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HomeMy WebLinkAbout1996-09-17; City Council; 13810; San Diego County Animal Control Agreement: Cl’.: OF CARLSBAD - AGE\-A BILL AB # /3, i? / 0 TITLE: SAN DIEGO COUNTY ANIMAL CONTROL DEPT. HD> MT&?’ i’) -qb 4- \fzi SERVICES AGREEMENT CITY ATTY b@- DEPT. POL CITY MGRq RECOMMENDED ACTION: Adopt Resolution No. Q~-L%% th au orizing the Mayor to execute an agreement with the County of San Diego for animal control services. ITEM EXPLANATION: On May 15, 1986, the City of Carlsbad adopted Resolution No. 9085 approving a contract with the County of San Diego for animal control services. The County has continued to provide this service for the past nine years. The new agreement would extend these services from July 1, 1996, through June 30, 1997. There are two notable changes to the contract. The first is the option for a city to add periodic license canvassing for an additional fee. This option is not recommended at this time. The second change is an increase in the overall cost. The proposed contract includes a 3 percent increase to offset the recently negotiated increase in salaries and benefits of 3 percent for San Diego County Animal Control employees. FISCAL IMPACT: The estimated cost of the annual contract is $145,000, an increase of $5,000 over last year. Funds totaling $154,000 have been budgeted in the General Fund 1996-97 operating budget. EXHIBITS: I 1. Resolution No. 9b -306 Agreement 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 ia 19 20 21 22 23 24 25 26 27 28 4 RESOLUTION NO. 96-306 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARISBAD, CALIFORNIA, APPROVING ANIMAL CONTROL AGREEMENT BETWEEN THE CITY OF CARLSBAD, CALIFORNIA AND COUNTY OF SAN DIEGO WHEREAS, the City of Carlsbad, California does hereby resolve as follows: 1. That the Animal Control Services Agreement, attached hereto as Exhibit Number 2. between the City of Carlsbad and the County of San Diego, is hereby approved. 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad, California. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 17th day of SEPTEXBF~, 1996, by the following vote to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT: None ATTEST: (SEW - EXHIBIT TWO AGREEMENT ANIMAL CONTROL SERVICES h THIS AGREEMENT, dated for purposes of reference only, , 19-, is made by and between the County of SAN DIEGO, hereinafter referred to as “County”, and the CITY OF CARLSBAD , hereinafter referred to as “City”. i WITNESSETH: WHEREAS, The City desires to contract with the County for the performance within its boundaries of the hereinafter described animal control services; and WHEREAS, The County of San Diego is willing and able to render such services on the terms and conditions hereinafter set forth; and WHEREAS, this contract is authorized and provided for by the provisions of Section 500.4 of Article V of the Charter of the County of San Diego and Sections 51300 et seq. of the Government Code. NOW THEREFORE, IT IS AGREED: 1. The County agrees, through the Director of Animal Control of the County of San Diego, to provide animal control services within the corporate limits of City to the extent and in the manner hereinafter set forth. 2. Such services shall be defined as those duties and functions of the type coming within the jurisdiction of and customarily rendered by the Department of Animal Control of the County of San Diego under the Charter of said County and the statutes of the State. The level of service provided to City shall be the same basic level of service that is and shall be provided during the term of this agreement for unincorporated areas of the County of San Diego by the Director of Animal Control. The Director of Animal Control of the County has discretion in determining how the level of service of this contract shall be performed by the County. SERVICES DEFINED 3. The Department of Animal Control’s services shall be as follows, unless notified in writing of any changes: A. For Shelter Manaaement Services, the County will: (1) operate, twenty-four (24) hours-day, seven (7) days per week, a holding shelter for the feeding and care of City’s lost, abandoned and impounded animals; (2) provide public access to shelters during established business hours, for adoption services, humane disposal of animals, abatement, impound and vicious dog hearings. El. For Field Services, the County will: (1) (2) (3) (4) (5) (6) (7) (8) (9) rescue City’s injured animals and reptiles; impound City’s stray animals and reptiles; quarantine City’s biter animals; investigate City’s reports of vicious dogs; respond to requests for service, and when required, issue citations within City’s jurisdiction, enforcing local and state laws; investigate City’s humane cases; return City’s lost dogs to their owners in the field, as possible; present City’s cases to the District Attorney or City Attorney for prosecution of animal related violations; investigate and license City’s kennels (as defined in Chapter 6, Division 2, Title 6 of the San Diego Code). Department will provide above Field Services for the City twenty-four (24) hours-day, seven (7) days per week as the need arises or as requests for services are made by City residents, in 2 - accordance with adopted response/service priorities and within staffing limits. C. For Licensina Services, the County will: (1) (2) (3) (4) (5) maintain a current dog license file of City’s licensed and delinquent dogs and owners; issue new and renewed licenses to City dog license applicants; conduct follow-up enforcement of vaccinated but unlicensed City dogs; schedule rabies vaccination clinics for City animal owners; manage computer support for department operations in support of services to City. D. For Medical Services (1) maintain on-site veterinarian services at Shelters; (2) contract for 24-hour emergency medical treatment for City’s injured animals; (3) inoculate City animals in care of the Department; (4) develop rabies control resource information for City; (5) monitor City’s quarantined biter animals. Dead animal pick-up services are specifically excluded from this contract. CITY ASSISTANCE ’ 4. It is agreed that in performing the services pursuant to this agreement, the County shall have all the powers of the City and shall receive all cooperation possible from City, its officers, agents, and employees to enable efficient enforcement of such ordinances as specified in this agreement and to effectuate collections called for thereunder. 