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Home My WebLink About1996-11-19; City Council; 13912; REVISION OF CLASSIFICATION AND AMENDMENT OF THE MANAGEMENT SALARY SCHEDULECI~ OF CARLSBAD - AGEIOA BILL -/ 7 a MTG. 11/19/96 RECOMMENDED ACTION: approving the revision of the classification of qb -393 City Council adopt Resolution No. Executive Assistant to Secretary to the City Council and establishing the salary range on the Management Salary Schedule. ITEM EXPLANATION: In October 1996, Council approved granting retirement credits to employees in conjunction with a program to downsize or reduce the City’s budget without layoffs or furloughs. As a result of this retirement credit program, several incumbents have chosen to retire, thus creating the opportunity to reorganize and reevaluate the vacant positions in the affected departments. The position of Executive Assistant to the City Council is one of the designated positions recently reviewed. Staff recommends the classification of Executive Assistant be revised to Secretary to the City Council and submits the attached job specification for The position of Executive Assistant was last reviewed and added to the Management Compensation Plan in 1982. Based on the review of current duties and responsibilities, Secretary to the City Council job description, it is recommended that the Executive Assistant classification be revised to the new job description and title of Secretary to the City Council at the annual salary range of $34,346 - $43,836 on the Management Salary Schedule. FISCAL IMPACT: The current budgeted Executive Assistant salary will be converted to Secretary to the City Council. The annual salary savings from this conversion to the revised classification and salary is estimated to be $14,000. EXHIBITS: Resolution No. comparability to similar positions, and the proposed job responsibilities described in the z 0 0 F a $ z 3 0 0 \ 1 2 3 4 5 6 7 8 9 10 11 12 13 l4 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 RESOLUTION NO. 9 6 - 3 9 3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ADOPTING THE SECRETARY TO THE MANAGEMENT SALARY SCHEDULE. CITY COUNCIL JOB CLASSIFICATION AND AMENDING THE WHEREAS, the City Manager recommends and the City Council concurs, that it is desirable and necessary to adopt the revised job classification of Secretary to the City Council replacing the classification of Executive Assistant; and, WHEREAS, the City Manager recommends and the City Council concurs, that the Secretary to the City Council be placed on the Management Salary Schedule at the biweekly salary range of $1,32 1 - $1,686; and, WHEREAS, the City Manager recommends and the City Council concurs, that the funding of the position of Executive Assistant be converted to the revised classification of Secretary to the City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. 2. That the above recitations are true and correct. That the City Council authorizes and directs the City Manager to replace the classification of Executive Assistant by adopting the classification of Secretary to the City Council as described in Attachment A, attached hereto and made a part thereof. J/ I/ /- / ’_ I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 I.7 18 19 2o 21 22 23 24 25 26 27 28 0 0 3. That the City Council authorizes and directs the City Manager to amend the Management Salary Schedule to include the Secretary to the City Council at the biweekly salary range of $1,321 - $1,686 as shown in Attachment B, attached hereto and made a part thereof. 