HomeMy WebLinkAbout1998-04-14; City Council; 14639; Renovation Study For Cole Library FacilityClTlv OF CARLSBAD - AGENQA BILL
AB # /yh% TITLE: T D&T. HD.w
MTG. r/e APPROVAL OF AGREEMENT FOR A RENOVATION CITY AT
DEPT. CD SCOPING STUDY OF THE COLE LIBRARY FACILITY c,Ty
RECOMMENDED ACTION:
It is recommended the City Council ADOPT Resolution No. 98 * ) ’ ’ APPROVING
a consulting agreement with Cardwell - McGraw Architects for a renovation scoping study
of the Cole Library facility.
ITEM EXPLANATION:
In 1986, the City Council approved the “Strategic Plan for Carlsbad City Library Facilities”
which set forth a multi-year, phased approach to developing a two-library facility system
for Carlsbad. The masterplan addressed the need to renovate the existing Cole Library as
an interim step prior to the ultimate expansion of the Cole Library. In 1990, the City’s
library architect team of Cardwell - McGraw Architects completed the “Masterplan and
Feasibility Study for the Expansion and Renovation of the Georgina Cole Library.” This
analysis assessed the existing main library site and facility in terms of current standards for
public facilities.
In the 1997-98 Capital Improvement Program (CIP) budget, the City Council has
appropriated funds to begin the design of the interim renovation of the Cole Library
facility. In the CIP, the scope of the “interim renovation” is intended to address the interior
and exterior remodeling of this facility, including bringing the facility up to current
building codes. In future years, the Cole Library facility will be expanded to include an
additional 20,000 square feet.
With the new Carlsbad City Library now under construction, there is the need to begin the
design of the Cole Library work at this time. The City’s Library architects from Cardwell -
McGraw Architects will approach the design of the Cole Library renovation in two steps;
first, a scoping study to examine the particulars of the existing building and recommend
design alternatives, and second, the subsequent design of the selected design alternative. It
is staffs intent to have the architect team prepare various approaches to the interim
renovation of the Cole Library, report these alternatives to the City Council, and ask the
City Council to select a renovation alternative. The scoping phase of this work should be
completed within the next 60 to 90 days at which time staff would then report back to the
City Council the results of the examination of the existing Cole Library facility and the
renovation alternatives.
Renovating the Cole Library will require its complete closure for a period of approximately
12 to 18 months depending upon the nature and complexity of the building improvements
ultimately selected. The building’s closure would not begin until after the new Carlsbad
City Library facility, currently under construction at Dove Lane and El Camino Real, is
completed and open to the public. It is staffs intent to address the need and make a
recommendation for providing interim public library services on the Cole Library site
during this period of closure and renovation of the Cole Library building. Staff will outline
PAGE 2 OF AGENDA BILL NO. /q 437
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the options and recommendation for interim public library service at this City Council
meeting.
To begin the Cole Library renovation process, staff recommends approval of the attached
consulting agreement with the City’s library architects from Cardwell - McGraw
Architects.
FISCAL IMPACT:
The scoping study for the renovation of the Cole Library will be completed for $47,670
and require approximately 60 to 90 days to complete. The study will include an
examination of the architectural, structural, electrical, and mechanical components of the
Cole Library building and include rough cost estimates of the various components and
options to be addressed in the study.
It should be noted that the architect team will be asked to provide to the City a design
estimate and schedule to undertake the final design of the selected renovation alternative
after the followup presentation to the City Council approximately three months from now
on the Cole Library renovation alternatives.
The architect’s final design scope of work for the Cole Library renovation will also include
design services and cost estimates for providing the recommended interim library services
on the existing Cole Library site during the period of building closure.
EXHIBITS:
1. Resolution No. c;8- 115 approving a consulting agreement for the
renovation scoping study for the Cole Library.
2. Consulting agreement with Cardwell - McGraw Architects.
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3 RESOLUTJON NO. 98-115
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING A CONSULTING
AGREEMENT FOR THE RENOVATION SCOPING STUDY
OF THE COLE LIBRARY FACILITY
7 WHEREAS, the City Council of the City of Carlsbad, California, has previously
8 approved a “Strategic Plan for Carlsbad City Library Facilities” report; and,
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WHEREAS, this report identifies the need to renovate the Cole Library in advance
of undertaking the ultimate expansion of said facility; and,
WHEREAS, the City’s prior selection of Cardwell - McGraw Architects to design
the Carlsbad City Library Project, currently under construction, included this firm’s future
work on the Cole Library renovation and ultimate expansion projects; and
13 WHEREAS, staff has negotiated a scope of work, schedule, and fee proposal with
14 the City’s library architects of Cardwell - McGraw Architects to undertake a renovation
scoping study of said facility; and,
15 WHEREAS, the City Council hereby finds it necessary, desirable, and in the public
16 interest to proceed with the scoping study for the Cole Library renovation.
