HomeMy WebLinkAbout1996-12-10; City Council; 13950; Appropriation of funds to the Building Dept.fl -
GITY OF CARLSBAD - AGENLA BILL
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,E# 53 ,q 5 0 m: REQUEST FOR ADDITIONAL APPROPRIATION FOR DEPV HD. ,%$
1TG. la-lo-96 CONTRACT PLAN CHECKING
CITY ATTY.
RECOMMENDED ACTION:
That the City Council ADOPT Resolution No. 96 - 423 appropriating money from the General
Fund Contingency Account to the Building Department to cover contract plan checking costs for
fiscal year 1996-97.
ITEM EXPLANATION:
The City's Building Department contracts with ESGIL Corporation for plan checking services.
This contract provides considerable flexibility in processing plans through the Building
Department and reduces the time necessary for plan checking when compared to providing in-
house services. The contract with ESGIL is based on a fixed formula which pays 80% of the
City's plan check fee to ESGIL, while returning the remainder of the fee to cover City costs.
The fiscal year 1995-96 budget did not anticipate the level of building plan submittals at the
level which has occurred and, therefore, the contract for plan check services has been under-
funded. To date, $1 11,953.00 has been expended for work performed through October 1996.
In order to meet current and future financial obligations in this fiscal year, $200,000.00 is
requested. This is based on current obligations plus an estimate of $25,000.00 per month for
eight months.
The Community Development Director is requesting an additional $200,000.00 be added to the
Miscellaneous Professional Services account to cover these building plan check costs for the
remainder of the 1996-97 fiscal year. The estimated revenue for plan check services will
exceed the amount of additional funds requested. Plan check revenue received by the City to
date is $274,400 this fiscal year.
FISCAL IMPACT:
During 1996-97 the City of Carlsbad will receive funds in excess of the original budget estimates
for plan check fees. This additional revenue is due to an increase in plan check activity over
and above that anticipated when the budget was prepared in late 1995. The Building
Department's request to add $200,000.00 to the plan check budget account can be funded by
the appropriation of a portion of the additional plan check revenue that will be received by the
City during this fiscal year. Due to the receipt of funds in excess of the original budget estimate,
Council may take this action without negatively affecting the projected June 30, 1996 General
Fund balance.
EXHIBITS:
1. Resolution No. 9L -59.3 approving additional appropriation
2, Comparison of Plan Check Fees
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RESOLUTION NO. 96 - 423
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS FOR CONTRACT PLAN
CHECKING.
WHEREAS, the Building Department of the Cit of Carlsbad is required to perform plan
checks, and
WHEREAS, the demand for plan checks has been such that the Building Department
must contract with a private firm to perform some of this work, and
WHEREAS, projections of costs based on average monthly demand show that current
appropriations are insufficient to cover costs for the remainder of the 1996-97 fiscal year,
and
WHEREAS, the City of Carlsbad receives revenues from plan check and inspection
fees to cover the cost of providing this service;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad.
California, as follows:
1. That the above recitations are true and correct.
2. That the additional appropriation of $200,000.00 from the General Fund
contingency fund balance for Building Department Miscellaneous Professional Services (001-
820-3610-2479) is hereby approved.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 10th day of December , 1996, by the
following vote, to wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Hall and Finnila
NOES: None
ABSENT: None
ATTEST:
hp&
ALETHA L. RAUTENKRANZ, City Clerk \
(SEAL)
2.
MONTH
July
August
September
October
Totals
- - EXHIBIT '!2"
Comparison of Plan Check Fees
MONTHLY
$ 64,000
75,000
69,000
62,000
270,000
60% increase
Average 67,500 per mo
LAST FY MONTHLY
$ 37,OOC
43,OOC
69,OOC
22,000
1 71,000
Average 42,750 per mo