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Home My WebLink About1997-08-26; City Council; 14310; AMEND THE 1997-98 BUDGET TO REFLECT A CLASSIFICATION CHANGE IN THE FINANCE DEPARTMENT- r cli 0 g 5 2 .. z 0 F 2 J 0 z 3 0 0 - 0 0 CITY OF CARLSBAD - AGENDA BILL DEPT HD. AB#/Y,3/0 MTG. 8/26/97 CLASSIFICATION CHANGE IN THE FINANCE CITY ATTI CITY MGR DEPT. FIN TITLE: AMEND THE 1997-98 BUDGET TO REFLECT A DEPARTMENT RECOMMENDED ACTION: 1. ci Adopt Resolution NO.??-^? to amend the 1997-98 budget by deleting one vacant accc position and adding a senior accountant position in the Finance Department. ITEM EXPLANATION: Over the years, the responsibilities of the Finance Department have evolved in res technological advances as well as in response to the Council’s request for more detailed ani information. We have found that there is no longer the need for as many staff to perform accounting functions as many of these have been automated or eliminated due to tecl advances. Council and management are now requesting more financial analysis of the dat to better manage the operations of the City. Also, staff has identified the need to perform revenue analysis to ensure that the City is properly administering its tax and revenue I Managing the programs and analyzing the data takes a higher level of skills and knowledge required to generate the data, thus there has developed the need for an individual \r analytical skills than data processing skills. To meet this need, staff is recommendinc accountant position which is currently vacant, be converted to a senior accountant. Under the direction of the finance director, this position will be in charge of the revenue ( analysis and reporting for the City. Their duties will include managing the parking citation, at billing, business license, transient occupancy tax and accounts receivable programs for including supervising the cashier and business license clerk and performing or contracting as necessary. They will also be responsible for negotiating, evaluating and managin! contracts with outside processing and collection agencies and they will represent the Cit) claims court when required. In addition, this position will monitor all major revenue sources that proper amounts are remitted and collected in a timely manner. Currently, many of the duties and responsibilities to be assigned to this position are supe performed by the assistant finance director, the senior management analyst, and the acc more efficient staffing level for the type of analysis and expertise needed, finance plans to re it’s duties and responsibilities and requests the conversion of the current accountant pos senior accountant position which is more appropriate for the level of work being assigned. With the conversion of this position, the Finance Department will be able to reorganize assignments to best utilize the staff at a high level of productivity. Additionally, a more approach to revenue monitoring and collection will lead to greater revenue collection for the ( FISCAL IMPACT: The annual salary range for an accountant is $34,500 to $41,900. The annual salary rar senior accountant is from $42,200 to $53,800. The accountant position is currently vacant budgeted at $37,000. Thus, the additional cost for fiscal year 1997-98 will vary from $2,600 t (6 months) depending on the level at which the position is filled. The additional ann\ thereafter will range from $9,240 to $14,280 (including benefit costs). with the permanent staffs work being backfilled by part time, temporary staff. In order to I No additional appropriation is necessary, The Finance Department will absorb the increasl current appropriations. 0 e 7, r PAGE TWO OF AGENDA BILL NO. 14.3/0 EXHIBITS: 1. Resolution No. 97 0 "?o amend the 1997-98 budget by deleting one vacant accountant 2. Proposed organizational chart. position and adding a senior accountant position in the Finance Department. -! 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 m e RESOLUTION NO. 97-574 THAT THE CITY COUNCIL OF THE CITY OF CARLSBAD, DELETING AN ACCOUNTANT POSITION AND ADDING A DEPARTMENT CALIFORNIA, HEREBY AMENDS THE 1997-98 BUDGET BY SENIOR ACCOUNTANT POSITION IN THE FINANCE WHEREAS, the Finance Department reorganized its revenue collection and analysis functions to more efficiently manage operations, and as a result requests to convert a vacant Accountant position to a Senior Accountant position. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council hereby amends the 1997-98 budget by deleting one vacant Accountant position and adding a Senior Accountant position in the Finance Department. PASSED, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad Ci Council held on the 26th day of August , 1997, by tl following vote, to wit: Ayes: Council Members Lewis, Finnila, Nygaard, and Hall Noes: None Absent; Council Xember Kulchin ATTEST: / /\'dl* ALETHA L. RAUTE"Z, City Clerk 1 c ’ .’