 75 60 -------------- 7 3 3 123 103 117 94 7 F e CARLSBAD ARTS OFFICE e I. COMMUNITY OUTREACH ACTIVITIES, PAGE 2 -A Community outreach: *representation on panels, committees and boards *annual staff revieu multicultural programming *ongoing meetings with representatives of diverse communities. Promotic outreach: *distribution of bilingual fliers to all Carlsbad schoolchildren *press releases/public sen announcements to Spanish/Japanese-language/African-American-owned press/televisionlradia *dit mail announcements to regional multi-cultural organizations. Festejando a las Madrecitas, annual all-day event celebrating Mother's Day through traditional Latino activities, 1991, 1992, 1993, 1994, 1995, 1996. PARTNERS: Comunidad Carlsbad Para Las Artes; Carlsbad Arts Associates; Mexican-Amer' Association of Carlsbad; MECHA Student Union Artist Residencies since 1992: Aida Mancillas - Carlsbad Senior Center Fern Street Circus - Carlsbad Boys & Girls Club Mary Lou Valencia - Buena Vista Elemlentary School Anna O'Cain - Aviara Oaks Elementary School Josiah the Music Maker - School's Out after-school program (3 sites) Bob Sasse, Cowboy Historian - all CUSD 5th grade classes Visiting Artists, 3-5 day community and school residencies by professional touring artists presenting free assemblies, informances, workshops and concerts. Artists listed are of other-than American identity or presented specifically multi-cultural programs. YEAR ARTISTS 1990 1992 African-American Drama Company 1993 1994 Gustavo Romero, pianist (1 day) 1995 YES TO ART: 1994-1 996 program of workshops, projects, performances and field trips focusing ( cultural needs and interests of Latino youth in Barrio Carlsbad. Partners include Carlsbad Boys 4 Club, Carlsbad Unified School District. Video Production Grants awarded by community cable access foundation for production of comi programming; Arts Office staff co-produced with local cable company. Third Annual Festejando 1993 Barrio Arte Unity Conference & Mural Project "Yes To Art" Latino Youth Program Sister City Programs Events and exchange activities Futtsu Cultural Assn. Performance 1991 Elementary Students Art Exchange 1988-96 Futtsu Student Homestay Visit 1988-96 Czech Artists Performances & Exhibits: 7 to date 1993-95 Barrio Arte Unity Conference, 1993 a one-day event featuring arts exhibits, teatro performanc guest speakers, attracting more than 80 area youths at risk. Temporary Art Exhibits, (2 annually) include 1-3 artists of color in each six-month public-sited I EXPENDITURES: The activities above use 40 - 70% of Programs-related budget line items a significant staff time, grants and contributions and Partner funds. I William Franco - La Palma Continuation High School Teatro Para Los Ninos; Rafael Manriques, singer/guitarist Magical Moonshine Puppet Theatre; Owna Cordes, Storyteller (1 day) Theatre of Yugen; San Jose Taiko; CJ Jones, Deaf African-American Actor I 1993 1995 @ Parlner % C&SBAD ARTS OFFICE ’ -- &rot- Organizational Information I On this page, and one additional page, briefly describe (a) the organization’s history and purpose; (b) its relation govment; (c) how the arts agency gets community input; and (d) the profile of the artistic community in the coun the arts agency. Organizations that are city or county commissions (not private nonprofits) should explain their structure in (b), above. Mission: The Carlsbad Arts Office plans, develops and promotes the visual and performi arts in Carlsbad to create a climate which encourages artistic development. The Organization: Carlsbad was the first city in San Diego County to establish an Arts Office, an Arts Commission and a % for Public Art program. A municipal agency, the Arts Office was established by City Ordinance and an Arts Element amendment to the Genera Plan in 1985, AS a municipal agency, the Arts Office operates on a zero-based annual bi and reports quarterly to City Council on stated Goals and Objectives achieved. The total budget increased from $50,000 in 1986 to $281,000 in FY 1994-95. Although during the recent recession the Arts Office received proportional cuts along with all departments, thc Council continues to positively support the overall arts programs and additional funding I been contributed from private sources. The Arts Office employs 3 full-time and 1 part-tin- staff. The Community: Carlsbad is located about 35 miles north of the City of San Oiego or Southern California coast. The City covers 42 square miles and experiences one of the nation’s fastest growth rates: the population doubled between 1980 and 1990 and is projected to reach 135,000 by 2020. Latino and other minority residents currently comp 18% of the population; culturally specific populations are projected to increase to 30% c build-out population. The student population in Carlsbad schools is currently 30% cultu specific. Seniors make up 25% of Carlsbad’s population. Industries in the area include hotels offering 1884 rooms for tourists, an auto dealerships park, a major regional shop1 mall, electronics, aerospace, golf apparel and equipment manufacturing and numerous I developers building single and multi-family housing. Community Input: The Arts Office p!anning process is ongoing. The recommendatic the 1990 Cultural Plan conducted by The Wolf Organization have been reviewed by Tas Forces in Programs, Facilities, Art in Public Places and Arts Education. input is also ok from the Arts Round Tables (a group of artists and arts organizations), Carlsbad Arts Associates (a private non-profit support group), panel reviews and project evaluations, testimony before the Arts Commission and continuous outreach, collaboration and consultation with community agencies, service organizations and businesses. The rapi growth of Carlsbad has raised issues about how Carlsbad should develop culturally. T needs are addressed in the newly revised Arts Element of the General Plan, the CulturE the Task Forces’ recommendations to City Council and the Grants Panel’s annual recommendations to the Arts Commission. In response to the rapid growth, the City is committed to maintaining the high quality of life to which residents were accustomed. The Artistic Community: No professional arts organizations, major educational institutions, public museums or galleries exist within the city. The rapid population gro opportunities for arts participants and consumers are limited. The Arts Office role in tb community is to act as a catalyst. As a small office, we are interested in helping and f the community to develop the arts, empowering others rather than becoming a large government entity. has not been matched by development of cultural facilities and resources: thus lOCal 3 w W dowaapr, PaII”~~ OFFICE Organizational Budget Summary Fd Year begins July COMPLFrED CURRENT PROJECIED z PYM Bo L INCOME rypc95 B=W PY9- Badset 1. FederalGovernment - - ononrh) %of %d A. Contributed - Touring 2. StateGovemment (cionot~ethismpst) 6 9 700 ,238 2,591 0.87 3,000 - 3. Grant Amount Requested - h.T)nn- 4. Local/Municipal Government ,248.30188.25 250.48Ouo 3hn.nnnA 5. Individual Contributions - 3.ooo1.00~- 6. Business/corpOrate Contributions 22,300 7.93 LuAQQ12.55 ?s.nnnl 7, Foundations - 8. Membership Arts Assoc. is rnernbrahl ’? g=+ 9. Fundraising Events (gross) - - - - - - - Jazz SeripOi Other: County TOT grant 500,0.18 I.naoLL.33 I.nnn- 1 1. Admissions 846~0.30 2.011 - 12. Touring - 13. OthaContractedServices - - 14. Tuition/Workshops 2,000 0.71 3,000 1.00 4.000 - 15. product sales/Concessions 700 0.25 1,000 0.33 1 200 - 16. Investment Income - 17. Otha: - 18. Grand Total Income (A+B) 281,347 298,896 am. - - Subtotal Contributed - B. Earned - - - - - - - - Subtotal Earned - - IL EXPENSES A. Personnel 19. ArtisticFull-time 182,340 61.00 183,000 i 20. Administrative Full-time 15,500 5.51 17,656 5.90 23,600 - Other Administrative - 21. Technical production Full-time - Other Technical Reduction 1,500 0.53 2.100 0.70 2.500 - Subtotal Personnel - 46,600 15.60 46,000 j Other Artistic 44,890 15.96 173,439 61.65 - - B. OpeatingExpenses 7,640 2.72 8,870 2.97 ,8,700. - 16,700 5.59 ,16,400. 13,000 4.62 13,000 4.35 17,000 . 