4. That the City Council authorizes and directs the City Manager to convert the funding of the Executive Assistant in the City Council budget to Secretary to the City Council. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 19th day of NOVEMBER, 1996, by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall NOES: None ABSENT: None ATTEST: THAd TE 2, City Clerk EN R. KZ, A=nt City Clerk (Sed) /’ r / I 0 0 Attachment A Resolution No. 96-393 CITY OF CARLSBAD JOB DESCRIPTION JOB TITLE. DEPARTMENT: CITY COUNCIL BASIC FUNCTION: Under general direction, to perform responsible and confidential executive secretarial and staff assistance duties for the Mayor, City Council members and City Manager’s office; and to do related work as assigned. DISTINGUISHING CHARACTERISTICS: This position is unique in that it reports to the mayor and four City Council members who are elected officials that serve in a wide variety of functional areas including involvement with regional committees, interacting with federal, state and county public officials and numerous agencies, foreign entities, the media, as well as the general public. This position handles many sensitive issues, requiring a high degree of specialized knowledge of protocols, and a thorough familiarity with the City’s functions, staff and activities. This position differs from the Secretary to the City Attorney or City Manager in that the interaction is more external to the organization and more diverse and constantly SECRETARY TO THE CITY COUNCIL changing because of the City Council’s involvement in a variety of issues. KEY RESPONSIBILITIES: Prepare a variety of materials for the City Council, including typing and gathering information for correspondence, reports, resolutions, proclamations, agreements, and other documents. Answer, screen and respond to telephone callers for the City Council and the City Manager’s office, exercising considerable independent judgment in giving out information and referring to proper party. Secretary to the 8 Council (cant’d.) 0 Receive visitors; schedule appointments; coordinate and maintain appointment calendars for the Mayor and members of the and City Council. Make travel and meeting arrangements for the City Council, City Manager’s office and staff. Assist in the preparation of agenda materials. Coordinate award and recognition programs for board groups, citizen volunteers, and community organizations. Coordinate activities such as special events, dedications, and displays with other city departments and other public or private agencies. Gather information and compose correspondence in reply to various requests, inquiries and questionnaires; and/ or transcribe letters, reports and memoranda. Assist in the preparation of the budget and monitor budget accounts. Maintain a filing and recall system for the City Council, City Manager’s office and staff. Operate a variety of office equipment and order office supplies as necessary. Supervise, assign, train and evaluate staff as necessary. - QUALIFICATIONS: Knowledge of: Functions and organization of municipal government, including the roles and responsibilities in the organization. City of Carlsbad internal organization, services, staff and activities. Modern office practices and procedures including business correspondence, filing and standard office equipment operation. Correct English usage, spelling and punctuation. Secretary to the Council (cont’d.) 0 8 Software applications, e.g., word processing, spreadsheet or database programs on microcomputer systems as required. Ability to: Perform difficult and responsible secretarial and staff work. Exercise good judgment and make sound decisions in accordance with established procedures