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HomeMy WebLinkAbout1996-11-05; City Council; 13885; AUTHORIZE DISTRIBUTION OF REQUEST FOR PROPOSALS FOR FISCAL YEAR 1997-98m PROPOSALS FOR FY 1997-98; ACCEPT COMMENTS AND APPROVE THE CDBGlHOME INVESTMENT PARTNERSHIP RECOMMENDED ACTION: Adopt Resolution No. 96 -3 7 I , to AUTHORIZE staff to distribute a "Request for Propos 1997-98 Community Development Block Grant (CDBG)/HOME funds; ACCEPT COMMI APPROVE the 1997-98 Community Development Block GranUHome Investment Partnershi Plan Strategy; and, APPROVE the proposal reviewlfunding recommendation process for ( ITEM EXPLANATION: In fiscal year 1997-98, the City of Carlsbad will be entitled to a new allocation of C Development Block Grant (CDBG) funds from the U.S. Department of Housing a Development (HUD). As a participant in the San Diego Urban County HOME Ir Partnership Consortium, the City will also receive federal HOME funds. To receive the the City must submit a "CDBG/HOME Consolidated Funding Plan" to HUD by May 15, 1 The total amount of CDBG funding available for allocation to eligible projects during the program year is approximately $642,253.61. This figure includes the estimated $629 new CDBG entitlement allocation and $1 3,253.61 which is available for realloca previously approved projects. The funds to be reallocated are available as a result o which were canceled or completed with a surplus of funds. The following proje completed with a surplus of CDBG funds: I) $1,409.96 remaining balance from tt Carlsbad's Fair Housing Survey; 2) $1 1,766 remaining balance from 1994-95 CDBG . the renovations to Holiday Park in compliance with the ADA requirements; and, 3; remaining balance from 1995-96 CDBG funds for repayment of the City's Section 108 LC for the CDBG Program and at least one of the local housing and community dev public services and public facility needs of low and moderate-income Carlsbad residents To facilitate the selection and funding of activities which best meet the objectives of tl program, the "Application Review Process" has been slightly revised. As outlined in interviewing each applicant, and making the CDBG funding recommendations. The PC 0 presented to the City Council for consideration and final approval. Page2ofAB# j 0 3. %b5 e The total amount of HOME funding available for allocation to eligible projects is anticipi approximately $194,292. The primary objective of the HOME program is to provide housing opportunities for lower income households. The City of Carlsbad can use HC to implement the following housing activities directly, through its local housing au through for profit or non-profit organizations: 1) Housing acquisition/rehabilitation; 2) rehabilitation; 3) Housing construction; 4) Rental assistance/ Security Depo! Homebuyer Assistance; and 5) Associated administrationlplanning activities, It is proposed that the Housing Commission will serve as City Council's advisory corn the allocation of the City's HOME funds. Staff of the Housing and Redevelopment D will present to the Housing Commission for funding consideration eligible housing activi. best meet the housing need priorities established in the City's CDBG/HOME Consolida The Housing Commission's funding recommendation will then be presented to the Cii for consideration and final approval. In order to develop Carlsbad's 1997-98 CDBGIHOME program, staff is requesting the three actions from City Council: 1) authorization to distribute the "Request for Propos: for the CDBG/HOME Program; 2) acceptance of public comments and approval of the 1997-98 CDBG/HOME Funding Plan Strategy ; and, 3) approval of the revised review/funding recommendation process for CDBG funds and HOME funds. FISCAL IMPACT: It is anticipated that the City will receive an estimated $629,000 in new CDBG entitlerr, and $194,292 in HOME funds during fiscal year 1997-98. Federal regulations for tt program allow the City to use a maximum of 20 percent (or approximately $125,800) o allocation for 1997-98 administration costs. Federal regulations for the HOME proc allow the San Diego Urban County HOME Consortium to use a maximum of 5 percent o HOME funds for administration costs. Administration of the CDBGIHOME program ca funded by use of the federal funds; no impact on the General Fund. EXHl BITS : 1. Resolution No. 96 -3 7 / authorizing staff to distribute a "Request for F for the 1997-98 Community Development Block Grant (CDBG)/HOME funds, comments and approving the 1997-98 CDBGIHOME Consolidated Funding Plan and approving the revised proposal reviewlfunding recommendation process. City of Carlsbad's 1997-98 CDBG/HOME Consolidated Funding Plan Strategy. Request for Proposals for Carlsbad's 1997-98 CDBG/HOME Program. CDBG/HOME Proposal ReviewIFunding Recommendation Process. 2. 3. 4. f 1 '- 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 a a CITY COUNCIL RESOLUTION NO. 9 6 - 3 7 1 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING DISTRIBUTION OF A REQUEST FOR PROPOSALS FOR CDBGIHOME PROGRAM YEAR 1997-98; ACCEPTING PUBLIC COMMENTS AND APPROVING THE 1997-98 CDBG/HOME FUNDING PLAN STRATEGY: AND APPROVING THE APPLICATION WIREAS, rhe City of Carlsbad is entitled to a new allocation of Community Devel REVIEW PROCESS Block Grant (CDBG) funds from the U.S. Department of Housing and Urban Development (H1 fiscal year 1997-98; WHEREAS, on July 17, 1996 an Agreement between the City of Carlsbad and the Cc San Diego was executed approving the City's participation in the San Diego Urban County Investment Partnership Consortium and is, therefore, entitled to an allocation of HOME In\ Partnership funds for fiscal year 1997-98; WHEREAS, the City Council of the City of Carlsbad, California, held a public hei consider the distribution of a "Request for Proposals" for Carlsbad's 1997-98 CDBG/HOME I and the required documents for development and implementation of Carlsbad' s 1997-98 CDBG Program; and, WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE BE IT HEREBY RESOLVED as follows: 1. 2. The above recitations are true and correct. That staff of the Housing and Redevelopment Department is hereby autho distribute a "Request for Proposals" for the City of Carlsbad's 1997-98 Coi Development Block Grant/HOME Program. That the City Council has hereby approved the 1997-98 CDBG/HOME Fund Strategy, required by federal regulations, for Carlsbad' s Community Dew Block Grant Program and HOME Program. That the City Council has hereby approved revisions to Carlsbad's Application Process for the CDBG Program and approved the allocation process for its funds. PASSED, APPROVED AND ADOPTED at a regular meeting of the City CI 3. 4. the City of Carlsbad, California, held on the 5th day of NOVEMBER 1 t 1 2 3 4 5 6 7 8 9 10 11 e a by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT: None ABSTAIN: None ATTEST: 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 nt City Clerk (SEAL) 2 0 e CONSOLIDATED FUNDING PLAN STRATEGY CITY OF CARLSBAD CDBG/HOME PROGRAM PY 1997-98 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES The City of Carlsbad Community Development Block Grant (CDBG) funds will be allocated tc organizations, agencies, City Departments, or persons to implement programs o develop/improve public facilities which meet the following community development objectives: 1. AFFORDABLE HOUSING: 1997-96 0 0 Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; Provide shelter or services to homeless or near homeless persons/families whict- result in an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.: and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality 01 housing units in Carlsbad through residential (rental and/or owner occupied: rehabilitation programs. a a 2. SOCIAL SERVICES (GENERAL): a Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care; a Provide assistance to non-profit public service providers who offer counseling and self-improvement programs/activities for lower income Carlsbad residents; and, Provide assistance to non-profit public service providers who offer recreational and/or cultural programs/activities for lower income Carlsbad residents. a 3. SOCIAL SERVICES (CHILDREN 8, ADULTS): a Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services: and a Provide assistance to organizations which administer programs that directly more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. benefit low income adults living in Carlsbad. The programs must provide one or 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY OF FUNDS AVAILABLE 1997-98 a Source of Funds Amount ($1 New Entitlement Grant 629,000.00 Reallocation of Previous Funds 13,253.61 TOTAL $642,253.6 1 Completed/Canceled Project Funds to be Reallocated Activity Year Status Balance ($1 Fair Housing Survey 89-90 Completed 1,409.96 Holiday Park - ADA Renovations 94-95 Completed 11,766.00 Section 108 Loan Repayment 95-96 Completed 77.65 TOTAL $13,253.6 1 Funds Available by Activity Amount ($1 Public Service 94,350.00 Public Facilities & Improvements, etc. 21 7,651.25 Program Administration 125,800.00 Section 108 Loan Payment 191,198.75 Reallocation due to completed or canceled 13,253.61 TOTAL AVAILABLE FUNDS $642,253.61 project and u n progra m rned funds. 