22. Facility EUpenses/Space Rental 23. Marketing 14,800 5.26 24. ProductionExhibition 10,578 3.76 11,630 3.89 12,000 25. Regranting 26. Fundraisiig Expenses (gross) - attach separate schedule) computer - Subtotal Opcnthg - 28. Total Expclwr (A plus B) - 29. Surplur Income (Deficit) at year end (item 18 minus item 28) 281,347 - 298.896- 318.200 - 27. Other (if greater than 10% of budget, - 9,000 - - 4 aP -&- CAl2LSBA.D ARTS OFF1 e e- QdrtPplo COMPLREg CURRENT PROJECI'ED % of I af DOES NOT APPLY N94-95 Budget FY95.96 Budget FY96.97 III. Operating Surplus/Deficit from above - IV. V. Accumulated Surplus/Defiat Carryover Fund Balance at Beginning - of year (Surplus or Deficit) (item III plus item IV) (item V plus item W - - - VI. Other Net Adjustments - VII. Balance at Year End VIII. In-kind Contributions (attach schedule IX. PasS-throughFunds - - if pter than 10% of total income) - - (is., as fixal agent, etc) - - X. Regranting Funds Pass-through - - Budget Notes should be submitted to erplain a noticeable incteasesldecreases in line ite extra page for budget notes, attached schedules, etc. (See page ir for explanationS Compliance I certify that the applicant and sponsoring orgadtion meet applicable requirernenk? of Title VI of the Civil Ri[ Title 1x of the Education Amendments of 1972, the Age Discrimination Act of lm, the Meal hg Free Work1 and Won 504 of the Rehabilitation Act of 1973, State of California Government Code Mons 11135-111395, 4 Disabfities Act of 1992, and that, to thebest of my knowledge and belief, the data in this application and any attat and correct. The application has been duly authorized by the pverning body of the applicant organization. Ori not copies, are required for each application submitted. Applicant V?/;r6 Signahtie, &b Authahd Board Mmba 'mfe Laurie Batter, Chair 2/8/96 cliff Lange, Librarv Direr- Typed Name andTiUe Date Typed Name md Title *Contingent upon City Council ap I 5 w putmN&m w Qmtrrrplr tate-County Partner Applicants: General Operating Support \ \ 1. SummArequatintwolines: 2. On this page, &td the following two pages, describe how your agency meets the three funding criteria: Local Arts Networkin] and Facilitation, Accessibility, and Managerial and Hscal Competence. use one page for each crith. \ \ i\ \ \ 6 e 0 I- ORGANIZATIONAL INFORMATION PAGE 3. A CARLSBAD ARTS OFFICE Carlsbad's incorporated not-for-profit arts organizations, including Performing Arts Theatre f the Handicapped (PATH), Starmakers Theatre for the Developmentally Disabled, Carlsbad Play Readers, Carlsbad Children's Museum, Pacific Coast Concert Band, Carlsbad/Oceansi Art League and Carlsbad Community & Youth Theatre, are all non-professional, with no paic staff. School-based arts groups are performance oriented and self-supporting (Drama Cluk Band Boosters, Showstoppers chorus). Profile of Cultural Facilities: The new Carlsbad Library, whose projected attendance wi exceed 2500 patrons per day, is planned for construction 1997-99. The Library will'have a 2000 sq. ft. Gallery (the only municipal gallery in the North Coast area) and a 200 seat auditorium opening onto the same courtyard, and a multipurpose room adjacent to the Gallery. The heightened visibility and expanded activities will enhance the image and community awareness of the arts generally. The 400-seat Carlsbad Cultural Arts Center, built with bonds and currently operated by the Carlsbad Unified School District, faces decisions concerning its management in 2003. If tt District assumes complete ownership, the facility may not be available to local groups at subsidized rental rates, as it is now. If a private company operates the Center, school gro may not be able to afford access. And current use requests far exceed availability, pointir up the need for more local facilities. Information Services expansion and Technical Assistance for the professional developmer Carlsbad-based arts groups will allow the Arts Office to provide some operational assistan for groups to stabilize and mature. The impact will strengthen arts organizations, build partnerships and address community needs. Community Partnerships and Revenue Development: The Arts Office continually seeks partnerships with companies, community groups and individuals beyond the "arts population." The Chamber of Commerce and Convention and Visitors Bureau have co- sponsored events and publications and developed annual funds which support arts-in- education classroom projects. Local service organizations (Rotary, Women's Club) provi( money and manpower for community events such as the Labor Day Concert and Festeja ' The Arts Office worked with the Planning Department, Redevelopment Agency and Barrio Neighborhood Association on the Barrio Plan, resulting in a number of arts-related recommendations. Sister City visiting delegations receive hosted services and tours and Student Ambassadors recieve funding support from a variety of local corporations. The Summer Concerts series (Jazz in the Parks, Labor Day Pops, and other events) is suppc by contributions from leading local businesses, by program advertising and vendor percentage contributions. The Carlsbad Arts Associates raise funds for arts education, provided by Carlsbad businesses and organizations, from paint for YES TO ART mural projects to hotel rooms for Visiting Artists, amount to several thousand dollars per year. Public Art Program has included projects developed in partnership with the Metropolitan Transit District, CALTRANS and local property ownership. The Flower Fields at Carlsbac Ranch will cosponsor a one-day arts festival in 1996 during the blooming season when ' fields are open to the public. Through all such efforts, the Arts Office works to make thc in Carlsbad an inclusive part of daily life and of the planning process of government, education, business, tourism and leisure activities. information services and special projects conducted by the Arts Office. In-kind services 0 PadnerName 0 .- &not* Budget: Project Support CAUSLPP Grant Job Title Rate of Pay Rate or CAUSLPP I EXPCW GMt B. OperahngExpenses Rental Space Rental Equpment Office Expews Travel (in-state) Subtotal Regranhng Grand Total C. Source of Match (identify sources of mcome m Apphcant Match column) Local Gove!mment/coun~ Local Govemment/Cities FoundahonICorporate Contributions Pnvate Contributions (individual) Earned Income In-IGnd (applies to counhes with less than 200,000 populatlon) Otf\er (SpeCtfyY) 3 Total Match See program gu&iincsfor appropmte match percmtage. I1 w w &-staple Pu~mrNnw CARLSBAD m OFFICE S fate-County-City Applicants: City Support (City Arts Agencies Only) Inthespacebelow,and on no morethan twoadditional pages, answereachofthefollowingquestions. (AlsocompleteCitySuppor Budget form.) 1. Summarize request in two lines: The Carlsbad Arts Office requests $6,000 to provide expanded Informational Services and Technical Assistance to local artists and arts organizations. 2. Document the impact of the previous year's funding, if applicable. 3. Describe the cultural planning process or other data on which the proposal is based. 4. Describetherequest asit datestotheaiteriaforfundingand programmaticaccessibility,includingyouragency'strackrecorc of effective programs and services, commitment to cultural diversity, managerial/fiscal competence and the quality of th proposal (the need for the project, the proposed impact and the ability to complete the project). 