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HomeMy WebLinkAbout1998-04-14; City Council; 14639; Renovation Study For Cole Library FacilityClTlv OF CARLSBAD - AGENQA BILL AB # /yh% TITLE: T D&T. HD.w MTG. r/e APPROVAL OF AGREEMENT FOR A RENOVATION CITY AT DEPT. CD SCOPING STUDY OF THE COLE LIBRARY FACILITY c,Ty RECOMMENDED ACTION: It is recommended the City Council ADOPT Resolution No. 98 * ) ’ ’ APPROVING a consulting agreement with Cardwell - McGraw Architects for a renovation scoping study of the Cole Library facility. ITEM EXPLANATION: In 1986, the City Council approved the “Strategic Plan for Carlsbad City Library Facilities” which set forth a multi-year, phased approach to developing a two-library facility system for Carlsbad. The masterplan addressed the need to renovate the existing Cole Library as an interim step prior to the ultimate expansion of the Cole Library. In 1990, the City’s library architect team of Cardwell - McGraw Architects completed the “Masterplan and Feasibility Study for the Expansion and Renovation of the Georgina Cole Library.” This analysis assessed the existing main library site and facility in terms of current standards for public facilities. In the 1997-98 Capital Improvement Program (CIP) budget, the City Council has appropriated funds to begin the design of the interim renovation of the Cole Library facility. In the CIP, the scope of the “interim renovation” is intended to address the interior and exterior remodeling of this facility, including bringing the facility up to current building codes. In future years, the Cole Library facility will be expanded to include an additional 20,000 square feet. With the new Carlsbad City Library now under construction, there is the need to begin the design of the Cole Library work at this time. The City’s Library architects from Cardwell - McGraw Architects will approach the design of the Cole Library renovation in two steps; first, a scoping study to examine the particulars of the existing building and recommend design alternatives, and second, the subsequent design of the selected design alternative. It is staffs intent to have the architect team prepare various approaches to the interim renovation of the Cole Library, report these alternatives to the City Council, and ask the City Council to select a renovation alternative. The scoping phase of this work should be completed within the next 60 to 90 days at which time staff would then report back to the City Council the results of the examination of the existing Cole Library facility and the renovation alternatives. Renovating the Cole Library will require its complete closure for a period of approximately 12 to 18 months depending upon the nature and complexity of the building improvements ultimately selected. The building’s closure would not begin until after the new Carlsbad City Library facility, currently under construction at Dove Lane and El Camino Real, is completed and open to the public. It is staffs intent to address the need and make a recommendation for providing interim public library services on the Cole Library site during this period of closure and renovation of the Cole Library building. Staff will outline PAGE 2 OF AGENDA BILL NO. /q 437 h the options and recommendation for interim public library service at this City Council meeting. To begin the Cole Library renovation process, staff recommends approval of the attached consulting agreement with the City’s library architects from Cardwell - McGraw Architects. FISCAL IMPACT: The scoping study for the renovation of the Cole Library will be completed for $47,670 and require approximately 60 to 90 days to complete. The study will include an examination of the architectural, structural, electrical, and mechanical components of the Cole Library building and include rough cost estimates of the various components and options to be addressed in the study. It should be noted that the architect team will be asked to provide to the City a design estimate and schedule to undertake the final design of the selected renovation alternative after the followup presentation to the City Council approximately three months from now on the Cole Library renovation alternatives. The architect’s final design scope of work for the Cole Library renovation will also include design services and cost estimates for providing the recommended interim library services on the existing Cole Library site during the period of building closure. EXHIBITS: 1. Resolution No. c;8- 115 approving a consulting agreement for the renovation scoping study for the Cole Library. 2. Consulting agreement with Cardwell - McGraw Architects. 