5. For the purpose of performing said functions, County shall furnish and supply all 3 necessary personnel, labor, supervision, equipment and supplies necessary to maintain the level of service to be rendered hereunder. 6. All persons employed in the performance of such services and functions for City pursuant to this agreement shall be County employees. No City employee shall perform services or functions which County is obligated to provide under their agreement. All persons employed by the County to perform the services pursuant to this agreement shall be entitled solely to the rights and privileges given to County employees and shall not be entitled, as a result of providing services pursuant to this agreement, to any additional rights and privileges given to City employees. 7. For the purpose of performing Animal Control services and functions under this agreement, and for the purpose of giving official status to the performance thereof where necessary, every County officer and employee engaged in the performance of any service hereunder shall be deemed to be an agent of City while performing services for City, which services are within the scope of this agreement and are purely municipal functions. Notwithstanding the agency relationship created by this paragraph, the City shall not be liable for any act or omission of any County officer or employee unless otherwise specifically provided elsewhere in this agreement. RESPONSIBILITY FOR EMPLOYEES 8. City shall not be liable for the direct payment of any salaries, wages, or other compensation to any County personnel performing services hereunder for County or any liability other than that provided for in this agreement. 9. Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness or other claims arising out of his or her employment. MUTUAL INDEMNIFICATION 10. County shall defend, indemnify, protect, and hold City and its agents, officers and 4 empkyees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to County’s employees, agents or officers which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of County, and its agents, officers or employees, in performing the agreement or services herein; provided, however, that County’s duty to indemnify and hold harmless shall not include any claims or liability arising from the misconduct of the City, its agents, officers or employees. City shall defend, indemnify, protect, and hold County and its agents, officers and employees harmless from and against any and all claims asserted or liability established for damages or injuries to any person or property, including injury to City’s employees, agents or officers which arise from or are connected with or are caused or claimed to be caused by the acts or omissions of City, and its agents, officers or employees, in performing the agreement or services herein; provided, however, that City’s duty to indemnify and hold harmless shall not include any claims or liability arising from the misconduct of the County its agents, officers or employees. 11. County employees performing animal control functions as City agents pursuant to this agreement shall not be City agents for the mutual indemnification purposes of this section. PROSECUTION 12. This Basic Agreement shall not impose upon the District Attorney of the County or the County Counsel obligation to prosecute violations of the City Municipal Code other than such obligation as may be imposed by law. The City may prosecute violations of the City Municipal Code and cooperate in giving the Department of Animal Control opinions and advice with respect to the enforcement of such City ordinances. TERMINATION CAUSED BY CHAPTER 6 13. Notwithstanding anything to the contrary herein contained, this contract shall be terminated at any time that City fails to enact and to maintain in full force and effect, including the amount of fees provided, an ordinance identical to, or adopts by reference the provisions of Chapter 6 and 7, Division 2, Title 6 of the San Diego County Code, unless any deviations are specifically agreed to by the County Director of Animal Control (San Diego County Animal Control Ordinance ). This contract shall also be terminated if the County requests that the City enact amendments to said ordinance to comply with amendments to Chapter 6 and 7, Division 2, Title 6 of the San Diego Code adopted by the Board of Supervisors and such amendments are not made within 120 days of this request. EFFECTIVE PERIOD 14. This contract shall become effective on July 1, 1996 and shall run for a period ending June 30, 1997, and at the option of the City Council of City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years. 15. In event the City desires to renew this agreement for an additional period not to exceed five-years, the City Council shall, not later than May 1, 1997, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than June 15, 1997, shall notify-the City Council in writing of its willingness to accept such renewal. Otherwise, such agreement shall finally terminate at the end of the aforementioned period. GENERAL TERMINATION 16. The County or City may terminate this agreement at any time of the year provided that notice of intent to terminate this agreement is provided in writing to the other party at least thirty (30) days prior to date of termination. In the event of such termination, the City’s fiscal obligation shall be limited to the net fixed cost stated in paragraph 17, pro rated for the actual service time. That share will be based upon the number of days of service beginning July 1, 1996 and ending on the final day of service, divided by 365 days. RATES 17. City agrees that whenever animals or persons from within the boundaries of the City are accorded Animal Control Services by County as described in this agreement, the City shall pay the full cost for the services to said persons or for said animals, including indirect costs. County has determined that for the Fiscal Year 1996-97 the full cost, less revenues collected from City residents pursuant to the County’s Animal Control Services Fee Resolution, shall be $144.857.00. City agrees to make the following payments in 1996-97 towards this net fixed cost for services: payments will be made to the County in two equal installments of $72.428.50. The first payment is due on July 15 (or within 30 days following City’s receipt of signed agreement) and and the second is due on January 15 of the contract period. 