5. Desczibe the County Partner collaboration. The Proposal: The project proposed by the Carlsbad Arts Office for 1996-97 funding through However, it is a high-priority need for the community we serve. Arts organizations in Carlsbad are grassroots-based and volunteer-managed. Carlsbad arts groups in theater, music, dance, visual arts and literary arts, arts organizations whose mission is to create Opportunities for the physically challenged and developmentally disabled, and social agencies with arts programs are all constrained by small budgets and limited professional capabilities in management, outreach and audience development. They look to the Arts Office for regranting, for leadership in creating community-wide opportunities such as the "Arts in Bloom at the Flower Fields" festival, and mosl of all for technical assistance and information services in promoting their activities to the community at large. The ability to provide this leadership and assistance is the Carlsbad Arts Office's most valuable contribution to the establishment and growth of community-wide cultura services and successful local organizations. With the acquisition of a new PowerMac 9500 computer in FY 96-97, information services can b< greatly increased and enhanced. New publications can be added and existing ones upgradec and expanded. On-line information on local arts groups' activities, board membership, fund seeking and promotions can be created and updated. Our Calendar may be accessed. In shod when the City goes on the Internet the Arts Office will be positioned to became a fully accessiblc central information service for all local cultural organizations, with the further ability to assist ii promotion, advocacy and outreach. Need and Impact: The one element necessary to accomplish these objectives and providl these valuable services is increased staff support. The proposal requests funding for thi support. A consultant will be contracted to work with local organizations to project the informational needs and develop solutions. And temporary staff support will handle the increase data entry, mailing lists updating, publication development, file creation and other efforts. P demonstrated in this application, the 3.5-person staff of the Arts Office is strained to the lim One result of the annual Staff Evaluation Workshop in September, 1995 was a determination thl new projects cannot be taken on without either reduction of current programs or increase in st; assistance. Programs are based on community need. These are determined through the the State-Local Partnership Program is not particularly glamorous or attention-grabbing, 12 0 a .- CITY SUPPORT PAGE 12.A CARLSBAD ARTS OFFICE Cultural Plan, the Arts Element of the General Plan, the ongoing community planning proc involving a variety of agencies and individuals identified elsewhere in this application, and annual Goals and Objectives set by City Council, to which each department’s programs respc Arts Office staff routinely scrutinizes current programs and, with guidance from the , Commission, prioritizes programs and resources. The result of this planning is that curre conducted programs are necessary to the community’s cultural well-being, Meanwhile the City remains in a hiring freeze extending to all departments. No new request! increasing staff will be accepted in the budget process. The staff assistance needed to imp1 our Information Services is temporary in nature. Grant funding, which is also temporary, w( allow the Arts Office to contract these services for the necessary time, in order to get tt systems in place. Relevance to the Cultural Plan: The Cultural Plan includes 46 specific recommendatij Among those recommendations, the Plan specifically calls for increased technical servicc local arts organizations, an expanded program of arts awareness in the community, fu development of written materials to familiarize the public with local cultural resources, additional staff positions to implement the recommendations and new programs. The Commission and staff are currently in the process of developing a Strategic Plan to bring I the 21 st century, incorporating and updating the Cultural Plan. Attached to this applicatior review of the process to date. Relation to Criteria for Funding and Accessibility: 1) Effective Programs and Services -the Carlsbad Arts Office has recently celebratt tenth anniversary. Its jazz series is the most highly attended and critically lauded free n program in the County. It is the only city in San Diego County with an active Arts Educ Advisory Committee with representation by every school within City limits. It is actively invc in developing public art projects and in displaying local visual artists’ work throughout the It operates North County’s only arts-based annual regranting program. It provides pro1 development assistance from other funding sources to cultural, social and educational age and to individual artists. The Arts Office’s ongoing information services include a direct-mailed mc Calendar/Newsletter (3400) featuring all local arts groups’ events and programs, a 24-hov Information Line averaging 90-1 00 calls per month, the Arts Kiosk seen by 1,500 area resi per day and person-to-person assistance to artists and the public by its professional Incoming calls seeking information and assistance average 3-5 per staff person per day. 2) Commitment to Cultural Diversity - see Response to Demographic Information, Item E, 3) Managerial/Fiscal Competence - The Arts Office has weathered five years of t: and staff cutbacks by streamlining programs, without loss in quality, while increasing the nl of services offered throughout the community. At the same time it has steadily incr contributed revenue and in-kind contributions and developed effective partnerships to : services to specific populations. ‘ 2 and 2A. 0 0 ,- CITY SUPPORT, PAGE 12.8 Ability to Complete the Project: The PowerMac 9500 equipment provides the opportunii greatly improve Information Services and Technical Assistance. The City staff, including Office staff, has training capability in this area but will require more specific training in the I ways to serve the community, such as set up, maintain and expand a web page. The prop is to hire staff support already competent in these areas, whose specific responsibilities wi to develop and provide increased information services. The Arts Off ice has direct access tc arts organizations who will be affected by increased service levels and assisted by the consul The funding requested is adequate to the project's needs. Impact of Previous Year's Funding: The Arts Office received Level Three funding in FY 95 for the "YES TO ART' project aimed at Latino youth at risk for gang involvement. "YE2 ART' programs have been conducted at the Carlsbad Boys & Girls Club, Carlsbad Jr. High High Schools and La Palma Continuation High School, bringing Latino artists and Carlsbad y together for a variety of projects, performances and field trips. Mary Lou Valencia and Faustino Ortega taught a series of workshops in traditional CI Eluthario Garcia presented workshops on designing custom model cars. Roberto Salas conducted a mural project with students at La Palma Continuation Sc resulting in publication of a 6~8.5-inch full-color postcard as well as a permanent F of public art, the school's first. & Girls Club and at Carlsbad High School's Summer ESL Program. Thirty Carlsbad students attended the Latino Student Video 81 Film Festival at San Dic Centro Cultural. Carlsbad Playreaders presented a Spanish reading of "Burning Patience.'' Theatre of Yugen and San Jose Taiko presented performing workshops. Photography workshops with David Anderson are beginning this month. CARLSBAD ARTS OFFICE An Afro-Caribbean Drumming and Dancing Ensemble presented workshops at the 1 The Barrio Carlsbad community is aware and supportive of "YES TO ART." New partner have been formed with the Mexican-AmErican Association, resulting in an enlarged versi Festejando a las Madrecitas, and with the Barrio Neighborhood Association, resultii productive cooperation in the Barrio Redevelopment Plan. The Community Cable Founc awarded a $4,000 grant for a 30-minute program documenting "YES TO ART' activities for and national broadcast. 0 m .- CITY APPLICATION CARLSBAD ARTS OFFIC NOTE OF INFORMATION: The SLPP County Partner for San Diego County, The Public Arts Advisory Council, was disbanded in June, 1994, following a September 24, 1993 vote by the County Board of Supervisors to eliminate funding for the agency. No incorporated o L designated County-wide arts service currently exists to serve as County partner. ,, 0 PattmrName CARLSF- OFFTCI 0 .- &not* Budget: City Support Note: Government funds not new to yow budget &add & ktrd undn 'oh Funds.' CAUSLPP A Job Title Rate of Pay Gnnt A. Wanes - Admstra hve - (include clencal) Info. Services *10/hr -- 8 hrs. wk. x 50 wks. - Artrstic (include producbon and technical personnel) Outside PrOfeSSlOMl SerVlCeS Consultant - - 2.000 - 6,000 - Rate or CAClSLPP A - Subtotal ExPC- GRnt B. OperahngExpenses - Rental Space Rental Eqmpment - Office Expenses Travel (m-state) - Other (speafy) Computer software d - - C Subtotal AmOUat *Note: InKind services of staff and overhead are estimated at $10,000 - Grand Tod 6,000 - Local Govemment/County s. ReSranW . C. Source of Match (identify sources of income m Applicant Match column) $. Local Gavemment/Cities Foundahon/Corporate Contnbutions Private Contnbuhons (mdiwdual) Earned Income In-Kind (applies to counties with less than 200,000 population) f $ $ ! ohx (ww Total Match l3 ' See pgmm guldclinafor appropmte match percentage. 