HomeMy WebLinkAbout1998-01-06; City Council; 14501; Request For Destruction Of RecordsC-Y OF CARLSBAD - AGF-DA BILL 7+ 5 <
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DESTRUCTION OF RECORDS KEPT BY RISK DEPT. HD. %+
MTG. l/6/98 MANAGEMENT
;DEPT. RM
RECOMMENDED ACTION:
Adopt Resolution No.98 -3 authorizing destruction of certain records kept by Risk
Management.
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ITEM EXPLANATION
Section 34090 of the Government Code provides authority for the destruction of documents
that are more than two years old and no longer required. The consent of the City Attorney
and authorization of the City Council also is required prior to the destruction of any
document. The documents proposed for destruction include a log book and certain liability
files.
A log book was used during the years 1983,1984,1985,1986 and 1987 to list claims,
incident reports, damage to City property and safety referral reports. This book was used
as a tracking system prior to the establishment of the Risk Management Office. The listings
contained in the log have been reviewed in accordance with the provisions of Section 34090
of the Government Code and meet those requirements, and the City Attorney has
consented to their destruction.
The liability files are general liability claims and tort law suits and have been closed more
than 5 years beyond the deadline for all legal remedies available to the claimant/plaintiff.
They have been reviewed by the City Attorney and he has consented to the destruction of
these files.
FISCAL IMPACT
None.
EXHIBITS
1. Resolution No. 98 -3
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RESOLUTION NO. 98-3
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA AUTHORIZING THE DESTRUCTION
OF CERTAIN RECORDS KEPT BY RISK MANAGEMENT
The City Council of the City of Carlsbad resolves:
1. That pursuant to Section 34090 of the Government Code, Risk
Management is authorized to destroy a log book and general liability claims and tort law
suits and have been closed more than 5 years.
2. This resolution shall not authorize the destruction of any record
which the City Attorney deems is necessary for the ongoing or current activity of the
office of the Risk Manager.
PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City
Council of the City of Carlsbad on the 6th day of JANUARY 1998, by the following
vote, to wit:
ATTEST:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, Hall
NOES: None
ABSENT: None
!ALETHAQ~&TEN~&)ANZ, City Clerk KAREN R. KUNDTZ, Msistant City Clerk
storage AEi for destruction of liability files