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HomeMy WebLinkAbout1996-11-05; City Council; 13873; REQUEST FOR AUTHORITY TO DESTROY FILESi pTY OF CARLSBAD - AG A BILL 34 AB # I?/% 7 3 TITLE: ~LR~QUE~T MTG, //-P" FOR AuTHoRlw To Lo, FILES DEP' CITY CITY RECOMMENDED ACTION: Adopt Resolution No. 9 6 5 3 6 0 , authorizing the destruction of certain files in tt City Clerk's Office. ITEM EXPLANATION This Agenda Bill is part of a continuing Records Management Program for the City. Adoptic of the attached Resolution will allow for destruction of contract bids. Section 34090 of the Government Code provides authority for destruction of documents th are more than two years old and are no longer required. The section also requires Ci Attorney consent and City Council authorization prior to destruction of any document. The documents listed in Attachment, "A" of Resolution No. qb -36 0 have bet requirement, and the City Attorney has consented to their destruction. reviewed in accordance with the provision of the Government Code. They meet tl FISCAL IMPACT None. EXHIBITS 1. Resolution No. 7b"%o . Q 0 5 !E 3 z 0 F 0 a d 8 z 3 1 i '8 - ! ,, . I ! 1 ! I i ~ i 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e 0 RESOLUTION NO. 9 6 - 3 6 0 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORN AUTHORIZING DESTRUCTION OF CERTAIN FILES IN THE CITY CLERKS DEPl WHEREAS, Section 34090 of the Gowmment Code provides authority for the desti certain records; WHEREAS, the documents listed on Attachment 'A", attached hereto and mac hereof, meet the requirements of Goemment Code Section 34090 for destruction and Attorney has consented to their destruction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carisbad, C as follows: 1. That the abow recitations are true and correct. 2. That the City Clerk is hereby authorized to destroy the documents listed on Attach1 attached hereto. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council oft Carisbad on the 5th day of NOVEMBER 1996, by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT: None CLAUDE A. LEWIS, Mayor ATTEST: U ALETHA L. RAUTEN KAREN R. KUNDTZ, Assist: (Seal) ? * 0 4 ArrACHMENT "A" I do hereby consent to the destruction of the following documents currently on file in the Ci Clerk's offi BID PROPOSALS DATE OPENED 1) Contract No. 3375 .................................................................................................... 1 ........... 7/02/92 Construction of Maerkle Pump Station & Disinfection Facilities, CMWD 841 09 2) Contract No.2489 ............. ... ... ... ... ....... ... ... ... ................ ... ... ... ... ...... .......... ... ............. .......... ... 311 8104 Sewer Main Television Inspection. CMWD 93405 3) Contract No. 3401 ................................................................................................................. 6/09/94 Repairs to Mitigation Landscaping for Palomar Airport Rd. West Assessment District 4) Contract No. 3429 ................................................................................................................ .3/20/94 Batiquitos Lagoon Enhancement Project. 5) Contract No. CSD-0010 ........................................................................................................ 4/28/94 Backstop and Fencing 6) Contract No.3376 .................................................................................................................. 5/05/94 Construction of Twin D Reservoir Improvements, CW 84-1 11 7) Contracts No. 3391-2 and 341 3 (bid as 1 project) .............................................................. 6/08/95 Curbs, Gutters & Sidewalks and Repair Work - Mar Y Montanas Units 1 & 2 8) Contract No. 3385 ................................................................................................................. 6/30/94 Repair of Euena Via Creek Concrete Channel East of El Camino Real 9) Contract No. U/M 94-3 .......................................................................................................... 7/27/94 Pavement Overlay Program 10) Contract No. U/M 94-8 .......................................................................................................... 7/28/94 Holiday House Fire Restoration 1 1) Contract No. 31 56 ................................................................................................................. 7/28/94 Jefferson St. Bicycle Lanes (Council rejected this bid on 9/.20/94) 12) Contract No. 31 56 (Rebid) .............................................................................................. 11/10/94 Jefferson St. Bicycle Lanes 13) Contract No. 3349 ............................................................................................................. 9/19/94 Replacement of West Carlsbad BId. Bridge DA. 0.L RONALD R. BALL, City Attorn y / d+,