0 PattnerNanm CARTSRAD ARTS C)PFTCIE 0 dQdoIpp(B A. Current Program Description Using the space provided, briefly ddbe the current agency programs. d 1. Regranting: (must also complete supplementary questionnaire page 16) Annual grants program for Carlsbad-based projects 0 2. Te~hnicalAssistance Annual Arts Commission, Arts Associates and Sister City Committee facilitated planning workshops; community technical assistance workshops in grantsmanship, public & media consultations. 0 3. Touring/Presenting relations, Arts Round Tables, Artists’ Gathering - a monthly informal meeting of visual artists, individua’ Visiting Artists: CJ Jones, Theatre of Yugen and San Jose Taiko - residencies with informances a schools, senior centers & civic clubs and workshops with arts organizations and the hearing-impaired. TGIF Jazz in the Parks concert series, Symphony Pops Concert, public performances by Visitin{ 0 4. Aees/Exhibitions Acassible to the Public: Temporary Art Exhibitions - 10 major works of outdoor art and Z-dimensional art throughout thc City; Futtsu/Carlsbad student art exchange; Exhibit of Czech artists. 0 5. Percent for Art Ordinance/Art in Public Places Program: Deloss McGraw artwork for new Library completed. Interstate 5 designs by 3 finalists completed, construction begins 9/96. 0 6. P!4@@~~&@f&%~~~~~~,~gel~ James Hubbell streetscape completed. Rai Guerrero seawall - design completedl Arts Education SchoollCommunQ. Advisory Committee, range of services (see supplemental questionnaire) 0 7. Newsletter/Calendar/Information Services (i.e, directories, mailing lists, resoufie libruy): Monthly Galendar/Newsletter (3500 circ.); Cultural Kiosk Display; Arts Line telephone, Artists Resource listing, mailing lists 0 8. Fairs/Festivab (sponsored by applicant): Festejando a las Madrecitas; ‘Arts in Bloom’ arts festival at the Flower Fields; International Children’s Music & Dance Festival co-sponsored with Library. 0 9. Conferences (sponsored by applicant,: If applicable, list new propms, services, or activities planned for FY 9692 14 a -,p~- CARLSBAD ARTS OFFICI 0 .- donotolpple B. Returning Applicants Supplemental Page In the space below, answer the following questions: 1. Describe significant staff, budget, and/or programming changes since the last fiscal year. Include new pp services and mapr changes in existing programs and services. 2. Respond to last year's panel comments, if relevant and/or desired. . Does not apply. Grant awarded in 1994. 15 W W dam- Pa~InerName- OFFICE C Supplemental Page-Regranting Process Description A copy of pur program guidelines/application should be placed at the end of the applicatie attached to this page. (Se checklist for Assembling Application,) 1. Amount allocated for regranting in FI 1994.95 $ 13.000 2 Amount availabie for regnutting in FY 199S-96: S1R.000 3. Amount projected for regranting FY 1996-97: $ 17,000 4. For N 1994-95, answer the following questions: A. Check the soUfie(s1 for regranting funds below 0 SLPP 0 Transient Occupancy Tax @otd/mod/bed hx) 0 CountyCenedFund 0 Unearned Income (founrLtbn. anpmbe, bwiness, 01 fi CityGeneralFund 0 EarnedIncome individual dolubi4N ud pnts) B. How many grants were awarded to individuals and organizations? 1 Individuals 6 Orgaruzations C. For grants to individuals, check the types of grant awards and dollar range of award. 0 FelIowships($ ) Community Grants to individuals do not fund fell 0 All grants are project or program oriented. Residency in Schools, Communities, and/or Social Institutions ($ 900 Readers Season held at Senior Center. ) Development of D, Attach a list of each gmnt awarded in the prevlou~ completed fixal pr. (Calendar 1994) , E. outreach: Number of grants to culturally specific' individuals: 0 Amount panted: $ Amount granted: s 1 '000 Number of grants to culturally specifir organizations: 1 Culturally s&ic rcfm b a SPcdFf indiollual of organiration within thefmmework ojmmty cultures. If is llsrd simply in piaa of the trim 'multizrcltwd. ' 5. Answer the following questions using the sap below and one additional page if needed. A. Does your organization use a peer review panel system in making grant allocations: xll Yes If yes0 list the most recent panelists and their quahfications. If no, descrike who makes grant decisions and their qualifications. B. Descrii the major grant categories (Le0 organizational support, sped projects, etc.) 0 No See Page 16. A See Additional Page 16.A Community Grants Program in FY 94-95 for projects in calendar year 1995 receivec fewer applications than the 10-year average, about 50% of the average. Of these, the panel recommended a smaller number for funding than the 10-year average, as well. arts organzations. Remaining funds were applied to contracted services with loa 16 e 0 REGRANTING PROCESS PAGE 16.A A) Panelists @Susan Pynes, Carlsbad Arts Commission member, homemaker, Palomar College instrucl *Marcos Martinez, Professor in Theatre, CSU-San Marcos #Felicia Shaw, Arts Administrator, San Diego Commission for Arts & Culture, Carlsbad res1 *Roberto Salas, Visual Artist, YES TO ART Mural Project Director @Gunnar Biggs, Jazz Musician, Carlsbad resident @ European-American #African-American * Latino B) Community Cultural Grants are available to not-for-profit, tax-exempt organizations and to indiv artists. Grant projects must take place within the City of Carlsbad. Individual artists may apt partnership with Carlsbad organizations. Schools may apply for artist-in-residence activities and el open to the public which are not part of the regular curriculum. Grants are awarded for pu accessible presentations of all art forms which take place within the City of Carlsbad and for comrr arts programs which provide opportunities to people who are not professional artists. Grants Program Goals: To provide opportunities for the artistic and cultural development and enjoyment of our citizens; To support all arts disciplines and artists in every stage of their careers; To affirmatively develop multicultural activities; To ensure that the arts reach all segments of the population. The only categories are Organization and Individual. Projects may be in the literary, performing, 1 and media arts. 88 ozzgog Cad0 zwoo I3 ak ' 3 p 0- 0- p 0 0.0 9999 +~oooo z~oooo =) g 0- 0- In- OszGGg =a au a 8 0000 0 00 I v)oov) 00 0 00 0000 0 99 g 0- 0- *Y) 9 0 9999 8 8- 0 I zzgz ozo v- p7 0 szzz 8 0 brn0b- 0 F 0 0 0000 0 0 0 00 0 0 0 NO cy 0 c?z z a z 9 0000 8 0- 9 lnrnrnq a- z4 % b- 0- z2 cy fft z 2z%& & n a m 3 a 0 IC cuov In (0b"Og 7- : 229 $$$+ 4 i 4 44 F v 0 ab, b,b,b,b, b, b, 0) O+?$Z zb,b,b,Q) $ Q) A 00 00 gngg 3gooo~ ozgg I3 * Li 0- 9 O%zz%S ak poooo ~woooo =a au 3 00 K i 0 0000 9 9999 ,E: 0 OS'83 m- m- g z!. I* ZZ * 00 8809 0.pOS g O E m- Q, 9 e: zz t; 000 9999 Putner % CmSBAD ARTS OFFU 0 -. Ad- D. Supplemend page- k~ Education Description Attach a copy Of pm mv guid*es/desaiption should be placed at the end of the appfiati0n-a attach page. (see Checklist for Assembly Application.) 1. Allocations: A. Amount allocated in M 199495 $12,540 $ B. Funding Available in FY 1995%: $ 13,475 $ C. Funding propcted for FY 1%97: $ 15,510 $ 2. ForFY1994-95ranswerthefollowing: Visiting Artists Only, not YES TO ART or G~~~ A. PaymenttoAttists: $- c Rate of pay to residency artists:- Number of participating artlts: 1 5 'A AdministrativeS: $ 34,687 OperatingExpeWs: $ 2,860 NumbefsiPSBIYfCieS: 3 community TotalRogramBudget: $ 47,247 h@h of& residencies: 3-5 day Nunnberof performing B' Outreach Visiting Artists arts presentations: 33 PercentageofcultrPallyspecificartists: &7."? Rate of py per performanoe: $294 3 Pacentage of multi-culhual poputation of boors: p-bge of elderly and disabltd artists: 30% 1 Respond to the follOh& UShg the space below and one additional peg= 3. State the agenc)'S arts in education philosophy or mission statement. 4. -be the artist SQeening pk including the criteria for judging the artist's ptotessional qualificatiol 5. Describe the agency's artist training ami orientation process. 6- 7. Mbe how the *g de the State's Visual and Pafodg Arts mework wbe how the -CY dhbomta With ShWb and/or communiry (non-1) agenh. 3) Goal 1. T~ develop appreciation, participation and community advocacy in a broad SPectru" Goal 2. 