1 May not be used for Program Administration or Public Service Activities 1 e SAN DIEGO URBAN COUNTY 0 1997-98 HOME INVESTMENT PARTNERSHIP PROGRAM STRATEGY The City of Carlsbad, as a member of the San Diego Urban County HOME Consortium, wil allocate its HOME Investment Partnership funds to implement the following activities directly, through local housing authorities, or for-profit or non-profit organizations: ’@ Housing Acquisition/Rehabilitation ‘@ Rental Assistance/ Security Deposits @’ Housing Rehabilitation ‘@ Home Buyer Assistance @’ Housing Construction ‘@ Administration/Planning 1. Housinq Acquisition/Rehabilitation HOME funds may be used for acquisition of existing housing units with or without rehabilitation for lower-income persons and special needs groups. 2. Housinq Rehabilitation HOME funds may be used for housing rehabilitation costs incurred separately or ir connection with the acquisition of existing housing for lower-income persons and specia needs groups. 3. Housinq Construction HOME funds may be used for all eligible costs of housing construction for lower-income persons and special needs groups, where the existing housing stock is not appropriate for the development of affordable housing. 4. Rental Assistance HOME funds may be used for tenant based rental assistance for eligible lower-income persons and special needs groups, related residential security deposit assistance programs, and other eligible related costs. 5. Home Buyer Assistance HOME funds may be used for home buyer assistance programs for lower income persons. Such programs may include, but are not limited to, downpayment and closing cost assistance, direct loan to the home buyer, interest subsidy to the lender, or “gap” financing. 6. Administration/Planninq A portion of HOME funding may be used for eligible HOME administration and planning costs, including direct administrative and overhead costs, public information, fair housing, and program development costs. 7. NOFA Process The City’s portion of HOME funds will be awarded to eligible housing activities implemented by the City or by for profit or non-profit organizations. All housing proposals submitted as part of the CDBG/HOME Request for Proposals which were not 0 0 recommended for CDBG funding and proposals which are determined to be ineligible activities under the CDBG Program will be considered for funding under the HOME Program. City staff shall evaluate each proposal and present all eligible HOME funded housinc activities to the Housing Commission. Based upon the evaluation, staff will recommend c housing activity(ies) to be considered by the Housing Commission for a HOME fundin< recommendation to the City Council. Additionally, the Urban County HOME funding program will be implemented througt- twice yearly Notices of Funding Availability (NOFA's). 7. Leveraqe In so far as possible, HOME funds will be leveraged with other public and private fundins sources to enhance program productivity. 8. Area of Activity HOME funds may be used for housing activities implemented within the City of Carlsbad. ' SAN DIEGO COUNTY CONSORTIU t HOME PARTNERSHIP PROGRAM PRELIMINARY STRATEGY ALLOCATIONS 1997-98 Particioatina Jurisdictions Amount ($i Carlsbad 194,292 Encinitas 1 74,163 La Mesa 167,410 Santee 160,785 Vista 24 1,050 Urban County 1,814,145.00 Program Administration 305,760.00 TOTAL $3,057,605.00 0 CITY OF CARLSBAD 1997-98 COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM 0 :@ REQUEST FOR PROPOSALS I. Introduction Funding for the federal Community Development Block Grant (CDBG) Program is authorizec under Title I of the Housing and Community Development Act of 1974, Public Law 93-383. Thc program provides grants on a formula basis to entitled cities and counties to develop viable urban communities through the provision of decent housing, a suitable living environment and by expanding economic opportunities for low and moderate income persons. The amount of each entitlement grant is determined by statutory formula which uses several objective measures of community need, including the extent of poverty, population, housing overcrowding, age of housing and growth lag in relationship to other metropolitan areas. Funding for the HOME Investment Partnership (HOME) Program is authorized under the National Affordable Housing Act of 1990 (NAHA), Public Law 101-625. The program provides grants tc entitlement cities and consortiums of local governments to increase the supply of decenl affordable housing to low and very low income persons. Entitlement communities and consortiums, such as the City of Carlsbad, develop their own programs and funding priorities (see CDBG/HOME Funding Plan Strategy and 1995-2000 Consolidated Plan). However, maximum feasible priority will be given to activities which meet at least one of the local community development objectives and at least one of the three broad national objectives for the CDBG program or best meet the housing need priorities established in the City’s Consolidated Plan. II. Program Development The City of Carlsbad is eligible to receive CDBG funds on an annual basis. The City is also eligible to receive HOME funds through its participation in the San Diego Urban County HOME Investment Partnership Program. In order for Carlsbad to receive the grants, a list of community development objectives must be developed along with an outline of proposed projects. The City of Carlsbad must also certify that it has followed an approved Consolidated Plan for Housing and Community Development and that not less than 70% of the CDBG funds will be used for activities that benefit low and moderate income persons. Low and moderate income guidelines are based upon household size and a chart is attached for your reference. 111. Request for Proposals The total amount of CDBG funds from the U.S. Department of Housing 8, Urban Development estimated to be available for Carlsbad in 1997-98 is $642,253.61. This figure includes an expected new CDBG allocation of $629,000 and $13,253.61 which will be reallocated from previously approved projects which were canceled or were completed with a surplus of funds. The City of Carlsbad has no program income from previous CDBG Entitlement program years. The total amount of HOME funding available for allocation to eligible projects is anticipated to be approximately $1 94,292. The primary objective of the HOME Program is to provide affordable housing opportunities for lower income households. To develop a 1997-98 CDBG program which meets the needs of the low and moderate income CDBG/HOME Program 0 0 Request for Proposals Page 2 population, Carlsbad requests assistance from members of the community. Citizen participatior is critical to the success of the Carlsbad CDBG program. Therefore, we are encouraging al community members to consider the needs of low and moderate income persons withir Carlsbad and submit an application for a proposed project(s) or service. The Proposal Review Process for the CDBG Program is attached for your information. The recommendations made by the CDBG Funding Committee will be forwarded to the Citb Council for final action at a future public hearing. All eligible housing proposals which were no1 recommended for funding by the CDBG Funding Committee, as well as proposals which are determined to be ineligible for funding under the CDBG Program, will be forwarded to the Housing Commission for consideration of a funding recommendation under the HOME Program. All proposals will be evaluated by staff of the Housing and Redevelopment Department and a recommendation for HOME funded will be presented for consideration to the Housing Commission. The HOME funding recommendations will then be forwarded to the City Council for final action at a future public hearing. Activities that can be carried out with CDBG funds may include, but are not limited to: public service activities, acquisition of real property, relocation and demolition, rehabilitation of residential and nonresidential structures, construction of public facilities and improvements ana conversion of schools for eligible purposes. In addition, CDBG funds may be used for activities relating to energy conservation and renewable energy resources. Assistance may also be provided to profit-motivated businesses to carry out economic development activities which benefit low and moderate income persons/households. The types of activities that generally are not eligible for CDBG funding include: buildings for the general conduct of government, political activities, income payments, construction of new housing and other facilities offering 24-hour care. The City of Carlsbad is committed to using CDBG funds to finance projects and services which provide direct benefit to low and moderate income residents. Every project proposed for the CDBG program must address at least one of the three broad National Objectives for the program. The National Objectives are: 1. 2. 3. Meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where no other financial resources are available to meet such needs. In addition to meeting the National Objectives, every project proposed for CDBG funding must meet at least one of the local Community Development Objectives which are: 1. AFFORDABLE HOUSING: Provide direct benefit to low and moderate income persons; Aid in the prevention or elimination of slums or blight: and Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.; and, 0 0 CDBG/HOME Program Request for Proposals Page 3 Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality o housing units in Carlsbad through residential (rental and/or owner occupied rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care: Provide assistance to non-profit public service providers who offer counseling anc self-improvement programs/activities for lower income Carlsbad residents; and, Provide assistance to non-profit public service providers who offer recreationa and/or cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN & ADULTS): Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services: and Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. It is the intent of the City to only approve CDBG-assisted projects which do not result in the displacement of low/moderate income persons from their homes. Therefore, all persons submitting project proposals to the City should consider the displacement impact upon low/moderate income households. The City of Carlsbad is committed to using HOME funds to finance housing activities which increase the supply of affordable decent housing for lower income residents. Every housing activity proposed for the HOME program must met the eligibility requirements of the HOME Program and must also comply with the housing need priorities established in the City’s Consolidated Plan. IV. All persons, organizations, agencies, etc. wishing to submit an application for funding consideration under the CDBG/HOME program must obtain a “Funding Proposal Application” from the City of Carlsbad Housing and Redevelopment Department. Interested persons may Submission of Reauest For Proposals 0 0 C D BG/H OME Program Request for Proposals Page 4 request a Funding Proposal Application by calling (61 9) 434-281 1. All project proposals must be submitted to Leilani Hines prior to 5:OO p.m. on December 9, 199C at the following address: CITY OF CARLSBAD HOUSING AND REDEVELOPMENT DEPARTMENT 2965 ROOSEVELT STREET, SUITE B CARLSBAD, CA 92008 A schedule of applicable hearing dates and other significant meetings will be mailed to all persons submitting a proposal for consideration. IV. The City will hold an information session on the application review process. Funding Proposa Applications can also be obtained by attending the scheduled information session. Training wil. include CDBG funding eligibility, completing the CDBG application, the application review process and program obligations once awarded funding. An announcement of this information session will be mailed to all persons requesting information on the City’s CDBG program. The Information Session has been tentatively scheduled for the following date: Information Session of ADplication Review Process CDBG Application Workshop City of Carlsbad Housing and Redevelopment Conference Room 2965 Roosevelt Street Suite B November 6, 1996 3:OO to 5:OO p.m. V. Questions and Comments If you have questions or comments regarding the City of Carlsbad 1997-98 CDBG program may contact Leilani Hines at (619) 434-2811, between 8:OO a.m. and 5:OO p.m., Monday through Friday . VI. Attachments A. Low and Moderate-Income Guidelines B. City of Carlsbad Funding Plan Strategy C. City of Carlsbad 1995-1 999 Consolidated Plan Priorities D. Checklist of required documents to be submitted E. Application for the City of Carlsbad 1997-98 CDBG/HOME Program F. CDBG Proposal Review/Funding Recommendation Process G. HOME Proposal Review/Funding Recommendation Process H. Proposed CDBG/HOME Program Development Activities Schedule 7 8 46,251 46,250 28,900 17,350 49,201 49,200 30,750 18,450 0 CITY OF CARLSBAD CDBG/HOME PROGRAM e ,e CHECKLIST OF REQUIRED DOCUMENTS The following information is required of all CDBG/HOME applicants. Private organization! receiving CDBG/HOME funds from previous years do not need to submit documents if they arc on file at the Housing and Redevelopment Department and these documents have no changed since initially submitted. B Board of Directors' authorization to submit CDBG/HOME application [I Copy) I Board of Directors' designation of authorized official(s) lI COPY) @ List of Board of Directors lI COPY) P State and Federal tax exemption determination letters lJ COPY) @! Funding proposal application. Not to exceed ten (1 0) pages total. (10 Copies) To include the following attachments: J Organizational chart J Resumes of identified key personnel J Proposed budget, itemizing revenues and expenses J Financial Audit Report for ending Fiscal Year J Implementation schedule for construction, rehabilitation, property acquisition, other construction related, or new public/community service activities. Please note that the attachment of brochures or other information will not be accepted in lieu of completing each question on the Funding Proposal Application. Additionally, any other attachments, such as newspaper articles, not directly related to the application will not be accepted. (WP:\APPLICATION.97) Re vised: 9/26/96 a m CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM FUNDING PROPOSAL APPLICATION :@ 1997-98 The following information must be completed by each person/agency/organization interested ir being considered for CDBG/HOME funding. All information requested & be provided or thc application will be considered incomplete and will not be further evaluated for fundinc consideration. Please type or print clearly. Attach additional sheets or information as necessary The application must not exceed a total of ten (10) pages, not including the requirec attachments as listed in the Checklist of Required Documents. ADMINISTRATING AGENCY Name of Agency: Address: Federal Tax ID Number: PROPOSED PROGRAM/PROJECT Title of Program/Project: Location of Program/Project: Contact Person: Telephone No.: 1 1 Requested Funding Amount: $ Brief Description of Program/Project (Describe the work to be performed, including the activities to be undertaken or the services to be provided, the goals and objectives of the program/project, etc.): City of Carlsbad 0 0 1997-98 CDBG/HOME Funding Application Page 2 I. ORGANIZATIONAL ABILITY/CAPACITY A. This agency is: Non-profit 0 For-profi t Local public agency 0 State public agency Other (Please specify.) What is the purpose/mission of the agency? B. C. How long has this agency been in operation? Please include the date ot incorporation? D. How long has this agency been providing the proposed program/project? E. F. Please submit an organizational chart for the agency as Attachment A. Please describe the agency's existing staff positions directly responsible for the proposed program/project and their qualifications and experience in implementing such a program/project. (Resumes may also be submitted as Attachment B.) G. Please indicate your agency's level of experience with the CDBG/HOME program and/or other State or Federal Funding Sources. CDBG/HOME Droqram: 0 0 0 Other StateFederal Funding Sources: 0 No or little experience, up to 1 year of using CDBG/HOME funds. Some experience, 2 to 3 years of using CDBG/HOME funds. Moderate experience, 4 to 5 years of using CDBG/HOME funds. Considerable experience, more than 5 years of using CDBG/HOME funds. No or little experience, up to 1 year of using other State/Federal funds. Some experience, 2 to 3 years of using other StateFederal funds. Moderate experience, 4 to 5 years of using other StateFederal funds. Considerable experience, more than 5 years of using other State/Federal funds. (WP:\APPLICATION) Re vised: 9/26/96 City of Carlsbad 0 e 1997-98 CDBG/HOME Funding Application Page 3 H. If you have received federal funds, including CDBG/HOME funds, in previou years, have program violation findings ever been made against you agency/organization? No Yes If yes, please explain nature of finding(s) and how finding(s) has been addressec by your organization. II. FINANCIAL CAPACITY/STABILITY A. Please submit the proposed budget for the program/project, itemizing revenue: and expenses, to this application as Attachment C. Indicate how the requested CDBG/HOME funds would relate to the overall proposed budget. B. Please submit a copy of the organization's financial audit report for the last fiscal year as Attachment D. Did you receive any of the following sources of funding from the City of Carlsbac within the last two years (1995-96 and 1996-97) for the proposec program/project? Sources of Fundinq No Yes CDBG 17 17 Community Activities (General Fund monies) 17 C. If yes, please indicate amount and status of previously awarded funds (fully expended, funds remaining, program/project discontinued). Amount Received Status CDBG/HOME funds Community Activities D. Did you receive any federal funds, including CDBG/HOME funding from other cities, last year (July 1996 - June 1997)? 