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Home My WebLink About1998-04-21; City Council; 14644; Crossing Guardsc - CITY OF CARLSBAD - AGENd BILL fj B# 14,644 DEPT. HD. \ m: 4/21/98 RATIFY A SECOND AMENDMENT TO AGREEMENT APPROPRIATION THEREFORE TG. AND FOR SCHOOL CROSSING GUARDS AND CITY MGR. EPT. POL CITY Am. RECOMMENDED ACTION: Adopt Resolution No. 98-118 approving and authorizing Mayor to sign Amendment No. 2 and Extension to Agreement with Western Temporary Services, Inc. and appropriating additional funds to increase contract amount for additional adult school crossing guards for Magnolia and Buena Vista elementary schools. ITEM EXPLANATION The City entered into a contract for adult crossing guard services with Western Temporary Services, Inc. on June 11, 1996, to provide crossing guard services at six locations. This contract was for the period July 1, 1996, through June 30, 1997, with the option to renew for three additional one-year periods. Amendment No.1 to Agreement, effective December 1, 1996, was approved by the City Manager on February 20, 1997, and added crossing guard services at two intersections. On July 17, 1997, an Extension of Agreement was approved by the City Manager extending the agreement with Western Temporary Services, Inc. for a period of one year ending June 10, 1998. The current annual contract is approximately $38,700. Staff has received requests for the City to provide funding for adult crossing guards at two additional intersections. These intersections are Monroe Street and Magnolia Avenue serving Magnolia Elementary School and Las Flores and Interstate 5 southbound on-ramp serving Buena Vista Elementary School. Traffic Engineering has evaluated these locations based upon criteria contained in the Caltrans Traffic Manual for Adult Crossing Guard warrants and recommends that one adult crossing guard be provided by the City at each location. The extension for services through June 30, 1999, will provide crossing guard services for an additional one-year period and will bring the contract period back to a fiscal year cycle. FISCAL IMPACT: The estimated cost to provide crossing guard services for the above two locations for the remainder of the fiscal year is $4,000. There are sufficient funds in the Council contingency account in the general fund. EXHIBITS 1. Resolution No. 98-118 2. Agreement No. 2 and Extension to Agreement I i ? 4 5 e 5 .! E 1c 11 12 1: 14 15 16 17 1E 1s 2c 21 22 23 24 25 26 27 28 RESOLUTION NO. 98-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, RATIFYING A SECOND AMENDMENT AND EXTENSION OF AGREEMENT BETWEEN THE CITY OF CARLSBAD, CALIFORNIA AND WESTERN TEMPORARY SERVICES, INC., FOR ADDITIONAL SCHOOL CROSSING GUARD SERVICES AND APPROPRIATION THEREFORE WHEREAS, the City first entered into an agreement with Western Temporary Services, Inc., on June 11, 1996, to provide crossing guard services at six locations; and WHEREAS, an amendment to the agreement to add two locations was approved effective December 1, 1996; and WHEREAS, an extension of agreement was approved July 17, 1997, extending the agreement through June 10, 1998; and WHEREAS, it is necessary and desirable to amend said agreement to add two additional locations for adult crossing guard services, and to extend its term through June 30, 1999. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the Amendment No. 2 and Extension to the Agreement for Crossing Guard Services attached hereto between the City of Carlsbad and Western Staff Services, is hereby ratified. /I 1 2 3 4 5 6 7 a 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute said agreement for and on behalf of the City of Carlsbad, California. 4. The City Council hereby appropriates $4,000 from the Council contingency account to the police traffic division. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 21 day of April , 1998, by the following vote to wit: AYES: Council Memhers Lewis, Kulchin, Hall, Nygaard & Finnila NOES: None ABSENT: None ATTEST: NZ, City Clerk Assistant City Clerk AMENDMENT NO. 2 AND EXTENSION TO AGREEMENT This Second Amendment and Extension is entered into and effective as of the 23rd day of March. 