HomeMy WebLinkAbout1997-01-21; City Council; 14000; DESTRUCTION OF RECORDS KEPT BY THE CITY ENGINEER'S OFFICE*
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MTG. /ai-97 - THE CITY ENGINEERS OFFICE CITY Am.
DEPT. ENG CITY MGR.
(E DESTRUCTION OF RECORDS KEPT BY
RECOMMENDED ACTION:
Adopt Resolution No. 93- 19 authorizing destruction of certain records kept bq
City Engineer’s office.
ITEM EXPLANATION:
Section 34090 of the Government Code provides authority for the destruction of documents th; more than two years old and no longer required. Authorization of the City Council is rec addition to the consent of the City Attorney prior to the destruction of any document.
The documents listed below have been reviewed in accordance with the provisions of Sc
34090 of the Government Code and meet those requirements, and the City Attorney has cons1
to their destruction.
FISCAL IMPACT:
None.
EXHIBITS:
1. Resolution No. 9 9 - j 7 authorizing destruction of certain records kept b!
City Engineer’s office.
Exhibit “A, memo to City Attorney dated December 17, 1996, Request to Destroy Files. 2.
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RESOLUTION NO. 9 7 - 19
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS KEPT BY THE CITY ENGINEERS OFFICE.
The City Council of the City of Carlsbad resolves:
1. That pursuant to Section 34090 of the Government Code, the City Engineer’s office
authorized to destroy records as shown in Exhibit “A”.
2. This resolution shall not authorize the destruction of any record which is necessi
for the ongoing or current activity of the City Engineer’s office.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cour
held on the 21st day of January , 1997 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin and Hall
NOES: None
ABSENT None
ATTEST
&d 6?- (SEAL) ALETHA L. RAUTENKRANZ, City Clerk
txhibit A 0 ..
December 17,1996 RECEM'
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ENGINEER\"
DEpARWENT
1
TO: CITY ATORNEY
FROM: Traffic Engineer
REQUEST TO DESTROY RECORDS
The number of different records (documents, correspondence, reports, etc.) kept by
staff in the Traffic Operations Section is quite large. Each year, the amount grows quite
substantially.
I would like permission to have destroyed the records indicated below. If you approve,
these records will be added to the list to be included in an agenda bill being prepared
by our administrative staff in the Engineering Department.
Records - Dates
Traffic Collision Reports 1991 and earlier SWITRS reports 1991 and earlier
Traffic Collision Log 1986 and earlier Traffic Requests 1986 and earlier
Traffic Count Print-outs 1993 and earlier
Speed Surveys 1986 and earlier
Please advise if all or any of these records can be destroyed.
Thank you. /2 -I P-SG as& ~*Lm - (j2l-i- -r $1-- r
dl\, /e// 4 /b &mj, /4 L "LyG; ROBERT T. JOHNSON, JR, P.E. Traffic Engineer "! ' f z*\ ,& L&& &i?&*a--e -*v
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c: Community Development Director ~;&.&E,
7- e% City Engineer