HomeMy WebLinkAbout1998-06-23; City Council; 14731; Vehicle Lease Agreement For Palomar College- -
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AB# 1% 731 TITLE:
EXTEND VEHICLE LEASE AGREEMENT FOR PALOMAR
MTG. June 23.1998 COLLEGE FOR TWO YEARS
RECOMMENDED ACTION:
Adopt Resolution No. qp+i@ authorizing the Mayor to extend a two-year agreement to Palomar
College to lease two surplus police vehicles for two additional years.
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ITEM EXPLANATION:
On June 11, 1996, the City Council approved Resolution No. 96-202 authorizing the lease of two
surplus police vehicles to the Palomar College Criminal Justice Program for the sum of $1 each. The
lease expires June 12, 1998, and the college has requested a two-year extension of the lease utilizing
the same two vehicles.
FISCAL IMPACT:
The value of the surplus vehicles in two years will be less than $1,000
EXHIBITS:
qg -19 7 1. Resolution No.
2. Amendment to Vehicle Lease Agreement
Copy of AB 13682 and Resolution 96-202
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1 RESOLUTION NO. 98-197
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING VEHICLE LEASE
AGREEMENT WITH PALOMAR COLLEGE.
4 WHEREAS, the City Council of the City Council of the City of Carlsbad, California does
5 hereby resolve as follows.
6 1. That the Vehicle Lease Agreement attached hereto as Exhibit Number One between
7 the City of Carlsbad and the Palomar College is hereby approved.
8 2. That the Mayor of the City of Carlsbad is hereby authorized and directed to execute
9 said agreement for and on behalf of the city of Carlsbad, California, on the 23rd day of
10 June 1998.
11 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
12 held on 23rd day June, 1998, by the following vote, to wit:
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AYES: 14 Council Members Lewis, Finnila, Nygaard and Hall
NOES: None
ABSENT: Council Member Kulchi
ATTEST:
ALETHA L. RAUTE
(SEAL)
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AMENDMENT TO LEASE
BETWEEN
CITY OF CARLSBAD
AND
PALOMAR COM-MlJ@i??COLLEGE DISTRICT
FOR
SURPLUS PCizE VEHICLES
THIS AGREEMENT is made effective May 15, 1998, between the City of Carlsbad, a
municipal corporation of the State of California, and the Palomar Community College
District, dba Palomar College, a public entity of post secondary education operating in
the State of California.
RECITALS
WHEREAS, the City of Carlsbad (hereinafter the “City”), and the Palomar Community
College District, dba Palomar College (hereinafter the “College”), entered into a lease of
City surplus police vehicles effective 13 June 1996; and,
WHEREAS, the term of the lease agreement ends on May 14, 1998, and the City and College desire to extend the agreement by an additional two year period; and,
WHEREAS, the City continues to carry the subject vehicles on its inventory as “surplus”
and does not have a present need to use these vehicles in its Police or law enforcement
efforts; and,
WHEREAS, the College has a continuing need to use the subject vehicles in its Police
Training Programs, and in the Administration of Justice program;
NOW THEREFORE, in consideration of the above recitals, the substance of which is
incorporated herein by this reference, City and College agree:
1. The term of the lease, which expires May 14, 1998, is hereby extended for
additional two calendar years, and shall now expire on May 13, 2000.
2. As additional consideration for the lease of the subject vehicles, receipt of which
is hereby acknowledged, the College pays to the City the sum of one dollar
($1 .OO) for both vehicles for the additional two year term.
f:bgmts\arlsbad police car amendment
Page -2-
3. The terms and conditions of the original lease shall remain the same, and by this
reference are incorporated herein as though set forth in full here at.
IN WITNESS, WHEREOF, the parties through their duly authorized representatives,
have executed this agreement effective the date first written above.
