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HomeMy WebLinkAbout1998-06-16; City Council; 14719; APPROVING SUPPLEMENT NOS. 024, 025, 027, 028 AND 029 TO STATE AND LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT SLTPP-5308-7 IUL I // !i7 ~ 'I C P b f OF CARLSBAD -AGENDA Q D LL 'J'lt" AB# I!( 31 7 TITLE: APPROVING SUPPLEMENT TRANSPORTATION PARTNERSHIP PROGRAM CITY ATT' MTG. 611 6/98 DEPT. HD r NOS. 024,025,026,027,028 AND 029 TO STATE AND LOCAL AGREEMENT SLTPP-5308 DEPT. ENG I CITY MGF RECOMMENDED ACTION: Adopt Resolution No. 98 - / 8 7 approving Supplement Nos. 024, 025, 026, 027, 028 and the State and Local Transportation Partnership Program Agreement No. SLTPP-5308 prc funding for various transportation projects and authorizing the Mayor to execute the document ITEM EXPLANATION: In 1991, the City entered into a State and Local Transportation Partnership Program P Agreement with the State which permits the city to apply for funds for transportation projects State contribution rate is based on the prorata share of funds allocated by the State legi: relative to all projects being funded. Supplements are made to the Master Agreement to aut the funding of individual projects. 0 pt 4 g it z 0 F 2 4 0 z 3 0 0 I A summary of the supplements the City Council is being asked to consider is listed below. Tc the City has received over $4 million in State funds with only minor administrative effort. Supplement Reimbursement Fund Provi No. 24.54% $I! 8 Traffic Signal - 029 24.54% 8 Traffic Signal - Aviara/BIue Heron 028 24.54% 8 Hidden Valley Road 027 24.54% $1,23: 8 La Costa Avenue 026 7 Overlay 025 7 Shore Protection Wall 024 Cycle Project TOTAL $1,43! ;": Paseo del Norte/Camino de las Ondas FISCAL IMPACT: Approval of Program Supplement Nos. 024, 025, 026, 027, 028 and 029 will allow the ( receive up to $1,432,510 in State funds. EXHIBITS: 1. Location Map of Shore Protection Wall. 2. Location Map of Overlay. 3. Location Map of La Costa Avenue. 4. Location Map of Hidden Valley Road. 5. Location Map of Traffic Signal Aviara/Blue Heron. 6. Location Map of Traffic Signal - Paseo del Norte/Camino de las Ondas 8. Program Supplement No. 025. 9. Program Supplement No. 026. 11. Program Supplement No. 028. 12. Program Supplement No. 029. 13. Resolution No. 9 8-/ 8 3 approving Supplement Nos. 024, 025, 026, 02'7, 028 and 1 State and Local Transportation Partnership Program Agreement No. SLTPP-5308 funding for various transportation projects and authorizing the Mayor to execute the do 7. Program Supplement No. 024. 10. Program Supplement No. 027. f 1 0 bOCAT1ON P - +F Nor ro SCALE SI CITY OF OCEANSIDE T PROJECT NAME SHORE PROTECTION WALL E: I 1 0 LOCATION P NO NOT TO SCALE I LEGEND: - STREETS OVERLA YED - I PROJECT NAME 1997 0 VERLA Y I El msv: scorr EVANS, CARLsBAD ENGlNttRlNG DEPE rn r' ' 0 LOCATION M I ~ ~ ~~ B .Y SI NOT TO SCALE CITY OF ENClNlTA Lmk"*Ns,c*RLsBADEE PROJECT NAME E: LA COSTA AVENUE WIDENING e LOeATosN P 7 I CITY OF DCEANSIDE NOT 9 TO SCALE SI PROJECT NAME HIDDEN VALLEY ROAD E: DRAW BY: SCOTT EVANS. CARLSBAD ENWNEERING DEPT. I CITY OF OCEANSIDE +P- NOT TO SCALE -7 1 c4rrfhm 1 SI I NeL 7% 7-1 \ CllY dF ENCINITAS w PROJECT NAME TRA FFlC SIGNAL E A VIARA PARK WA Y / BLUE HERON DRAW BY: SCOTT EVANS, CARLSBAD ENGINEERING DEPT. I I - TE -4+ NOT TO SCALE SI CITY OF OCEANSIOE PROJECT NAME TRA FFlC SIGNAL EX PASEO DEL NORTE / CAMlNO DE' LAS ONDAS I DRAW BY: SCOTT EVANS. CARLSBAD ENGINEERING DEPT. STATFOF CALIFORNIA - BtJSlNE RANSPORTATION AND HOUSING AGENC PETE WILSON, G ! - DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (91 6) 654-401 4 (91 6) 654-31 51 Fax: (91 6) 654-2409 April 3,1998 File: 11-SD -0-CBD SB97-5308(004) CARLSBAD BLVD. BETWEEN N( AND SOUTH JElTIES Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 La, Palmas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 024 to State-Local Transportation Partners Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs Alterations should not be made to the agreement language or funding. Attach your local agency's en authorizing resolution that clearly identifies the project and the official authorized to execute the agree A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreen fully executed. Sincerely, HERB REINL, Chief Office of Local Programs Project Implementation Enclosure cc: OLP AE Project Files (1 