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Home My WebLink About1997-01-28; City Council; 14027; 1996-97 SECOND QUARTER FINANCIAL STATUS REPORTr\ 4 m a, .r( rd u a h 0 u-4 m u 3 .d C m a, XI E a W a 0 E Lh 2 Y .. z 0 F 0 - J 0 z 0 a 5 CITY OF CARLSBAD -AGENDA BILL DEPT HD, CITY ATTY CITY MGR. 1996-97 SECOND QUARTER AB# !?, 0 2.3 T'TLE: MTG. 1/28/97 FINANCIAL STATUS REPORT DEPT. FIN -- RECOMMENDED ACTIONS: 1. Accept the Second Quarter Financial Status Report for 1996-97. 2. Adopt Resolution No. 9? - q5 increasing the revenue estimates and appropr for fiscal year 1996-97, and revising the personnel allocations and budgetary contrc ITEM EXPLANATION: Staff has completed a mid-year update of the revenues and expenditures for the Ci December 31, 1996. The attached document (Exhibit 2) summarizes the results financial review for the General fund, the Carlsbad Municipal Water District, the Enterprise fund, and the Redevelopment Agency. As a result of the review, adjustments to the current budget are being recommended. They will be di: throughout the remainder of this report. Financial Update General Fund To date, General fund revenues exceed projections by $3.6 million or 18%. Propert are as projected for the first half of the year, while sales tax revenues are ahead of bul $461,000 or 8%. Development-related revenues are ahead of expectations and include engineerinl planning fees, construction permits, and other licenses and permits. The engineeri development projects. Much of the increase in revenues for the engineering and pl departments is due to plan checking services. As of December 1996, the City has issu residential permits. Last year this figure was 206. In comparison, the City has issued 70%, more residential permits through December. The residential building activity is pi found in the Aviara and La Costa Southeast zones of the City. Other Funds To date, the Water Enterprise has an operating income of $1.7 million for the ye increase in the number of water customers resulted in an increase in water use and ' Vacant positions at the Water District have resulted in a cost savings for salaries and be Overall, expenses for the Water District are 1 .I % lower than projected. Revenue for the Sanitation Enterprise is slightly ahead of the expectations at $2.5 millic date the Sewer Operations fund has an operating income of $500,000. planning departments have experienced an increase in activity, particularly for Construction (GCC) TOTAL GENERAL FUND 690,000 1,190,000 500, ( $2,569,861 $4,251,374 $1,681 ,! Harmony Fire Costs Labor and benefits Materials and purchases Erosion control contractors Tree removal & replacement Other miscellaneous Total costs Amount $54,864 11,078 240,955 46,120 7,483 $360,500 0 0 PAGE FOUR OF AGENDA BILL NO. Additional appropriations in the amount of $31 9,013 are recommended for the Co Contingency account which will bring it back up to a balance of $600,000. This will prc Council with some additional funds for unanticipated expenses over the next six months. Staff is also recommending that $500,000 be transferred to the General Capital Construl fund SO that funds will be available for miscellaneous capital projects that may arise from to time. When a project is identified it will be brought before Council for review appropriation at that time. Changes In Personnel Allocations The following changes in personnel allocations are also being requested at this time. They summarized in Exhibit 5. The net result is the addition of one provisional full-time employec an 18 month period. Fire Department The Fire department is currently undergoing a reorganization. The Fire department requl reclassifying its vacant Management Analyst position to a Senior Management Analyst du the complexity of tasks required. The Senior Management Analyst would provide support to administrative staff and handle functions currently spread among the chief officers of department. This will enable the chief officers to devote more of their time to leaders management, and emergency service activities. Currently the department has a vac Captain Specialist position that will remain unfunded during this fiscal year. Funding of analyst position would be achieved through savings associated with the Senior Managem AnalysKaptain Specialist funding swap. Additionally, the Fire department is re-certifying three Fire Captains as Paramedics (three ye pilot study) and will pay paramedic specialty pay to these employees. This will allow rotation of