1 2 3 RESOLUTJON NO. 98-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING A CONSULTING AGREEMENT FOR THE RENOVATION SCOPING STUDY OF THE COLE LIBRARY FACILITY 7 WHEREAS, the City Council of the City of Carlsbad, California, has previously 8 approved a “Strategic Plan for Carlsbad City Library Facilities” report; and, 9 10 11 12 WHEREAS, this report identifies the need to renovate the Cole Library in advance of undertaking the ultimate expansion of said facility; and, WHEREAS, the City’s prior selection of Cardwell - McGraw Architects to design the Carlsbad City Library Project, currently under construction, included this firm’s future work on the Cole Library renovation and ultimate expansion projects; and 13 WHEREAS, staff has negotiated a scope of work, schedule, and fee proposal with 14 the City’s library architects of Cardwell - McGraw Architects to undertake a renovation scoping study of said facility; and, 15 WHEREAS, the City Council hereby finds it necessary, desirable, and in the public 16 interest to proceed with the scoping study for the Cole Library renovation. 17 18 19 NOW, THEREFORE, be it resolved as follows: 1. That the above recitations are true and correct. 20 2. That the City Council of the City of Carlsbad, California, does hereby approve a consulting agreement with Cardwell - McGraw Architects for the renovation 21 scoping study for the Cole Library and the Mayor is author&d to execute said agreement. Following the Mayor’s execution of said agreement, the City Clerk is directed to forward 22 copies of the agreement and this resolution to Mr. Rich Cardwell and Mr. Ken Baldwin, c/o 23 Cardwell - McGraw Architects, 701 B Street, Suite 200, San Diego, California 92101 and the City Library and Community Development Departments. 24 25 26 27 28 1 2 3 4 5 6 7 6 9 1C 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 ?ASSES, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 14 day of APri1 , 1998, by the following rote, to wit: AYES: Council Members Lewis, Kulchin, Hall & Finnila NOES: None ATTEST: (SEAL) 4 e#mv- z AGREEMENT FOR GEORGINA COLE LIBRARY RENOVATION SCOPING STUDY THIS AGREEMENT is made and entered into as of the d* day of I 1998, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City”, and CARDWELUMcGRAW ARCHITECTS, hereinafter referred to as “Contractor” for work associated with the Georgina Cole Library Renovation Scoping Study, hereinafter referred to as the “Project.” RECITALS City requires the services of a library consulting Contractor to provide the necessary library renovation scoping consultation services for the Project; and Contractor possesses the necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S ORLIGATIONS Contractor shall perform the required Georgina Cole Library Renovation Scoping Study consultation services described in attached “Exhibit A” incorporated by reference and made part hereof. rev. 1 O/22/97 The City shall provide to Contractor copies of all existing and available project drawings, specifications, reports, documents, exhibits, studies, and other project data related to the Project. City shall appoint an authorized City representative to coordinate all activities of Contractor. City shall pay Contractor in accordance with the fee schedule described in attached Exhibit A, 3. PROGRESS AND COMPI ETION The work under this contract will begin within five (5) days after receipt of notification to proceed by the City and be completed within one hundred twenty (120) days of that date. Extensions of time may be granted if requested by the Contractor and agreed to in writing by the City Manager or his authorized representative. The City Manager or his authorized representative will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies’ lack of timely action. 4. FF,Es TO Bb= PAID TO CONTRACTOR The total fee payable for the services to be performed shall be on a time and materials basis not to exceed $47,670 as described in attached Exhibit A. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 8, “Changes in Work.” Incremental payments, if applicable, should be made on a monthly basis upon preparation and submission of a detailed 2 rev. 1 O/22/97 monthly invoice from Contractor to City. 5. DURATION OF CONTRACT This agreement shall extend for a period of three (3) years from date thereof. The contract may be extended by the City Manager for two (2) additional one (1) year periods or parts thereof, based upon a review of satisfactory performance and the City’s .- needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. 6. PAYMENT Payment of approved items on the invoice shall be mailed to the Contractor within 30 days of receipt of the invoice. 7. FlNAL Within five (5) days of completion of the work described in attached Exhibit A, the Contractor shall deliver to the City the following items: - Ten (10) original copies of a summary report, including all prepared exhibits and drawings, regarding the completion of the Georgina Cole Library Renovation Scoping Study described in attached Exhibit A. 6. CHANGES If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A rev. 1 O/22/97 3 letter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by the City and approved by the City according to the procedures described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. 