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Home My WebLink About1997-10-21; City Council; 14397; Community activity fundsa (It 3, ‘1 ?a LITY OF CARLSBAD - AGENLA BILL d ,Q >n ,. s <. -4.2 AB# )y, 39’7 TITLE: u DEPT HD. MTG. 10/21/97 DEPT. FIN COMMUNITY ACTIVITY FUNDS CITY ATT‘ CITY MGF I I I M 0 w* h a .rn. cri 3 *rl rcla U ua QP) (d kk rd0 aw a, rnrn Q) Cdu 3 .rl E -23 d Pal urn (da 0- Q) M oc u -d a wc w3 cdw U rnh u a .rl a? c, .rl uu aJU .rl ka ah 4 .I4 u -rl F q vu 20 h rn \ 4 \ N 0 ri z 0 F 0 .. a A 0 z 3 0 0 - RECOMMENDED ACTION: Consider alternatives for distributing community activity funds and direct staff accordingly. ITEM EXPLANATION: Backqround and Current Status groups within the County to provide human and social services to Carlsbad residents. Tk used to distribute those funds is set forth in Council Policy Statement #51 (see Exhibit 1). 11 this process was put on hold as Council wished to review other possible methods of distribt funds. The Mayor appointed a subcommittee to look into this issue. The subcommittec brought an agenda bill to Council on April 9,1996 (see Exhibit 2). At that time, Council direc return with documents to establish a foundation which would focus on library programs for t that would be able to expand for other general community uses in the future. The establishment of a Library Foundation was put on hold due to the establishment measure to increase the sales tax to fund public libraries. That measure was not approved last election, however, a similar measure is scheduled to be placed on the ballot for the ne: Until the outcome of this measure is known, staff recommends postponing the creation of Foundation. During this time, no General Fund monies were distributed under Cou Statement #51. Prior to 1995-96, Csuneil had appropriated and distributed $75,000 per year to various ( I Financial Status Council appropriated $75,000 in 1995-96 and an additional $75,000 in 1996-97 to be community activities. However, no funds were spent in those years as the process for distr money was on hold. Thus, the $150,000 was carried over to the 1997-98 fiscal year. C also appropriated $75,000 in the 1997-98 budget. Therefore, there is a total of $225,000 al community activities. Options Staff has developed several options for this program for Council’s consideration. Each o discussed below. 1. Form a Communitv Foundation. There are two methods by which Council may accomplish this option. One would be fund within an already established community foundation. The other would be to crea foundation. Both of these options were previously discussed with Council in an agend; April 9, 1996 (see Exhibit 2). This agenda bills sets forth the pros and cons of each me1 If Council wishes to pursue this option, they should determine which method they w( use and direct staff to report back with the appropriate documents to proceed. 2. Distribute funds under Council Policv Statement #51. Council could continue to distribute the Community Activities Grant monies under the established in Council Policy Statement # 51. These guidelines specify that a revie\ established made up of one representative from each quadrant of the City, c Commission member, one Library Board member and one Parks and Recreation C member. If Council wishes to distribute the funds using this process, staff will ask the ( I ', Page 2 of Agenda Bill # aq ; 3 9 '>1 a ; ,c t ' Services Director and the Library Director to seek volunteers from the appropriate Commissions and request that Council identify one panelist from each quadrant. If Council wishes to use this approach, staff would recommend distributing only j appropriation amount of $75,000 and retaining the remaining $150,000 in the Council c account to fund other community activities that may arise at a later date. 3. Distribute funds in coniunction with the Communitv DeveloDment Block Grant Proqram. Each year the Community Development Block Grant (CDBG) program distributes funds social service groups. The process used to distribute the grants is similar to that previ for the Community Activities Grants (see Exhibit 3). The General Fund money could bc at the same time and in the same manner as these funds. This process would be mo for staff and the applicants as many applicants apply for both programs. The CDBG 1 more restrictive in their requirements (must support individuals in the low and moder: ranges). However, the application could be appended to allow for other types of gran Exhibit 4 explains the regulations for the CDBG Program. If this option is chosen by Council, staff will develop a method to include the communi! applications into the CDBG program and return with recommendations for the awi community activity grants and the CDBG grants at the same time. Staff would also re distributing only the annual appropriation amount of $75,000 and retaining the remaining in the Council Contingency Account to fund other community activities that may arise date. 4. Eliminate the Droqram. Funding for community service organizations is available under the city's c Development Block Grant Program and from various other public and private sources. are free to donate their private funds to the organizations which they feel most deserve the funding. If the Council were to eliminate this program, the previously allocated funds used to increase service levels or add services in other City programs. It has been alrr years since any community service grants were distributed by the City; thus, most gro found other sources of funding. If Council wishes to eliminate this program, staff would recommend placing the current fi the Council Contingency Account to be allocated towards City programs as needed th the year. In addition, staff would recommend revising the council policy to providc community service contributions be made from grant or trust funds rather than from the Fund. Such a policy would make the potential funding sources clearer to those groups Y request funds. Regardless of which alternative the Council selects, staff recommends that the Councjl acceptance of applications and allocation of funds to community groups which are in COI with all of the terms and conditions of any prior grant or allocation of funds made by Council or related Agency. FISCAL IMPACT: The fiscal impact will depend on the option chosen by Council. There is $225,000 appropl the 1997-98 budget for this program. ’. Page 3 of Agenda Bill # -)r i 3 0) 9 0 ; ,;i , ’ EXHIBITS: 1. Council Policy Statement #51 regarding processing for funding community activi, 2. Agenda Bill No. 13,603 - Community Foundations, introducing alternatives to cre endowment funds. 3. Community Development Block Grant Program-Application Review Process 4. 1988-89-Community Development Block Grant Program-Request for Proposals EXHIBIT 1 ' .I ; , !I , Pa. r . . ) k. ., .. , .. 2_' CITY OF CARLSBAD Policy NO. 51 COUNCIL POLICY STATEMENT ' Date Issued 3/24/9; Effective Date 3 /24 1 General Subject: Community Activity Funding Cancellation Date- Supersedes No. d Specific Subject: Process for Funding Community Activities Copies to: City Council, City Manager, City Attorney, Department and Di Employee Bulletin Boards, Press, File BACKGROUM): The City Council has, in the past chosen to fund community General Fund monies. This has included the allocation of func that provide various human and social seryices to Carlsbad resi the 1991-92 budget process, the City Council directed staff tc current process and recommend changes to facilitate that I following poky outlines 'those changes. PURPOSE: To establish .the process for distributing funds for community 2 POLICY: 1. It is the policy of the City of Carlsbad'to allocate funds fi activities. 2, The amount of funds to be allocated will be detem during the budget process. 3. Once the budget is adopted interested groups wilI be n application process. 4. The application process will consist of the following: a. City application for funds b. Public hearing before a citizen review pan c. Recommendations submitted to City Cow 5. The City Council will establish a review panel comprisl and city staff to evaluate the applications, conduct a p' and make recommendations to the City Council. The rev be comprised of the following: One representative from e of the City, one member of the Senior Commission, the L and the Parks & Recreation Commission. 6. This policy may be amended as necessary. &