the six remaining non-paramedic firefighters between the paramedic ambulance which they would normally be assigned and an engine company in order to help in maintain, their engine company firefighting skills. In addition, it will provide a three year transition wind to the captains to attend paramedic school and obtain their paramedic license. Water Districf The Carlsbad Municipal Water District is requesting a change in allocation of positions to ali with the approved new classifications that replace and consolidate former CMWD j ChSSifiCatiOnS. Currently, the Sanitation Enterprise is authorized for three Utility Maintenan Worker I1 positions. CMWD requests the reallocation of two Utility Maintenance Worker positions to the new classification of Sanitation Systems Operator II and the reallocation of 01 Utility Maintenance Worker II to the new Utility Worker II position. Additionally, the Water District is currently authorized for two Utility Maintenance Worker positions. CMWD requests reallocating one of these positions to the new Utility Worker position. These changes will result in zero Utility Maintenance Worker II classifications, or Utility Maintenance Worker Ill classification, three Sanitation Systems Operator I1 positions, ar two Utility Worker I1 positions. 1 4 0 L7 e e PAGE FIVE OF AGENDA BILL NO. ] c/ , 0 2-7 Currently under the Water Operations account the personnel allocation includes one SI ConstructionlMaintenance Worker position and one Valve Technician position. Ch requests that both positions be converted to the new classification of Utility Worker 11. additional appropriations are required for these changes. Human Resources As noted earlier, the Human Resources department is requesting the addition of Management Analyst position for a limited term of approximately 18 months. Budgetary Controls In the 1996-97 budget resolution (#96-216), Council set controls on the use and transfe budgetary funds. During the implementation of the Financial Information System and through business process review of the current purchasing cycle, it was suggested that one of the cut controls be modified to allow for more efficient processing of payments and budgets. The City Manager currently has the authority to transfer funds between departments within same fund in an amount up to $25,000 per transfer. Staff is recommending that the $25,000 be removed allowins the City Manager to make transfers of any amounts between departmi within the same fund. Council approval would still be required on any transfer of appropriat between funds, as well as to increase the total appropriations for any fund. In addition, for accounting and legal purposes, staff is asking Council to clarify the legal leve budgetary control through a resolution. The legal level of budgetary control is that leve which budgets may not legally be exceeded without appropriate authorization by the legisla, body. Based on the previous discussion and past practice, that level is at the fund level. FISCAL IMPACT Staff is recommending increases in the revenue estimates of $3,220,630 and additio appropriations of $1,681,513 resulting in an increase to the General fund balance $1,539,117. EXHIBITS 1. Resolution No. 9 9 c Y 5 increasing the revenue estimates and appropriations fiscal year 1996-97, and revising the personnel allocations and budgetary controls. 2. Second Quarter Financial Status Report for 1996-97. 3. Revised revenue estimates for 1996-97. 4. Revised appropriations for fiscal year 1996-97. 5. Revised personnel allocations for 1996-97. t 7 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e 0 RESOLUTION NO. 97-45 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, INCREASING THE REVENUE ESTIMATES AND APPROPRIATIONS ALLOCATIONS AND BUDGETARY CONTROL. FOR 1996-97, REVISING THE PERSONNEL WHEREAS, the financial results through December reflect revenue receipts which are $3.6 million ahead of the estimate and much of the increase is related to development activity which may continue: and WHEREAS, the City has also realized an increase in expenses for the first half of the year; and WHEREAS, total appropriations for each fund may only be increased or decreased by authorization of the City Council; and WHEREAS, the City Council must authorize any increase in the number of authorized permanent personnel positions; and WHEREAS, the 1996-97 budget resolution number 96-216 set controls on the use and transfer of budgetary funds, NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That estimated revenues will be increased by $3,220,630 as shown in Exhibit 3. 