HomeMy WebLinkAbout1997-10-28; City Council; 14398; REQUEST FOR AUTHORITY TO DESTROY FILES% ,r,
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DEPT. CLK
REQUEST FOR AUTHORITY TO DESTROY FILES CITY
CITY
I I I ~ ~~~ I RECOMMENDED ACTION:
Adopt Resolution No. 9 3 - 6s 0 , authorizing the destruction of certain files in tk
City Clerk's Office.
ITEM EXPLANATION
This Agenda Bill is part of a continuing Records Management Program for the City
Adoption of the attached Resolution will allow for destruction of contract bids.
Section 34090 of the Government Code provides authority for destruction of documents th
are more than two years old and are no longer required. The section also requires Ci
Attorney consent and City Council authorization prior to destruction of any document.
The documents listed in Attachment "A" of Resolution No. 9 3 -6 50 have bet
reviewed in accordance with the provision of the Government Code. They meet tl
requirement, and the City Attorney has consented to their destruction.
FISCAL IMPACT
None.
EXHIBITS
1. Resolution No. 97-450 .
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RESOLUTION NO. 97-650
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA,
AUTHORIZING DESTRUCTION OF CERTAIN FILES IN THE CITY CLERK'S DEPT.
WHEREAS, Section 34090 of the Government Code provides authority for the destructic
certain records;
WHEREAS, the documents listed on Attachment "A", attached hereto and made a
hereof, meet the requirements of Government Code Section 34090 for destruction and the
Attorney has consented to their destruction.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carl
' California, as follows:
1. That the above recitations are true and correct.
2. That the City Clerk is hereby authorized to destroy the documents listed on Attact
"A", attached hereto.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of thm
of Carlsbad on the 28th day of October , 1997, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard,
NOES: None
ABSENT: None
CLAUDE A.'LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, Ci!
(Seal)
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ATTACHMENT "A"
I do hereby consent to the destruction of the following documents currently on file in the City Clerk's officc
BID PROPOSALS ................................................................................. DATE OPENED
1. Contract No. 3425 .............................................................................................. 1/12/95
Interior coating of the La Costa Lo and Skyline Reservoirs
2. Contract No. 341 2 .............................................................................................. 4/10/95
North Carlsbad beach restrooms
3. Contract No. 3378 .............................................................................................. 4/13/95
Water Transmission Main Replacement at El Camino Real
4. Financial Information System ............................................................................. 5/19/95
5. Contract No. 3428 .............................................................................................. 5/25/95
Street improvements to the south side of Alga Road
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Contract No. 3445 .............................................................................................. 5/25/95
Traffic Signal Improvements at Alga Road
Contract No. CS 95-6 ......................................................................................... 7/31/95
City Hall Reroof North and South Wings
Contract No. 3431 ................................................................................................ 7/6/95
Hosp Grove Community Park
Contract No. 3348A .............................................................................................. 8/7/95
Construction Reclaimed Water Mains at Palomar Airport Rd./Price Club Entrance,
and Paseo Del NorteKamino De Las Ondas
Contract No. 3348 ............................................................................................... 8/10/95
Construction of Poinsettia Park, Phase 1, and Hidden Valley Road
Contract No, 3417 .............................................................................................. 8/14/95
Construction of La Costa Downs Assessment District Improvements.
(SP-201/PD-414/AD 92-1)
Contract No. 3474 .............................................................................................. 9/28/95
Traffic Signal at Alga Road and Batiquitos Drive
Contract No. 3466A ............................................................................................ 10/6/95
Olivenhain Road Phase 1 Utilities Grading
Contract No. 2411 and 2412 ............................................................................ 10/26/95
Concrete Repairs and Overlay Program for 1995
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RmALD R. BALL, City Attorney -
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