70 develop a structure for incorporating the atTS illto school and community Frogr Goal 3. T~ provide area aniss with an important link tO the arts-in-education program$ communq service groups.' me Mission Statement developed by the Arts Education Task Force reflects the fe( School/Community Advisory Committee and the Arts COmmiSSiOn that education in the art! process. The Carisbad Arts Office fulfills the goals Of the Mission Statement througb programs, collaborations, advocacy activities and Sponsorships* There are four scho Carl&&; all schools receive a variety of assistance. The City of Carisbad is committed to arts education that enables each indiidual to appreciate, understand, Create and respond to the ans.' ** Administrative salaries for ALL arts in education - related activities. 17 e W Qd- purmw CmSBAD ARTS OFFICE E. BoardLfst On a separate page, type the following information in the format below: Board Mnnkrlcity 0fResid;Cw prdcssioMld (do not attach tcsums) Aooattional Affiliation Tenure Ethnicity F. Staff List Using this page, and a separate page if necessary, indude one-paragraph biographie of key staff members. CONNIE BEARDSLEY has been the Manager of the City of Carlsbad Ans Off ice since its inception in 1986# Prior to coming to Carlsbad she was Executive Director of the Arts Council in Jackson, Mississippi for 6 years. She developed a cultural plan in Jackson which resulted in a grant of $150,000 from the NEP Locals Program. In Carlsbad, she was responsible for developing the community cultural plan, completec in 1991. A graduate of Northwestern University, Connie has served on national and state panels on arts education leadership and arts planning, as the NALAA Arts Education Interest Chair, as president of the Californii Assembly of Local Arts Agencies, as a board member of the San Diego County arts agency and current1 as the arts representative on the Executive Committee of the League of California Cities Parks, Recreatioi and Community Services Department. She has received the California Women in Government S.C County award for outstanding achievements benefaing women in the public sector. COLLEEN FINNEGAN has been Community Arts Coordinator for the Carlsbad Arts Office since 1991. Hc responsibilities include Visiting Artists, Grants Development, Jazz in the Parks, Sister City Committee, An Education, Artists in Residence and Special Events programs and projects. Formerly, she was Cultur Arts Supervisor for the City of La Mesa, California (1986-1990), Development Director for the San Dies Repertory Theatre (1 984-1 986), Marketing Coordinator for the San Diego Symphony (1 982-1 983) an Assistant Manager for the East County Performing Arts Center (1981 -1 982). Colleen received her Master in Community Arts Management from Sangamon State University, Illinois in 1981. She served as i appointee to the San Diego County Public Arts Advisory Council from 1989 to 1994, including one ye as Chjairman. Other associations include-member of the Board of Directors for the Progressive Sta! Company, Consultant with the Frank Lloyd Wright Foundation, and panelist or presenter for numerous a1 organizations and conferences. 18 @ 0 CARLSBAD ARTS OFFICE ARTS IN EDUCATION SUPPLEMENT, PAGE 17.A 4 & 5) In selecting artists, the Arts Office seeks local artists and artists of color with current professic credentials, requires reviews and recommendations, and looks for proven experience in workshc residencies and classroom presentations. Comments by members of CAW and California Presen are methods of establishing professional qualifications. The Arts Office does not directly fund long-t residencies and thus does not conduct an ongoing training process. Resident and Visiting artists teachers, escorted to sites, introduced to administrative, teaching and technical personnel. All techr and production requirements are identified in advance and noted in written contracts and agreemf Activities are monitored and evaluated by school and Arts Office staff. 6) STATE FRAMEWORK: The Carlsbad Unified School District is presently reviewing its arts policies programs to address the State Framework on Visual and Performing Arts. Influenced by participatioi the Arts Education Task Force, the Assistant Superintendent of Curriculum has formed a Committe undertake the review. The Arts Office Manager is active on that Committee. She also served on District's Strategic Plan Community Advisory Board in 1994-95. 7) *Visiting Artists in the Community, 3-5 day residencies by performing arts groups on the Califc Arts Council Touring Roster, presenting workshops and informances in classrooms and sc assemblies, provided at no cost to local schools; *Artists-in-Residence, development of partnership projects between individual artists and schc with grant preparation assistance, project coordination and evaluation provided by Arts Office staff *Grants awarded to artists and arts groups in partnership with schools or to extra-curricular sc organizations for projects not considered part of the schools' responsibility to provide; *Appearances by guest artists arranged through the Arts Office, such as the La Jolla Char Music Society's Young Artists of Excellence; *Supplemental performances by artists from the San Diego Institute for Arts Education, whi conducting a 5-year study evaluating the efficacy of teacher-training in incorporating the arts into the curriculum: *Establishment of the Arts Education School/Community Advisory Board to explore issues opportunities concerning arts education at the local level; *Bimonthly publication and distribution to all Carlsbad teachers of ARTSBRAG newslettc current arts education activities and opportunities occurring within Carlsbad schools. *Assistance to the Carlsbad Arts Associates in producing and administering projects such as Festejando a las Madrecitas which includes performances by junior high school and high school d troupes and poetry and art displays by elementary school students; *Sister City programs including the annual Futtsu Students Carlsbad Homestay weekenc Futtsu-Carlsbad elementary schools art exchange and the Student Ambassadors 2-week visits to F and Karlovy Vary; *Staff partnership with Carlsbad Unified School District on development of Artists Resource C Pine School Arts Block, YES TO ART projects, Arts Summer Camp, State Framework and Strategic Committees, Chamber of Commerce Education Committee. Budget Notes: Arts education activities are not a separate budget item. Annually, arts education act account for 1/3 of the CommunRy Arts Support line item and 1/5 of full time staff salaries, thi programs and activities including Visiting Artists, Community Arts Grants, support for schoo community Artists' Residencies, Arts Associates special events and projects, the conduct of tht Education School/Communty Advisory Committee, advocacy and coordination of cultural resource opportunities for Carlsbad schools. Visiting Artists and other programs are provided to local s at no cost. prepared in advana with itineraries and agenda, asked for supplemental materials to distributr e 0 CARLSBAD ARTS OFFICE BOARD LIST CARLSBAD ARTS COMMISSION: Member Professional/ Tenure Ethnicity Avocational Affiliation Laurie Batter, Chair Marketing Consultant/ 1990-1 996 W Sue Ladouceur School LibrariaNArtist 1989-1 996 W Ruth Platner Visual Artist 1993-1 997 W Susan Pynes Homemaker/ 1994-1 998 W David Spencer Educator 1991 -1 996 W George Willis ARist/Jeweler 1993-1 997 Native Am€ Arthur Wood Retired Union Negotiator 1993-1 997 W art history Museum Administrator All Commissioners are selected and appointed by the Carlsbad Mayor. All Commissioners are residents of Carlsbad. I -19- v 0 0 rgan izati -LQrlsbQd -- C a r 1 s b a d ArtsOffice AG Offm 1 900 Carisbad Village Drive Carlsbad, CR 99008 (61 9) 434-9990 10 Artful *Years* & 1996 Communi Grant Frogrcrm 1 y i Application Deadline: November 15, I995 0 0 -- . Carisbad Arts mce Grant Applications Due: Grant Announcement December 7, I995 November 15, I995 Application Dates: Eariiest Project Start Date: January I996 Workshop Date: Monday, October 16, 1995,400 p.m. Carisbad Arts Office 2955 Elmwood Carisbad, CA Grants Ofice: Carlsbad Arts office 2955 Elmwood Carisbad, CA 92008 (6 I 9) 434-2920 Mailing Address: Carisbad Arts Office I200 Carlsbad Village Dnve Carlsbad, CA 92008 1 0 v Carlsbad Arts Office Mission Statement: The Arts Commission plans, develops and promotes the visual and performing arts in Carlsbad to create a climate which encourages artistic development v To provide opportunities for the artistic and cultural Grants Program Goals development and enjoyment of our citizens v To support all arts disciplines and artists in every stage of their careen v To afirmatively develop mutticultural activities v To ensure that the arts reach all segments of the population 2 e o Community Arts Grar -_ . Who We Fund Community Arts Grants are available to not-for-profit. 