3. That budgeted appropriations will be increased by $1,681,513 as shown in Exhibit 4. 4. That a transfer of $500,000 from the General fund balance to the General Capital Construction fund is authorized. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 0 0 5. That all actions taken by staff under the State of Local Emergency for the Harmony Grove fife are ratified by the City Council. 6. That the authorized personnel allocations will be increased by one provisional full-time employee and revised as shown in Exhibit 5. 7. That the controls placed on the use and transfers of budget funds are hereby modified to authorize the City Manager to make transfers in the amount of $100,000 per transfer between departments within the same fund. 8. That the fund level is the legal level of budgetary control. Budgets may not legally be exceeded at the fund level without appropriate authorization by the City Council. Ill PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the - 28th day of January , 1997, by the following vote, to wit: AYES: Council Members Lewis, Finnila, Nygaard, Kulchin NOES: None ABSENT: None CLAUDE A. LEWIS, Mayor ATTEST: ALETHA L. RAUTENKRANZ, City Cle (SEAL) LXrllDlt e 0 Financial Status Report Prepared by the Finance Deparfrnent Second Quarter - Fiscal Year 1996-97 INTRODUCTION For the first six months of the year, Carlsbad’s General fund revenues total $23.2 million which is $3.6 million or 18% ahead of the estimate. A large portion of the increase is due to a continued high level of building activity and may continue throughout the year. Along with the increase in revenues, the City has realized an increase in related expend it u res. Also included in the first six months of 1996-97 are some of the costs associated with the Harmony Grove fire. On October 21’‘ anc the Harmony Grove fire ripped through Carlsbad completely destroying 54 homes in its path. estimated costs associated with the fire will be provided in this report. This report will provide a closer look at the major General fund revenue categories and reviel expenditures through December. Revenues and expenditures for the Water and Sanii Enterprises and the Redevelopment Agency will also be addressed. Planning Fees GENERAL FUND Taxes Sales tax is the City’s single largest source of tax revenue. Through December, sales tax rev totals $6.0 million which is $461,000 or 8% ahead of projections for the year. Sales tax receip the month of December (which represent July - September sales) were 29% higher than last Gains in sales tax revenue are largely due to new auto sales and leasing. Property tax revenues, of $5.5 million, are essentially equal to the projections to date. Transient occupancy tax (TOT) receipts 6% ahead of expectations. year-to-date total $1.8 million and are On an actual month-to-month basis, the TOT has shown an average increase of 11%. TOT revenues are expected to meet or exceed the budgeted amount by the end of the year. Franchise taxes are $35,000 or 9% less than expected through December. This is primarily due to a timing difference in the payments and is not expected to continue throughout the year. Transfer Tax Revenue Budget to Actual December 1996 ~~-~ TRANSIENT TAX SALES TAX PROPERTY TAX 00 10 20 30 40 50 In millions ~ ~- 0 Budget BAcGac - -~ ~~ - Development Fee Revenues Development-related revenues significantly exceed expectations through Decem be r. Accord i ng to the December 1996 Finance Bulletin, “Construction employment is up 5 1/2 percent than 5 percent U.S. nationwide growth.” During the 1997 San Diego Economic Roundtable, Mr. Ron Barbieri, of Barbieri and Associates, stated that the market for industrial space is in full recovery. Additionally, the Mr. Pete Reeb, of Reeb Development Consulting, stated that in San Diego County jobs in California, compared to less housing market is improving. Development Fee Revenue Budget to Actual December 1996 ~~~ ~ ~ CON STR UCTlON PERM ITS ENGINEERING BUILDING PLANNING 0 200 400 600 800 1,000 1,200 1,400 1,6( In Thousands Budget ,Actual ~~ Vehicle license fees are ahead of projections by 14% or $150,000. The State Controller’s office provides an estimate of how much each city and county should expect Last year’s estimate from the State was conservative and, so far this year, it appears that vehicle license expectations. Recreation fees exceed projections by $80,000. Recreational classes, and sports programs make up the majority of the recreation fees. to receive for the upcoming year. fees will again exceed aquatics programs, special events, Other Revenue Budget to Actual December 1996 AMBULANCEFEES .