0 No 17 Yes (Please list funds below.) Proaram Source Amount Received $ $ $ E. Will additional CDBG/HOME funds be required in future years for the project? No Yes (WP:\APPLICATIONJ Revised: 9/26/96 City of Carlsbad 0 @ 1997-98 CDBG/HOME Funding Application Page 4 111. BENEFITS & BENEFICIARIES A. How accessible or convenient is the proposed program/project to Carlsbac residents? (Please be specific such as direct services to client's home transportation provided to and from facility, or relation to public transportation.) B. What is the approximate percentage of your clients that have annual family incomes in each of the following ranges: (Percentages should add to 100%; Please see the 1994-95 Income Limits for the CDBG/HOME Program) % of clients are at 30 percent or below of the area median income % of clients are between 31 and 50 percent of the area median income % of clients are between 51 and 80 percent of the area median income % of clients are above 80 percent of the area median income Please describe how low and moderate income persons will benefit from the proposed program/project. Include the need or problem to be addressed in relation to Consolidated Plan housing and community development priorities, as well as the population to be served or the area to be benefited. (See Consolidated Plan Priorities) C. D. Please indicate the number of clients, by households or individuals, benefiting from the proposed activity and the percentage that are Carlsbad residents. Households or Persons of which __ % are Carlsbad residents E. Does your agency focus its activities on populations with special needs? No Yes (Please specify) Please specify which special needs populations. (Homeless individuals/families, Persons with disabilities, Persons with substance abuse problems, Veterans, Farm workers & day laborers, Elderly, Children, etc.) [WP:\APPLICATION) Re vised: 9/26/96 City of Carlsbad 0 0 1997-98 CDBG/HOME Funding Application Page 5 IV. IMPLEMENTATION OF ACTIVITY A. Please submit a schedule for implementation of the proposed construction, rehabilitation, property acquisition, other construction related or new public/community service program/project as Attachment E. The agency musl ensure the expenditure of all CDBG/HOME funds awarded within the program year. I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge. Signature Title Date Date Received: Staff Person Completing Review: National Objective: Local Objective: Eligibility Determination: Date Reviewed: (WP:\APPLICATION) Revised: 9/26/96 1997-98 C &UNITY DEVELOPMENT BLOCK GR 8 TIHOME PROGRAM PROPOSEDSCHEDULEOF PROGRAM DEVELOPMENT ACTIVITIES DATE AND TIME ACTIVITY October 1996 Determine amount of CDBG and HOME funds to be available for 1997-98. Prepare Request for Project Proposal packets, update Community Development Plan, Citizen Participation Plan and prepare related agenda hills. October 14, 1996 Public Notice to appear in North County Times announcing Public Hearing to authorize the distribution of Request For Proposals and to solicit public input on the use of CDBG/HOME funds. October 22, 1996 Public Hearing before City Council to request authorization to distribute RFP for 1997-98 CDBG/HOME Program Year. The Council will also be asked to revise CDBG proposal review and funding recommendation process and to gather community input regarding the proposed use of CDBG and HOME funds. November 1, 1996 Distribute Request for Proposals to all interested persons, City departments and community groups. CDBG Application Information Session City of Carlsbad, Housing & Redevelopment 2965 Roosevelt Street, Suite B Conference Room 3 to 5 p.m. November 6, 1996 November 3, 1996 Public Notice to appear in North County Times announcing availability of CDBG funds and request for project proposals. November 12, 1996 City Council to appoint a seven (7) member CDBG Funding Committee. Submittal deadline for CDBG and City sponsored HOME Redevelopment Department. Staff review of all proposals and completion of project eligibility determination. December 9, 1996-5:00 p.m. proposals to be returned to the Housing and December 9 to 13, 1996 December 20, 1996 Distribute proposal packets to CDBG Funding Committee and Housing Commission. 0 1997-98 CDBG/HOME Program Schedule of Activities Page 2 December 11, 1996 CDBG Funding Advisory Committee Workshop. December 16, 1996 Letters to be mailed to persons/agencies submitting proposals to inform them of staff's project eligibility determinations. December 27, 1997-Noon Send public notice for publishing to North Count) Times. January 1, 1997 Public Notice to appear in North County Times announcing CDBG Funding Committee Meetings and Housing Commission Public Hearing to accept public comments on proposed City sponsored HOME projects. January 9, 1997 Housing Commission Public Hearing to accept public testimony on proposed HOME funded projects. January 13 and 14, 1997 CDBG Funding Committee to discuss proposals for CDBG funded projects and determine funding recommendation. Two (2) meetings to accept public comments and for presentation by organizations/groups who are applying for CDBG funds. January 27, 1997 CDBG Funding Committee to make recommendations for the final selection of projects and funding levels for 1997-98 City of Carlsbad CDBG funding. Housing Commission to make recommendations for the final selection of projects for 1997-98 City of Carlsbad HOME funds. February 13, 1997-6:00 p.m. February 26, 1997-5:00 p.m. Send public notice for publishing to North County Times. March 3, 1997 Public Notice to appear in North County Times announcing Public Hearing to accept public comments on proposed projects. e 0 1997-98 CDBG/HOME Program Schedule of Activities Page 3 March 1 1, 1997-6:00 p.m. City Council Public Hearing to accept public testimony on the proposed projects and review staff and Fundinc Committee recommendations for the CDBG program anc HOME Funds in the Council Chambers located at 120C Carlsbad Village Drive. March 18, 1997-6:00 p.m. City Council final selection of projects and fundins levels for 1997-98 City of Carlsbad CDBG funding and HOME Funds. The Council will be informed that Council will be asked Funding Plan, application for CDBG and HOME funding, at a future date. to authorize submission of the Annual Consolidated March 19th to April 3, 1997 Staff to prepare program description and complete Consolidated Funding Plan, as required by CDBG and HOME regulations. April 1, 1997-3:00 p.m. Send public notice for publishing to North County Times. Public Notice to appear in North County Times outlining the City's proposed 1997-98 CDBG/HOME program and announcing a 30-day "Public Review and Comment Period for the CDBG/HOME Consolidated Funding Plan and public hearing before City Council to accept April 4, 1997 comments and authorize submission of Plan to HUD. April 5 to May 5, 1997 "Public Review and Comment Period" for City of Carlsbad's proposed 1997-98 CDBG/HOME Consolidated Funding Plan. May 5, 1997 All verbal and/or written public comments on the proposed CDBG/HOME Program must be submitted to the Housing and Redevelopment Department. May 13, 1997-6:00 p.m. City Council to authorize submission of the Consolidated Funding Plan as the application for CDBG and HOME funding. May 15, 1997 City of Carlsbad transmits approved CDBG/HOME Consolidated Funding Plan to the U.S. Department of HUD. 0 e 1997-98 CDBG/HOME Program Schedule of Activities Page 4 May 15 to June 30, 1997 U.S. Department of HUD review of City's proposec 1997-98 CDBGIHOME Program. Start of CDBG/HOME Program Year. July 1, 1997 0 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM APPLICATION REVIEW PROCESS PURPOSE To set forth procedures to be used for allocating the annual City of Carlsbad Community Development Block Grant (CDBG) Entitlement funds. BACKGROUND Each year the City of Carlsbad is entitled to receive funding from the U.S. Department of Housinc & Urban Development, through the Community Development Block Grant (CDBG) Program, tc finance projects and/or services which benefit low/moderate income persons/households withir the community. Over the years, the number of requests from local service agencies for CDBC funding have increased and it has become more difficult to select the activities to receive these funds and to determine the appropriate funding levels. In an effort to facilitate the activity selection and CDBG funding allocation process, the following procedures have beer established for the program. OBJECTIVE The intent of this process is to streamline the CDBG funding allocation procedures and implement specific proposal evaluation criteria which can be used +o assist in the selection of activities for funding on an annual basis. This process describes the CDBG application process: outlines the review process for activity selection and funding recommendations; and, summarizes the public hearing requirements. A Community Development Block Grant Funding Advisory Committee, will be appointed to review and make recommendations to the City Council on funding levels for each of the CDBG eligible activities submitted by local service organizations and/or city departments. PROCEDURES The goal of the City of Carlsbad is to develop a well balanced CDBG program that reflects the various public service and public facility needs of its low/moderate income residents, with three primary areas of focus: 1) affordable housing; 2) general social services for lower incomc persons: and 3) services for children and adults, including the elderly. The following procedures outline the steps to be used by the CDBG Funding Advisory Committee and staff of the Housing and Redevelopment Department in selecting activities which provide for a well balanced CDBG program and in making recommendations for allocation of the CDBG funds on an annual basis: 1. Interested persons, non-profit organizations, City departments and others may submit a request for CDBG funding on the appropriate application form. A public notice in a local newspaper of general circulation will indicate how to obtain an application and the due date for all proposals. Generally, the application review process will begin in November or December of each year. 2. Upon receipt of proposals/applications for funding, Housing and Redevelopmenl