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HomeMy WebLinkAbout1998-01-06; City Council; 14504; Award Bid For New Telephone SystemCvY OF CARLSBAD - AGEWA BILL 57 0, 5t I RECOMMENDED ACTION: Staff recommends Council adopt Resolution No. 48 - 7 accepting the bid proposal of Vision Communication Services to provide a new telephone system to’be installed at the Carlsbad Municipal Water District. ITEM EXPLANATION In Resolution Number 96-83, approved on March 12, 1996, the City Council authorized the Information Systems Department to upgrade several communications systems throughout the City and also appropriated the necessary funds. Information Systems is ready to replace the telephone system at the Water District. The telephone system at the Water District was installed in 1989 and is a system that is incapable of handling circuits of the type necessary to support current needs. The present system is too slow to support the City-wide Financial Information System and is the cause of other, similar, compatibility problems. Since the current system lacks the ability to accept the necessary upgrades, it is necessary to install a new telephone system. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published and Requests for Bid were sent to eleven vendors. After evaluation of the five bids received, only two were found to be responsive based on the published specifications. The Information Systems and Purchasing Departments recommend acceptance of the lowest responsive bid from Vision Communication Services Inc., 612 Colorado Avenue, Santa Monica CA 90401. Costs to the City, including taxes and trade-in allowances, are listed below: Matrix Telecomm. $27,375.00** Atel Communications !$31,191.94** Vision Communications $32,475.52 l * These contractors did not bid all specified equipment. Corn-Aid $34,363.00 CMS Communications $35407.17 I FISCAL IMPACT Funds for the purchase of the telephone were appropriated from the Information Systems Fund in Resolution Number 96-83 and are available. I EXHIBITS Resolution No. 98 * ? / - * : 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 - RESOLUTION NO. 98-7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, ACCEPTING BIDS AND AUTHORIZING THE PURCHASE OF A NEW TELEPHONE SYSTEM. WHEREAS, the City of Carlsbad requires the replacement of a telephone system that cannot be upgraded, and; WHEREAS, proper bidding procedures have resulted in the receipt of bids from qualified contractors; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. The bid of Vision Communications is hereby accepted. 2. The Purchasing Officer is hereby authorized and directed to issue a purchase order for telephone equipment and installation services to this contractor.. PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad held on the 6th day of JANUARY , 1998, by the following vote to wit: AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, Hall NOES: None ABSENT: None ATTEST: KAREN R. KUNDTZ, Azsistant City Clerk (SEAL)