1) DLAE- Gary Vettese 'We'll Find a Way" AGRL: March 26, 1 ,' PROGRAM SUPPLEMENT@l. 024 Loc@?Ezi 11-SD -0-CBI to Project Number: SB97-5308 (01 STATE-LOCAL TRANSPORTATION E.A. Number: 11-955863 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 This Program Supplement is hereby incorporated into the State-Loci portation Partnership Program Agreement for State Share Funds 1 entered into between the Local Entity and the State on 05/21/9: subject to all the terms and conditions thereof. This Program SL is adopted in accordance with Paragraph 3 of Article I of the E tioned Master Agreement under authority of Resolution No. approved by the Local Entity on (See copy attached). The Local Entity further stipulates that as a condition to payment obligated to this project, it accepts and will comply with any cove remarks setforth on the following pages. PROJECT TERMINI: CARLSBAD BLVD. BETWEEN NORTH AND SOUTH JETTIES ~ " TYPE OF WORK: CONSTRUCT SEAWALL LENGTH: 0.0 ( PROJECT CLASSIFICATION OR PHASE(S) OF WORK [XI Construction Estimated Cost1 State Share Funds I Matching Funds FY97 $ ~~ ~~ 0 Local OTHER 0 ** Chief, Office of Local Pro! Project Implementation Date Attest Date Title (55; P U.AL I J I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer &&L~K \ Date - 9- %b-W $ 17E II v Chapter1 Statutes I Item I Year I Program lBCl Fund Source I 162 1996 2660-125-042 96-97 20.25.010.100 C 258010 042-T Page 1 7 PI-SD -0-CBD SB97-5308 (004) 0 DATE: 03/2€ SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contract may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays that would occur if the agreement were executed after that determination was made I The total amount of State-Local Transportation Partnership funds payable by the State shall not exceed $17619 to be encumbered and reimbursed as follows: FY 96-97 $ 0 0 FY 97-98 17619 FY 98-99 Any increase in State Partnership funds will require a revised program supplement. Any decrease in State Partnership funds will require a revised finance letter. 2. The State Funds Share is calcuLated based on the lower of t approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees tha.t the payment of "State ShareFunds" will be limited to the lesser of the product of multiplying the calculated pro rata percentage as determine( the STATE by either: (a) The eligible award amount or (b) The total eligible State/Llocal Partnership Project cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "St Share" after the contract award or upon the State Budget Act appropriation of funds, whichever occurs later. "State's Shz is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Page 2 11-SD -0-CBD SB97-5308 (004) 0 DATE: 03/2( SPECIAL COVENANTS OR REMARKS Request For Early Reimbursement form, executed by the LOcAl ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Repol provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State-Local Transportation Partners1 Program Guidelines dated June '8, 1994, project eligibility limited to contract items plus locally funded State or LOCE Entity furnished materials and Supplemental Work. Suppleme Work eligibility is further defined under the Project Eligj section of the Guidelines as limited to certain maximum cos to non-early reimbursement pro:jects of $300,000 or less. 5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12. Page 3 STATE OF CALIFORNIA -- BUSINE RANSPORTATION AND HOUSING AGEN PETE WILSON, G - DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS RECEW P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (916) 654-401 4 (91 6) 654-31 51 Fa: (91 6) 654-2409 - MAY 1 8 19 May 14,1998 ENGINEERIN( DEPARTMEN File: 11-SD -0-CBD SB97-5308(009) VARIOUS CITY STREETS Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 025 to State-Local Transportation Partners Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project Please sign both copies of this Agreement and return them to this office, Office of Local Programs Alterations should not be made to the agreement language or funding. Attach your local agency's cert authorizing resolution that clearly identifies the project and the official authorized to execute the agree1 A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreerr fully executed. Sincerely, ,,,,,~ ffice @/2- of Local -ogmms $J Project Implem tation Enclosure cc: OLP AE Project Files (1 1) DLAE- Gary Vettese "We'll Find a Way" AGRLTl 0 e PROGRAM SUPPLEMENT NO. 025 to STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 Date: May 04, 19! Proj ect Number : SB97-5308(009) E. A. Number : 11-955870 Location : 11-SD -0-c~~ This Program Supplement is hereby incorporated into the State-Local Transportation Partnership Program Agreement for conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementione Master Agreement under authority of Resolution No. , approved by the Local Entity on (SI attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will COI with any covenants or remarks setforth on the following pages. Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms an PROJECT TERMINI: VARIOUS CITY STREETS TYPE OF WORK: OVERLAY LENGTH : PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost Matching Funds State Share Funds FY 1997 $88,641 .00 LOCAL I I $601,709.00 $0.00 STATE OF CALIFORNIA Department of Transpor BY Chief, Office of Local Project Implementation Date Title r I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Chapter Program BC Fund Source Statutes Ytem Year & c Date &-- 6 - 9 g ,I I 162 1996 2660-125-042 96-97 20.25.010.100 C 258010 042-T Program SupplementSLTPP-5308-025- Pa 11-s3 -0-CBD e e 05/04/1 SB97-5308(009) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contrl may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays tha would occur if the agreement werle executed after that determination was made. The total amount of State-Local 'Transportation Partnership fu payable by the State shall not exceed the sum of the "State S: Funds" column on page 1 of this Program Supplement. The fund, be encumbered and reimbursed are according to the schedule shl under the aforementioned column. Any increase in State Partnershi:p funds will require a revisel program supplement. Any decrease in State Partnershi:p funds will require a revisec finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount . 3. SPECIAL COVENANTS FOR SLTPP PR0J:ECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any co:nflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFunds" will be limited to t:he lesser of the product of multiplying the calculated pro r,ata percentage as determined 1 the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Projec cost in the approved State/Local Partnership Program Application and accepts a:ny consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "Sta Share" after the contract award 'or upon the State Budget Act Program SupplementSLTPP-5308-025- Page 1 1-SD -0-CBD 0 e 05/04/ SB97-5308(009) SPECIAL COVENANTS OR REMARKS appropriation of funds, whichever occurs later. "State's Shar is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 'of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State-Loc'al Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus llocally funded State or Local Entity furnished materials and Supplemental Work. Supplement, Work eligibility is further defi:ned under the Project Eligibi section of the Guidelines as limited to certain maximum costs to non-early reimbursement projects of $300,000 or less. 5. Reimbursement Ratio for this Cycle 7 (96/97) Project is 12.84' Program Supplement SLTPP-5308-025- Page STATEVOF CALIFORNIA - BUSINE RANSPORTATION AND HOUSING AGENCY PETE WILSON, G' - DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (91 6) 654-401 4 RECEIV (91 6) 654-31 51 Fax: (916) 654-2409 May 14,, 1998 MAY 1 8 19! ENGlNEERtNC SB98-5308(002) DEPARTMEN- LA COSTA Am. EL CAMINO RE/- 1-5 File: 11-SD -99 Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 La Palmas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 026 to State-Local Transportation Partner: Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs Alterations should not be made to the agreement language or funding. Attach your local agency's cer authorizing resolution that clearly identifies the project and the official authorized to execute the agree A fully executed copy of the agreement will be returned to you upon ratfication by Calms. Your prompt action is requested. No invoices for reimbursement can be processed until the agreer fully executed. d)714 R REINL, hi f Office of Local rogram Project Implem ntation Enclosure cc: OLP AE Project Files (1 1) DLAE- Galy Vettese "We'll Find a Way' AGRL '( , 0 PROGRAM SUPPLEMENT NO. 