HomeMy WebLinkAbout1998-04-14; City Council; 14630; EMPLOYEE CAPITAL EQUIPMENT COMMITTEE REQUEST FOR CAPITAL PURCHASES>
%Y OF CARLSBAD - AGENB BILL 93 (.&
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AB# 17633 DEPT H& -
MTG. 0411 4/98
CITY MGX DEPT. FIN
CITY ATTY, EMPLOYEE CAPITAL EQUIPMENT COMMITTEE
TITLE:
REQUEST FOR CAPITAL PURCHASES
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RECOMMENDED ACTION:
Approve Resolution No. '% p "Zppropriating funds for purchase of capital equipment.
ITEM EXPLANATION:
The Employee Capital Equipment Purchase Plan affords all employees an opportunity tc
equipment purchases which will help them to perform their jobs more effectively, safely
reduced cost to the City. The employee plan originated in 1993, when virtually all capital e(
purchases were cut from departmental operating budgets because of tight budget COI
Council has authorized over $175,000 in needed capital equipment through this program.
equipment purchases are a necessary investment which can improve public safety,
employee productivity or service levels, and provide value to the City over time.
The Employee Capital Equipment Purchase Plan also provides an opportunity for employe
involved in the decision-making process. Any employee may submit a capital equipment
generally for items between $1,000 and $25,000. The request must contain documentatio:
the purchase will achieve one or more of the following goals:
I) Increase efficiency
2) Save time and/or money
3) Allow the maintenance of service levels with decreased work hours
4) Increase employee safety
5) Increase service levels with the same staffing levels
Five employees volunteer to serve on the Committee, one from each service area of the C
Finance Department serves as the Committee facilitator. Committee members are selecte
City Manager and currently consist of the following employees:
Service Area Committee Member
Administration Bill Baer
Community Development Ken Quon
Community Services Paul Meadows
Water and Sewer Dale Schuck
Safety Michael McFadden
Committee Recommendations: During this past period, the Committee submitted the f
recommendations to the City Manager for approval. Each of these requests meets the goals c time andlor money and increasing efficiency. The following committee recommendatis
submitted for Council consideration.
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1) ComDuter - Main Librarv $2.401
Senior Librarian Susan Simpson is planning the collection
for the new library and the move from its current location.
She tracks reference standing orders, buys other library
materials and tracks budgets internally and through IFAS.
She also serves on the Strategic Change Team. Susan
currently shares a computer with her assistant. A
computer would improve her productivity and efficiency.
2) ComDuter - Main Librarv $2.40(
Beverly Wade staffs the Library Assistant position in the
Adult Services Circulation Division. Her duties require
extensive written correspondence and tabulation of
statistics. She uses a computer in the Circulation area
which is shared by two other employees. A computer at
her workstation would increase her productivity and allow
assignments to be completed in a more timely manner.
FISCAL IMPACT:
Staff recommends the use of General Fund reserves to fund the capital equipment recommE
from the Employee Capital Equipment Committee. This request totals $4,800 and sufficient fl
available in the unreserved General Fund balance.
EXHIBITS: 98 47-5
1. Resolution No. appropriating funds for purchase of capital equipment.
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RESOLUTION NO. 98-105
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, AUTHORlZlNG THE PURCHASE
OF CAPITAL EQUIPMENT AND APPROPRIATING FUNDS.
WHEREAS, capital equipment purchases are a necessary investment
which can improve public safety, increase employee productivity or service levels, and
provide value to the City of Carlsbad over several years; and
WHEREAS, the Employee Capital Equipment Committee and City
Manager recommend the purchase of capital equipment which will increase employee
efficiency and save time and money; and
WHEREAS, the General Fund has sufficient and available funds.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Carlsbad, California as follows:
1. The purchase of the committee-recommended capital equipment
is authorized and $4,800 is appropriated from the General Fund balance.
PASSED, APPROVED AND ADOPTED at a regular meeting of the City
Council on the 14 day of April , 1998, by the following vote, to wit:
AYES: Council Members Lewis, Kulchin, Hall, Finnila
NOES: None
ABSENT: NYgaard
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ATTEST:
(SEAL)
NZ, City Clerk ant City Clerk