-?e ~ up167% BUSINESS LICENSE RECREATloN FEES I* FINE& FORFEITURES VEHICLE LICENSE FEE 0 200 400 600 800 1000 1200 1, In Thousands 0 Budget. Actual ~ ~ a 0 Financial Status Report Pagi Ambulance fee revenues have been increasing and exceed the estimate by $195,000 or The revenues received through December equal 92% of the amount budgeted for the entirt Last fiscal year the City contracted with Wittman Enterprises to provide its ambulance service. Wittman Enterprises has provided the City with faster and greater collectio am bu lance bi I I in g . Fines and forfeitures revenue, of $155,000, is 22% ahead of projections. Most of this re comes from State vehicle code fines. “Other revenue sources” total $733,000 through December and include reimbursement! Northwestern National Life and credits which offset the City’s PERS expense. GENERAL FUND REVENUE COMPARISON THROUGH DECEMBER 31,1996 ESTIMATE THROUGH ACTUAL THROUGH DOLLAR PERC DECEMBER 1996 DECEMBER 1996 CHANGE CHAP Taxes $13,100,324 $13,720,230 $619,906 State Subventions Licenses and Permits 1,242,444 2,088,660 846,216 1 ,I 28,894 1,274,997 146,103 Charges for Services 1,783,530 3,718,228 1,934,698 1 Interest (estimated) 650,000 650,000 0 In te rdepa rtmen ta I Charges 900,000 862,623 (37,377) Fines and Forfeitures 127,375 154,928 27,553 Other Revenue Sources 714,685 733,210 18,525 TOTAL REVENUES $19,647,252 $23,202,876 $3,555,624 Y EAR-TO-D ATE ACTUAL CHANGE FROM EXPECTED REVENUE EXPECTED PERCENT BUDGET 12/31/96 BUDGET CHANGE 5,431,650 5,451,539 19,889 0% SALES TAX 5,505,457 5,966,102 460,645 8% TRANSIENT TAX 1,675,000 1,768,256 93,256 6% FRANCHISE TAX 401,551 366,936 (34,615) -9% TRANSFER TAX 86,666 167,397 80,731 93% TOTAL TAXES 13,100,324 13,720,230 619,906 5% NS VEHICLE LICENSE FEES 1,091,946 1,242,162 150,216 14% TOTAL STATE SUBVENTIONS 1 ,I 28,894 1,274,997 146,103 13% LICENSES AND PERMITS OTHER 36,949 32,835 (4,114) -11% CONSTRUCTION PERMITS 322,995 547,066 224,071 69% BUSINESS LICENSES 680,494 709,910 29,416 4 % LICENSE TAX-CONSTRUCTION 41,795 198,688 156,893 375% OTHER LICENSES & PERMITS 197,160 632,996 435,836 221 % TOTAL LICENSES & PERMITS 1,242,444 2,088,660 846,216 68% CHARGES FOR SERVICES PLANNING FEES 243,431 831,089 587,658 241 Yo BUILDING DEPT. FEES 289,728 352,098 62,370 22% ENGINEERING FEES 368,233 1,518,598 1,150,365 31 2% AMBULANCE FEES 116,421 31 1 ,I 96 194,775 167% RECREATION FEES 345,863 425,648 79,785 23% P R 0 PERTY RENTAL 79,431 86,946 7,515 9% OTHER CHARGES OR FEES 340,422 192,653 (147,769) -43% TOTAL CHARGES FOR SERVICES 1,783,530 3,718,228 1,934,698 108% FINES AND FORFEITURES 127,375 154,928 27,553 22% ESTIMATED INTEREST 650,000 650,000 0 0% INTERDEPARTMENTAL CHARGES 900,000 862,623 (37,377) 4 YO OTHERREVENUESOURCES 714,685 733,210 18,525 3% TOTAL GENERAL FUND 19,647,252 23,202,876 3,555,624 18% - FISCAL YE ADOPTEI BUDGE1 1996-97 11,000 11,619 3,350 1,460 260 27,689 2,450 21 0 2,660 650 1,400 75 385 2,510 700 650 800 340 745 160 600 3,995 270 1,300 1,800 1,429 41,654 Harmony Fire Costs Labor and benefits Materials and purchases Erosion control contractors Tree removal & replacement Other miscellaneous Total costs Amount $54,864 11,078 240,955 46,120 7,483 $360,500 GENERAL FUND EXPENDITURE STATUS BY DEPARTMENT TOTAL AVAILABLE % BUDGET COMMITTED* BALANCE AVAlLAt DEPT DESCRIPTION FY 1996-97 12/31 I96 12/31 I96 121311 GENERAL GOVERNMENT CITY COUNCIL 171,719 86,346 85,373 1 CITY MANAGER 912,696 490,859 421,837 1 CITY CLERK 379,546 198,422 181,124 1 ATTORNEY 580,505 288,600 291,905 I FINANCE 1,251,549 603,091 648,458 I 151,259 PU RCHASl NG 372,864 221,605 1 HUMAN RESOURCES 993,423 516,058 477,365 1 11 5,245 42,549 72,696 t TREASURER CONTINGENCY 280,987 0 280,987 I( NON-DEPARTMENTAL: DEBT SERVICE - HOSP GROVE 797,500 797,500 0 VISITOR'S INFORMATION BUREAU 280,260 280,260 0 OPERATING TRANSFERS OUT 1,692,470 1,692,470 0 OTHER NON-DEPARTMENTAL (a) 749,714 356,618 393,096 I TOTAL GENERAL GOVERNMENT 8,578,478 5,574,378 3,004,100 PUBLIC SAFETY POLICE 9,716,314 4,890,037 4,826,277 1 FIRE 7,016,812 3,550,721 3,466,09 1 ' TOTAL PUBLIC SAFETY 16,733,126 8,440,758 8,292,368 A COMMUNITY DEVELOPMENT COMMUNITY DEVELOPMENT 1,003,763 458,306 545,457 ! ENGINEERING 3,424,342 1,782,696 1,641,646 , PLANNING 2,243,477 1,062,589 1,180,888 1 TOTAL COMMUNITY DEVELOPMENT 7,724,791 3,973,377 3,751,414 BUILDING 1,053,209 669,786 383,423 LIBRARY AND THE ARTS LIBRARY 2,599,652 1,269,317 1,330,335 ! TOTAL LIBRARY & ARTS 2,901,819 1,413,932 1,487,887 ! CULTURAL ARTS 302,167 144,615 157,552 1 COMMUNITY SERVICES COMMUNITY SERVICES ADMIN. 