026 to STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 e Date; May 04, 19 Project Number : SB98-5308(002) E.A. Number: 11-955871 Location: 11-SD -99 -~ ~~~~~~~~ ~ ~ ~~~~ ~~ This Program Supplement is hereby incorporated into the State-Local 'Transportation Partnership Program Agreement for Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms an conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementionc Master Agreement under authority of Resolution No. , approved by the Local Entity on (S attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will COI with any covenants or remarks setforth on the following pages. PROJECT TERMINI! LA COSTA AVE: EL CAMINO REAL TO 1-5 TYPE OF WORK: WIDEN ROAD LENGTH : PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Matching Funds - $5,387,513.00 STATE OF CALIFORNIA Department of Transpor BY Chief, Office of Local Project Implementation Date Title ,&L 1 d, fl0A.L I hereby certifk upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Date 5- C, qft Chapter 282 1997 2660-125-042 97-98 20.25.010.100 C 258010 042-T Fund Source Statutes wtem Year F'rogram BC L 4- -, - Program SupplementSLTPP-5308-026- Pa! ll-SD -99 ' e 0 05/04/1998 SB98-5308(002) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this contr; may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays thai would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership fm payable by the State shall not exceed the sum of the "State SI Fundsv1 column on page ,1 of this Program Supplement. The fund; be encumbered and reimbursed are according to the schedule shc under the aforementioned column. Any increase in State Partnership funds will require a revisec program supplement. Any decrease in State Partnership funds will require a revisec finance letter. 2. The State Punds Share is calculated baaed on the lower of the approved eligible application amount or the eligible award amount. 3. Within 120 days of project completion a Final Report ofExpenditures must be transmitted to the Caltrans District LI Assistant Engineer. 4. A Final Audit must be completed ,and transmitted to the Caltra: District Local Assistant Enginee:r by December 30th (the State fiscal year following project co~mpletion) . 5. In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplement, Work eligibility is further defi:ned under the Project Eligibi~ section of the Guidelines as limited to certain maximum costs to non-early reimbursement projelcts of $300,000 or less. 6. The Reimbursement Ratio for this Cycle 8 (97/98) Project is 24.54%. Program SupplementSLTPP-5308-026- Page , STATE OF CALIFORNIA - BUSINE RANSPORTATION AND HOUSING AGENCY PETE WILSON, G - - bEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS RECEI P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (91 6) 654-401 4 (91 6) 654-31 51 MAY 1 8 FaX: (91 6) 654-2409 May 14,1998 ENGINEEF File: 11-SD -0-CBD DEPARTEv SB98-5308(003) HIDDEN VALLEY RD: 1100' TO 2 N/O CAMINO DE LAS ONDAS Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 027 to State-Local Transportation Partner! Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs Alterations should not be made to the agreement language or funding. Attach your local agency's cer authorizing resolution that clearly identifies the project and the official authorized to execute the agree A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreen fully executed. @, ,J 7 ' RB R I IChief 1 Office of Lo ;Programs Project Imple ntation Enclosure cc: OLP AE Project Files (1 1) DLAE- Gary Vettese 'We'll Find a Way' AGRL -I e 0 PROGRAM SUPPLEMENT NO. 0 27 to STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 Date: May 04, Location: 11-S~ "CBI Project Number : SBg8-5308(OC E. A. Number : 1 1-955872 I ~~ ~~ This Program Supplement is hereby incorporated into the State-Locall Transportation Partnership Program Agreement 'I Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementic Master Agreement under authority of Resolution No. , approved by the Local Entity on attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will c with any covenants or remarks setforth on the following pages. ~~ PROJECT TERMINI : HIDDEN VALLEY RD: 1100' TO 2200' NIO CAMINO DE LAS ONDAS TYPE OF WORK: NEW STREET CONSTRUCTION LENGTH: PROJECT CLASSIFICATION OR PHASE (S) OF WORK [X] Construction STATE OF CALIFORNIA Department of Transpc BY Chief, Office of Loce Project Implementatic Date I hereby certify upon my personal knowledge that budgeted fund8 are available for this encumbrance: ,Qu- Date Accounting Officer Chapter Statutes wtem Year 282 1997 2660-125-042 97-98 20.