HomeMy WebLinkAbout1997-07-08; City Council; 14249; ACCEPTANCE OF A GRANT FROM THE CALIFORNIA STATE LIBRARYa 63
t dTY OF CARLSBAD -AGEN@ BILL
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STATE LIBRARY MTG. 7\08/97
ACCEPTANCE OF A GRANT FROM THE CALIFORNIA DEPT. HD. - TITLE:
CITY MGR - DEPT. Libraw
CITY ATTY. -
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RECOMMENDED ACTION:
Adopt Resolution No. q9/52V accepting a $5,000 InfoPeople grant from the (
State Library.
ITEM EXPLANATION:
On January 21 I 1997, the City Council authorized the library to apply for an InfoPec
(Internet for People) grant from the California State Library. This grant, in the am01
$5,000, has been awarded to the library and will be used to expand Internet acces:
Children’s Division. Funds will be used to purchase two computer workstations, on
service warranties, modems, and printers. The grant will also provide an initial free
hours of dial-up connect time to the Internet.
One requirement of the grant is that the library work with a community-based partnl
share in the development and administration of Internet resources. The library’s p:
this program is the Interact Club of Carlsbad High School, which is affiliated with Rc
International. Club members have been active participants in planning for use of tt-
workstations and will also be involved in providing volunteer assistance and in loca
raising to help with ongoing costs.
FISCAL IMPACT:
The grant itself will pay for two computer workstations, two modems, and a networl
printer. A number of additional costs not covered by the grant will be incurred to st
this project. These one-time costs total $3,000 and include the following:
a
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0 $700 for CD-ROM educational and interactive software
0 $600 for communications software, anti-virus software, and a backup tape drive
0 $500 for phone line installation and cabling
0 $300 for Internet Access (local provider)
0 $600 for phone line charges
$300 for additional supplies (paper and ink cartridges)
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Staff recommends appropriating the 97-98 costs from the 1997-98 contingency acc
Ongoing costs of the program for future years are estimated at $1,200 annually.
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EXHIBITS:
0 1. Resolution No. q 4gq P accepting the InfoPeople grant and appropriating :
4 funds.
A G z 2. Letter from the State Librarian notifying the library of the grant award.
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RESOLUTION NO. 97-524
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, ACCEPTING AN INFOPEOPLE GRANT FROM THE
CALIFORNIA STATE LIBRARY.
WHEREAS, the Carlsbad City Library now offers public access to the
Internet in the adult section of the library; and
WHEREAS, the library now wishes to add Internet access in the children’s SE
WHEREAS, the California State Library has awarded Carlsbad a $5,000 Info
grant to purchase the necessary computer hardware for two internet workstations;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of C;
California as follows:
1. That the above recitations are true and correct.
2. That the City Council accepts a federal Library Services and Construl
grant in the amount of $5,000 and hereby authorizes the Finance Director to approp
funds to the library’s InfoPeople Grant account.
3. That supplemental funds in the amount af’$3,000 needed far the chill
Internet program be appropriated to the library’s 1997-98 operating budget.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City COI
Carlsbad, California, held on the 8th day of July ,1997, by the following vote, to w’
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, and
NOES: None
ABSENT: None
ATTEST: A
(SEAL)
T CALIFORNIA S I ATE LIBRARY ~
e Exhibit 2
LIBRARY-COURTS BUILDING P.O. BOX 942837 SACRAMENTO, CA 94237-0001 TELEPHONE: (91 6) 6'
April 17, 1997 4
APR 1997
Clifford Lange, Director
Carlsbad City Library
1250 Carlsbad Village Drive
Carlsbad, CA 92008- 199 1
-. LBRAR'I
City of
>: 1. . Carisbad
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Subject: LSCA 1-2.18, FY 1996/97, WP 95, Grant Award #40-4300
Title: InFoPeople
Dear Mr. Lange:
I am pleased to approve your grant application for the above named project for a total of $5,000 in j
Library Services and Construction Act (LSCA) funds, effective immediately for the period ending SI
30, 1997. The State Library-primary consultant assigned to this project will be Kathy Low, telephor
653-6822. Please work with this consultant in implementing your project. My staff is ready to assis
making your project a success.
This project supports the purchase of two public access Internet workstations meeting the specificat
defined in the InFoPeople Grant Program Guidelines. If the workstations to be purchased under thi:
not installed by September 1, 1997, participation in this program may be forfeited. Please note that
Internet workstations obtained under this grant are restricted to public InFoPeople Internet access o
public hours. However, during non-public your staff may use the workstations for non-InFoPeople
purposes. The workstations must be installed in the approved sites and locations cited in the grant 2
and used for the original project purposes for five (5) years or the life of the equipment, whichever c
If you cease to use the equipment for public access to the Internet, the disposition of the equipment
approved by the State Library.
Attached to this award letter are a timeline of required activities and the reporting requirements assc
this grant. Should the cost of obtaining workstations meeting the InFoPeople requirements be less t
total grant award, remaining grant hnds may be used for paper, maintenance, and other operating e:
related to the InFoPeopIe workstations.
The site for which grant hnds are awarded is the Main Library.
Funds allowed are as follows:
Catesories
Operating expenses
Program award
1996/97 LSCA
ADproved Budget
5,000
5,000
4 b a e
Clifford Lange -2- A
On September 30, 1997 this project will be officially closed and no new expenditures may be gener;
funded project activities occur. All unexpended and unencumbered knds must be returned by Nov
1997. This project is allowed 60 days to liquidate encumbrances which were incurred prior to Sept
After the 60 day period, all encumbered funds which have not been liquidated must be returned to t
Library.
Reporting on financial activities is required quarterly, on the forms enclosed, within 30 days of eacl-
beginning with the third quarter. A final narrative report is required and is due within 30 days after
the project, by October 30, 1997. The final liquidation report must have been received at the State
December 15, 1997.
Failure to provide timely reports is a serious breach of a grant recipient's administrative duty under
program, which may result in federal audit exceptions against the state and the loss of LSCA finds.
Librarian may extend the final deadline for good cause. Requests for extension beyond the final de;
be received in writing at least 30 days prior to the deadline at the State Librarian's ofice.
All required reporting materials are attached to this letter. This letter and the enclosed list of LSCl
requirements amend the Consolidated ApplicatiodGrant Award Certification document and must r
of all your existing copies.
Best wishes for a successful project year.
Sincerely, l%Sh
Dr. Kevin Starr
State Librarian of California
Enclosures
cc: Barbara Will
Colette Moody
Kathy Low
Holly Hinman
BW:bcmlO:A:INFOkIRG.2ND