Department staff will make a determination regarding the eligibility of each proposed project for funding consideration under the CDBG program. Requests for CDBG fund5 shall be considered by the City of Carlsbad for funding only if the application is complete and demonstrates that all of the following conditions have been met: e 0 APPLICATION REVIEW PROCESS PAGE 2 a. The governing board formally authorized the organization's request for CDBG funds from the City of Carlsbad; The proposed use of funds is an eligible activity, per the Federal regulations for the CDBG program: The proposed use of funds meets at least one national objective for the CDBG program, as established by the Federal regulations: and, The proposed use of funds meets at least one local objective for the CDBC program, as established by the City of Carlsbad's Community Development Plan. b. c. d. 3. All complete applications for CDBG funds, which have met the conditions outlinec above, shall be considered eligible for funding consideration and shall continue in the activity selection and funding allocation process. All applications which are deemed ineligible for funding consideration shall receive written notification that the application for CDBG funds is ineligible due to a specified reason and will not be reviewed further by staff or the Advisory Committee. The Community Development Block Grant Funding Advisory Committee will serve as an advisory committee to consider the needs of low/moderate income Carlsbad residents and to make recommendations to the City Council for the funding of activities which are the "most qualified" to meet those needs. The Committee will consist of seven (7) members and will include the following representatives to be appointed by the City Council: Senior Commissioner, Planning Commissioner, Housing Commissioner, and four citizens-at-large (one from each quadrant of the City). The CDBG Program Administrator will serve as staff liaison to this committee for the purpose of considering the funding recommendations for this program. Each eligible proposal/application for CDBG funds shall be reviewed and evaluated, for ranking purposes, based upon the criteria outlined below. The CDBG Funding Advisory Committee, as well as Housing and Redevelopment Department staff, will evaluate each eligible proposal/application for funds and assign a score based on a maximum 1OC 4. 5. point scale using the following criteria: a. ORGANIZATIONAL ABILITY /CA PA CITY Maximum of 30 Points I. General experience of organization in 5 Points providing services to low/moderate income persons/households. providing the proposed activity. implement proposed activity. administration of CDBG or other State or Federal funds. to provide services and to adhere to applicable local, State, or Federal regulations governing funding sources. II. Specific experience of organization in 5 Points iii. Capacity/ability of staff assigned to 5 Points iv. Organization's experience with the 5 Points V. Level of ability demonstrated by organization 10 Points 9 0 APPLICATION REVIEW OCESS PAGE 3 b . FIN AN Cl AL CAPACITY /ST A BI LlTY Maximum of 15 Points I. Leveraging of CDBG funds with outside 10 Points II. Relatively stable financial position 5 Points c. BEN EFITS/BENEFICIAR IES Maximum of 50 Points I. Accessibility of activity for use by Carlsbad 10 Points II. Extent to which proposed activity benefits low 15 Points resources to finance proposed activity. clients. income persons/households (50% of median family income). income Carlsbad households needs of low income residents .,. 111. Extent to which proposed activity benefits low 15 Points iv. Extent to which proposed activity meets the 10 Points b. IMPLEMENTATION OF ACTIVITY Maximum of 5 Points II. Demonstration of organization's readiness to 5 Points implement proposed activity A copy of the Evaluation Form to be used by the Advisory Committee and Housing and Redevelopment Department staff is attached as Exhibit A for information purposes only. To facilitate the evaluation of eligible proposals/applications based upon the criteria outlined above, applicants will be given the opportunity to participate in a 10 minute interview with the CDBG Funding Advisory Committee and staff during a public meeting. The public will also be given the opportunity to comment on the eligible proposals being considered for funding. The noted interview will provide the Advisory Committee with an opportunity to obtain additional information regarding the organization and the proposed activity that may not have been provided in or was unclear within the application. It will be suggested staff in evaluating the proposal/application prior to this interview. Following the interview and evaluation of each eligible proposal/application, staff will categorize the eligible proposals/applications into the following three classifications: a. b. C. 6. that applicants provide any documents which may assist the Advisory Committee and 7. Public services/facilities for the purpose of providing or maintaining affordable housing: Public services/facilities for the purpose of providing general social services; and Public services/facilities for the purpose of providing specialized social services for children and adults. Staff will average the evaluation scores given by each Advisory Committee member and Housing and Redevelopment Department staff. The average score received will then be used to rank order each of the proposals/applications within each of the three classifications for public service/facilities noted above. This information will then be presented to the Advisory Committee for further review and evaluation to determine the level of funding to be recommended for each proposal. It is the Advisory Committee's responsibility to make a recommendation on the level of CDBG funding to be allocated to the eligible activities according to the order the proposals/applications were ranked within each classification. The Advisory Committee 8. Housing 1. 2. 3. 4. 5. TOTAL General Social Social Services - Services Children & Adults 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. TOTAL TOTAL Q 0 APPLICATION REVIEW PROCESS t PAGE 5 11. Following City Council action, a Consolidated Funding Plan, including the list of selected activities and funding amounts for the CDBG Program, will be submitted to the U.S. Department of Housing and Urban Development by May 17th for final approval. REVIEW. PRO Revised by City Council: January 10, 1995 (Resolution No. 95-6) P C 9 MMUNITY DEVELOPMENT BLOCK GRAN PROGRAM .. PROGRAM/ P R 0 J ECT EVA LU AT10 N INSTRUCTIONS Each eligible proposal/application for CDBG funds shall be reviewed and evaluated, for ranking purposes based upon the attached criteria. The CDBG Funding Advisory Committee, as well as Housing and Redevelopment Department staff, will evaluate each eligible proposal for funds and assign a score based on a maximum 100 point scale. To assist you in reviewing and evaluating each proposal based upon the established criteria, measurement examples, where appropriate, have been provided. These are to be used as a guide only and is not intended to cover every circumstance which may occur. Please use your best judgment in evaluating the proposals with the criteria that has been provided. To facilitate the evaluation of eligible proposals based upon the attached criteria, applicants will be given the opportunity to participate in a 10 minute interview with the CDBG Funding Advisory Committee and staff during a public meeting. The public will be given the opportunity to comment on the eligible proposals being considered for funding. The interview will provide the Advisory Committee with an opportunity to obtain additional information regarding the organization and the proposed activity that may not have been provided in or was unclear within the application. It will be suggested that applicants provide any documents which may assist the Advisory Committee and staff in evaluating the proposal prior to this interview. Staff will average the evaluation scores given by each Advisory Committee member and staff. The average score received will then be used to rank order each of the proposals within each of the following three classifications for public service and public facility activities: 1 ) Housing; 2) General Social services: and 3) Social Services for Children 8, Adults. This information will then be presented to the Advisory Committee for further review and evaluation to determine the level of funding to be recommended for each selected proposal. a CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROGRAM/PROJECT EVALUATION * Name of Organization 8, Project: Project Location: Service Provided/Benefit to Carlsbad Residents: Type of Activity: Local Objective: National Objective: Amount of Funding Request: I. A. General Experience of Organization - How much general experience does the organization have in providing services to low and moderate income persons? fie., length of time the organization has been in operation) ORGANIZATIONAL ABILITY/CAPACITY fMax. of 3Opointsl: 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS : Experience in Implementation of Program/Project - How much experience does the organization have in providing the specific program/project proposed for funding? fie,, length of time the actual prowam/Proiecf has been operated by the organizationj B. 