HomeMy WebLinkAbout1997-11-04; City Council; 14424; REQUEST FOR ADDITIONAL APPROPRIATION FOR BUILDING DEPARTMENT BUDGET3 I d CITY OF CARLSBAD - AGEN A BILL
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DEPT. BLD -”-% CITY MGR % C,TY*TTY@ Department Budget MTG. ] 14-97 Request for Additional Appropriation for Building
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RECOMMENDED ACTION:
That the City Council ADOPT Resolution No. c) 3 - 64 5 appropriating money from the (
Fund Contingency Account to the Building Department Budget to cover the additional plar
professional services costs, additional labor costs for field inspection and front counter servic
overtime expenses.
ITEM EXPLANATION:
The current level of construction activity in Carlsbad is much higher than staff anticipated w
1997-98 budget was adopted. Although staff conservatively estimated a moderately increased
level, construction levels are approximately 40% above last year’s level. The City has issued
for 320 new dwelling units in the first fiscal quarter. This is an annualized rate of 1200 units a
not include 35 dwellings being replaced after last year’s Harmony Grove Fire. Commerc
Industrial projects are increasing at a higher rate. The activity levels for those new buildil
tenant improvements are up 76% from last year. Plan check applications continue to come
remarkable rate, Almost the entire budget estimate for miscellaneous professional services k
depleted in the 1”‘ quarter of the fiscal year.
Consequently field inspection levels have increased by 57% from last year. Each inspector, ir
the City’s Principal Building Inspector, is averaging over 35 inspections per day per person
far above the recommended level of between 15-20 per day per person. This daily rate of ins:
leaves no time for administrative and supervisory duties from management staff, and
routinely causing two day delays in service delivery, especially when a vacation or sick da:
Inspectors can no longer set appointments or even estimate arrival times by morning or aj
The normal inspection delivery standard is next day service with some ability to set appoint
estimate morning or afternoon inspections. Quality levels of inspections can no longer be de
because supervisory staff is booked solid doing routine inspections on their own projects. ’
rate for over time and part time salaries is also commensurately higher. Staff has use
$10,000 in overtime expenses so far when only $2,000 was budget for the entire year.
As a result of this activity, the professional services account for plan checking nee
replenished, the account for temporary help needs to be supplemented, and staff is recon
adding a permanent, fill time Building Inspector position to the Building Department bud
Principal Building Inspector is requesting that an additional $ 225,000 be added to the Misc
Professional Service account to pay for increases in plan check costs; that an additional $2
added to the Temporary Help account to pay for additional part time salaries; and that an 2
$26,500 be added to the Full Time Salaries account to hire an additional journey level inspe
a current eligibility list; and that $4,000 be added to the miscellaneous Computer Hardwar
be added to purchase a computer for front counter services.
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1 PAGE 2 OF AGENDA B ILL NO. 1 y; q $.v 0
FISCAL IMPACT:
The sum total of $300,000 should be transferred fi-om the General Fund Contingency Account t
Building Department accounts as noted in the following table:
Account Name
2200 Retirement
100 Disability
$2 1,500 Full Time Salaries
Amount Requested Sub-Total
Unemployment
200 Life Insurance
3200 Health Insurance
50
Medicare 300
Computer Station 4,000
Temporary Help
15,000 Overtime
I Services
225,000 Misc. Prof. 28,000
Total $300,000
sub-total $28,000 $27,550
EXHIBITS:
1. Resolution No. 9 3 - 6 3 5 approving appropriation
2. Inspection Activity Level Chart
3. Valuation Level Chart
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RESOLUTION NO. 97-675
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
CALIFORNIA, APPROPRIATING ADDITIONAL FUNDS FOR CONTRACT PLAN . CHECKING.
WHEREAS, the Building Department of the City of Carlsbad is required to perfor
checks and construction inspections of new structures, and
WHEREAS, the demand for plan checks has been such that the Building Dep;
must contract with a private firm to perform the plan check work, and
WHEREAS, projections of costs based on average monthly demand show that
appropriations are insufficient to cover costs for the remainder of the 1997-98 fisc:
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WHEREAS, the City has a service delivery standard for field inspection to provic
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day inspection service, and
WHEREAS, the City is currently unable to provide this level of service given dc
for inspections, and
WHEREAS, the City of Carlsbad receives revenues from plan check and ins1
fees to cover the cost of providing this service;
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cz
California, as follows:
1. That the above recitations are true and correct.
2. That the additional appropriation of approximately $300,000.00 from the (
Fund contingency fund balance for Building Department Budget as f
Miscellaneous Professional Services (0013610 - 7490) $225,000, I
Salaries(0013610 - 6100) $21,500, Disability (0013610 - 6655) $100,
Unemployment, (0013610 - 6656) $50, Retirement (0013610 - 6720)
Health Insurance (0013610 - 6501) $3200, Life insurance (0013610 -
$200, Medicare (0013610 - 6530) $300, Miscellaneous Computer HE
(001 3610 - 7731) $4000, Temporary Help (001 3610 - 6400) $28,00
Overtime (0013610 - 6200) $1 5,000, is hereby approved.
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1 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbac
2 Council held on the
3 following vote, to wit:
4th day of November , 1998, by
4 AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, and Hall
5 NOES: None
6 ABSENT: None
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11 ATTEST:
1 5 (SEAL)
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