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HomeMy WebLinkAbout1997-10-07; City Council; 14362; REQUEST FOR AUTHORITY TO DESTROY RECORDS KEPT BY THE CITY ATTORNEY'S OFFICE. CITY OF CARL 9 BAD - AGENDA BILL 035 AB# 19; 3h & DEPT. HD. TITLE: / MTG. 10/7/97 DEPT. CA REQUEST FOR AUTHORITY TO DESTROY RECORDS KEPT BY.THE CITY ATTORNEY’S OFFICE CITY A+ CITY MGR, I I I a S 0 .- w 2 2 8 - .- 5 RECOMMENDED ACTION: Adopt Resolution No.99- Ll:? authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City de Adoption of the Resolution will complete the destruction of obsolete and unnecessar City Attorney’s office. Government Code section 34090 provides authority for destruction of documents th than two years old and are no longer required. Authorization of the City Council is re to the destruction of any documents. The documents listed in Exhibit “A have been reviewed in accordance with the p section 34090 of the Government Code, and meet those requirements, and the C has consented to their destruction. FISCAL IMPACT: None. EXHIBITS: Resolution No. 9 ’? /& 13 Exhibit “A list of records to bedestroyed 4 J 0 0 4 2 3 4 5 6 7 8 9 10 11 12 RESOLUTION NO. 67-613 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS KEPT BY THE CITY ATORNEY. The City Council of the City of Carlsbad resolves: 1. That pursuant to Section 34090 of the Government Code, Attorney is authorized to destroy records over two years old as shown on Exhibit ' 2. This resolution shall not authorize the destruction of any reco the City Attorney deems is necessary for the ongoing or current activity of the offi City Attorney. PASSED, APPROVED AND ADOPTED at a Regular Meeting of 00, &us ;g& ass= CJZ 0 FS aoJ ou$j a08 jU0 $059 9 IS" <>ma zwmo OZJ - arc40 E24 00 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 1 Council of the City of Carisbad on the 7th day of October 1997, by the vote, to wit: AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, NOES: None ABSENT: None ATTEST: eeeT;tLAQ*&. , ALETHA L. RAUTENKRANZ, City Clerk 1 (SEAL) 1 ~ I 1,- Q e EXHIBIT A APPROXIMATELY 450 RESOURCE FILES OVER TWO (2) YEARS OLC EXAMINATION OF THE CONTENTS INDICATE THAT NOTHING HAS BEE PLACED IN THE FILES FOR AT LEAST TEN YEARS; NOR HAVE THEY BEE USED FOR THE PAST FIVE YEARS. THE INFORMATION CONTAINED IN THES FILES IS OBSOLETE AND READILY AVAILABLE THROUGH ELECTRON1 ACCESS SOURCES. OKAY TO DESTROY ' LQ.k RONALD R. BALL 7-17- 7 7 City Attorney