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NOW, THEREFORE, be it resolved as follows:
1. That the above recitations are true and correct.
20 2. That the City Council of the City of Carlsbad, California, does hereby
approve a consulting agreement with Cardwell - McGraw Architects for the renovation
21 scoping study for the Cole Library and the Mayor is author&d to execute said agreement.
Following the Mayor’s execution of said agreement, the City Clerk is directed to forward
22 copies of the agreement and this resolution to Mr. Rich Cardwell and Mr. Ken Baldwin, c/o
23 Cardwell - McGraw Architects, 701 B Street, Suite 200, San Diego, California 92101 and
the City Library and Community Development Departments.
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?ASSES, APPROVED, AND ADOPTED at a regular meeting of the Carlsbad City
Council held on the 14 day of APri1 , 1998, by the following
rote, to wit:
AYES: Council Members Lewis, Kulchin, Hall & Finnila
NOES: None
ATTEST:
(SEAL)
4 e#mv- z
AGREEMENT FOR GEORGINA COLE LIBRARY
RENOVATION SCOPING STUDY
THIS AGREEMENT is made and entered into as of the d* day of
I 1998, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City”, and CARDWELUMcGRAW
ARCHITECTS, hereinafter referred to as “Contractor” for work associated with the
Georgina Cole Library Renovation Scoping Study, hereinafter referred to as the
“Project.”
RECITALS
City requires the services of a library consulting Contractor to provide the
necessary library renovation scoping consultation services for the Project; and
Contractor possesses the necessary skills and qualifications to provide the services
required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. CONTRACTOR’S ORLIGATIONS
Contractor shall perform the required Georgina Cole Library Renovation Scoping
Study consultation services described in attached “Exhibit A” incorporated by reference
and made part hereof.
rev. 1 O/22/97
The City shall provide to Contractor copies of all existing and available project
drawings, specifications, reports, documents, exhibits, studies, and other project data
related to the Project. City shall appoint an authorized City representative to coordinate
all activities of Contractor. City shall pay Contractor in accordance with the fee
schedule described in attached Exhibit A,
3. PROGRESS AND COMPI ETION
The work under this contract will begin within five (5) days after receipt of
notification to proceed by the City and be completed within one hundred twenty (120)
days of that date. Extensions of time may be granted if requested by the Contractor
and agreed to in writing by the City Manager or his authorized representative. The City
Manager or his authorized representative will give allowance for documented and
substantiated unforeseeable and unavoidable delays not caused by a lack of foresight
on the part of the Contractor, or delays caused by City inaction or other agencies’ lack
of timely action.
4. FF,Es TO Bb= PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be on a time and
materials basis not to exceed $47,670 as described in attached Exhibit A. No other
compensation for services will be allowed except those items covered by supplemental
agreements per Paragraph 8, “Changes in Work.” Incremental payments, if applicable,
should be made on a monthly basis upon preparation and submission of a detailed
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monthly invoice from Contractor to City.
5. DURATION OF CONTRACT
This agreement shall extend for a period of three (3) years from date thereof.
The contract may be extended by the City Manager for two (2) additional one (1) year
periods or parts thereof, based upon a review of satisfactory performance and the City’s .-
needs. The parties shall prepare extensions in writing indicating effective date and
length of the extended contract.
6. PAYMENT
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FlNAL
Within five (5) days of completion of the work described in attached Exhibit A, the
Contractor shall deliver to the City the following items:
- Ten (10) original copies of a summary report, including all prepared exhibits
and drawings, regarding the completion of the Georgina Cole Library Renovation
Scoping Study described in attached Exhibit A.
6. CHANGES
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
rev. 1 O/22/97
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letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
the City shall have the right to annul this agreement without liability, or, in its discretion,
to deduct from the agreement price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee.