10. NONDISCRIMINATION Cl AUSE The Contractor shall comply with the state and federal laws regarding nondiscrimination. 11. INATION OF CONTRACT In the event of the Contractor’s failure to prosecute, deliver, or perform the work rev. 1 O/22/97 as provided for in this contract, the City Manager may terminate this contract for nonperformance by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the City Manager or his authorized representative. The City Manager or his authorized representative shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under paragraph 4. The City Manager shall make the final determination as to the portions of tasks completed and the compensation to be made. 12. DISPUTES If a dispute should arise regarding the performance of work under this agreement, the following procedure shall be used to resolve any question of fact or interpretation not otherwise settled by agreement between parties. Such questions, if 5 rev. 1 O/22/97 they become identified as a part of a dispute among persons operating under the provisions of this contract, shall be reduced to writing by the principal of the Contractor or the City Manager or his authorized representative A copy of such documented dispute shall be forwarded to both parties involved along with recommended methods of resolution which would be of benefit to both parties. The City Manager or principal receiving the letter shall reply to the, letter along with a recommended method of resolution within ten (10) days. If the resolution thus obtained is unsatisfactory to the aggrieved party, a letter outlining the dispute shall’be fonrvarded to the City Council for their resolution through the Office of the City Manager. The City Council may then opt to consider the directed solution to the problem. In such cases, the action of the City Council shall be binding upon the parties involved, although nothing in this procedure shall prohibit the parties seeking remedies available to them at law. 13. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et seq., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information 6 rev. 1 O/22/97 or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of a false claim may subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process. The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. v- (Initial) 14. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor’s own way as an independent Contractor and in pursuit of Contractor’s independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the City as provided for in the request for proposal. The persons used by the Contractor to provide services under this agreement shall not be considered employees of the City for any purposes whatsoever. The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contract shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax 7 rev. 1 O/22/97 withholdings on behalf of the Contractor or his/her employees or subcontractors. The City shall not be required to pay any workers’ compensation insurance or unemployment contributions on behalf of the Contractor or his/her employees or subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment which the City may be required to make on behalf of the Contractor or any employee or subcontractor of the Contractor for work done under this agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 15. CONFORMIN TO LEGAL REQUI- The Contractor shall cause all drawings and specifications to conform to all applicable requirements of law: federal, state and local. Contractor shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans or other Project documents to any other agencies. rev. 10122197 16. O-SHIP OF DOClJljjENTS All plans, studies, sketches, drawings, reports, recorded field data and reports, survey notes, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for his/her records. 17. BEPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights in favor of City. 16. HOLD HARMlESS AGREEWNI Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 19. NT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. 9 rev. 1 O/22/97 20. SUBCONTRACTINQ If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractor’s subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Contractor and the City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor’s work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. rev. 1 O/22/97 10 - A 22. VERR& AGBENT OR CONVERSATION. No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 23. x Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 24. FFF~CTIVF DATE This agreement shall be effective on and from the day and year first written above. 25. CONFLICT OF INTEREST The City has determined, using the guidelines of the Political Reform Act and the City’s conflict of interest code, that the Contractor will not be required to file a conflict of interest statement as a requirement of this agreement. However, Contractor hereby acknowledges that Contractor has the legal responsibility for complying with the Political Reform Act and nothing in this agreement releases Contractor from this responsibility. rev. 1 O/22/97 11 26. JNSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best’s Key Rating of not less than “A-W” and shall meet the City’s policy for insurance as stated in Resolution No. 91-403. A. . . Coverages and Llmlts. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: 1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved for Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily injury and property damage. 12 rev. 1 O/22/97 3. Workers’ Compensation and Employer’s Liability. Workers’ Compensation limits as required by the Labor Code of the State of California and Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury. 4. Professional Liability. Errors and omissions liability appropriate to the contractor’s profession with limits of not less than $l,OOO,OOO per claim. Coverage shall be maintained for a period of fwe years following the date of completion of the work. B. /&&Jitiinal Prow. Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. 1. The City shall be named as an additional insured on all policies excluding Workers’ Compensation and Professional Liability. 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or 13 rev. 1 O/22/97 h may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . * . . . . . * . . . . . . . . . . . . 14 rev. 1 O/22197 27. RFSP- PARTIES The name of the persons who are authorized to give written notices or to receive written notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: Title: Name: Address: For Contractor: Tile: Name: Address: 28. BUSINESS LlCF,NSE Municipal Projects Manager John J. Cahill 2075 Las Palmas Drive Carlsbad, CA 92008 Principal Richard Cardwell, c/o CardweWMcGraw 701 B Street, Suite 200 San Diego, CA 92101 Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. 29. ENTIRE AGWENT This agreement, together with any other written document referred to or contemplated herein, embody the entire agreement and understanding between the parties relating to the subject matter hereof. Neither this agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. rev. IO/22197 15 Executed by Contractor this day of ,1998. CONTRACTOR: CARDWELUMcGRAW CITY OF CARLSBAD. a muni&al By: 1 (sign here) (a4xxl lo* -rt34& r+h (print name/title) ATTEST: KAREN R. KUNLITZ, Assistant City Clerk \ .:‘ _ (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL City Attorney BY ” Deputy City Attorney rev. 10122/97 16 h . CALIFORNIA ALL-PURPO& State of &bvwia . County of B&@eiq 0 J On l4lkwh 2hw0 before me,JaMlr~.~~~.~(~~,~~~~~~. \ and litle of Officer (e.g.. ‘Jane Doe, N&y Public”) Date’ @kiNou d. i&&&h./ / personally appeared I Name(s) of Signer(s) PQ ersonally known to me -OR -0 proved to me on the basis of satisfactory evidence to be the person@+ whose name- subscribed to the within instrument and ack wledged to me that@ab&hey executed the &i%l2&2 mei . h&heir authorized capacity(ieJ), and that by ir signature@) on the instrument the person@), or the entity upon behalf of which the person(e) acted, executed the instrument. OPTIONAL Though the information below is not required by law, it may prove valuable to persons retying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer’s Name: 0 Individual q Corporate Officer Title(s): 0 Partner - 0 Limited Cl General 0 Attorney-in-Fact Cl Trustee 0 Guardian or Conservator 0 Other: Signer Is Representing: Top of thumb here Signer’s Name: 0 Individual 0 Corporate Officer Title(s): Cl Partner - 0 Limited 17 General q Attorney-in-Fact 0 Trustee 0 Guardian or Conservator 0 Other: Signer Is Representing: Top of thumb here Q 1995 National Notary Association * 9236 Remmet Ave., P.O. Box 7194 l Canoga Park, CA 91309-7194 Prod. No. 5907 Reorder: Call Toll-Free 1-800-8766827 STATE OF WASHINGTON ) ) ss. COUNTY OF KING 1 anti-25th day of March , 1998, before me, &.ha,&CardweU to me known to he the-- ofQ&vell/McGraw described in and-%0 executed the within and foregoing instrument, and acknowledged that -& signed the same as his and deed, for the uses and purposes therein mentioF&~L -- free and voluntary act WITNESS MY HAND AND OFFICIAL SEAL hereto affied this -a - day of -- ,199g. NOTARY PUBLIC uand for the State of Washington, residing at Seattle My commission expires 321-200Q CarcWe/Nfc@awArcMecrs Mardr 20,. 1998 Mr. John Cahill city ofCaftsbadMunicipalProjects 2075 Las Palmas Drive Carlsbacl, CA 920094859 Dear John: Attached is a fee proposal and scope dworkforthe Georgiia Cole Libary Renovation Scoping Study. As we pfmhxtdy discussed, the intent of the study will .be to refamiliarize the project team with the existing fadlity and to analyze renovation alternatives, focusing on anticipated project costs and the ability of the building to meet the city of Carl~s Hbfary sienbs needs inthefutum. Theanalysis and recommendations will be documented and formatted to support a project budget . profxxal to the city Council. Please review our proposal and let us know if you have any cunments or if there are specific is&s which the study should addmss beyond those described. Welookforw;ordtoherttingfmsnyauandhwkrgtheopportunitytobeinvdvedinthe renovation of this well-used public msource for another generation of llbmry services, 70?8.arwt,slao2ms6ndRLgo,c9 on01 (610) 231.0751 FAX (6?S) 2374396 TL-qL Emd Miller 1211 zteandA-. sub 3oQ seutb, WA s6101 (2tM) 622.23l1 FAX- U2-9165 CI’ cbnlwelyMCGnWAtChibCfS March 20.1998 Attention: Mr. John Cahifl City of Cartsbad Munidpal Rc$ects . 