1998, amending and extending the agreement dated June 11.1996, by and between the City of Carlsbad, a municipal corporation. hereinafter referred to as "City", and Western Temporary Services, Incorporated, hereinafter referred to as "Contractor", for school crossing guard services. RECITALS WHEREAS, the parties entered into the initial agreement on June 11. 1996, which identified a scope of work and places and times the Contractor would have available school crossing guards: and c .. WHEREAS, the parties entered into Amendment No. 1 to Agreement on December 1,1996, adding additional sites for service: and WHEREAS, the parties entered into an Extension of Agreement on June 11, 1996, extending service through June 10,1998: and WHEREAS, it is now necessary and desirable to add further sites and extend the agreement. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: I. Paragraph 3 is amended by the addition the following after the existing last paragraph (as supplemented by Amendment no. 1); "The crossing guards shall be stationed one (1) each at the following intersections: i. Monroe Street and Magnolia Avenue j. Las Flores and Interstate 5 southbound on-ramp The guards must be posted two (2) times each day at (1) 7:30 a.m. to 8:20 a.m. at location a and 7:25 a.m. to 8:15 a.m. at location b, and (2) 2:25 p.m. to 2:55 p.m. Monday through Wednesday and Friday, and 1:25 p.m. to 1:55 p.m. on Thursday, at locations i and j. above." 2. Paragraph 4 is amended to extend said agreement through June 30,1999 as follows: This Contract shall be for the period from June 11.1998, through June 30,1999, with the option to renew for one additional one (1) year period." 3. All other provisions of the original agreement as amended to-date, and not amended by this amendment and extension, shall remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended scope of work. I/ lI I/ I/ II lI I/ Il Acknowledged and Accepted: CONTRACTOR: Western Temporary Services, Inc. Sign here Print namdtitle CITY OF CARLSBAD, a municipal ATEST: 4mJ ,gL- ALETHA L. RAUTENKRANZ City Clerk , Date (Proper notarial acknowledgment of execution by contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RON R. BALL City Attorney , CALlFORNlA ALL-PURPOSE ACKNOWLEDGMENT state of California Countyof San Dieqo on April 6, 1998 before me, Jane Meadows, Notary Public personally appeared Pamela Haney 0 personally known to me - OR -&wed to me on the basis of satisfactory evidence to be the penon(# whose namew id@ subscribed to the within instrument and acknowledged to me that MsheAb6y executed the same in hir/her/ttleV authorized capacity(@, and that by hi5merhm signature@ on the instrument the person@, or the entity upon behalf of which the personm acted, executed the instrument. WITNESS my hand and official seal. Dab NM*sndTi@d~(=g..’~~,Now~ Namlsl d SiwWsI 7hough the infonnalia, Mow is not mquimd by law. it may p10b.e valuable to pem relying on the dawnent and could prevent frauduhl mmd and reattachment of lhis fofm to another davnwrt Description of Attached Document Document: School Crossing Guard Aqreement - Amendment No. 2 Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer@) 0 Individual Title(s): 0 Corporate Officer 0 Corporate Officer 0 Partner - 0 Limited 0 General 0 Partner - 0 Limited 0 General 0 Guardian or Conservator 0 Guardian or Conservator Signer Is Representing: Signer Is Representing: AMENDMENT NO. 2 AND EXTENSION TO AGREEMENT This Second Amendment and Extension is entered into and effective as of the 23rd day of March, 1998, amending and extending the agreement dated June 11,1996, by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as "City", and Western Temporary Services, Incorporated, hereinafter referred to as "Contractor", for school crossing guard services. RECITALS WHEREAS, the parties entered into the initial agreement on June 11, 1996, which identified a scope of work and places and times the Contractor would have available school crossing guards: and ... WHEREAS, the parties entered into Amendment No. 1 to Agreement on December 1, 1996, adding additional sites for service: and WHEREAS, the parties entered into an Extension of Agreement on June 1 I, 1996, extending service through June 10,1998: and WHEREAS, it is now necessary and desirable to add further sites and extend the agreement. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: 1. Paragraph 3 is amended by the addition the following after the existing last paragraph (as supplemented by Amendment no. 1); "The crossing guards shall be stationed one (1) each at the following intersections: i. Monroe Street and Magnolia Avenue j. Las Flores and Interstate 5 southbound on-ramp The guards must be posted two (2) times each day at (1) 7:30 a.m. to 8:20 a.m. at location a and 7:25 a.m. to 8:15 a.m. at location b, and (2) 2:25 p.m. to 255 p.m. Monday through Wednesday and Friday, and 1:25 p.m. to 1:55 p.m. on Thursday, at locations i and j, above." 2. Paragraph 4 is amended to extend said agreement through June 30,1999 as follows: "This Contract shall be for the period from June 11, 1998, through June 30, 1999, with the option to renew for one additional one (1) year period." 3. All other provisions of the original agreement as amended to-date, and not amended by this amendment and extension, shall remain in full force and effect. 4. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended scope of work. II I/ I/ I/ lI II Il It c Acknowledged and Accepted: CONTRACTOR: Western Temporary Services, Inc. By: Sign here Print namekitle CITY OF CARLSBAD, a municipal ATTEST: 7 &z.zL&. ALETHA L. RAUTENKRANZ City Clerk 7 ?a I P?B/ Date" , (Proper notarial acknowledgment of execution by contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RON R. BALL City Attorney CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT state of California Countyof San Diego On April 6, 1998 before me, Jane Meadows, Notary Public Dam Name and TI!+ d M0.r (B.P., -Jane Dos, Wry Putiii) personally appeared Pamela Haney N*me$) of Signer(@ 0 personally known to me - OR - doved to me on the basis of satisfactory evidence to be the personw whose name($$ id* subscribed to the within instrument and acknowledged to me that h(llshe/tb@-y executed the same in Wherii-& authorized capacity()%), and that by hryher/thllir signature@ on the instrument the person&, or the entity upon behalf of which the person@ acted, executed the instrument. WITNESS my hand and official seal. OPTIONAL Though the information below is not required by law. it may prove valuable to persans relying on the document and could prevent fraudulent removal and reanachment of this form lo another document. Description of Attached Document mtle or Type of Document: School Crossing Guard Aqreement - Amendment No. 2 Document Date: 4/9 & Number of Pages: 3 Signer(s) Other Than Named Above: !I Capacity(ies) Claimed by Signer@) Signer’s Name: O Individual 0 Corporate Officer 0 Partner - 0 Limited 0 General Title(s): 0 Anornev-in-Fact I 0 Trustee Other: 0 Guardian or Conservator ~~~ I Signer Is Representing: I II Signer’s Name: 0 Corporate Officer 0 Individual Title(s): 0 Partner - 0 Limited 0 General 0 Attorney-in-Fact 0 Trustee 0 Other: 0 Guardian or Conservator tumb here I I I Signer Is Representing: I I May 7,1998 Western Staff Services Pamela Haney. Branch Manager 1912 Hacienda Drive Vista, CA 92083 RE: CROSSING GUARD AGREEMENT Enclosed for your records please find a copy of the Agenda Bill and Resolution that were approved by Carlsbad City Council on April 21,1998. Also enclosed is a copy of the signed Amendment No. 2 and Extension to the existing agreement with your company to provide crossing guards at designated locations within the City of Carlsbad. We are still waiting for proof, from you main office or corporate headquarters, of your “authority to bind” or to be a sole signature on documents for a branch of Western Temporary Services, Inc. As this documentation has not been required of you before, the Attorney’s Office has processed your agreement, with the assurance of Lynn Diamond, Carlsbad Police Department, that you would be providing it soon. Please call the City Attorney’s Office at (760) 434-2891 if you have problems with this request. Please send the required documentation to the Carlsbad City Clerk‘s Office, 1200 Carlsbad Village Drive, Carlsbad, CA 92008; with a note indicating that it is for the Crossing Guard agreement. Thank you. KATHLEEN D. SHOUP Sr. Office Specialist 1200 Carlsbad Village Drive - Carlsbad, California 92008-1989 (760) 434-2808 @ APR-27-98 MON 3:07 PM CARLSBAD POLICE ADMlN FAX NO. 6199318473 1912 HACIENDI DRIVE VISTA. CA 92083 (619) WlJ1W July IO, 1597 P. 2 DIVISIONS: OFFICE LIGHT INDUSTRIAL MEDICAL TECHNICAL ACCOUNTING LEGAL SERVICES MARKETINP. CANT1