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: C. Staffing for Program/Project - How qualified is the identified staff in performing the various functions required to implement the proposed program/project? fie,, years of staff experience, education and training) 0 1 2 3 4 5 Not Qualified More than Qualified Qualified Score COMMENTS: CDBG Program 0 0 Evaluation Form Page 3 D. Experience with Federal or State Funding Sources - How much experience does the organization have in administering CDBG and/or other State or Federal funds? (le,, length of time the organka tion/assigned staff has been administenng such funds,) 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: Performance record - What overall level of ability has the organization demonstrated for providing services to the public, as well as adhering to local, State and/or Federal regulations which may have applied to the various funding sources for their previous programsf projects? (Xe., number of cfients benefiting from program/project, any viola tions of the regulations, abifity to clear violation findings,) E. 0 1 23 4 5 6789 10 No Adequate Strong Score Ability Ability Ability COMMENTS: FINANCIAL CAPACITY & STABILITY /Max. of 15 Poinfsl: Leverage of Funds - What level of leveraging of CDBG funds with other funding sources has been proposed for the proposed program/project or demonstrated in the current operating budget for the program/project? Measurement Examples: considerable Leveraging = II. A. No Le veragng - - Proposedprogram/project will be funded entirely with CDBG funds Less than 10% of the revenues used for the proposed program/project will be from CDBG funds. 0 1 23 4 5 6789 10 No or Little Considerable Score Leveraging Leveraging COMMENTS: B. Financial Stability - Do the financial statements of the organization indicate a relatively stable financial position? fie., diversified funding revenues and support, revenue exceeding expenses, fund balance) Measurement Ekamples: No/Little Stability Considerable Stability = - - Very few sources of funding (CDBG) and few, if any, assets. A wide vanety of funding sources and substantial assets. 0 1 2 3 4 5 Stability Stability No or Little Considerable Score COMMENTS: CDBG Program 0 Evaluation Form Page 4 111. A. Access to Program/Service - Is the proposed program/project easily accessible or BENEFITS & BENEFICIARIES /Max. of 5O~oints): convenient to Carlsbad residents? Measurement Examples: Not or Not Very Accessible = Service office located outside of Carlsbad and public transportation is no accessible. directly to client's residence. - Vev Accessible - Service office located within Carlsbad or pro vides services/transportatior 0 1 23 4 5 6709 10 Accessible Accessible Not Accessible Very Score COMMENTS: Benefit to Lower Income Persons - To what extent does the proposed program/project benefit low income persons? Measurement Examples: No or Little Benefit Some Benefit Moderate Benefit Considerable Benefit - - B. - - Less than 10% of clients are of low income [50% of MFIJ. I I to 50% of clients are of low income [50% of MFU. 51 to 90% of clients are of low income f50% of MHJ. More than 90% of clients are of low income [50% of MFIJ. - - - - 0 12 3 4 5 6 7 8 9 101112131415 No or Little Some Moderate Considerable Score Benefit Benefit Benefit Benefit COMMENTS: C. Benefit to Carlsbad Residents - To what extent does the proposed program/project benefit low income Carlsbad residents? Measurement Examples: No or Little Benefit Considerable Benefit - - - Serves very few Carsbad residents annually and/or facilify located outside Serves a considerable number of Carlsbad residents annually and/or of Carlsbad. facility located in Carlsbad. - 0 12 3 4 5 6 7 8 9 101112131415 No or Little Some Moderate Considerable Score Benefit Benefit Benefit Benefit COMMENTS: Needs of Low Income Residents - To what extent does the proposed program/project meet the needs of low-income residents? fie., relation to Consolidafed Plan prioriies, special needs population servedj Measuremen f Examples: Not Adequate - Meets no priori7ized need of the Consolidated Plan. Serves no special Adequate - Meets a medium priority need of the Consolidated Plan. Serves special More than Adequate - D. - needs populations. needs populations. - - Meets a high priorityneed of the Consolidated Plan. CDBG Program 0 0 Evaluation Form Page 5 0 1 23 4 5 6709 10 Adequate Adequate Not Adequate More than Score COMMENTS: IMPLEMENTATION OF PROJECT/PROGRAM /Max. of 5~oints): IV. A. Implementation/Expenditure of Funds - To what degree has the organization demonstrated a readiness to implement the proposed programlproject and expend the CDBG funds within the one year period? (Le., program/projecf Ij- in planning stage only, identification and/or commitment of other funding sources for completion oi program/projec f, program/projec t already in opera tion or starfed) Measurement Bamples: No or Little - Program/project in development stage only. No specific site selected. No - construciion or construction related plans completed work ready to begin by July 1st. Property io be in escrow by July 1st - High - Public/community service program operating at least three years. Construction 0 1 2 3 4 5 No or Little Degree High Degree Score of Readiness of Readiness COMMENTS: TOTAL POINTS RECEIVED {Maximum of 100 Poinfs Possible): SCORE In cases where activities/projects within the same classification receive equivalent evaluation scores, the following criteria will be used to determine the rank order of such activities/projects relative to one another: V. OVERALL IMPRESSION A. To what extent does the proposed program/project adequately meet the needs of the low/moderate income population in Carlsbad and/or the national and local objectives established for the Carlsbad CDBG/HOME Program? 0 1 23 4 5 6789 10 Adequate Adequate Not Adequate More than Score COMMENTS: EVALUATE.FRM Revised: September 26, 1996 0 CITY OF CARLSBAD SAN DIEGO COUNTY URBAN COUNTY HOME INVESTMENT PARTNERSHIP PROPOSAL SELECTION PROCESS e PURPOSE To set forth procedures to be used for allocating the City of Carlsbad's HOME Investment Partnership funds, as a member of the San Diego County Urban County HOME Consortium. BACKGROUND On July 17, 1996, an agreement between the City of Carlsbad and the County of San Diego was executed to form the San Diego Urban County HOME Investment Partnership Consortium. As a member of the County HOME Consortium, the City will be entitled to receive federal HOME funds to implement such housing activities as housing acquisition/rehabilitation, housing rehabilitation, housing construction, rental assistance, security deposits, and associated administration/planning which benefit lower income persons/households within the community. OBJECTIVE The intent of this process is to provide the funding allocation procedures for the City's available HOME funds. This process describes the HOME application process; outlines the review process requirements. The Housing Commission will serve as the advisory body to City Council. Housing Commission will review and make recommendations to the City Council on funding levels for each of the HOME eligible activities submitted by local service organizations and/or city departments. In an effort to facilitate the activity selection and HOME funding allocation process, the following procedures have been established for the program. PROCEDURES As detailed in the City's 1995-2000 Consolidated Plan, the goal of the City of Carlsbad is to address the imbalances between its need for housing assistance and its affordable housing and supportive housing inventory. It is the general policy of the City of Carlsbad to assist very low income residents and lower income renter households as a high priority through the use of available federal resources. The construction or creation of new housing units is considered the primary strategy to meeting the identified housing needs of the community. The following procedures outline the steps to be used by the Housing Commission and staff of the Housing and Redevelopment Department in selecting activities which meet the housing needs of lower income households and in making recommendations for allocation of the HOME funds on an annual basis: 1. for actkity selection and funding recommendations; and, summarizes the public hearing Staff of the Housing and Redevelopment Department shall recommend eligible housing activities to the Housing Commission for HOME funding consideration. 