HomeMy WebLinkAbout1997-06-03; City Council; 14180; REQUEST FOR AUTHORITY TO DESTROY FILESQ
8 9
2
2 0 i= 0 a 6 z 3 0 0
CIT@OF CARLSBAD - AGENm BILL ’ j :;)
AB # /y,, TITLE: DEPl
CITY MTG, 6/3/97 REQUEST FOR AUTHORITY
TO DESTROY FILES :DEPT. POL CITY
RECOMMENDED ACTION:
Adopt Resolution No, 9 3- +‘lh y authorizing the destruction certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing record management progra
for City departments. Adoption of the resolution will complete tl destruction of obsolete and unnecessary files in the Poli Department.
Government Code Section 34090 provides authority for destruction
documents that are more than two years old and are no long
required. This section also requests the consent of the City Attorn and the authorization of the City Council prior to the destruction of a
documents.
Section 34090 does not authorize the destruction of the following:
1. Records that affect title to real property.
2. Minutes, ordinances or resolutions of the City Council or any Cj
board or commission.
The documents listed as Exhibit “A to Resolution No. 93- 4/b ’? , ha been reviewed in accordance with the provision of the governme code, and meet those requirements and the City Attorney h
consented to their destruction.
FISCAL IMPACT:
None.
EXHIBITS:
017- 467 , authorizing the destruction 1. Resolution No. documents listed in Exhibit “A.”
I
a
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
0 0
RESOLUTION NO. 9 7 - 4 6 4
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF CARLSBAD, CALIFORNIA, AUTIIORJZJNG
THE DESTRUCTION OF CERTAIN FILES
WHEREAS, the documents listed on Exhibit “A,” attached hereto and made a 1
hereof, have been reviewed by the Chief of Police; and
WHEREAS, the Chief of Police recommends that all documents listed on Ex)
“A” are more than two years old, are no longer required, and meet the requirement
Government Code Section 34090 for destruction; and
WHEREAS, maintaining all obsolete files, correspondence and paper:
uneconomical: and
WHEREAS, the City Attorney has consented to the destruction of tl
documents listed on Exhibit “A”;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the Cit
Carlsbad, as follows:
1.
2.
That the above recitations are true and correct.
That the Chief of Police is hereby authorized to destroy the docurr
listed on exhibit “A,” attached hereto.
//
/I
/I
I/
\
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
0 e
PASSED, APPROVED, AND ADOPTED at a regular meeting of the C
Council of the City of Carlsbad, California, held on the 3rd day of June , 1997, by
following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, E
NOES: None
ABSENT: None
ATTEST:
4 a-zbL&-
ALETHA L. RAUTENKRANZ, City Clerk
(SEAL)
m e
EXHIBIT “A’
The Police Department, as part of their record management
procedure requests consent to destroy the following records:
1. Background files for applicants not hired that have been sealed prior to May, 1995.
2. Background files for past employees that have been sealed prior
May, 1990.
2. Training files for past employees that have been sealed prior to
May, 1992.
Internal affairs investigations that been sealed prior to May, 199: 3.
5- 27-c
ms’ah c