HomeMy WebLinkAbout1998-02-17; City Council; 14557; Request for Authority to Destroy FilesG, N OF CARLSBAD - AGENDiiiLL 70
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AB# l’?, 5’4 7 3 TITLE : REQUEST FOR AUTHORITY TO DEPT HD. *
MTG&t :J7- ‘38 DESTROY FILES
DEPT CSn
RECOMMENDED ACTION :
Adopt Resolution No. 9 8-3 yj/ authorizing the destruction of certain files in the Community
Services/Recreation Division,
ITEM EXPLANATION :
This Agenda Bill is a part of a continuing Record Management Program for City Departments.
Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the
Community Services Department/Recreation Division.
Section 34090 of the Government Code provides authority for destruction of documents that are
more than two years old and are no longer required. This section also requests the consent of
the City Attorney and the authorization of the City Council prior to the destruction of any
document. Section 34090 does not authorize the destruction of the following:
1. Records that affect title to real property.
2. Minutes, Ordinances, or Resolutions of the City Council or of any City Board or
Commission.
The documents listed as Exhibit “A” to Resolution No. 9% -Jr have been reviewed in
accordance with the provisions of the Government Code, and meet those requirements and the
City Attorney has consented to their destruction.
FISCAL IMPACT:
None
EXHIBITS:
1L. Resolution No. q&?/3& authorizing the destruction of documents listed in Exhibit “A”.
RESOLUTION NO. 98-38
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD,
4 II CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN FILES
8 WHEREAS, maintaining all obsolete files, correspondence, and papers is
9 uneconomical; and
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12 WHEREAS, the documents listed on Exhibit “A”, attached hereto and made
15 part hereof, have been reviewed by the Community Services Director; and
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WHEREAS, the Community Services Director recommends that all
documents listed on Exhibit “A” are no longer required and meet the requirements of
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Government Code Section 34090 for destruction; and 18
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20 WHEREAS, the City Attorney has consented to the destruction of these
2l documents listed on Exhibit “A”, II 22 ii
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NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Zarlsbad, as follows:
1. That the above recitations are true and correct.
2. That the Community Services Department/Recreation
Division is hereby authorized to destroy the documents
listed on Exhibit “A”, attached hereto
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council of the City of Carlsbad held on the 17th day
of February 1998, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard, Kulchin, and Hall
None n NOES:
ABSENT: None
iTTEST:
SEAL)
{ESOLUTION NO. 9;p- 3r
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EXHIBIT “A”
THE FOLLOWJNG OBSOLETE MATERIAL ARE FROM CAIAVERA, STAGECOACH,
AND HARDING COMMUNITY CENTERS:
Daily Revenue Reports, 1993-1994 c
4ctivity Registration (WB-SB), February 1994-October 1994 c
4ctivity Registration and Rosters, September 1993-May 1994 c
3pen Play, Equipment Checkout Waiver, and Information Cards, 1989-l 994 c
Qblic Facility Applications and Log Books, 1993 c
-acility Use Applications, 1991 c
Activity Registration, 1991-I 992 h
9ctivity Registration and Telephone Message Books, 1991-I 992 h
laytripper Registration, 1994 h
3aily Revenue Reports, 1992 h
-agoon Permit Applications, 1993 h
Activity Registration, 1993 h
Iaytripper Registration, 1993 h
rriathlon Registrations, 1993 h
bequest for Refund, 1992-I 994 h
nstructor Payment Requests, 1992 h
Jendor Warrants, July 1991-June 1992 h
rriathlon Registrations, 1994 h
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Activity Registration, 1994 h
Daily Revenue Reports, 1993 h
Credit Memos and Receipt Books, January 1992-June 1993 h
Lagoon Permit Applications, 1992, 1994-l 995 h
SHM Monthly Launch & Dailys, 1994-1995 h
DESTRUCTION OF THESE RECORDS APPROVED:
2. RONALD R. BALL, City Attorney
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