18. City agrees that County may keep and retain any and all license and other fees specified in the Animal Control Services Fee Resolution collected by the County pursuant to this agreement. County agrees to credit such collections against City’s obligation to pay full cost of animal control servcies pursuant to paragraph 17. LICENSE CANVASSING PROGRAM 19. County will provide City with 0 units of door-to-door license canvassing ’ as part of the County’s Community Based Licensing Program. A canvassing unit consists of one week of four Animal Control Officer I’s, one Animal Control Officer II, and related support equipment and supplies. Programs with five or more units will include at least two one-hour low cost rabies clinics and a local temporary office for residents to transact animal licensing. County has determined that for the Fiscal Year 1996-97, the full cost of the special license canvassing program ($3,361 per unit), less direct revenues from canavssing license sales shall be zero ($0). City agrees to let County retain licensing revenues directly collected during the program to recover the costs for units of license canvassing. Any special licensing canvassing revenue collected by the County in excess of the full costs for - units of license canvassing wil be 7 credited against the City’s cost for animal control services. “Directly” is defined as collected at the door, at the temporary office or (if by mail or at one of the County’s three shelters) when accompanied by a citation or canvasser’s notice to comply. To the extent that direct collections exceed the cost of the canvassing program, as specified in this paragraph, such excess will be remitted to City as soon as possible following the conclusion of that program. County will norify City in writing of the amount of the excess from the canvassing program. 20. The County agrees, through the Department of Animal Control to provide on or before January 15, 1997, an estimate of the total costs and revenue and resulting net charges for all animal control services to be provided to the City for the following fiscal year. RESTRICTIONS BY SECTION 23008 21. All services rendered hereunder are subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any services are rendered pursuant hereto, an amount equal to one-hundred ten percent (110%) the estimated annual net charges shall be budgeted by the City from its funds to ensure payment for work, services or materials provided hereunder. PROVISION FOR INVOICE AND BILLING 22. If such payments provided in Section 17 of this contract are not delivered to the County office which is described on said invoices within ninety (90) days of the due date of the invoice, the County is entitled to recover interest thereon. Interest shall be calculated at the rate of seven (7) percent per annum on any unpaid portion thereof calculated from the last day of the month in which the services were performed. 23. If such payments are not delivered to the County office which is described on said invoice within ninety (90) days of the date of receipt of the invoice, the County may satisfy such indebtedness, including interest thereon, from any funds of the City on deposit with the County without giving further notice to City of County’s intention to do so. The County will give written 8 notice to City of County’s intention to do so and specify the amount to be deducted from City funds on deposit with County. RECORD KEEPING 24. The County agrees to keep separate records for each City in such form and manner as the County Auditor & Controller shall specify. The County agrees to give City a monthly report regarding impounds, claims, adoptions and animals euthanized from City. The County also agrees to give City a quarterly report of licensing activities and rabies vaccination schedules within City. 25. All records evidencing services to City shall be open for examination and audit by said City during all business hours. HUMANE AND SANITARY CONDITIONS 26. The County agrees to maintain its kennels and animal shelter in a humane manner and keep said premises in a sanitary condition at all times and that all services furnished by it hereunder shall be in accordance with the laws of the State of California and that it will give the prescribed notices and use humane methods of care and destruction of any animal coming under its jurisdiction. AD HOC COMMITTEE 27. The County agrees to form an Ad Hoc Committee consisting of a representative from each of it’s contract cities. The County also agrees to give City the opportunity for input on future fees or fee changes. NOTICE REGARDING RESEARCH ANIMALS 28. The County agrees to continue its existing practice of not providing animals originating in City or from the North County Shelter to UCSD or any other facility for research purposes and agrees to give City sixty (60) days written advance notice of any change in that 9 , practice. At an annual review, the City Manager shall determine that there has been no change n County Animal Control policy that would result n the sale to University of California at San Diego (UCSD) or any other facility for research purposes of animals picked up or originating within City limits. 29. This clause shall no require the County to breach any agreement with UCSD or any other facility for research for provision of animals. IN WITNESS WHEREOF, the City of Carlsbad , by order of its City Council, caused this agreement to be signed by order of its City Manager, and the County of San Diego, by order of its Board of Supervisors, has caused this agreement to be signed by the Clerk of the Board and APPROVED AS TO FORM: AND LEGALITY: \s$City Attorney u COUNTY OF SAN DIEGO Clerk, Board of Supervisors APPROVED AS TO FORM: BY Deputy ’