and policies, Establish and maintain cooperative relationships with those contacted in the course of work. Plan, organize and coordinate special events and programs. Take notes at meetings and conferences or otherwise provide for the recording of proceedings and prepare clear and concise reports. Prepare reports and compose correspondence independently. Communicate clearly and concisely, orally and in writing. Transcribe from notes or tape recordings. Type accurately at a net corrected speed of 60 words per minute. Maintain confidentiality of sensitive materials as necessary. Supervise, train and evaluate assigned staff. EDUCATION AND EXPERIENCE Any combination equivalent to the education and experience that could likely provide the required knowledge and abilities is qualifymg. A typical background would include: Equivalent to completion of the twelfth grade, including or supplemented by specialized secretarial or business training, AND Five years of increasingly responsible clerical and executive level secretarial experience, involving frequent contact with the public. Secretary to the e Council (cont’d.) e SPECIAL REQ UIREMENTS: Possession of or ability to obtain a valid California driver’s license may be required. Attendance at periodic evening meetings or travel within City boundaries to attend meetings may be required. PHYSICAL REQUIREMENTS AND ENVIRONMENT This position is typically situated in a standard office environment resulting in little exposure to the weather and requiring no unusual physical abilities. Occasionally will be required to drive and attend off- site and evening meetings as necessary. e 0 CITY OF CARLSBAD MANAGEMENT SALARY SCHEDULE ATTACHMENT B BIWEEKLY PAY Resolution No. 11/19/96 STEP STEP STEP STEP STEP STEP POS IT ION 1 2 3 4 5 6 ADMIN. COORDINATOR-SPECIAL DIST. $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 ADMINISTRATIVE MANAGER $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 ADMINISTRATIVE SVCS/PROJECTS MGR $2,488 $2,612 $2,743 $2,880 $3,024 $3,175 AQUATIC SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 ARTS MANAGER $2,056 $2,159 $2,267 $2,380 $2,499 $2,624 ASSISTANT CITY ATTORNEY $3,147 $3,304 $3,469 $3,643 $3,825 $4,016 ASSISTANT CITY CLERK $1,813 $1,904 $1,999 $2,099 $2,204 $2,314 ASSISTANT CITY ENGINEER $2,450 $2,573 $2,701 $2,836 $2,978 $3,127 ASSISTANT CITY MANAGER $3,147 $3,304 $3,469 $3,643 $3,825 $4,016 ASSISTANT FINANCE DIRECTOR $2,068 $2,171 $2,280 $2,394 $2,513 $2,639 ASSISTANT LIBRARY DIRECTOR $2,068 $2,172 $2,280 $2,394 $2,514 $2,640 ASSISTANT PLANNING DIRECTOR $2,618 $2,749 $2,886 $3,031 $3,182 $3,341 ASSISTANT TO CITY MANAGER $2,517 $2,643 $2,775 $2,914 $3,060 $3,213 BUILDING MAINT SUPERINTENDENT $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 BUILDING MAINT SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 CITY ATTORNEY $3,243 $3,405 $3,575 $3,754 $3,941 $4,139 CITY ENGINEER $2,666 $2,800 $2,940 $3,087 $3,241 $3,403 CITY MANAGER $3 , 413 $3 , 584 $3 , 763 $3 , 951 $4 , 148 $4 , 356 COMMUNITY ARTS COORDINATOR $1,600 $1,680 $1,764 $1,853 $1,945 $2,042 COMMUNITY DEVELOPMENT DIRECTOR $3,147 $3,304 $3,469 $3,643 $3,825 $4,016 COMMUNITY SERVICES DIRECTOR $2,589 $2,718 $2,854 $2,997 $3,241 $3,403 CONSTR/MAINT. SUPERVISOR $1,483 $1,557 $1,634 $1,716 $1,802 $1,892 CONSTRUCTION SUPERVISOR $1,712 $1,797 $1,887 $1,982 $2,081 $2,185 DEPUTY CITY ATTORNEY $2,135 $2,241 $2,353 $2,471 $2,595 $2,724 DISTRICT ENGINEER $2,246 $2,358 $2,476 $2,600 $2,730 $2,866 ECONOMIC DEVELOPMENT MANAGER $2,328 $2,445 $2,567 $2,695 $2,830 $2,972 EQUIPMENT MAINT SUPERINTENDENT $1, 952 $2 , 050 $2 , 152 $2 , 260 $2 , 373 $2 , 492 