1 arts organizations and to individual artists. Tax-exempt organizations may be determined either by the Internal Service or the California State Franchise Tax Board. Gr projects must take place within the City of Carisbad altl organizations need not be based here. Schools are eligible to apply for artist-in-residency attivi events open to the public which are not part of the reg curriculum. Partnerships: Individual artists may apply only for pmjt partnership with Carisbad-based organizations Those I submitting an application. must demonstrate collaborative support and planning F Who We Do Not Fund v Applications submitted by agencies or units of gover (Applications from schools and universities for certa grams are permissible.) v Applications submitted by support groups for the CI arts facilities and programs. v Applications from individual artists who live outside Diego County. What We Fund v Publicly accessible performances and exhibitions c forms which take place within the Ci of Carlsbac v Community Arts Programs which provide arts OPF to people who are not professional artists. 3 w w Cadsbad Arts Office What We Do Not Fund v Scholarships, fellowships or tuition assistance. v Direct grants to individuals. v Capital expenditures. v Costs incurred before the effective date of the contract. v Applications to reduce existing deficits. v Arts activities outside the City of Cadsbad. v Competitions or pageants. v Fund-raising events. v Hospitality costs. v Publication of manuscripts or compositions not created as v Activities not open to the Carlsbad general public. v School programs traditionally part of the academic v Projects which are primarily religious in nature. part of a grant supported project or program. cumculum. Grant Amounts $ I 3,000 is available for the I996 Communrty Arts Grant cycle. Grant awards typically range from $200-82,000. Community Arts Grants can only amount to 50% of the entire proposed project costs. This means that all grants must be fully matched. The applicant must supply half the project cost in cash or a combination of cash and in-kind contributions. In cases of demonstrated special need, a higher in-kind match may be acceptable. These cases must be discussed with the Arts Man- ager prior to filling out the application. Matching Requirements Fiscal Receivers Organizations that do not have non-pmft tax-exempt status but wish to receive grants from the Carlsbad Arts OiTce may apply through a Fiscal Receiver. The Fiscal Receiver must be willing to perfotm this service at no cost to the applicant An arts or technical support agency which acts as a Fiscal Receiver will NOT be prevented from applying for a grant for its own pro- grams. 4 W community Arts Grant Prop -. .. -. Submission lnstructron and Deadline I996 Communrty Arts Grants are awarded for projects which begin after January I, I996 and are completed by December 31 1996. Applications must be delivered by hand by 5 pm, on Novemb 15, 1995, OR postmarked by the US. Post Otfice, UPS, Federa Express or similar postal service no later than I2 midnight November IS, 1995. Applications which arrive late, or are postmarked by internal postage meten, will not be considered Only one application is allowed per organization or individual ii each fiscal year. Grant applications must be submitted on the application form, How to Apply Form must be complete, legible, accurate and signed. Submit the original application and six (6) copies of the com- pleted form. All applications must include: v Original and six (6) copies of the application form v The applicant organization's full financial statement for the most recently completed fiscal year (I copy) v The applicant organization's total budget statement for the cmnt fiscal year (I copy) v Samples of work by the organization or participating artist: slides, audio or video tape, manuscripts or other print material (I copy) 'I List of current Board of Diredon and Offcen' names and mailing addresses. First time application must also include: v Proof of not-for-profit tax-exempt status v Articles of incorporation and bylaws Do not place materials in a binder of any kind. Incomplete applications may not be referred to peer panel. These include: v Applications which contain an insufficient number of copk 5 W W Carisbad Arts Ofice v Applications which do not include work sample v First time applications which do not include articles of v First time organizational applications which do not include V Applications that are not legible incorporation and bylaws proof of not-for-profit tax-exempt status Notification, Contracts and Payments A notice of acceptance or denial will be sent to each applicant b: January I, 1996. The Carisbad Arts Office reserves the right to negotiate the loca of grant-funded activities. The first payment of 25% is made after the grant is awarded. Th second payment of 50% is made when the Cartsbad Arts Office notified in writing that the prqect has begun and the third and f payment of 25% is made upon receipt review and acceptance o Final Report Form. Proposed amendments to approved projecb and contractual agreements for grant funds must be submitted in writing to the Carlsbad Arts Office by the grantee for approval. Any changes in purpose, personnel, location, date, activity or budget must receive Carisbad Arts Office approval before grant funds may be used. Amendments Financial Management Grant recipients are required to maintain accounts, records and other evidence pertaining to costs incurred and revenues acquired under the respective grant program. More specifically, grantees should be able to provide upon request v Accurate, current and complete disclosure of the financial accounting for the grant projecL v Records which identify adequately the sources and applica- tion of funds for grant-sponsored activities. v Accounting records which cam be supported by source documentation: invoices, receipts, bank statements, etc. 6 0 0 Community Arts Grants P,mg '- . Each grant recipient shall credit the Carlsbad Arts Office for I contractual support of the project in printed and broadcast promotion, brochures, posten, programs, handbills and other promotional material ("This program is made possible, in par a grant from the City of Carisbad Arts Office?. Public Acknowledgement Monitoring and Site Visits The Carlsbad Arts Office will monitor grant projects during course of the grant cycle. Grant appkicants may be contacte the Arts office staff and may receive a site visit. The repork these site visits will be inserted into grant application files an( help form a basis for peer panel review. Grantees must keep the Arts Office informed of all program dates and times. Grantees are encouraged and expected to make use of the Arts Calendar and the Arts Kiosk to promo funded events and projects, and to extend individual invitatic to the Carlsbad City Council and Carlsbad Arts Commissior Grantees will be required to file a financial and nmtive repoi within 30 days of the project completion unless an extension been mutually agreed upon between the grantee and the Car Arts Office. However, the Final Report must be filed by the ei the year the grant project took place. The Final Report must identi? all income sources and amounts. All Final Reports from the previous year's funding must be SUI ted to the Carlsbad Arts mce before distribution of new fur awarded to Grantees can occur. Final Report Staff Assistance Arts office staff will be available to assist applicants at a grant workshop, the schedule for which is listed on page I of this brochure. The applicant should read the guidelines thorough and if the applicant has further questions, contact the Arts Of at (6 19) 434-2920. All applicants are strongly urged to attend the grant worksho Grant procedures change from year to year. These worksho concenttab on this changing process and various tequiremer associated with applications for funding. 