651,799 291,340 360,459 PARKS & RECREATION 3,897,782 1,932,739 1,965,043 STREETS & FACILITIES 3,610,441 1,643,111 1,967,330 TOTAL COMMU N ITY S ERVl C ES 8,160,022 3,867,190 4,292,832 TOTAL GENERAL FUND 44,098,236 23,269,635 20,828,601 * Total committed includes expenditures & encumbrances. **Amount available would be 50% if funds were spent evenly throughout the year. CARLSBAD MUNICIPAL WATER DISTRICT WATER OPERATIONS FUND DECEMBER 31, 1996 FY 1996-97 Y-T-D Y-T-D Yo BUDGET 12/31 195 1 2/31 196 DIFFERENCE Dl FFERE P R EVE N U E S: WATER SALES 10,098,000 5,508,147 5,680,436 172,289 CHARGES FOR CURRENT SERVICES 2,566,000 1,251,201 1,366,369 115,168 FINES, FORFEITURES & PENALTIES 208,400 100,950 11 3,667 12,717 INTEREST (ESTIMATED) 460,000 223,452 230,000 6,548 TOTAL OPERATING REVENUE 13,441,300 7,311,673 7,975,537 663,864 OTHERREVENUES 108,900 227,923 585,065 357,142 I! EXPENSES : SALARI ESlBEN EFlTS 2,129,848 1,025,980 844,988 (180,992) (1 INTERDEPARTMENTAL SERVICES 990,480 474,502 454,832 (19,670) ( PURCHASED WATER 7,665,000 3,803,046 3,893,921 90,875 MWDICWA READY-TO-SERVE 316,072 117,918 123,927 6,009 UTILITIES 89,500 39,609 41,342 1,733 OUTSIDE SERVICES/MAINTENANCE 352,050 107,997 138,352 30,355 1 GENERAL OFFICE EXPENSE 147,300 55,278 52,945 (2,333) ( MATERIALS AND SUPPLIES 318,046 69,773 82,052 12,279 DE P R EC I AT10 N 1,300,000 650,000 650,000 0 CAPITAL OUTLAY 107,060 29,920 18,899 (1 1,021) (3 MISCELLANEOUS EXPENSES 52,270 13,653 13,268 (385) ( TOTAL OPERATING EXPENSES 13,467,626 6,387,676 6,314,526 (73,150) ( OPERATING INCOME/LOSS (26,326) 923,997 1,661,011 737,014 CARLSBAD MUNICIPAL WATER DISTRICT DECEMBER 31, 1996 SEWER OPERATIONS FUND FY 1996-97 Y-T-D Y-T-D ? BUDGET 12/31/95 12/31/96 DIFFERENCE DIFFE REVENUES: CHARGES FOR CURRENT SERVICES 4,666,000 2,327,530 2,379,334 51,804 INTEREST (ESTIMATED) 260,000 135,950 130,000 (5,950) OTHERREVENUES 7,500 9,704 9,616 (88) TOTAL OPERATING REVENUE 4,933,500 2,473,184 2,518,950 45,766 EXPENSES: SALAR I ES/B E N E F I TS 61 1,985 250,728 244,629 (6,099) INTERDEPARTMENTAL SERVICES 269,460 123,766 127,893 4,127 UTILITIES/RENTALS AND LEASES 68,000 24,669 26,056 1,387 OUTSIDE SERVICES/MAINTENANCE 31 1,050 56,066 62,729 6,663 D EP R EC I AT1 0 N 1,200,000 550,000 600,000 50,000 ENCINA PLANT SERVICES 2,000,000 1,025,356 916,286 (109,070) CAPITAL OUTLAY 75,108 19,128 16,109 (3,019) MISCELLANEOUS EXPENSES 48,800 12,719 10,968 (1,751) TOTAL OPERATING EXPENSES 4,684,258 2,083,457 2,018,891 (64,566) MATERIALS AND SUPPLIES 99,855 21,025 14,221 (6,804) OP ERATl NG I NCOM E/LOSS 249,243 389,727 500,059 CARLSBAD REDEVELOPMENT AGENCY OPERATIONS AND DEBT SERVICE FUNDS DECEMBER 31, 1996 FY 1996-97 REVENUE BUDGET Y-T-D Y-T-D REVENUES 12/31/95 12/31/96 DIFFERENCE PROPERTY TAXES 1,200,000 580,636 543,574 (37,062) INTEREST (ESTIMATED) 50,000 78,433 25,002 (53,431) MISCELLANEOUS REVENUES 1 13,300 46,081 75,784 29,703 1,363,300 705,150 644,359 (60,791 ) TOTAL AVAILABLE % EXPENDITURES FY 1996-97 COMMITTED BALANCE AVAILABLE BUDGET 12/31/96 (1) 12/31/96 1 213 1/96 SALAR I ES/B E N E F llrS 151,027 67,717 83,310 55.2 INTERDEPARTMENTAL SERVICES 205,188 101,827 103,361 50.4 RENTALS & LEASES 106,775 92,709 14,066 13.2 DEBT EXPENSE 1,076,000 651,370 424,630 39.5 OUTSIDE SERV/MPdNT./MISC. 142,856 43,902 98,953 69.3 TOTAL EXPENDITURES 1,681,846 957,525 724,320 43.1 EXCESS OF REVENUES OVER EXPENDITURES (31 8,546) (1) Total committed includes expenditures and encumbrances. (2) Amount available would be 50% if funds were spent evenly throughout the year. -. . . . - - - e 0 CITY OF CARLSBAD OPERATING FUNDS REVISED REVENUE ESTIMATES FOR 1996-97 CURRENT REVISED CHANGI REVENUE REVENUE IN REVENUE SOURCE ESTIMATE ESTIMATE ESTIMAT GENERAL FUND TAXES PROPERTY TAX $1 1,000,000 11,000,000 SALES TAX 11,619,700 11,860,000 240,: TRANSIENT TAX 3,350,000 3,400,000 50,t FRANCHISE TAX 1,460,000 1,460,000 TRANSFER TAX 260,000 300,000 40,( TOTAL TAXES 27,689,700 28,020,000 330,: LICENSES AND PERMITS CONSTRUCTION PERMITS 650,000 1,000,000 350S BUSINESS LICENSES 1,400,000 1,400,000 LICENSE TAX-CONSTRUCTION 75,000 250,000 175,t OTHER LICENSES & PERMITS 385,000 915,000 530,t TOTAL LICENSES & PERMITS 2,510,000 3,565,000 1,055,C STATE SUBVENTIONS VEHICLE LICENSE TAX 2,450,000 2,450,000 OTHER 21 0,000 