HomeMy WebLinkAbout1997-07-22; City Council; 14282; ADOPTION OF AMENDMENTS TO PURCHASING REGULATIONSClTWF CARLSBAD - AGENM BILL x I1
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AB # - CITY Iv DEPT. CLK
CITY A PURCHASING REGULATIONS MTG. 7/22/97
DEPT. TITLE: ADOPTION OF AMENDMENTS TO
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RECOMMENDED ACTION:
Adopt Ordinance No. NS-413, amending Title 3, Chapter 3.28, of the Carlsbad Municipz
Code, by the amendment of Sections 3.28.09, 3.28.120, 3.28.130, 3.28.170, 3.28.172, an
3.28.180, to revise the City of Carlsbad purchasing procedures.
ITEM EXPLANATION
Ordinance No. NS-413 was introduced and first read at the City Council meeting held on Jul
15, 1997. The second reading allows the City Council to adopt the ordinance which woul
then become effective in thirty days. The City Clerk will have the ordinance published withi
fifteen days, if adopted.
FISCAL IMPACT
See Agenda Bill No. 14,265 on file with the City Clerk.
EXHIBITS
1. Ordinance No. NS-413.
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ORDINANCE NO., NS-413 L
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AMENDING TITLE 3,
CODE BY THE AMENDMENT OF SECTIONS 3.28.09, CHAPTER 3.28 OF THE CARLSBAD MUNICIPAL
3.28.120, 3.28.130, 3.28.170, 3.28.172 AND 3.28.180 TO REVISE THE PURCHASING PROCEDURES.
The City Council of the City of Carlsbad, California, does ordain as fo
Section 1: That Title 3, Chapter 3.28 of the Carlsbad Municipal
amended by the amendment of Sections 3.28.090, 3.28.120, 3.28.130, :
3.28.1 72 and 3.28.1 80 to read as follows:
3.28.090 Bidding.
(2) When the amount of an item purchased is less than five
dollars.
3.28.120 Formal Bidding Procedure.
Except as otherwise provided in this chapter, purchases of
services and equipment of an estimated value greater than twenty-five
dollars shall be by written contract with the lowest responsible bidder who
responsive bid. The twenty-five thousand dollar bid limit shall be reviewec
and adjusted in response to the San Diego-All Urban Consumers Consu
Index. The purchasing officer shall calculate the effect of the cumulative I
this Index to twenty-five thousand dollars in 1997 dollars. Adjustments to tk
will be made in five thousand dollar increments whenever the calcula
exceeds a previously set bid limit by more than two thousand five hundrc
The formal bidding procedures are pursuant to the following:
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3.28.1 30 Open Market Procedure.
(a) Notwithstanding Section 3.28.120, the purchasing ofh
purchase supplies, services and equipment in the open market pursuar
procedures established in this section. The open market procedure may bc
when the estimated value of the supplies, services and equipment to be pi
is less than the dollar amount established for formal bidding, when no
received pursuant to bid procedures established by this chapter or when
received substantially exceed the city's estimated cost for the purchase. FUI
city council may designate types or classes of supplies, services and ec
costing more than the dollar amount established for formal bidding which
purchased through the use of open market procedures whenever the cit
finds that use of open market procedures is economically advantageous to 1
3.28.170 Award and Execution of Contracts.
(a) Except in emergency situations pursuant to subsectic
Section 3.28.090, all contracts for supplies services and equipment in ar
established for formal bidding or more shall be awarded by the city
Contracts for supplies, services and equipment in an estimated amount of
the amount established for formal bidding shall be executed by the city mar
(c) The city manager may award contracts for capital outlay it
have been approved by the city council during the budgeting process in an
up to a limit of $100,000.
(d) The city manager shall have authority to .act for the
aspects of public projects less than the dollar amount established for form,
and cause them to be performed by the employees for the city by force ac
negotiated contract, or by purchase order. All contracts for public project
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than the dollar amount established for formal bidding shall be awarded by
council.
3.28.172 Execution of Chanqe Orders and Amendments.
(a) No change in an agreement or a contract shall be made
the issuance of a written change order or amendment and no payment for i
change shall be made unless a written change order or amendment has f
approved and executed in accordance with this section designating in adv
work to be done and the amount of additional compensation to be paid.
(b) The city manager shall have the authority to execute
orders or amendments within authority granted by Section 3.28.170, prov
amount as revised is within the limits of that authority.
(c) Provided the funding for an agreement or a contract h
previously approved and the expenditure of such funds authorized by
council, the city manager shall have the authority to execute change c
amendments for any such contract or agreement as follows:
(1) Change orders to public works contracts in an
equal to the contingency set at the time of the bid award.
(2). Change orders or amendments to contracts or agl
in an amount not to exceed twenty-five percent of the original price up to
one hundred thousand dollars. After reviewing a large complex project,
council may by resolution authorize the city manager to approve change (
amendments in excess of the cumulative limit to an amount determined ap
for such project by the council.
(d) All other change orders shall be approved by the city coun
EFFECTIVE DATE: The Ordinance shall be effective thirty days after its i
and the city clerk shall certify to the adoption of this Ordnance and caust
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published at least once in a newspaper of general circulation in the city withi
days after its adoption.
INTRODUCED AND FIRST READ at a Regular Meeting of the Carlst
Council on the 15th day of July , 1997, and thereafter
PASSED AND ADOPTED at a regular meeting of said City Council helc
22nd day of July , 1997, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, and
NOES: None
ABSENT: None
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APXOVED AS TO FORM AND LEGALITY A/’ /A [L. 0. G-c4?e#
onald R. Bail, City Attorney 7 A997 3.
Attest:
Aletha L. Rautenkran? City Clerk \
(SEAL)
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