HomeMy WebLinkAbout1997-06-24; City Council; 14224; EMPLOYEE CAPITAL EQUIPMENT COMMITTEE REQUEST FOR CAPITAL PURCHASESe
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CITY OF CARLSBAD - AGENDA BILL qA 117
AB# /q, z*y DEPTHD. UJ" T'TLE:
MTG. 6- 2Y- 7'7 CITY ATp1.m EMPLOYEE CAPITAL EQUIPMENT COMMITTEE
CITY MGR. %Z- DEPT. FINANCE
REQUEST FOR CAPITAL PURCHASES
RECOMMENDED ACTION:
Approve Resolution No. 99- 560 appropriating funds for purchase of capital equipment.
ITEM EXPLANATION:
The Employee Capital Equipment Purchase Plan affords all employees an opportunity
identify equipment purchases which will help them perform their jobs more effectively, safe
or at a reduced cost to the City. The employee plan originated in 1993 when virtually i
tight budget constraints. Council has authorized over $170,000 in needed capi.
equipment through this program. Capital equipment purchases are a necessary investme
which can improve public safety, increase employee productivity or service levels, a1
provide value to the City over time.
The Employee Capital Equipment Purchase Plan also provides an opportunity 1
employees to be involved in the decision-making process. Any employee may submit
capital equipment request, generally for items between $1,000 and $25,000. The requc
must contain documentation of how the purchase will achieve one or more of the followil
goals:
capital equipment purchases were cut from departmental operating budgets because
1) Increase efficiency
2) Save time and/or money
3) Allow the maintenance of service levels with decreased work hours
4) Increase employee safety
5) Increase service levels with the same staffing levels
Five employees volunteer to serve on the Committee, one from each service area of the
City. The Finance Department serves as the Committee facilitator. Committee members
are selected by the City Manager and currently consist of the following employees:
Service Area Committee Member Administration Bill Baer
Community Development Ken Quon Community Services Paul Meadows
Water and Sewer Dale Schuck
Safety Michael McFadden
Committee Recommendations: During this past period, the Committee submitted 1
following recommendations to the City Manager for approval. Each of these requests me(
the goals of saving time and/or money and increasing efficiency. The following commitl
recommendations are submitted for Council consideration.
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AGENDA BILL NO. jqi 2x9 PAGE 2
1) ComDuter and orinter - Calavera Hills Park $3,500
Supervisor Gail Watts writes memos, news releases, and
maintains program records for the Recreation department.
Gail has no computer access and her word processing projects
are typically supported by Harding Center staff which adds
considerable turnaround time. The computer will improve her
productivity, improve service to the public, and allow assignments
to be completed in a more timely manner.
2) Commter and Printer - Main Librarv $3,900
Librarian Callie Ahrens” is head of Periodicals in the reference
section of the Library. Her job duties include maintaining
several data bases on a computer shared by eight members
of the reference staff. In addition, Callie currently writes reports,
accesses the Internet via the shared computer. Her existing
Macintosh computer has older programs and the printer is broken.
The computer and printer will be located in the upper section of the
library and will increase Callie’s efficiency and provide better time
management.
FISCAL IMPACT:
Staff recommends the use of General Fund reserves to fund the capital equipmc
recommendations from the Employee Capital Equipment Committee. This request tot;
$7,400 and sufficient funds are available in the unreserved General Fund balance.
EXHIBITS:
I. Resolution No.9 9- 500 appropriating funds for purchase of capital equipment.
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RESOLUTION NO. 97-500
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORIZING THE PURCHASE
OF CAPITAL EQUIPMENT AND APPROPRIATING FUNDS
WHEREAS, capital equipment purchases are a necessary
investment which can improve public safety, increase employee productivity or
service levels, and provide value to the City of Carlsbad over several years; and
WHEREAS, the Employee Capital Equipment Committee and City
Manager recommend the purchase of capital equipment which will increase
employee efficiency and save time and money; and
WHEREAS, the General Fund has sufficient and available funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California as follows:
1. The purchase of the committee-recommended capital equipment
is authorized and $7,400 is appropriated from the General Fund balance.
PASSED, APPROVED AND ADOPTED at a regular meeting of the
City Council on the Khday of June , 1997, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin,
NOES: None
ABSENT: None
ATTEST:
2. Qa4
ALETHA L. RAUTENKRANZ, City (SEAL)
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