200,000 (IO,[ TOTAL STATE SUBVENTIONS 2,660,000 2,650,000 (IO,[ CHARGES FOR SERVICES PLANNING FEES 700,000 1 ,I 00,000 400,C BUILDING DEPT. FEES 650,000 650,000 AMBULANCE FEES 340,000 400,000 60,( PROPERTY RENTALS 160,000 160,000 ENGINEERING FEES 800,000 2,000,000 1,200,t RECREATION FEES 745,300 800,000 54,i OTHER CHARGES OR FEES 600,000 550,000 (50, [ TOTAL CHARGES FOR SERVICES 3,995,300 5,660,000 1,664,i FINES AND FORFEITURES 270,000 330,000 60,C INTEREST 1,300,000 1,350,000 50,C INTERDEPARTMENTAL CHARGES 1,800,000 1,750,000 (50,~ OTHER REVENUE SOURCES 1,429,370 1,550,000 120,E TOTAL GENERAL FUND 41,654,370 44,875,000 3,220,E I a CITY OF CARLSBAD OPERATING FUNDS e REVISED APPROPRIATIONS FOR FISCAL YEAR 1996-97 CURRENT REVISED APPROPRIATIONS APPROPRIATIONS I NCREAS El DEPARTMENT FY 1996-97 FY 1996-97 (DECREASE) GENERAL FUND GENERAL GOVERNMENT CITY COUNCIL 171,719 174,219 2,500 CITY MANAGER 912,696 912,696 0 CITY CLERK 379,546 379,546 0 FINANCE 1,251,549 1,251,549 0 CITY TREASURER 11 5,245 1 15,245 0 PURCHASING 372,864 392,864 20,000 HUMAN RESOURCES 993,423 1,108,423 115,000 INFORMATION SYSTEMS 0 0 0 TOTAL GENERAL GOVERNMENT 4,777,547 4,915,047 137,500 PUBLIC SAFETY CITY ATTORNEY 580,505 580,505 0 POLICE 9,716,314 9,716,314 0 FIRE 7,016,812 7,166,812 150,000 16,883,126 150,000 TOTAL PUBLIC SAFETY 16,733,126 COMMUNITY DEVELOPMENT COMMUNITY DEVEL ADMlN 648,903 648,903 0 GEOGRAPHIC INFORMATION 219,260 219,260 0 ECONOMIC DEVELOPMENT 135,600 135,600 0 PLANNING 2,163,917 2,163,917 0 GROWTH MANAGEMENT 79,560 79,560 0 BUILDING INSPECTION 1,053,209 1,053,209 0 ENGINEERING 3,424,342 3,724,342 300,000 HISTORIC PRESERV COMM 3,000 3,000 0 TOTAL COMMUNITY DEVELOPMENT 7,727,791 8,027,791 300,000 LI BRARYCULTU RE LIBRARY 2,596,652 2,596,652 0 CULTURAL ARTS PROGRAM 295,117 295,117 0 SISTER CITY PROGRAM 7,050 7,050 0 TOTAL LlBRARYlCULTURE 2,898,819 2,898,819 0 COMMUNITY SERVICES COMMUNITY SERVICES ADMlN 651,799 651,799 0 PARK MAINTENANCE 1,892,115 1,892,115 0 RECREATION 1,730,931 1,730,931 0 SENIOR PROGRAMS 274,736 274,736 0 STREET MAINTENANCE 1,566,294 1,566,294 0 FACILITIES MAINTENANCE 1,733,412 1,733,412 0 TRAFFIC SIGNAL MAINT 310,735 310,735 0 TOTAL COMMUNITY SERVCIES 8,160,022 8,160,022 0 0 I CITY OF CARLSBAD OPERATING FUNDS 0 REVISED APPROPRIATIONS FOR FISCAL YEAR 1996-97 CURRENT REVISED APPROPRIATIONS APPROPRIATIONS INCREASE/ (DECREASE) DEPARTMENT FY 1996-97 FY 1996-97 NON-DEPARTMENTAL COMMUNITY PROMOTION (CCVB) 280,260 280,260 0 BEACH PARKING 36,000 36,000 0 COMMUNITY CONTRIBUTIONS 150,000 150,000 0 HIRING CENTER 80,000 80,000 0 HOSP GROVE PAYMENT 797,500 797,500 0 AUDIT 82,914 82,914 0 ANIMAL REGULATION CONTRACT 154,000 154,000 0 DUES & SUBSCRIPTIONS 30,000 30,000 0 MlSC /TRANSFERS OUT 1,222,470 1,222,470 0 ASSESSMENT SERVICES 50,000 50,000 0 BOND SERVICES 7,000 7,000 0 HARMONY FIRE 0 275,000 275,000 GOLF COURSE TRANSFER 470,000 470,000 0 TOTAL NON-DEPARTMENTAL 3,5 1 9,944 3,794,944 275,000 SUBTOTAL GENERAL FUND 43,817,249 44,679,749 862,500 CONTINGENCIES 280,987 600,000 31 9,013 TOTAL GENERAL FUND 44,098,236 45,279,749 1,181,513 PROPERTY TAX ADMlN FEE 159,800 159,800 0 ICAPITAL IMPROVEMENT PROGRAM GENERAL CAPITAL CONSTRUCTION OPERATING TRANSFER - GENERAL FUND 690,000 1,190,000 500,000 CITY OF CARLSBAD 0 REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ALLOCATIONS ALLOCATIONS (DECREASE) 1 1 TOTAL CITY COUNCIL 1 1 0 1 1 ASSISTANT CITY MANAGER 1 1 FINANCIAL MANAGEMENT DIRECTOR 1 1 ASSISTANT TO CITY MANAGER 1 1 SENIOR MANAGEMENT ANALYST 1 1 SECRETARY TO CITY MANAGER 1 1 ADMINISTRATIVE SECRETARY 2 2 TOTAL CITY MANAGER 8 8 0 0.75 0.75 TOTAL CITY TREASURER 0 75 0 75 0 1 1 DEPUTY CITY CLERK 1 1 ADMINISTRATIVE SECRETARY 06 0.6 SENIOR OFFICE SPECIALIST 1 1 OFFICE SPECIALIST II 0 0 TOTAL CITY CLERK 36 36 0 INFORMATION SYSTEMS DIRECTOR 1 1 INFORMATION SYSTEMS MANAGER 1 1 SYSTEMS ANALYST 1 1 PROGRAMMEWOPERATOR 1 1 NETWORK SPECIALIST II 1 1 ADMINISTRATIVE SECRETARY 04 0.4 TOTAL INFORMATION SYSTEMS 54 54 0 CITY ATTORNEY 1 1 ASSISTANT CITY ATTORNEY 1 1 DEPUTY CITY ATTORNEY 1 1 SECRETARY TO CITY ATTORNEY 1 1 ADMINISTRATIVE SECRETARY 1 1 TOTAL CITY ATTORNEY 5 5 0 1 CITY OF CARLSBAD e I REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ALLOCATIONS ALLOCATIONS (DECREASE) FINANCE I FINANCE DIRECTOR 1 1 ASSISTANT FINANCE DIRECTOR 1 1 SENIOR MANAGEMENT ANALYST 1 1 ACCOUNTING SUPERVISOR 2 2 SENIOR ACCOUNTANT 1 1 ACCOUNTANT 4 4 ACCOUNT CLERK IJ 2 2 ACCOUNTING OFFICE ASSISTANT 1 1 ADMINISTRATIVE SECRETARY 1 1 TOTAL FINANCE 14 14 0 RISK MANAGER 1 1 