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Home My WebLink About1997-01-14; City Council; 13996; APPROVING SUPPLEMENT NOS. 020 AND 021 TO STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT SLTPP-5398p& %TY OF CARLSBAD - AGEN A BILL I"" I I \ ,'X AB# 11/99 6 TRANSPORTATION PARTNERSHIP PROGRAM MTG. 111 4/97 TITLE APPROVING SUPPLEMENT NOS. 020 AND 021 TO STATE AND LOCAL DEPT. HD. CITY ATTY .~ AGREEMENT SLTPP-5398 DEPT. ENG CITY MGR, RECOMMENDED ACTION: Adopt Resolution No. 9 ') - j 3 approving Supplement Nos. 020 and 021 to the Stz Transportation Partnership Program Agreement No. SLTPP-5308 providing fundins transportation projects and authorizing the Mayor to execute the documents. 1 ITEM EXPLANATION: In 1991, the City entered into a State and Local Transportation Partnership Pro! Agreement with the State which permits the City to apply for funds for transportation p State contribution rate is based on the prorata share of funds allocated by the Sta relative to all projects being funded. Supplements are made to the Master Agreemeni the funding of individual projects. Supplement Nos. 020 and 021 will provide funding for traffic signal installations on I El Fuerte and Aviara Parkway (Alga Road) at Batiquitos. These projects are in CI program. With a reimbursement rate for this Cycle of 12.84 percent, the City approximately $23,000 for these two projects. To date, the City has received over $4 million in State funds with only minor administr FISCAL IMPACT: Approval of Program Supplement Nos. 020 and 021 will allow the City to receive up ~ State funds. I EXHIB1TS: Q 8 gaT: 2 8 Q 1. Resolution No. 7 9 - J 3 approving Supplement Nos. 020 and 021 to the St; Transportation Partnership Program Agreement No. SLTPP-5308 providins various transportation projects and authorizing the Mayor to execute the docul ~ i 2. Location map with Program Supplement No. 020. 3. Location map with Program Supplement No. 021. I z 2 a I- o 0 =! z 3 0 o 1 2 3 4 5 ~ ~ , 0 0 RESOLUTION NO. 9 7 - 13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING SUPPLEMENT NOS. 020 AND 021 TO STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM MAYOR TO EXECUTE DOCUMENTS. MASTER AGREEMENT NO. SLTPP-5308 AND AUTHORIZING THE 6 7 WHEREAS, the City and State have previously entered into State E Transportation Partnership Program Master Agreement No. SLTPP-5308; and WHEREAS, the City has applied for and been granted approval for the ins' traffic signals on Alga Road at El Fuerte and Aviara Parkway (Alga Road) at Batiquitl WHEREAS, the City Council finds that receipt of this supplemental funding is b a 9 10 11 12 13 14 15 16 17 18 the transportation system for both the City and the State. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City 01 California, as follows: 1. That the above recitations are true and correct. 2. That the City Council hereby approves Program Supplement Nos. 020 an( State and Local Transportation Partnership Agreement SLTPP-5308. 3. That the City Council hereby authorizes the Mayor to execute documents 1 Supplement Nos. 020 and 021. 19 20 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carisbad *' /I held on the 14th day of January , 1997 by the following vote, to wit: 22 23 AYES: Council Members Lewis, Finnila, Nygaard, Kulchin and H NOES: None 24 26 25 ABSENT: None 27 28 ATTEST: ALETHA L. RAUTENKRANZ, City Clerk( (SEAL) ll TE I CITY OF OCEANSIDE 9 NOT TO SCALE SI \ CITY OF ENCINITAS I v PROJECT NAME ALGA ROAD AND EL FUERTE STREET NUMBER PROJECT E TRAFFIC SIGNAL 3445 DRAW BY SCOTT EVANS, CARLSEAD ENGINEERING DEPT. kb ,?ITE IT - DON'T SAY b 1" Date ,/<./. 3 To - .~_ - /i/ __ i- "" &!4 . <! ~~~" (..< /d..?- ~~_~_~_." 5,"""" _"" 0 Reply Wanted .~ From ~~~_~_ <L ~ "2- LJJ+&g ~ .~~~"___~" ___ UNO Reply Necessary ,' i 7 ,f7 r. /'P -,.& j/ 2,' /,, ;; .p i .. /' 1' . 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D e: November 12, GROG~ SUPPLEMENT N. 020 Locat 6 : 11-SD -0-CBD to Project Number: SB97-5308 (012 STATE-LOCAL TRANSPORTATION E.A. Number: 11-955773 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 This Program Supplement is hereby incorporated into the State-Local portation Partnership Program Agreement for State Share Funds wl- entered into between the Local Entity and the State on 05/21/91 subject to all the terms and conditions thereof. This Program Suy is adopted in accordance with Paragraph 3 of Article I of the af tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment c obligated to this project, it accepts and will comply with any cover remarks setforth on the following pages. PROJECT TERMINI: IN THE CITY OF CARLSBAD ON ALGA ROAD AND EL FUERTE TYPE OF WORK: TRAFFIC SIGNAL LENGTH: 0.0 (D PROJECT CLASSIFICATION OR PHASE(S) OF WORK [XI Construction Estimated Cost] State Share Funds I Matching Funds $ FY97 $ 92633 FY98 $ FY99 $ 11894 Local $ 80739 OTHER 0 OI$ 01$ O': Department of Transportatic Chief, Off ice of Local Pro< Project Implementation "A" 2 """ UaLe JallUtlKy 15, 1997 Date Attest Title ALETHA L. RAUTENKRANZ, City Clerk 1 I hereby Certify upon my personal knowledge that budgeted, funds are available for this encumbrance: .PI &[,/ Accounting Officer ,' 7-1. &f!L C Date // - /,l--'fL; $ 111 'J Chapter1 Statutes 1 I tern I Year I Program IBCI Fund Source I 162 1996 2660-125-042 96-97 20.25.010.100 C 258010 042-T Page : .1 ? )J t~ e.. I' ' 11-SD -0-CBD a SB97-5308 (012) DATE: 11/12/ SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $11894 to be encumbered and reimbursed as follows: FY 96-97 $ 11894 FY 97-98 0 FY 98-99 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of t: approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFundsIl will be limited to the lesser of the product of multiplying the calculated pro rata percentage as determine1 the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full 'IS . Share" after the contract award or upon the State Budget Ac appropriation of funds, whichever occurs later. IIStatels Sh is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Page '\ + . t .\ ,' - 11-SD -0-CBD 0 SB97-5308 (012) DATE: 11/12/ SPECIAL, COVENANTS OR REMARKS Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State-Local Transportation Partnershi Program Guidelines dated June 8, 1994, project eligibility i limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemer Work eligibility is further defined under the Project Eligik section of the Guildelines as limited to certain maximum COE and to non-early reimbursement projects of $300,000 or less. 5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12.E Page Ds : November 12, : LPROGRAM SUPPLEMENT a 021 Locat : 11-SD -0-CBD to Project Number! SB97-5308 (011: STATE-LOCAL TRANSPORTATION E.A. Number: 11-955774 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 ~~~ ~ This Program Supplement is hereby incorporated into the State-Local portation Partnership Program Agreement for State Share Funds wh: entered into between the Local Entity and the State on 05/21/91 subject to all the terms and conditions thereof. This Program Sup] is adopted in accordance with Paragraph 3 of Article I of the af( tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached) . The Local Entity further stipulates that as a condition to payment o obligated to this project, it accepts and will comply with any coven remarks setforth on the following pages. PROJECT TERMINI: IN THE CITY OF CARLSBAD ON ALGA ROAD AT BATIQUITOS TYPE OF WORK: TRAFFIC SIGNAL LENGTH: 0 -0 (D PROJECT CLASSIFICATION OR PHASE(S) OF WORK [XI Construction Estimated Cost1 State Share Funds I Matching Funds FY97 $ 11171 Local OTHER 01 $ 90392 FY98 $ O$ 79221 $ O$ FY99 $ 0 Department of Transportatic Project Implementation Date January 15, 1997 Date Attest w p a- Title ALETHA L. RAUTENKRANZ, City Clerk ~ ~ ~~~~ ~ ~ ~~~ ~~~ ~ ~~ I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: ,I Accounting Officer ,'h,d., 1') Date //-/A - ciy 4- $ 11 J Chapter1 Statutes I Item I Year I Program IBC~ Fund Source I 162 1996 2660-125-042 96-97 20.25.010.100 C 258010 042-T Page ,* - . 11-SD -0-CBD w SB97-5308 (011) - DATE: 11/12/ SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $11171 to be encumbered and reimbursed as follows: FY 96-97 $ 11171 FY 97-98 0 FY 98-99 0 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calculated based on the lower of tl approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFunds" will be limited to the lesser of the product of multiplying the calculated pro rata percentage as determine( the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "Si Share" after the contract award or upon the State Budget Aci appropriation of funds, whichever occurs later. IIStatels Shi is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Page ~ .) .\ ,' L ' e SB97-5308 (011) T ,a ' 11-SD -0-CBD W 9 DATE: 11/12/! SPECIAL COVENANTS OR REMARKS Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreem'ent are not applicable to this PROJECT. 4. In accordance with the State-Local Transportation Partnershi Program Guidelines dated June 8, 1994, project eligibility i limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemen Work eligibility is further defined under the Project Eligib section of the Guildelines as limited to certain maximum cos and to non-early reimbursement projects of $300,000 or less. 5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12.8 ' Page 3