~!5.010.100 C 258010 042-T Program BC Fund Source L ,I 5" L- ?K I Program SupplementSLTPP-5308-027- P .118D -0-CBD 0 a 05/01 SB98-5308(003) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this csnt may have been written before ascertaining the availability a legislative appropriation of funds, for the mutual benefit. o both parties, in order to avoid program and fiscal delays th would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership f payable by the State shall not exceed the sum of the "State Fundst1 column on page 1 of this Program Supplement. The fun be encumbered and reimbursed are according to the schedule s under the aforementioned column. Any increase in State Partnership funds will require a revis program supplement. Any decrease in State Partnership funds will require a revis finance letter. 2. The State Funds Share is calculated based on the lower of th approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that: the payment of "State ShareF'undstE will be limited to t:he lesser of the product of multiplying the calculated pro rata percentage as determined the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Prs-jei cost in the approved State/Local Partnership Program Application and accepts amy consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full m8L Share" after the contract award or upon the State Budget Aek Program Supplement SLTl?P-5308-027- Pag 1 1-SD -0-CBD 0 e 05/04 SB98-5308(003) SPECIAL COVENANTS OR REMARKS appropriation of funds, whichever occurs later. "State's $jha is considered a grant and will he reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement undex this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Repost provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State-Loc:al Transportation Partnershil limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplemenl Work eligibility is further defined under the Project Eligibi section of the Guidelines as limlited to certain maximum cost1 to non-early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is Program Guidelines dated June 8, 1994, project eligibility il 24.54%. Program Supplement SLTPP-5308-027- Page , STATDOF CALIFORNIA - RUSINE~RANSPORTATION AND HOUSING AGENCY. - PETE WILSON, G - 'DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS RECEI P.O. BOX 942874, MS #1 SACRAMENTO, CA 94274-0001 TDD (91 6) 654-401 4 MAY 1 8 (91 6) 654-31 51 Fa: (916) 654-2409 May 14,1998 ENGINEER1 DEPARTMI File: 11-SD -0-c~~ SB98-5308(006) ALGA RD & BLUE HERON PL Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palmas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 028 to State-Local Transportation Partner: Program Agreement No. SLTPP-5308 covering: Constlvction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs Alterations should not be made to the agreement language or funding. Attach your local agency's ce~ authorizing resolution that clearly identifies the project and the official authorized to execute the agm A fully executed copy of the agreement will be returned to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreen fully executed. Enclosure cc: OLP AE Project Files (1 1) DLAE- Gary Vettese "We'll Find a Way" AGRL '> 0 0 PROGRAM SUPPLEMENT NO. 028 Date: May 04,199 to Locat ion : 11-SD -0-c~~ STATE-LOCAL TRANSPORTATION E .A. Number : 11-955873 PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 Project Number : s~98-5308(006) This Program Supplement is hereby incorporated into the State-Local Transportation Partnership Program Agreement for Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms an1 conditions thereof. This Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementionel Master Agreement under authority of Resolution No. , approved by the Local Entity on (se attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will con with any covenants or remarks setforth on the following pages. PROJECT TERMINI: ALGA RD & BLUE HERON PL TYPE OF WORK: TRAFFIC SIGNAL LENGTH : PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost Matchzng Funds State Share Funds FY 1998 $20,158.00 LOCAL I I $82,144.00 FY1999 $0.00 1 FY2000 su.w( $61,986.00 sowi I I STATE OF CALIFORNIA Department of Transpor BY Chief, Office of Local Project Implementation Attest Date Title @ m [ I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: n Accounting Officer Date .j" &"98 Chapter Statutes - "Item Year Program BC Fund Source I 282 1997 2660-125-042 97-98 20.215.010.100 C 258010 042-T Program SupplementSLTPP-5308-028- Pas 1 l-SB .