10. NONDISCRIMINATION Cl AUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. INATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
rev. 1 O/22/97
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the City Manager or his
authorized representative. The City Manager or his authorized representative shall
make a determination of fact based upon the documents delivered to City of the
percentage of work which the Contractor has performed which is usable and of worth to
the City in having the contract completed. Based upon that finding as reported to the
City Manager, the Manager shall determine the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
12. DISPUTES
If a dispute should arise regarding the performance of work under this
agreement, the following procedure shall be used to resolve any question of fact or
interpretation not otherwise settled by agreement between parties. Such questions, if
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they become identified as a part of a dispute among persons operating under the
provisions of this contract, shall be reduced to writing by the principal of the Contractor
or the City Manager or his authorized representative A copy of such documented
dispute shall be forwarded to both parties involved along with recommended methods
of resolution which would be of benefit to both parties. The City Manager or principal
receiving the letter shall reply to the, letter along with a recommended method of
resolution within ten (10) days. If the resolution thus obtained is unsatisfactory to the
aggrieved party, a letter outlining the dispute shall’be fonrvarded to the City Council for
their resolution through the Office of the City Manager. The City Council may then opt
to consider the directed solution to the problem. In such cases, the action of the City
Council shall be binding upon the parties involved, although nothing in this procedure
shall prohibit the parties seeking remedies available to them at law.
13. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These
provisions include false claims made with deliberate ignorance of the false information
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or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks
to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor
from the selection process.
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. v- (Initial)
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the City. Contractor shall be under control of the City only
as to the result to be accomplished, but shall consult with the City as provided for in the
request for proposal. The persons used by the Contractor to provide services under this
agreement shall not be considered employees of the City for any purposes whatsoever.
The Contractor is an independent Contractor of the City. The payment made to
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
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withholdings on behalf of the Contractor or his/her employees or subcontractors. The
City shall not be required to pay any workers’ compensation insurance or
unemployment contributions on behalf of the Contractor or his/her employees or
subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax,
retirement contribution, social security, overtime payment, unemployment payment or
workers’ compensation payment which the City may be required to make on behalf of
the Contractor or any employee or subcontractor of the Contractor for work done under
this agreement or such indemnification amount may be deducted by the City from any
balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMIN TO LEGAL REQUI-
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The City will provide copies of the approved plans or other Project documents to
any other agencies.
rev. 10122197
16. O-SHIP OF DOClJljjENTS
All plans, studies, sketches, drawings, reports, recorded field data and reports,
survey notes, and specifications as herein required are the property of the City, whether
the work for which they are made be executed or not. In the event this contract is
terminated, all documents, plans, specifications, drawings, reports, and studies shall be
delivered forthwith to the City. Contractor shall have the right to make one (1) copy of
the plans for his/her records.
17. BEPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and hereby agrees to relinquish all
claims to such copyrights in favor of City.
16. HOLD HARMlESS AGREEWNI
Contractor agrees to indemnify and hold harmless the City of Carlsbad and its
officers, officials, employees and volunteers from and against all claims, damages,
losses and expenses including attorneys fees arising out of the performance of the
work described herein caused by any willful misconduct, or negligent act, or omission of
the contractor, any subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.
19. NT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
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20. SUBCONTRACTINQ
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contract shall
create any contractual relationship between any subcontractor of Contractor and the
City. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
rev. 1 O/22/97
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22. VERR& AGBENT OR CONVERSATION.
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
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Subject to the provisions of Paragraph 18, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. FFF~CTIVF DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and the
City’s conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
rev. 1 O/22/97
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26. JNSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best’s Key Rating of not less than “A-W” and shall meet the City’s policy for
insurance as stated in Resolution No. 91-403.
A. . . Coverages and Llmlts.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney or City
Manager:
1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily
injury and property damage.
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3. Workers’ Compensation and Employer’s Liability. Workers’
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor’s profession with limits of not less than $l,OOO,OOO per claim. Coverage
shall be maintained for a period of fwe years following the date of completion of the
work.
B. /&&Jitiinal Prow.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City shall be named as an additional insured on all policies
excluding Workers’ Compensation and Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
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may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
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27. RFSP- PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the City and on behalf of the Contractor in connection with
the foregoing are as follows:
For City: Title:
Name:
Address:
For Contractor: Tile:
Name:
Address:
28. BUSINESS LlCF,NSE
Municipal Projects Manager
John J. Cahill
2075 Las Palmas Drive
Carlsbad, CA 92008
Principal
Richard Cardwell, c/o CardweWMcGraw
701 B Street, Suite 200
San Diego, CA 92101
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGWENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
rev. IO/22197
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Executed by Contractor this day of ,1998.