2075 L88 Pahm Drive Carlsb8d. CA 92009459 PRUPOSAL F0R: CEORGINA COLE ilBRAdY RENOVATION SCOPING STUDY Pewf&fion: Thepufpfm0ftbestudyiStoidmtifycurmnt&suesmkvanttoplanni~ for library sefvices at the Georgina CoJa Library and to identtfy the project scope for anticipated library renovation work The Scoping Study wilt be developed uin~ltaneou8ly with Q Building Progmm update to be prepared by bavid Smith, %nsutting &rwian, under a Separate contract with the City of Carkbad. The Scoping Study wiil identify altamahrc approaches to the renovation scope of work and wiil provide cost analysis for each approach. These approaches may indude the following: 1. A minimal ‘htefirn’ renovation to bring the buildii into conformance with cuwmt codes and to accommodate libmly sewices until a more comprehensive ‘renovation and addition” project is undwMen. 2. A compreknslve renovation which upgrades and/or r@aces exktlng building awemblies and systems for a proje&d 20 to 30 year service lii and which makes the building ready for future addition. The timing of the study is pnMs8d on the desirabiiii of beginning renovation work at . the time of the move-in to the nw C&&ad City Library. 7018.stmesubzw,smdDh@n,cA ezlrn (679) 2314151 FAX (679) 231-4398 1227 w Awnlm, s&8 loD. suctk. mf4 smw @06) 622.2311 FAx@txg -766 SCOPE OFWORK Georgina Cole Library - Architectural: l Organize and lead scheduled taam w@ahops. l Update building description findings of pravious study. l Prepare diagrammatic drawings of the proposed alternatives consonant with the building program. l Coqrdinate the development of structural, mechanical and electrical approach and cost analysis for each of the alternatives. l Prepars Final Report summarlzlng findings, project description, and project Budget for presentation to the City Council. l Present Findings to the City Council. structum/; l Updste structural and wde analysis of the existing building. l Based on architect’s descriptions, develop structural dasign concepts sufficient to determine scope of structural work for tha purpose of preparing the cost analysis. Mechanicat: l Update mechanical and wde analysis of thk existing building. l Based on archite&s descriptions, davelop mechanical system design Approach sufficient to determine scope of HVAC and plumbing work for the purpose of preparing ths wst analysis. Electrical; l Update electrical and cods analysis of the existing building. l Based on architect’s descriptions, develop electrical system design wncepts sufficient to determine swpa of power, lighting and wmmunications systems work for the purpose of preparing the wst analysis. Cost Andy&: l Based on architectural diagrams, structural concepts, and assumptions Regarding mechanical and electrical systems and sitwork, develop project budgets for alternative renovation approaches. SCHEDULE- * Gsorgina Cok Libray Wofkshop #I week1 Review Previous Project lnformtion ldentlfy Issues Sdwdule Conmmtion Identify Project Alternatives - Prepare PfogrBm Update (David Smith) Week 1-5 Conduct Building Assessment Week l-5 D8VatOp Renovetion Concepts and Cost An&i&s& Week l-5 Workshop #2 Week 6 Review Updated Program Review Altemethras and Cost Analysis Select Pmfemd Renovation Scope of Work Prepare Drat? Report lncapomte Final Prugmm Week 67 W-k 67 find Draft Report Week 8 Final Ptogmm Project Description Project Budget Pfesentation to C&y Council April 15-16 May 27-28 June 0 Week 910 June 16 or 23, WRITE IT - DON’T SAY IT! Date April 24 19 98 To John Cahill - Corn. Dev. OReply Wanted From Kathleen Shoup - City Clerk's , CIPNo Reply Necessary Enclosed is one of the three original agreements with Cardwell/McGraw for the Cole Library Renovation Scoping Study for your files. The second original was mailed to Car-dwell/McGraw and the third is being retained in the permanent files of the City Clerk's Office. April 24, 1998 Cardwell/McGraw Richard Cardwell, Principal 701B Street, Suite 200 San Diego, CA 92101 RE: GEORGINA COLE LIBRARY RENOVATION SCOPING STUDY Enclosed for your files is a copy of the face sheet of Agenda Bill #14,639 and City Council Resolution # 98-115 which approved your agreement with the City for the above referenced project , and a signed original agreement. If you have any specific questions reagarding the project please call Mr. John Cahill in Community Development, at (760) 438-1161 ext. 4386. KATHLEEN D. SHOUP Sr. Office Specialist 1200 Carlsbad Village Drive - Carlsbad, California 92008-l 989 - (780) 434-2808 @