-o-cBb 0 0 05/0411 SB98-5308(006) SPECIAL COVENANTS OR REMARKS 1. It irg mutually understood between the parties that this contr may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays tha would occur if the agreement werle executed after that determination was made. The total amount of State-Local 'Transportation Partnership fu payalole by the State shall not exceed the sum of the "State S Funds" column on page 1 of this program Supplement. The fund be encumbered and reimbursed are according to the schedule sh under the aforementioned column. Any increase in State Partnership funds will require a revise program supplement. Any decrease in State Partnershi:p funds will require a revise finance letter. 2. The ;State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amouint . 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. 'The LOCAL ENTITY agrees that the payment of "State ShareFunds" will be limited to the lesser of the product of multiplying the calculated pro rata percentage as determined the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Projec cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "Sta Share" after the contract award or upon the State Budget Act Program Supplement SLTPP-5308-028- Page 1 1 -SD -0-CBD 0 * 03/04/1 SB98-5308(006) SPECIAL COVENANTS OR REMARKS appropriation of funds, whicheve:r occurs later. BBStateBs Shar is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. I?rior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTIYCY, must be on file with the STATE. D, The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State-Local Transportation Partnership Program Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplement Work eligibility is further defined under the Project Eligibi section of the Guidelines as limited to certain maximum costs to non-early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is 24.54%. Program Supplement SLTPP-5308-028- Page , STATE OF CALIFORNIA - BU~INE~RANSPORTATION AND HOUSING AGENC~~) PETE WILSON, GI DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874, MS #1 RECEI - SACRAMENTO. CA 94274-0001 TDD (916) 654-#4014 (91 6) 654-31 51 Fax: (916) 654-2409 MAY 1 8 .. May 14,1998 ENGINEER1 Fie: 11-SD -0-CBD DEPARTME SE98-5308(005) PASEO DEL NORTE & CAMINO C ONDAS INTERSECTION Mr. Lloyd Hubbs City Engineer City of Carlsbad 2075 Las Palrnas Drive Carlsbad, CA 92009 Dear Mr. Hubbs: Enclosed are two originals of Program Supplement No. 029 to State-Local Transportation Partners Program Agreement No. SLTPP-5308 covering: Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs Alterations should not be made to the agreement language or funding. Attach your local agency's cert authorizing resolution that clearly identifies the project arid the official authorized to execute the agree1 A fully executed copy of the agreement will be returned 'to you upon ratfication by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreen fully executed. Enclosure cc: OLP AE Project Files (1 1) D.LAE- Gary Vettese "We'll Find a Way" AGRL? I 0 0 PROGRAM SUPPLElvlENT NO. 029 to STATE-LOCAL TRANSPORTATION PARTNERSHIP PROGRAM AGREEMENT NO. SLTPP-5308 Date: May 04, 195 Location: 11-s~ -0-c~~ Project Number: ~~98-5308(005) E.A. Number: 11-955874 I This Program Supplement is hereby incorporated into the State-Local Transportation Partnership Program Agreement for Share Funds which was entered into between the Local Entity and the State on 05/21/91 and is subject to all the terms an conditions thereof. Tllis Program Supplement is adopted in accordance with Paragraph 3 of Article I of the aforementione Master Agreement under authority of Resolution No. , approved by the Local Entity on (St attached). The Local Entity further stipulates that as a condition to payment of funds obligated to this project, it accepts and will con with any covenants 01: remarks setforth on the following pages, PROJECT