CONTRACTOR:
CARDWELUMcGRAW
CITY OF CARLSBAD. a muni&al
By:
1 (sign here)
(a4xxl lo* -rt34& r+h
(print name/title)
ATTEST:
KAREN R. KUNLITZ, Assistant City Clerk \ .:‘ _
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for
corporations. If only one officer signs, the corporation must attach a resolution certified
by the secretary or assistant secretary under corporate seal empowering that officer to
bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
City Attorney
BY ” Deputy City Attorney
rev. 10122/97
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. CALIFORNIA ALL-PURPO&
State of &bvwia .
County of B&@eiq 0
J On l4lkwh 2hw0 before me,JaMlr~.~~~.~(~~,~~~~~~. \ and litle of Officer (e.g.. ‘Jane Doe, N&y Public”) Date’ @kiNou d. i&&&h./ /
personally appeared I Name(s) of Signer(s) PQ ersonally known to me -OR -0 proved to me on the basis of satisfactory evidence to be the person@+
whose name- subscribed to the within instrument
and ack wledged to me that@ab&hey executed the
&i%l2&2 mei . h&heir authorized capacity(ieJ), and that by
ir signature@) on the instrument the person@),
or the entity upon behalf of which the person(e) acted,
executed the instrument.
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons retying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name:
0 Individual
q Corporate Officer
Title(s):
0 Partner - 0 Limited Cl General
0 Attorney-in-Fact
Cl Trustee
0 Guardian or Conservator
0 Other:
Signer Is Representing:
Top of thumb here
Signer’s Name:
0 Individual
0 Corporate Officer
Title(s):
Cl Partner - 0 Limited 17 General
q Attorney-in-Fact
0 Trustee
0 Guardian or Conservator
0 Other:
Signer Is Representing:
Top of thumb here
Q 1995 National Notary Association * 9236 Remmet Ave., P.O. Box 7194 l Canoga Park, CA 91309-7194 Prod. No. 5907 Reorder: Call Toll-Free 1-800-8766827
STATE OF WASHINGTON )
) ss.
COUNTY OF KING 1
anti-25th day of March , 1998, before me, &.ha,&CardweU to
me known to he the-- ofQ&vell/McGraw described in and-%0 executed the within and
foregoing instrument, and acknowledged that -& signed the same as his
and deed, for the uses and purposes therein mentioF&~L -- free and voluntary act
WITNESS MY HAND AND OFFICIAL SEAL hereto affied this -a - day of
-- ,199g.
NOTARY PUBLIC uand for the State of
Washington, residing at Seattle
My commission expires 321-200Q
CarcWe/Nfc@awArcMecrs
Mardr 20,. 1998
Mr. John Cahill
city ofCaftsbadMunicipalProjects
2075 Las Palmas Drive
Carlsbacl, CA 920094859
Dear John:
Attached is a fee proposal and scope dworkforthe Georgiia Cole Libary Renovation
Scoping Study. As we pfmhxtdy discussed, the intent of the study will .be to refamiliarize the project team with the existing fadlity and to analyze renovation
alternatives, focusing on anticipated project costs and the ability of the building to meet
the city of Carl~s Hbfary sienbs needs inthefutum. Theanalysis and recommendations will be documented and formatted to support a project budget .
profxxal to the city Council.
Please review our proposal and let us know if you have any cunments or if there are
specific is&s which the study should addmss beyond those described.
Welookforw;ordtoherttingfmsnyauandhwkrgtheopportunitytobeinvdvedinthe
renovation of this well-used public msource for another generation of llbmry services,
70?8.arwt,slao2ms6ndRLgo,c9 on01
(610) 231.0751 FAX (6?S) 2374396
TL-qL
Emd Miller
1211 zteandA-. sub 3oQ seutb, WA s6101
(2tM) 622.23l1 FAX- U2-9165
CI’
cbnlwelyMCGnWAtChibCfS
March 20.1998
Attention: Mr. John Cahifl
City of Cartsbad Munidpal Rc$ects .