EQUIPMENT MAINT SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 FINANCE DIRECTOR $2,652 $2,785 $2,924 $3,070 $3,223 $3,385 FINANCIAL MANAGEMENT DIRECTOR $3,147 $3,304 $3,469 $3,643 $3,825 $4,016 FIRE BATTALION CHIEF $2,110 $2,216 $2,327 $2,443 $2,565 $2,693 FIRE CHIEF $2,932 $3,079 $3,232 $3,394 $3,564 $3,742 FIRE DIVISION CHIEF $2,315 $2,431 $2,553 $2,680 $2,814 $2,955 GENERAL MANAGER $2,829 $2,971 $3,119 $3,275 $3,439 $3,611 GEOGRAPHIC INFO. COORDINATOR $1,854 $1,946 $2,044 $2,146 $2,253 $2,366 HOUSING & REDEVELOPMENT DIRECTOR $2,541 $2,668 $2,802 $2,942 $3,089 $3,243 HOUSING PROGRAM MANAGER $1,813 $1,904 $1,999 $2,099 $2,204 $2,314 HUMAN RESOURCE ASSISTANT $1,417 $1,488 $1,562 $1,641 $1,723 $1,809 HUMAN RESOURCES DIRECTOR $2,652 $2,785 $2,924 $3,070 $3,223 $3,385 0 0 CITY OF CARLSBAO MANAGEMENT SALARY SCHEDULE ATTACHMENT B BIWEEKLY PAY Resolution No. 11/19/96 STEP STEP STEP STEP STEP STEP POSITION 1 2 3 4 5 6 HUMAN RESOURCES MANAGER $1, 896 $1,991 $2,090 $2,195 $2,304 $2,419 INFORMATION SYSTEMS DIRECTOR $2,652 $2,785 $2,924 $3,070 $3,223 $3,385 INFORMATION SYSTEMS MANAGER $2,036 $2,138 $2,245 $2,357 $2,475 $2,599 LIBRARY DIRECTOR $2,652 $2,785 $2,924 $3,070 $3,223 $3,385 LIBRARY SERVICES SPECIALIST $1,417 $1,488 $1,562 $1,641 $1,723 $1,809 MAINTENANCE SUPERINTENDENT $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 MANAGEMENT ANALYST $1,570 $1,649 $1,731 $1,818 $1,909 $2,004 MANAGEMENT ASSISTANT $1,417 $1,488 $1,562 $1,641 $1,723 $1,809 MEDIA PROGRAMMING SPECIALIST $1,417 $1,488 $1,562 $1,641 $1,723 $1,809 MUNICIPAL PROJECTS MANAGER $2,450 $2,573 $2,701 $2,836 $2,978 $3,127 METER SHOP SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 OPERATIONS SUPERINTENDENT $1,952 $2,050 $2,152 $2,260 $2,373 $2,4-92 PARKS SUPERINTENDENT $1,952 $2 , 050 $2 , 152 $2 , 260 $2 , 373 $2 , 492 PARKS SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 PLANNING DIRECTOR $2,919 $3,065 $3,218 $3,379 $3,548 $3,726 POLICE CAPTAIN $2,658 $2,791 $2,931 $3,077 $3,231 $3,393 POLICE CHIEF $3,147 $3,304 $3,469 $3,643 $3,825 $4,016 POLICE LIEUTENANT $2,306 $2,421 $2,542 $2,669 $2,803 $2,943 PRINCIPAL BUILDING INSPECTOR $2,217 $2,328 $2,444 $2,566 $2,695 $2,829 PRINCIPAL CIVIL ENGINEER $2,246 $2,358 $2,476 $2,600 $2,730 $2,866 PRINCIPAL CONSTRUCTION INSPECTOR $2,036 $2,138 $2,245 $2,357 $2,475 $2,599 PRINCIPAL LIBRARIAN $1,570 $1,649 $1,731 $1,818 $1,909 $2,004 PRINCIPAL PLANNER $2,209 $2,319 $2,435 $2,557 $2,685 $2,819 PRINCIPAL RECREATION SUPERVISOR $1,879 $1,973 $2,071 $2,175 $2,284 $2,398 PURCHASING OFFICER $2,068 $2,171 $2,280 $2,394 $2,513 $2,639 RECREATION SUPERINTENDENT $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 RISK MANAGER $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 SANITATION MAINT SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 SECRETARY TO CITY ATTY/CITY MGR $1,201 $1,261 $1,324 $1,390 $1,460 $1,533 SECRETARY TO CITY COUNCIL $1,321 $1,387 $1,456 $1,529 $1,606 $1,686 SENIOR ACCOUNTANT $1,570 $1,649 $1, 731 $1,818 $1,909 $2,004 SENIOR CITIZENS COORDINATOR $1,879 $1,973 $2,071 $2,175 $2,284 $2,398 SENIOR MANAGEMENT ANALYST $1,813 $1,904 $1,999 $2,099 $2,204 $2,314 SEWER MAINTENANCE SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 STREET MAINT SUPERINTENDENT $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 STREET MAINT SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229 SYSTEMS OPERATIONS SUPERVISOR $1,746 $1,834 $1, 925 $2,022 $2,123 $2,229 TRAFFIC ENGINEER $2,352 $2,469 $2,593 $2,722 $2,858 $3,001 UTILITIES MAINT SUPERINTENDENT $1,952 $2,050 $2,152 $2,260 $2,373 $2,492 WATER MAINT SUPERVISOR $1,746 $1,834 $1,925 $2,022 $2,123 $2,229