TERMINI : PASEO DEL NORTE & CAMINO DE LAS ONDAS INTERSECTION TYPE OF WORK: TRAFFIC SIGNAL LENGTH : PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Construction Estimated Cost atching Funds " $61,191.00 STATE OF CALIFORNIA Department of Transpor BY Chief, Office of Local Project Implementation Date I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance: Accounting Officer Q&a - Date 3" c'"9 p Chapter Statutas " Item Year 282 1997 2660-125-042 97-98 20.2fi.010.100 C 258010 042-T BC Fund Source Program I/ I Program Supplement SLTPP-5308-029- Pa! 1 I-b -0-CBb 0 0 05i04i 1 SB98-5308(005) SPECIAL COVENANTS OR REMARKS 1, It is mutually understood between the parties that this contr may have been written before ascertaining the availability of legislative appropriation of funds, for the mutual benefit of both parties, in order to avoid program and fiscal delays tha would occur if the agreement were executed after that determination was made. The total amount of State-Local Transportation Partnership fu payahle by the State shall not exceed the sum of the "State S Funds1B column on page 1 of this Program Supplement. The fund be encumbered and reimbursed are according to the schedule sh under the aforementioned column. Any increase in State Partnership funds will require a revise program supplement. Any decrease in State Partnership funds will require a revise finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amour1 t . 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIM€%URSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that the payment of "State ShareFundP will be limited to tlhe lesser of the product of multj-plying the calculated pro rata percentage as determined the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Projec cost in the approved State/Local Partnership Program Application and accepts any consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "Sta Share" after the contract award or upon the State Budget Act Program SupplementSLTPP-5308-029- Page 1 1-SD -0-CdD 0 0 05/04/ SB98-5308(005) SPECIAL COVENANTS OR REMARKS appropriation of funds, whichever occurs later. 'IState's Shar is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. I?rior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Fina,l Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to 'this PROJECT. 4. In accordance with the State-Local Transportation Partnership Progl-am Guidelines dated June 8, 1994, project eligibility is limited to contract items plus locally funded State or Local Entity furnished materials and Supplemental Work. Supplement; Work eligibility is further defined under the Project Eligibi: sectjlon of the Guidelines as 1im:ited to certain maximum costs to non-early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is 24.54%. Program SupplementS~~~~~-5308-029- Page 11-SD -0-CBD e 0 05/04 ,\;* f" . :, i ;: ,; SB98-5308(005) SPECIAL COVENANTS OR REMARKS 1. It is mutually understood between the parties that this cont: may have been written before ascertaining the availability 0: legislative appropriation of funds, for the mutual benefit 0: both parties, in order to avoid program and fiscal delays thi would occur if the agreement were executed after that determination was made D The total amount of State-Local Transportation Partnership fl payable by the State shall not exceed the sum of the "State i Funds" column on page 1 of this Program Supplement. The func be encumbered and reimbursed are according to the schedule sl under the aforementioned column., Any increase in State Partnership funds will require a revist program supplement. Any decrease in State Partnership funds will require a revisc finance letter. 2. The State Funds Share is calculated based on the lower of the approved eligible application amount or the eligible award amount. 3. SPECIAL COVENANTS FOR SLTPP PROJECTS UNDER EARLY REIMBURSEMENT PLAN AND UNDER $300,000 STATE SHARE These Covenants supersede any conflicting provisions of the Master Agreement: A. The LOCAL ENTITY agrees that. the payment of "State ShareFunds*l will be limited to t.he lesser of the product of multiplying the calculated pro rata percentage as determined the STATE by either: (a) The eligible award amount or (b) The total eligible State/Local Partnership Projec cost in the approved State/Local Partnership Program Application and accepts a.ny consequent increase in LOCAL ENTITY funding requirements. B. The LOCAL ENTITY will invoice the State for the full "Sta Share" after the contract award or upon the State Budget Act Program Supplement SLTPP-5308-029- Page A". 