2075 L88 Pahm Drive
Carlsb8d. CA 92009459
PRUPOSAL F0R:
CEORGINA COLE ilBRAdY RENOVATION SCOPING STUDY
Pewf&fion: Thepufpfm0ftbestudyiStoidmtifycurmnt&suesmkvanttoplanni~
for library sefvices at the Georgina CoJa Library and to identtfy the project scope for
anticipated library renovation work
The Scoping Study wilt be developed uin~ltaneou8ly with Q Building Progmm update to
be prepared by bavid Smith, %nsutting &rwian, under a Separate contract with the City of Carkbad. The Scoping Study wiil identify altamahrc approaches to the
renovation scope of work and wiil provide cost analysis for each approach. These
approaches may indude the following:
1. A minimal ‘htefirn’ renovation to bring the buildii into conformance with
cuwmt codes and to accommodate libmly sewices until a more comprehensive
‘renovation and addition” project is undwMen.
2. A compreknslve renovation which upgrades and/or r@aces exktlng building
awemblies and systems for a proje&d 20 to 30 year service lii and which makes the building ready for future addition.
The timing of the study is pnMs8d on the desirabiiii of beginning renovation work at .
the time of the move-in to the nw C&&ad City Library.
7018.stmesubzw,smdDh@n,cA ezlrn
(679) 2314151 FAX (679) 231-4398
1227 w Awnlm, s&8 loD. suctk. mf4 smw
@06) 622.2311 FAx@txg -766
SCOPE OFWORK
Georgina Cole Library
- Architectural:
l Organize and lead scheduled taam w@ahops.
l Update building description findings of pravious study.
l Prepare diagrammatic drawings of the proposed alternatives consonant with
the building program.
l Coqrdinate the development of structural, mechanical and electrical
approach and cost analysis for each of the alternatives.
l Prepars Final Report summarlzlng findings, project description, and project
Budget for presentation to the City Council.
l Present Findings to the City Council.
structum/;
l Updste structural and wde analysis of the existing building.
l Based on architect’s descriptions, develop structural dasign concepts sufficient to determine scope of structural work for tha purpose of
preparing the cost analysis.
Mechanicat:
l Update mechanical and wde analysis of thk existing building.
l Based on archite&s descriptions, davelop mechanical system design
Approach sufficient to determine scope of HVAC and plumbing work for
the purpose of preparing ths wst analysis.
Electrical;
l Update electrical and cods analysis of the existing building.
l Based on architect’s descriptions, develop electrical system design wncepts
sufficient to determine swpa of power, lighting and wmmunications
systems work for the purpose of preparing the wst analysis.
Cost Andy&:
l Based on architectural diagrams, structural concepts, and assumptions
Regarding mechanical and electrical systems and sitwork, develop
project budgets for alternative renovation approaches.
SCHEDULE- *
Gsorgina Cok Libray
Wofkshop #I week1
Review Previous Project lnformtion ldentlfy Issues
Sdwdule Conmmtion
Identify Project Alternatives -
Prepare PfogrBm Update (David Smith) Week 1-5 Conduct Building Assessment Week l-5 D8VatOp Renovetion Concepts and Cost An&i&s& Week l-5
Workshop #2 Week 6
Review Updated Program
Review Altemethras and Cost Analysis
Select Pmfemd Renovation Scope of Work
Prepare Drat? Report lncapomte Final Prugmm Week 67 W-k 67
find Draft Report Week 8
Final Ptogmm
Project Description
Project Budget
Pfesentation to C&y Council
April 15-16
May 27-28
June 0
Week 910 June 16 or 23,
WRITE IT - DON’T SAY IT!
Date April 24 19 98
To John Cahill - Corn. Dev. OReply Wanted
From Kathleen Shoup - City Clerk's , CIPNo Reply Necessary
Enclosed is one of the three original agreements with Cardwell/McGraw
for the Cole Library Renovation Scoping Study for your files.
The second original was mailed to Car-dwell/McGraw and the third is being
retained in the permanent files of the City Clerk's Office.
April 24, 1998
Cardwell/McGraw
Richard Cardwell, Principal
701B Street, Suite 200
San Diego, CA 92101
RE: GEORGINA COLE LIBRARY RENOVATION SCOPING STUDY
Enclosed for your files is a copy of the face sheet of Agenda Bill #14,639
and City Council Resolution # 98-115 which approved your agreement with
the City for the above referenced project , and a signed original agreement.
If you have any specific questions reagarding the project please call
Mr. John Cahill in Community Development, at (760) 438-1161 ext. 4386.
KATHLEEN D. SHOUP
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, California 92008-l 989 - (780) 434-2808 @