2. Upon receipt of proposals/applications for funding, Housing and Redevelopment Department staff will make a determination regarding the eligibility of each proposed project for funding consideration under the HOME program. Requests for HOME funds shall be considered by the City of Carlsbad for funding only if the application is complete and demonstrates that @ of the following conditions have been met: 16 e HOME APPLICATION R IEW PROCESS PAGE 2 a. The governing board formally authorized the organization's request for HOME funds from the City of Carlsbad; The proposed use of funds is an eligible activity, per the Federal regulations for the HOME program; The proposed use of funds is consistent with the City of Carlsbad's funding strategy as established for the CDBG/HOME program. b. c. 3. All complete applications for HOME funds, which have met the conditions outlined above, shall be considered eligible for funding consideration and shall continue in the activity selection and funding allocation process. All applications which are deemed ineligible for funding consideration shall receive written notification that the application for HOME funds is ineligible due to a specified reason and will not be reviewed further by staff or the Advisory Committee. The Housing Commission will serve as an advisory committee to consider the housing needs of low/moderate income Carlsbad residents and to make recommendations to the City Council for the funding of activities which are the "most qualified" to meet those needs. The Housing and Redevelopment staff will serve as liaison to this Commission for the purpose of considering the funding recommendations for this program. Each eligible proposal/application for HOME funds shall be reviewed and evaluated, for ranking purposes, based upon the criteria outlined below. The Housing and Redevelopment Department staff will evaluate each eligible proposal/application for funds and assign a score based on a maximum 100 point scale using the following criteria: a. ORGANIZATIONAL ABILITY/CAPACITY Maximum of 30 Points I. General experience of organization in 5 Points 4. 5. providing services to low/moderate income persons/households. providing the proposed activity. Capacity/ability of staff assigned to implement proposed activity. administration of CDBG/HOME or other State or Federal funds. to provide services and to adhere to applicable local, State, or Federal regulations governing funding sources. II. Specific experience of organization in 5 Points 5 Points iv. Organization's experience with the 5 Points ... 111. V. Level of ability demonstrated by organization 10 Points b. FINANCIAL CAPACITY/STABILITY Maximum of 15 Points I, Leveraging of CDBG/HOME funds with outside 10 Points resources to finance proposed activity. II. Financial stability of organization. 5 Points 9 0 HOME APPLICATION R IEW PROCESS PAGE 3 c. BENEFITS & BENEFICIARIES Maximum of 50 Points I. Accessibility of activity for use by Carlsbad 10 Points 11. Extent to which proposed activity benefits low 15 Points clients. income persons/households (50% of median family income). income Carlsbad persons/households. needs of low-income residents as prioritized in the City's Consolidated Plan. ... III, Extent to which proposed activity benefits low 15 Points iv. Extent to which proposed activity meets the 10 Points d. IMPLEMENTATION OF ACTIVITY Maximum of 5 Points I. Demonstration of organization's readiness to 5 Points implement proposed activity. A copy of the Evaluation Form to be used by Housing and Redevelopment Department staff is attached as Exhibit A for information purposes only. The evaluation of each proposal/application will then be presented to the Housing Commission during a public hearing for review and to determine the level of funding to be recommended for each proposal. 6. 7. The Housing Commission's recommendations will be presented to the City Council for action during a public hearing. All applications submitted and the funding recommendations made by the Housing Commission will be submitted to the City Council for consideration by April of each year. The City Council will consider the recommendations of the Housing Commission during a public hearing. After accepting public comments, the City Council may accept the Commission's recommendations as submitted or modify them as necessary to meet the needs of low/moderate income persons within the community. Following City Council action, a Consolidated Funding Plan, including the list of selected activities and funding amounts for the CDBG/HOME Program, will be submitted to the U.S. Department of Housing and Urban Development by May 15th for final approval. 8. 9. HOME REVIEW.PR0 Revised by City Council: , 1996 (Resolution No. ] a HOME PROGRAM PROGRAM/PROJECT EVALUATION I NSTR U CTlO NS Each eligible proposallapplication for HOME funds shall be reviewed and evaluated, for ranking purposes based upon the attached criteria. The Housing and Redevelopment Department staff, will evaluate each eligible proposal for funds and assign a score based on a maximum 100 poini scale. The evaluation of each HOME proposal will then be presented to the Housing Commission for further review and to determine the level of funding to be recommended for each selected proposal. e To assist in reviewing and evaluating each proposal based upon the established criteria, measurement examples, where appropriate, have been provided. These are to be used as a guide only and is not intended to cover every circumstance which may occur. Please use your best judgment in evaluating the proposals with the criteria that has been provided. 0 CITY OF CARLSBAD HOME PROGRAM PROGRAM/PROJECT EVALUATION a Name of Organization & Project: Project Location: Service Provided/Benefit to Carlsbad Residents: Type of Activity: Local Objective: National Objective: Amount of Funding Request: I. A. General Experience of Organization - How much general experience does the organization have in providing services to low and moderate income persons? (Le., length of time the oraanization has been in operation) 0 R G A N IZ AT1 0 N A L A B I LlTY /C A PAC ITY {Max. of 30 uointsl: 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: Experience in Implementation of Program/Project - How much experience does the organization have in providing the specific program/project proposed for funding? be., length of time the actual pro.qrarnhroiect has been operated by the organization) B. 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: C. Staffing for Program/Project - How qualified is the identified staff in performing the various functions required to implement the proposed program/project? (Le,, year. 01 staff experience, education and training) 0 1 2 3 4 5 Not Qualified More than Score Qualified Qualified COMMENTS: HOME Program 0 Evaluation Form Page 3 D. Experience with Federal or State Funding Sources - How much experience does the organization have in administering CDBG and/or other State or Federal funds? fie. length of time the organiza tion/assigned staff has been administering such funds) 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: Performance record - What overall level of ability has the organization demonstrated for providing services to the public, as well as adhering to local, State and/or Federal regulations which may have applied to the various funding sources for their previous programsf projects? fie., number of clients benefiting from program/project, an) violations of the regulations, abiliy to clear viola tion findings) E. 0 1 23 4 5 6789 10 Ability Ability Ability No Adequate Strong Score COMMENTS: FINANCIAL CAPACITY & STABILITY fMax. of 15 Points): Leverage of Funds - What level of leveraging of CDBG funds with other funding sources has been proposed for the proposed program/project or demonstrated in the current operating budget for the program/project? II. A. Measurement Examples: Considerable Le veraging = - No Leveraging - Proposed program/projecf will be funded entirely with CDBG funds Less fhan 10% of the revenues used for the proposed program/projecf will be from CDBG funds. 0 1 23 4 5 6789 10 No or Little Considerable Score Leveraging Leveraging COMMENTS: Financial Stability - Do the financial statements of the organization indicate a relatively stable financial position? fie., diversified funding revenues and support revenue exceeding expenses, fund balance} B. Measurement Ekarnples: - No/Little Stabilify - Very few sources of funding [CDBG) and few, if any, assets. Considerable Stabilify = A wide variety of funding sources and subsianfial assets. 0 1 2 3 4 5 Stability Stability No or Little Considerable Score COMMENTS: HOME Program e 0 Evaluation Form Page 4 111. A. BENEFITS & BENEFICIARIES [Max. of 5Upuints/: Access to Program/Service - Is the proposed program/project easily accessible o convenient to Carlsbad residents? Measurement Examples: Not or Nof Very Accessible = Service office located outside of Carlsbad and public transportation is nc accessible. directly to client4 residence. Very Accessible - - Service office located within Carlsbad or pro vides services/fransportatior 0 1 23 4 5 6789 10 Accessible Accessible Not Accessible Very Score COMMENTS: Benefit to Lower Income Persons - To what extent does the proposed program/project B. benefit low income persons? Measurement Examples: No or Little Benefit Some Benefif Moderate Benefit Considerable Benefit - - - Less than IO% of clients are of low income {50% of MH). I I to 50% of clients are of low income {50% of MFIJ. 51 to 90% of clients are of low income {50% of MFIJ. More than 90% of clients are of low income {50% of MFIJ. - - - - - 0 12 3 4 5 6 7 8 9 101112131415 No or Little Some Moderate Considerable Score Benefit Benefit Benefit Benefit C 0 M MENTS: Benefit to Carlsbad Residents - To what extent does the proposed program/project benefit low income Carlsbad residents? C. Measurement Examples: - - Serves very few Carlsbad residenh annually and/or facility located outside No or liffle Benefit of Carlsbad. Serves a considerable number of Carkbad residents annually and/or facility located in Carlsbad. - Considerable Benefit - 0 12 3 4 5 6 7 8 9 1011 12131415 No or Little Some Moderate Considerable Score Benefit Benefit Benefit Benefit COMMENTS: Needs of Low Income Residents - To what extent does the proposed