1 1 -SD -O-& 0 0 05/04 L%k: \, i; SB98-5308(005) SPECIAL COVEN.ANTS OR REMARKS appropriation of funds, whichever occurs later. "State's Sha~ is considered a grant and will be reimbursed as a lump sum payment regardless of final project cost. C. Prior to reimbursement under this Program Supplement, a Request For Early Reimbursement form, executed by the LOCAL ENTITY, must be on file with the STATE. D. The financial audit and Final Project Expenditure Report provisions of Sections 9 and 10 of ARTICLE I of the Master Agreement are not applicable to this PROJECT. 4. In accordance with the State-Local Transportation Partnershig Program Guidelines dated June 8, 1994, project eligibility iE limited to contract items plus 1.ocally funded State or Local Entity furnished materials and Supplemental Work. Supplement Work eligibility is further defined under the Project Eligibi section of the Guidelines as limited to certain maximum cost^ to non-early reimbursement projects of $300,000 or less. 5. The Reimbursement Ratio for this Cycle 8 (97/98) Project is 24.54%. Program SupplementSLTP:P-5308-029- Page , .- 0 ” e hH &wr I ’ II RESOLUTION NO. 98-183 2 3 4 5 A RESOLUTION OF THE CllN COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING SUPPLEMENT NOS. 024, 025, 026, 027, 028 AND 029 TO STATE AND LOCAL TRANSPORTATION PARTNEiRSHlP PROGRAM MASTER MAYOR TO EXECUTE DOCUMENTS. AGREEMENT NO. SLTPP-5.308 AND AUTHORIZING THE 6 WHEREAS, the City and State have previously entered into State and 7 Transportation Partnership Program Master Agreement No. SLTPP-5308; and WHEREAS, the City has applied for and been granted approval for the Shore Prc 8 Wall construction, Overlay construction, La Costa Avenue construction, Hidden Vale! construction, traffic signal construction at Aviara/Blue Heron and traffic signal construc 9 lo Paseo del Norte and Camino de las Ondas; and 11 WHEREAS, the City Council finds that receipt of this supplemental funding is bene 12 the transportation system for both the City and the State. 13 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Cz 14 California, as follows: 1.. That the above recitations are true and correct. 2. That the City Council hereby approves Program Supplement Nos. 024, 02 027,028 and 029 to the State and Local Transportation Partnership Agreement SLTPP-5C 15 16 l7 (I 3. That the City Council hereby authorizes the Mayor to execute documc l8 ,Program Supplement Nos. 024, 025, 026, 027, 028 and 029. 19 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City 20 held on the 16 day of June -I 1998 by the following vote, to wit: 21 AYES: Council Members Lewis, Firmila, Nygaard, Hall & Kulchin 22 23 24 25 - 26 ATTEST: 27 28 ALETHA L. RAUTENKRANZ. City Clerk \ - (SEAL) . bhOF CA D LET* OF TRANSMI- 2075 LAS PALMAS DRIVE CARLSBAD, CALIFORNIA 92009-1 576 (619) 438-1161 ENGINEERING DEPARTMENT r .IOR NO 512a19a ATTFNTlnN Karen Kundtz I TO I LPP Program Supplements I Assistant City Clerk 1 I I I WE ARE SENDING YOU B Attached Under separate cover via the follo 0 Shop Drawings 0 Prints Plans 0 Samples 0 Specifications 0 Copy of letter 0 Change Order 0 Dated 2 Supplement No. 026 .u I vlbwL&& (A. 8v\- I? lz-qq 8- 2 Supplement No. 027 ,/ I I I / 12 I I I Supplement No. 028 / I I I I I 12 I I I Supplement No. 029/ ~~ ~~~ I I I I / THESE ARE TRANSMITTED AS CHECKED BELOW: For approval For checking Resubmit copies for 0 For your use 0 Approved as submitted Design only, not for constrL 0 As requested 0 Approved as noted Return corrected pril For review and comment 0 Returned for corrections For signature For your action REMARKS An agenda bill is tentatively scheduled for 6/16/98. Upon approval of the agenda W+lease pro attached for signature and return all signed copies to me along with thksjgned resolution so I ci them to Caltrans for processing. I will return a fully executed original of each supplement to you receive them back from Caltrans. ., .a? *.' i."L,C.'.' I. .I ; . . ,- COPY TO: Assistant City Engineer Senior Mgmt. Analyst, Engineering SIGNED: Mindy J&ob&anageme; If enclosures are not as nofed, kindly notify us at once.