7 W e Carisbad Arts Office A peer panel, consisting of dsts and arts professionals, will revi and rate all grant applications. The panel is charged with reviewing grant applications, determir project worthiness, and recommending appropriate funding levc All applications are individually evaluated with namtive comrne given numerical scores, and collectively ranked. The process is designed to strengthen the evaluation process and ensure the integrity and success of the grants program. The Carisbad Arts Commission reviews peer panel recommendations and awards the grants. Peer Panel Process 8 0 0 -_ . CARLSBAD ARTS OFFICE STRATEGIC PLAN 1996-2001 VISION Because of the programs of the Carlsbad Arts Office, residents and visitors of all ai and backgrounds: * Enjoy a city strongly reflecting the arts and an esteem for the aesthetics in its ti environment Share in an abundant range of culturally enriching arts programs as ac participants, audiences and patrons. Utilize facilities that are permanently dedicated to performing and visual enabling local artists and arts organizations to flourish. * * MISSION The Arts Office will: * * Seek the highest quality of urban design where arts have a significant presei Work to empower artists and arts organizations to develop and strengthen 1 creative talents thereby enriching the lives of all residents Reach out to the community to provide meaningful collaborations * to promote cultural understanding to develop cooperative relationships Advance the arts by offering educational and support services * GUIDING PRlNCl PLES * The Arts Office is committed to providing its sewices to all segments 01 population equally. * The Arts Office will provide programs which are culturally, historically geographically relevant. The Arts Office staff will use its creativity to accomplish its mission while remaining flexible in a changing community. * W CA.RLSBD ARTS OFFICE 0 STRATEGIC ISSUES The Arts Office needs to: * Address: a) the public’s perception of government support for the arts at the national, state and local levels, and b) the negative impact of Split Pavi lli on I * * Define and meet the arts facilities needs for Carlsbad to build-out. Develop effective collaborations and partnerships with limited, diminishing resources. Develop the role of the Arts Office as a creative resource a) within city government, and b) within the community. Define the priority services for the community to achieve the Arts Office’s Mission with input from the community. Determine how, as a government agency, we can be proactive and take a leadership role. * * * STRATEGIC GOALS * The public acknowledges that the Arts Office provides necessary, valuable, relevant arts services and creative resources. The Arts Office develops creative approaches to meet priortized services and defined resource needs. . In a rapidly changing society, the Arts Office plans for the arts and cultural needs of the future and educates the community about relevant arts and cultural issues. * * 0 0 CARLSBAD ARTS OFFICE -- . SWOT ANALYSIS Strenqths Staff has strong sense of service and expertise Committed staff and commission Strong volunteers Quality programs and widespread, grassroots services TGIF Jazz Strong community partnerships: schools, Boys and Girls Club, ConVis, BE Association, arts organizations, seniors Multi-cultural services/representation Information Resource for North County artists and arts organizations Weaknesses No facility Budget and staff decreases Lack of understanding about what we do within city government and in the commi Lack of understanding/support of the public art program Networking with artists Number of volunteers Public Relations Opportunities New Carlsbad library - auditorium and gallery New development: Lego, Flower Fields Festival, Four Seasons, Gemnological lnsti 1-5 Corridor, National Association of Music Merchants, Carrillo Ranch, Barrio I Redevelopment Plan, Business Community, NW Quadrant Community Center Sculpture Garden CUSD Arts Education 5 year plan Sister City Resources Eductate the community & city regarding benefits of the arts Threats Public attitude regarding government support for the arts at the national, state and level Perception that the arts are elitist Low priority for use and development of city facilities/space Staff's ability to maintain arts leadership in a time of rapidly changing technology Arts Associates 0 * I.- . 4.: CONRAD CERTIFIED PUBLIC ACCOUNTA 1100 MAIN STREET, SU IRVINE. CALIFORNIA ' (714) 474 %ASSOCIATES A PN?lNERS*IP INCLUOINC CROICSSIONAL CORPORATIONS , L. L. p. The Honorable Members of City Council I I 4 City of Carlsbad, California INDEPENDENT AUDITORS' REPORT We have audited the accompanying general purpose financial statements of the City Carlsbad, California as of and for the year ended June 30, 1995, as listed in the table contents. These general purpose financial statements are the responsibility of management of the City of Carlsbad, California. Our responsibility is to express an opii on these general purpose financial statements based on our audit. We conducted tur audit in accordance with generally accepted auditing standards Government Auditing Standards, issued by the Comptroller General of the United Sta Those standards require that we plan and perform the audit to obtain reasonable assur: about whether the general purpose financial statements are free of material misstatem An audit includes examining, on a test basis, evidence supporting the amounts and disclos in the general purpose financial statements. An audit also includes assessing the accoun principles used and significant estimates made by management, as well as evaluating overall financial statement presentation. We believe that our audit provides a reason In our opinion, the general purpose financial statements referred to above present fairl 1995, and the results of its operations and the cash flows of its proprietary fund types foi year then ended in conformity with generally accepted accounting principles. The City has changed its method of accounting for taxpayer-assessed tax revenue governmental funds and changed its presentation of advances owed by the Redevelopi Agency, as discussed further in note 24 to the financial statements. Our audit was made for the purpose of forming an opinion on the general purpose fina statements taken as a whole. The combining, individual funds, and individual account 1 financial statements and schedules listed in the table of contents are presented for pur of additional analysis and are not a required part of the general purpose financial stater of the City of Carlsbad, California. Such information has been subjected to the auc procedures applied in the audit of the general purpose financial statements and, i opinion, is fairly stated in all material respects in relation to the general purpose fin; statements taken as a whole. The scope of our audit did not include the supplen statistical schedules listed in the table of contents and we do not express an opinion on I a I 4 basis for our opinion. I all material respects, the financial position of the City of Carllsbad, California as of Junl 4 ' # 4' I In accordance with Government Auditing Standards issued by the Comptroller General United States, we have also issued a report dated September 29, 1995 on our considerat the City's internal control structure and a report dated September 29, 1995 1 compliance with laws and regulations. 