program/project meet the needs of low-income residents? fie., relation to Consolidated Plan pior,Yies, special needs population served) Measurement Examples: Not Adequate - Meets no prioritized need of the Consolidated Plan. Serve5 no special D. - needs populations. needs populations. - Adequate - Meets u medium priorify need of fhe Consolidcried Plan. Serves special - More than Adequate - Meets a high priorityneed of the Consolidated Plan. CDBG Program 0 e Evaluation Form Page 5 8 0 1 23 4 5 6789 10 Not Adequate More than Score Adequate Adequate COMMENTS: IMPLEMENTATION OF PROJECTIPROGRAM /Max. of 5~0infs/: IV. A. Implementation/Expenditure of Funds - To what degree has the organization demonstrated a readiness to implement the proposed program/project and expend the identification and/or commifmen f of other funding sources for completion 0, program/projec f, program/projec f already in operation or s fartedJ Measurement Examples: CDBG funds within the one year period? (Le,, prugram/prujecf i$ in planning sfage onl~ - No or Little - Program/project in development stage only. No specific site selected Nc High - PubJic/communify service program operating at least three years. Constructior construction or construction reta fed plans comple fed. work ready fo begin by July 1st. Propedy to be in escrow by July 1st. - 0 1 2 3 4 5 No or Little Degree High Degree Score of Readiness of Readiness COMMENTS: TOTAL POINTS RECEIVED (Maximum of 100 Points Possible/: SCORE In cases where activities/projects within the same classification receive equivalent evaluation scores, the following criteria will be used to determine the rank order of such activifies/projects relative to one another: V. OVERALL IMPRESSION A. To what extent does the proposed program/project adequately meet the needs of the lowlmoderate income population in Carlsbad and/or the national and local objectives established for the Carlsbad CDBG/HOME Program? 0 1 23 4 5 6789 10 Adequate Adequate Not Adequate More than Score COMMENTS: EVALUATE.FRM Revised: September 26, 1996 PROOF OF PU ISTION (2010 & 2011 C.C.P.) . - STATE OF CALIFORNIA * County of San Diego I am a citizen of the United States and a resident of years and not a party to or interested in the above- entitled matter. I am the principal clerk of the printer of North County Times formerly known as the Blade-Citizen and The Times-Advocate and which newspapers have been adjudged newspapers of general circulation by the Superior Court of the County of San Diego, State of California, under the dates of June 30, 1989 the County aforesaid: I am over the age of eighteen (Blade-Citizen) and June 21, 1974 (Times- Advocate) case number 171 349 (Blade-Citizen) and case number 1721 71 (The Times-Advocate) for the cities of Escondido, Oceanside, Carlsbad, Solana Beach and the North County Judicial District; that the notice of which the annexed is a printed copy (set in type not smaller than nonpareil), has been published in each regular and entire issue of said newspaper and not in any supplement thereof on the following dates, to-wit: Oct. 25, 1996 I certify (or declare) under penalty of perjury that the foregoing is true and correct. Dated at California, this 35+h day of 9-t lgac; I,, ,P ./ -_---- /9&<;%$?-9--) /-+2 ,, p-- - - Signature - - - - 2'- 2 -ii /- --- -- - - y,' NORTH COUNTY TIMES Legal Advertising This spa 8 for the County Clerk's Filing ~ Proof of Publication of Public Hearing --------_-------------- ~______ CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGi NOTICE OF PUBLIC HEARING AND SOLICITAlION OF COMM The citizens of Carisbad are hereby notified that Carisbad's City Council will hold a on Tuesday, November 5, 1996 at 6:OO p.m. in the'Council Chambers located at Ullage Drive to accept public comments and consider for approval: 1) the City's Funding Strategy Plan to be submltted as part of the City's 1997-98 CDBGMOME Funding Plan; 2) the revised proposal reviewhnding recommendation process I HOME funds; and. 3) authorization to distribute a 'Request for Proposals" foi Community Development Blodc GranUHOME Funds. The Ci expects to miYe a new CDBG allocation in FY 1997-98 from the US. Housing and Urban Development (HUD) and also has additional funds that need to from previously approved CDBG programs, which were canceled or completed wir funds. As a participant in Me San Diego County HOME Consortium, the City will als funding avaiiaMe for FY 1997-98, The City of Carlsbad is committed to using CDBG and HOME funds to finance prj which provide direct benefit to low and moderate income residents. To develop a program which meets the needs of the low and moderate income population. the Cil requests assistancefrom members of the community. Citizen participation is criticat t of the Carlsbad CDBG program. Therefore, the City encourages all community consider the needs of low and moderate income persons within Carlsbad and to pmv~ on the proposed CDBG/HOME Funding Plan Strategy for Carisbad's CDBGMOME pr hwsing and community development objectives will be cited, within the Cityk Consolidated Funding Plan, as the strategies the Cily will pursue in the.upcoming ye, needs of low and moderate inane Carisbad residents. Persons who have questions of mmments regarding the City of Carisbad's CDBGMI or would like to receive a copy of the CDBG/HOME Funding Plan Strategy, mviewhnding recommendation p"ess or any other CDBG or HOME related do contad Leiiani Hines at (619) 434-2818. Monday through Friday belween 8:OO am ai Legal 48692 Octobar 25.1996 1 I e e - CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANTMOME PROGRAM NOTICE OF PUBLIC HEARING AND SOLICITATION OF COMMENTS The citizens of Carlsbad are hereby notified that Carlsbad's City Council will hold a public hearing on Tuesday, at 6:OO p.m. in the Council Chamber5 located at 1200 Carlsbad Village Drive to accept public comments and consider foi approval: 1) the City's CDBG/Home Funding Strategy Plan to be submitted as part of the City's 1997-98 CDBG/HOME Consolidated Funding Plan; 2) the revised proposa review/funding recommendation process for CDBG and HOME funds; and, 3) authorizatiorl to distribute a "Request for Proposals" for the 1997-98 Community Development Block Grant/HOME Funds. The City expects to receive a new CDBG allocation in FY 1997-98 from the U.S. Department of Housing and Urban Development (HUD) and also has additional funds that completed with a surplus of funds. As a participant in the San Diego County HOME Consortium, the City will also have HOME funding available for FY 1997-98. The City of Carlsbad is committed to using CDBG and HOME funds to finance projectdservices which provide direct benefit to low and moderate income residents. To develop a CDBG/HOME program which meets the needs of the low and moderate income population, the City of Carlsbad requests assistance from members of the community. Citizen participation is critical to the success of the Carlsbad CDBG program. Therefore, the City encourages all community members to consider the needs of low and moderate income persons within Carlsbad and to provide comments on the proposed CDBG/HOME Funding Plan Strategy for Carlsbad's CDBG/HOME program. These housing and community development objectives will be cited, within the City's CDBG/HOME Consolidated Funding Plan, as the strategies the City will pursue in the upcoming year to meet the needs of low and moderate income Carlsbad residents. kvember 59 1996 need to be reallocated from previously approved CDBG programs, which were canceled or Persons who have questions or comments regarding the City of Carlsbad's CDBG/HOME program or would like to receive a copy of the CDBG/HOME Funding Plan Strategy, the proposal review/funding recommendation process or any other CDBG or HOME related documents may contact Leilani Hines at (61 9) 434-281 8, Monday through Friday between 8:OO am and 5:OO p.m. a e ? .. City of Carlsbad Housing and Redevelopment Department October 2, 1996 /- TO: CITY CLERK’S OFFICE FROM: HOUSING AND REDEVELOPMENT DIREC RE: PUBLIC HEARING REQUEST Attached are the materials necessary for you to notice the request for authorization to distribute the Request for Proposals for the 1997-98 CDBGIHOME Program and to accept comments and approve the City’s Consolidated Funding Plan Strategy for the 1997-97 CDBGIHOME Program for a public hearing before the City Council. Due to the rigid submittal deadlines and required public review and comment periods associated with the federal CDBGiHOME Program, it is requested that this item be scheduled and noticed for a City Council meeting in late October or early November 1996. .,/& 3- 74 Date Attachment 2965 Roosevelt St., Suite B Carlsbad CA 92008-2389 (619) 434-2810/2811 0 Fax (619) 720-2037 e m 11 - , City of Carlsbad City Clerk // DATE: TO: FROM: Housinq and Redevelopment Department Susan LOY, Lesal Advertising- NORTH COU, TV TIMES PERSON PLACING AD: Leilani Hines, Manageme Phone No. 434-28 1 8 720-2037 NAME OF AD: CDBG/HOME PY 1997-98: PLEASE PUBLISH THE FOLLOWING: Legal Ad Account No. L-440 Account No. L-440 1 TIME(S) IN THE: i Bofh Zones on / / Size of Ad and/or special instruct(ons: 3 columns wide; Please forward billing and a copv of the advertisement to the Housinq and Redevelopment Department, ATTN Leilani Hines, 2965 Roosevelt Street, Suite B, Carlsbad CA 92008 1200 Carlsbad Village DrivemCarlsbad CA 92008-1989. (619) 434-2808. FAX (619) 434-1987