ADMINISTRATIVE SECRETARY 1 1 HOURLY FULL TIME EQUIVALENTS 05 0.5 TOTAL RISK MANAGEMENT 25 2.5 0 1 1 SECRETARY 1 1 BUYER 2 2 MESSENGER 1 1 TOTAL PURCHASING 5.5 55 0 HOURLY FULL TIME EQUIVALENTS 05 05 1 1 HUMANRESOURCESMANAGER 2 2 HUMAN RESOURCES ASSISTANT 1 1 MANAGEMENT ANALYST 1 1 ADMINISTRATIVE SECRETARY 1 1 OFFICE SPECIALIST II 1 1 HOURLY FULL TIME EQUIVALENTS 0.5 0.5 75 7.5 0 TOTAL HUMAN RESOURCES POLICE CHIEF 1 1 SENIOR MANAGEMENT ANALYST 1 1 ADMINISTRATIVE SECRETARY 1 1 SECRETARY 3 3 POLICE CAPTAIN 2 2 POLICE LIEUTENANT 5 5 POLICE SERGEANT 10 10 SENIOR POLICE OFFICER 21 21 POLICE OFFICER 44 44 COMMUNICATIONS SUPERVISOR 1 1 RECORDS SUPERVISOR 1 1 POLICE RECORDS SPECIALIST II 5 5 PUBLIC SAFETY SYSTEMS SPECIALIST 1 1 JUVENILE JUSTICE PROGRAM COORD 1 1 CRIME PREVENTION TECHNICIAN 1 1 POLICE SERVICES AIDE 2 2 TOTAL POLICE 113 64 11364 0 COMMUNICATION OPERATOR I1 13 13 HOURLY FULL TIME EQUIVALENTS 0 64 0 64 2 CITY OF CARLSBAD m I REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ 1 1 DIVISION CHIEF 2 2 FIRE BATTALION CHIEF 3 3 FIRE CAPTAIN 18 18 FIRE CAPTAIN SPECIALIST 1 1 FIRE ENGINEER 18 18 FIRE FIGHTER 6 6 PARAMEDIC-FIRE FIGHTER 24 24 FIRE PREVENTION OFFICER I1 3 3 SENIOR MANAGEMENT ANALYST 0 1 1 MANAGEMENT ANALYST 1 0 -1 ADMINISTRATIVE SECRETARY 1 1 SECRETARY 1 1 TOTAL FIRE 79 79 0 1 1 SENIOR BUILDING INSPECTOR 2 2 BUILDING INSPECTOR II 3 3 CODE ENFORCEMENT OFFICER II 1 1 CODE ENFORCEMENT OFFICER 1 1 1 BUILDING TECHNICIAN II 1 1 SENIOR OFFICE SPECIALIST 1 1 OFFICE SPECIALIST II 1 1 HOURLY FULL TIME EQUIVALENTS 1 1 TOTAL BUILDING INSPECTION 12 12 0 COMMUNITY DEVELOPMENT DIRECTOR 1 1 MUNlClPAL PROJECT MANAGER 1 1 ADMINISTRATIVE SECRETARY 1 1 OFFICE SPECIALIST I 1 1 TOTAL COMM DEV ADMINISTRATION 4 4 0 1 1 TOTAL ECONOMIC DEVELOPMENT 1 1 0 GEOGRAPHIC INFO SYSTEM COORD 1 1 HOURLY FULL TIME EQUIVALENTS 05 05 TOTAL GEOGRAPHIC INFORMATION 15 15 0 3 CITY OF CARLSBAD 0 REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ALLOCATIONS ALLOCATIONS (DECREASE) ENGINEERING I CITY ENGINEER 1 1 ASSISTANT CITY ENGINEER 1 1 TRAFFIC ENGINEER 1 I PRINCIPAL CIVIL ENGINEER 4 4 PRINCIPAL CONSTRUCTION INSPECTOR 1 1 SENIOR CONSTRUCTION INSPECTOR 2 2 SENIOR ENGINEERING INSPECTOWD 2 2 CONSTRUCTION INSPECTOR II 3 3 ASSOCIATE ENGINEER 12 12 ENGINEERING TECHNICIAN II 5 5 SENIOR MANAGEMENT ANALYST 1 1 MANAGEMENT ANALYST 1 1 MANAGEMENT ASSISTANT 2 2 ADMINISTRATIVE SECRETARY 1 1 SENIOR OFFICE SPECIALIST 4 4 TOTAL ENGINEERING 41 41 0 1 1 TOTAL GROWTH MANAGEMENT 1 1 0 PLANNING DIRECTOR 1 1 SENIOR MANAGEMENT ANALYST 1 1 PRINCIPAL PLANNER 2 2 SENIOR PLANNER 4 4 ASSOCIATE PLANNER 7 7 PLANNING TECHNICIAN II 3 3 ADMINISTRATIVE SECRETARY 1 1 SENIOR OFFICE SPECIALIST 3 3 HOURLY FULL TIME EQUIVALENTS 1 1 TOTAL PLANNING 24 24 0 ASSISTANT PLANNING DIRECTOR 1 1 4 CITY OF CARLSBAD 0 REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ASSISTANT LIBRARY DIRECTOR 1 1 MANAGEMENT ANALYST 1 1 GRAPHIC ARTIST 1 1 ACCOUNTING TECHNICIAN 1 1 SENIOR CIRCULATION SUPERVISOR 1 1 LIBRARY ASSISTANT II 8 8 LIBRARY ASSISTANT I 2 75 2.75 SENIOR LIBRARIAN 5 5 LIBRARIAN II 4 4 LIBRARIAN I 1 1 MEDIA PROGRAM SPECIALIST 1 1 COMMUNITY LIBRARY SERVICES SUPERV 0 75 0 75 LIBRARY SERVICES SPECIALIST 1 1 ADMINISTRATIVE SECRETARY 1 1 OFFICE SPECIALIST II 1 1 HOURLY FULL TIME EQUIVALENTS 34 34 TOTAL LIBRARY 65 50 65 50 0 00 1 1 COMMUNITY ARTS COORDINATOR 1 1 ADMINISTRATIVE SECRETARY 1 1 HOURLY FULL TIME EQUIVALENTS 0 74 0 74 TOTAL CULTURAL ARTS 3 74 3 74 0 ADMINISTRATION COMMUNITY SERVICES DIRECTOR 1 1 ADMIN SERVlCESlPROJECTS MANAGER 1 1 SENIOR MANAGEMENT ANALYST 1 1 PARK DEVELOPMENT COORDINATOR 1 1 ADMINISTRATIVE SECRETARY 2 2 SECRETARY 1 1 OFFICE SPECIALIST II 0 75 0 75 TOTAL ADMINISTRATION 7 75 7 75 0 PARK MAINTENANCE PARK SUPERINTENDENT 1 1 PARK SUPERVISOR I 1 PARK MAINTENANCE WORKER 111 5 5 PARK MAINTENANCE WORKER II 9 75 9 75 PARK MAINTENANCE SPECIALIST 1 1 HOURLY FULL TIME EQUIVALENTS 43 43 TOTAL PARK MAINTENANCE 22 05 22 05 0 5 CITY OF CARLSBAD 0 REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ALLOCATIONS ALLOCATIONS (DECREASE) TREE MAINTENANCE PARK SUPERVISOR 0.5 0.5 TREE TRIMMER LEADWORKER 2 2 TREE TRIMMER II 2 2 TREE TRIMMER I 1 1 TOTAL TREE MAINTENANCE 7 7 0 MEDIAN MAINTENANCE PARK SUPERVISOR 0.5 0.5 PARK MAINTENANCE WORKER II 1 1 PARK MAINTENANCE WORKER I 1 1 HOURLY FULL TIME EQUIVALENTS 1 1 TOTAL MEDIAN MAINTENANCE 3.5 3.5 0 HOURLY FULL TIME EQUIVALENTS 1.5 1.5 RECREATION RECREATION SUPERINTENDENT 1 1 RECREATION SUPERVISOR II 3 3 RECREATION SUPERVISOR I 3 3 RECREATION SPECIALIST I 0 0 