HomeMy WebLinkAbout1997-10-07; City Council; 14362; REQUEST FOR AUTHORITY TO DESTROY RECORDS KEPT BY THE CITY ATTORNEY'S OFFICE.
CITY OF CARL 9 BAD - AGENDA BILL 035
AB# 19; 3h & DEPT. HD. TITLE:
/
MTG. 10/7/97
DEPT. CA
REQUEST FOR AUTHORITY TO DESTROY RECORDS
KEPT BY.THE CITY ATTORNEY’S OFFICE
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RECOMMENDED ACTION:
Adopt Resolution No.99- Ll:? authorizing the destruction of certain files.
ITEM EXPLANATION:
This agenda bill is part of a continuing Record Management Program for City de
Adoption of the Resolution will complete the destruction of obsolete and unnecessar
City Attorney’s office.
Government Code section 34090 provides authority for destruction of documents th
than two years old and are no longer required. Authorization of the City Council is re
to the destruction of any documents.
The documents listed in Exhibit “A have been reviewed in accordance with the p
section 34090 of the Government Code, and meet those requirements, and the C
has consented to their destruction.
FISCAL IMPACT:
None.
EXHIBITS:
Resolution No. 9 ’? /& 13
Exhibit “A list of records to bedestroyed
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RESOLUTION NO. 67-613
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AUTHORIZING THE
DESTRUCTION OF CERTAIN RECORDS KEPT BY THE
CITY ATORNEY.
The City Council of the City of Carlsbad resolves:
1. That pursuant to Section 34090 of the Government Code,
Attorney is authorized to destroy records over two years old as shown on Exhibit '
2. This resolution shall not authorize the destruction of any reco
the City Attorney deems is necessary for the ongoing or current activity of the offi
City Attorney.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of
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Council of the City of Carisbad on the 7th day of October 1997, by the
vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin,
NOES: None
ABSENT: None
ATTEST:
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, ALETHA L. RAUTENKRANZ, City Clerk 1
(SEAL)
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EXHIBIT A
APPROXIMATELY 450 RESOURCE FILES OVER TWO (2) YEARS OLC
EXAMINATION OF THE CONTENTS INDICATE THAT NOTHING HAS BEE
PLACED IN THE FILES FOR AT LEAST TEN YEARS; NOR HAVE THEY BEE
USED FOR THE PAST FIVE YEARS. THE INFORMATION CONTAINED IN THES
FILES IS OBSOLETE AND READILY AVAILABLE THROUGH ELECTRON1
ACCESS SOURCES.
OKAY TO DESTROY
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RONALD R. BALL 7-17- 7 7
City Attorney