4 LU4rdBA-u-d d L. L k September 29, 1995 I I I 27 MEMBERS OF AICPA AN0 CALIFORNIA SOCIEn OF CERTIFIED PUBLIC ACCOUNTANTs MEMBER OF AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS PRIVATE COMPANIES PRACTICE SECTtOV 0 CITY OF CARLSBAD Combined Balance Sheet - All Fund Types and Account Groups June 30, 1995 0 -- . Governmental Fund Twes Special Debt QP General Revenue Service Prol Assets and Other Debits Assets: Cash and investments (note 3) $14,108,007 e 9,076,640 - 4,730,761 - 44,34 Deferred compensation investments (note 17) 1' - 2,319,955 Receivables: - 44,426 52,218 ' Loans Accounts, net 81,930 - 77,756 22,187 Taxes Special assessments - 93,809 61 385,318 131,272 - 82.011 - Other Accrued interest 733,329 - 1,9 125,983 - 1,7 Due from other funds (note 4) Due from other governments - 209,514 1,524,653 6,570,000 I - - Advances to other funds (note 5) 11,692,931 - - 20,452 - - Invent or y Prepaid expenditures Restricted assets: - Cash and investments (note 3) Accrued interest - Property. plant and equipment. net (notes 6 and 7) Other debits: - Amount available in debt service funds - - - - e - - - - - - Amount to be provided for retirement of e - general long-term debt Total assets and other debits &lUiAua11.985.546mc Liabilities. Eauitv and Other Credits I - Liabilities: Accrued 1 iabi 1 it ies $ 2,923,434 - 214,407 - - - 299,473 Accrued interest payable - Due to other funds (note 4) - - - 4, 39,377 - Advances from other funds (notes 5 and 10) Due to other governments - Estimated claims payable a Due to bondholders - Current portion of long-term debt (note 10) 12,305 - - Deposits payable - Current liabilities payable from restricted - - assets - accrued interest payable Deferred revenue 4,641,046 - - - - - - e - - - - Deferred compensation payable (note 17) - 6 t 570 t 000 e - - Long-term debt payable (notes 8, 10 and 20) Total liabilities 7.576.785 553.257 6.570.000 3 - - Equity and Other Credits: - Investment in general fixed assets - - - Contributed capital (note 12) Fund balance: 7,926,946 3,405.322 1,702,620 2 13 , 136,698 8,026,967 3,184,557 39 Reserved (note 11) Unreserved (note 11) Unreserved (note 11) - - Retained earnings: - Reserved (note 11) - - - - Total equity and other credits 21.063.644 11.432.289 4,887.177 4; Total liabilities, equity and szs.640.42p11.985.546-3 other credits See accompanying notes to general purpose financial statements. 28 e 4b 2- . Account Grouus Totals proprietary Fund TWes Fiduciary Fund TDe General General ARenCY (Memorandm on Long-Term Fixed Debt Assets Internal Enterprise Service 134,061,672 8,296,176 2,319,955 1,770,05! 3,087 142' 6,570,M)I 93,80 2.148,24 838,07 - 3.100.72 13,392,93 346.43 209,51 4,172,7' - 4,7l 176,499.2 4,887.1 - - - IO, 968,996 - 1T620 - 6,093 33 28,120 - 2,845,679 - - 153,559 132,895 - 40,271,350 10,562,014 - 8,296,176 - - - - - - - I - - - - - - - - - - - - - 658.741 - 104,750 - 1,063,226 - 4,172,718 - - - - - - - - e e - 103,893 - - 222,092 - - - - - - - - - 65.999 342 4.700 3,240,844 107,259,047 - - 4,887,177 - - 35.513.629 35.513.6 2xL2eu - - - - 40.400.802 L 19.427.8(1l 65.999.342 %@u%- - 5,799, 754, 838, - e e - - - 13,392, 8,842,931 88, - 4,699,801 - 1,422,864 - 5,677,021 - 415,326 - 492,774 - 2,070,778 - 1,808,249 - 754,809 - 195,661 - - - I - 2.151 4,699 1,422 6,104 8,296 492 13,425 - - - - 104 l 750 - - I 1 I I I I I I 1 - - - - 49'166 1,561,808 90,000 - - - - - - 8,296,176 - - - - - w - - 31.557.871 40.400.802 - - - 114.06: 25,037,620 31.491.527 1.757.469 19.427.807 - 65,99 91,66 15,91 - - 2,5! 43.21 - 283.21 - - 65,999,342 - 6,729,951 - - 63,91 84,934,634 - - - - - - - - - - - - - - - - - - - 5 I 572,923 125.116,869 12*302,874 2,535,248 37 -646.987 - 65,999,342 - 49.4oo.snz 22u mhm LQ60.343 w !&t2%= - 29 -, CITY OF CARLSBAD 0 -. -* General Fund Schedule of Expenditures - Budget and Actual (Budgetary Basis ) Year Ended June 30, 1995 Actual on Var i anc Budgetary Over Budae t Bas is (Under City council 169,448 164,648 (4,s City manager 793,345 793,234 (: City clerk 138,900 136,435 (2,L 137,300 - Hiring center 80,000 64,378 (15,1 City attorney 478,719 448,033 (30 , ( F i nance 1,058,137 1,002,043 (5691 City treasurer 101,959 65,376 (36 9. Audit 69,754 57 , 846 (11 ,I Purchasing 359,057 340,206 (18, Human resources 862,190 800,214 (61 ,' Information systems 399,223 385,513 (13, Contingency 117,621 - (117, Other 1,394.161 597.770 (796, General government : Visitors' bureau 243,902 243,898 Communi ty ass is t ance 137,300 Total general government 6,403,716 5,236,894 (1,166, Pol ice protect ion 8 , 971,356 8,692,611 (278, Pub1 ic safety: Fire protection 6.863.313 6.857. 808 (5. Total public safety 15,834.669 15.550.419 (284, Community development: Community development 954,504 845,814 (108 , Engineering 3,293,204 3,209,143 (84, P 1 ann i ng 2,185,272 1,909,761 (275, Building inspection 782.950 730.149 (52, Total community development 7.215.93Q 6.69 4.867 (521, Library and the arts: Library 2,487,684 2 , 397,929 (89 Arts program iuacclbzs, QcpaAhk 267,601 264.482 (3 td+ 2.755.285 2.662.411 l92 Ss-ClJy Total library and t e arts Community services: Administration 649,452 641,414 (8 Parks and recreation 3 , 463,277 3,455,430 (7 Street maintenance 1,608,792 1,513,522 (95 Building maintenance 1,379,421 1,344 , 067 (35 Traffic signal maintenance 348,550 320,886 ( 27 Total expenditures si2Lauu 37.447.907 (2aU Street lighting 28.000 27.997 Total community services 7.477.492 7.303.316 (174 74 I e CITY OF CARLSBAD e General Fund f- - I8 Comparative Schedule of Expenditures Year Ended June 30, 1995 I I I I 1 I I I 1 I 0 I 1 I Total expenditures $36.383.463 36.409.579 A I i 1994 1995 Increase Actual Actual (Decrease General government: City council $ 160,166 163,272 3,lO City manager 744,963 779,608 34 , 64 City clerk 21,554 38,435 16.88 Visitors ’ bureau 222 , 702 215,847 (6,85 Commun i t y as s i s t ance 108,668 137,300 28,63 Hiring center 76,967 64,378 (12,58 City attorney 370,109 450,286 80.17 City treasurer 79,595 65,376 (14,21 333,807 (5,1f Purchasing 338,910 Human resources 571,196 698,617 127,4: Other 538. 203 588.7 45 m Finance 993,163 968,880 (24,~ 26,430 (35 Audi t 26,823 Information systems 388,402 386,101 (2,3( Total general government 4.641.421 4.917.08 2 27$.6 Police protection 8,760,470 8,696,676 (63,7 Public safety: Fire protection 6,986.554 6,793,846 (192.71 Total public safety 15,747.024 15.490.522 (256.5 Community development 705,990 769,485 63,4 Engineering . 3,004,240 3,027,248 23,C Bui Iding inspect ion 702.467 733.692 31 .: Total community development 6.313.757 6.378.07 4 K Community development: P 1 ann ing 1,901,060 1,847,649 (53 > c 1 Library and the arts: Library 2,447,865 2,398,418 (49 Y Arts program wcid siSU1-r 234.075 254.514 20. Total library and the arts 2.681.940 2,652.932 (29. Administ rat ion 716,951 641 , 190 (75 , Parks and recrea t ion 3,439,334 3,422,769 (16, Street maintenance 1,350,169 1,476,027 125, Building maintenance 1,186,463 1,116,823 (69 1 Traffic signal maintenance 278,404 286,163 7, Street lighting 28.000 27.997 - Sub- Community services: Total community services 6.999.3 21 6.970.969 (28, 75 I CITY OF ChRLSBAD 0 e General Fund Comparative Schedule of Revenues Year Ended June 30, 1995 *. .- * 1994 1995 Incre: JDecre: Actual Actual Taxes : Property taxes $11,123,765 10,889 l 368 (234 Sales and use taxes 10,840,115 11,399,568 55 9 Transient lodging taxes 3,153,084 3,252,270 99 Franchise taxes 1,183,310 1,399,151 215 Real property transfer taxes 209,251 235,455 26 Trailer coach in-lieu tax 1.48Q - (I Total taxes 26,511,005 27,175.812 664 Licenses and permits: Construction permits 365,571 644,131 278 Business licenses 1,093,827 1,245 l 830 152 License tax on new construction 44,496 113,118 68 Other 318.381 389.191 70 Total licenses and permits 1.822.275 2.392.270 569 Intergovernmental: State subventions: Grant revenue 28.384 42,660 14 Vehicle license fees 2,628,592 2,385,855 (24: Property tax re imbursemen t s 233,887 234,045 Total state subventions 2. 862.479 2.61 9.900 (24' Charges for services: Planning fees 459,509 803,352 34, Building department fees 275,156 482,904 20' Ambulance fees 342,829 353,016 1 Park and recreation fees 747 l 043 706,559 (4 Property rentals 190,892 164,076 (2 Total charges for services 3.069.804 . 3.978.665 3 Engineering fees 656,108 936,072 27 Other 398.267 532.686 13 (Con1 76 e CITY OF CARLSBAD m General Fund b.3 * '> 1; Comparative Schedule of Revenues (Continued) 1 1 I I I I Other 1,647.053 1.600.199 (46.8 B Sales of maps and publications 43,089 35,505 (7,s I 1 I 4 I I I I 1 1994 1995 Increase Actual Actual (Decrease 9,77 Fines and forfeits: * 22.17 Total fines and forfeits 231.454 263.411 31.9: 1.465.717 1.311.791 (153.9: Vehicle code fines 227,559 237,338 Other 3.895 26,073 Interest income Interdepartmental services: 732,699 687,157 (45,5d 13,824 15,979 2,l. Engineering Legal (90.2 Total interdepartmental services 2,393.576 2.303.335 Miscellaneous: 15,044 8,507 (695 125 , 4 677.8 1 Total miscellaneous 378,771 1.167.921 789.1 Sales of property 331,947 Reimbursed expenditures 114,121 791.966 Other 206,517 Total revenues -41,255.764 2.492.: 77