RECREATION ASSISTANT 2.25 2.25 AQUATIC SUPERVISOR 1 1 AQUATIC SPECIALIST 0.75 0.75 OFFICE SPECIALIST II 3 3 HOURLY FULL TIME EQUIVALENTS 30.78 30.78 TOTAL RECREATION 44.78 44.78 0 SENIOR PROGRAM SITE MANAGER 1 1 SENIOR COORDINATOR 1 1 SECRETARY 1 1 HOURLY FULL TIME EQUIVALENTS 5.67 5.67 TOTAL SENIOR PROGRAM 8.67 8.67 0 STREET MAINTENANCE STREET MAINTENANCE SUPERINTENDENT 1 1 STREET MAINTENANCE SUPERVISOR 2 2 STREET MAINTENANCE WORKER Ill 6 6 STREET MAINTENANCE WORKER II 11 11 HOURLY FULL TIME EQUIVALENTS 1 1 TOTAL STREET MAINTENANCE 21 21 0 STREET LIGHTING ADMIN COORDINATOR - SPECIAL DISTRICT 1 1 SENIOR ELECTRICIAN 1 1 ELECTRICIAN 1 1 ENGINEERING TECHNICIAN II 1 1 HOURLY FULL TIME EQUIVALENTS 0 0 TOTAL STREET LIGHTING 4 4 0 6 CITY OF CARLSBAD e REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ALLOCATIONS ALLOCATIONS (DECREASE) FACILITIES MAINTENANCE BUILDING MAINT SUPERINTENDENT 1 1 BUILDING MAINT SUPERVISOR 1 1 SENIOR BUILDING MAlNT WORKER 1 1 BUILDING MAINT WORKER II 2 2 CUSTODIAN II 1 1 CUSTODIAN 9 9 HOURLY FULL TIME EQUIVALENTS 0 03 0 03 TOTAL BUILDING MAINTENANCE 15.03 15.03 0 SOLID WASTE MANAGEMENT ANALYST 0 75 0 75 TOTAL SOLID WASTE 0 75 0 75 0 VEHICLE MAINTENANCE FLEET SUPERINTENDENT 1 1 EQUIPMENT MECHANIC SUPERVISOR 1 1 EQUIPMENT MECHANIC II 4 4 ACCOUNTING TECHNICIAN 1 1 HOURLY FULL TIME EQUIVALENTS 05 05 TOTAL FLEET OPERATIONS 75 75 0 TOTAL COMMUNITY SERVICES 142 03 142 03 0 HOUSING & REDEVELOPMENT DIR 1 1 SENIOR MANAGEMENT ANALYST 2 2 HOUSING ASSISTANT 1 1 MANAGEMENT ANALYST 1 1 HOUSINGPROGRAMMANAGER 1 1 HOUSING SPECIALIST II 1 1 HOUSING SPECIALIST I 1 1 ADMINISTRATIVE SECRETARY 1 1 OFFICE SPECIALIST II 1 1 TOTAL HOUSING & REDEVELOPMENT 10 10 0 7 0 CITY OF CARLSBAD 0 REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ ALLOCATIONS ALLOCATIONS (DECREASE) WATER QPLRAJIONS GENERAL MANAGER 1 1 DISTRICT ENGINEER 1 1 ADMINISTRATIVE MANAGER 1 1 OPERATIONS SUPERINTENDENT 1 1 WATER MAINTENANCE SUPERVISOR 2 2 MANAGEMENT ANALYST 1 1 ASSOCIATE ENGINEER 3 3 CONSTRUCTlONlMAlNT SUPERVISOR 1 1 CONSTRUCTlONlMAlNT WORKER II 1 1 ENGINEERING OFFICE ASSISTANT I1 1 1 ACCOUNTING SUPERVISOR 1 1 ACCOUNTING TECHNICIAN 1 1 ACCOUNT CLERK II 1 1 ACCOUNT CLERK I 1 1 ENGINEERING TECHNICIAN I 1 1 ENGINEERING TECHNICIAN 111 1 1 ENGINEERING SECRETARY I 1 EQUIPMENT OPERATOR 1 1 FACILITY MAINT LEADWORKER 1 1 METER SERVICES WORKER 111 1 1 METER SERVICES WORKER I 1 1 CROSS CONNECTION CONTROL TECH 1 1 SR CONSTRUCTION/MAINT WORKER 1 0 -1 SENIOR SYSTEMS OPERATOR 1 1 STOREKEEPER 1 1 WATER CONSERVATION SPECIALIST 1 1 SYSTEMS OPERATOR II 4 4 UTILITY WORKER I 2 2 UTILITY WORKER II 0 2 2 VALVE TECH N I Cl AN 1 0 -1 VALVE MAINTENANCE WORKER 1 1 ADMINISTRATIVE SECRETARY 1 1 OFFICE SPECIALIST I 2 2 TOTAL WATER OPERATIONS 43 43 0 RECLAIMED WATER ENGINEERING TECHNICIAN II 1 1 TOTAL RECLAIMED WATER 1 1 0 METER SERVICES WORKER II 3 3 TOTAL WATER ENTERPRISE 44 44 0 8 I 0 e i January 28, 1997 TO: CITY COUNCIL CITY MANAGER VIA: FINANCE DIRECTORY FROM: Senior Management Analyst, Finance RlEPLACEMENT PAGE FOR AGENDA BILL # 14,027 SECOND QUARTER FINANCIAL STATUS REPORT AND RECOMMENDATIONS The attached page replaces the last page of Exhibit 5 to agenda bill #14,027, the Seco Quarter Financial Status Report and Recommendations. I inadvertently excluded the Syster Analyst for Information Systems under the category of provisional employees. This limited te position was approved by Council on December IO, 1996, through resolution number 96-426. This oversight will be mentioned during the departmental presentation to alert the public to t change. Please replace the last page of Exhibit 5 with this corrected page. Thank You! J-.. &t i &$977& SANDY McGEE C: City Clerk e I) 0 CITY OF CARLSBAD REVISED PERSONNEL ALLOCATIONS FOR 1996-97 BY DEPARTMENT AND CLASSIFICATION CURRENT REVISED PERSONNEL PERSONNEL INCREASE/ SANITATION SUPERVISOR 1 1 METER SERVICE WORKER II 2 2 UTILITY MAINTENANCE WORKER 111 2 1 -1 UTILITY MAINTENANCE WORKER II 3 0 -3 UTILITY WORKER II 0 2 2 SANITATION SYSTEMS OPERATOR II 1 3 2 OFFICE SPECIALIST II 1 1 TOTAL SANITATION 12 12 0 SANITATION SYSTEMS OPERATOR 111 1 1 TOTAL LABOR FORCE BY TYPE OF PERSONNEL: Full Time Personnel 516.00 51 6.00 0.00 3/4 Time Personnel in Full Time Equivalents 7.50 7.50 0.00 Hourly Full Time Equivalent Personnel 84.16 84.16 0.00 TOTAL LABOR FORCE 607.66 607.66 0.00 FINANCIAL INFORMATION SYSTEMS SENIOR MANAGEMENT ANALYST 1 1 0 HUMAN RESOURCES MANAGEMENT ANALYST 0 1 1 INFORMATION SYSTEMS SYSTEMS ANALYST 1 1 0 TOTAL PROVISIONAL EMPLOYEES 2 3 1 9