Palomar Community College District
dba Palomar College
Contracts 4% Special Projects Mayor
Approved as to Form & Content:
for Palomar College
Approved as to Form & Content
for the City of Carlsbad
E&mts\carlsbadpolicecaramendment
. ;. *- CITV-JF CARLSBAD - AGENC- BILL a 0 1
\B # .m TITLE: - LEASE OF SURPLUS VEHICLES TO PALOMAR
JlTG; .dkLl - 96 COLLEGE
IEPT. Vi?
?ECOMMENDED ACTION:
Approve Resolution No. 36 -doa authorizing the Mayor to execute an agreement to lease two surplus police vehicles to the Palomar College Criminal Justice Program for the sum of $1 each.
ITEM EXPLANATION:
In September 1996 PaIomar College wilI begin offering the basic police course in extended format. The extended format is distinct from the regular police academy in that it is approximately a two-year course and is scheduled to allow the working adult to attend. It wiIl create a pool of candidates who otherwise could not become police officers. Carlsbad will ultimately benefit from the program by having a larger pool of candidates from which to choose.
Dr. Larry Roberts, Director of Palomar College Public Safety Program, has asked to purchase or lease surplus police vehicles to be used in the training academy. The lease will be renewed with different vehicles every two years upon mutual agreement of both parties.
FISCALIMPACT
Surplus patrol vehicles are sold at the county auction annually for between $1,000 and $3,000, depending on their condition. After two years utilization in a training academy, the value of the vehicles would likely be less than $1,000.
EXHIBITS:
1. Resolution No. qbB80*
2. Vehicle Lease Agreement.
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RESOLUTION NO. g6-202
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARISBAD, CALIFORNIA, APPROVING VEHICLE LEASE AGREEMENT WITH PALOMAR COLLEGE
WHEREAS, the City Council of the City of Carlsbad, California
does hereby resolve as follows:
1. That the Vehicle Lease Agreement, attached hereto as
Exhibit Number 2, between the City of Carlsbad and the Palomar
College, is hereby approved.
2. That the Mayor of the City of Carlsbad is hereby authorized
and directed to execute said agreement for and on behalf of the City
of Carlsbad, California, on the 1 lth day of JUNE , 1996,
PASSED, APPROVED AND ADOPTED at a regular meeting
of the Carlsbad City Council held on the 11th day of JUNE , 1996,
by the following vote, to wit:
AYES: Council Members Lewis, Nygaard, Kulchin, Finnila, Hall
NOES: None
ABSENT: None
ATTEST:
(Seai)
‘ . e
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’ _1 ,: ’
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FOR LEASE OF SURPLUS POLICE VEHICLES
THIS AGREEMENT is made this 13t@,.-- day of _ JUNE , 1996.
,_ between the City of Carlsbad, a municipal corporation of the State of
California. hereinafter referred to as City, and Palomar College, herinafter
referred to as College.
RECITAL
WHEREAS, College will offer a Basic Police Course beginning
September 1996: and
WHEREAS, the accreditation requirements of the program include a
demonstrated inventory of training equipment: and
WHEREAS, City has two surplus police vehicles which could be leased
to College for training purposes
. needed in support of the Police
Program:
within the academy as well as other travel
Academy and the Administration of Justice
NOW, THEREFORE, in consideration of the above recitals. it is agreed
as follows:
:: 1. City will lease two surplus police vehicles to College for a period of
/Y twenty-four (24) months, commencing May 1996 and ending May .14. 1998.
2. As consideration for the lease of the vehicles College provide to City
the amount of one dollar ($1 .OO), due and payable upon delivery of the
vehicles to College.
APR-!q’96 WED 3:05 CARLSBAD P, D. POLa CHIEF FAX NO, 6lJ9318473 ’ ‘_ * * Fm 02
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3, College will paint and detail the vehklcs upon receiving them and
will be responsible for ensuring their maintenance and repair as needed
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during the lease period and for the purchase of gas.
4. College agrees to indemnify and hold harmless the City of Carlsbad
and its ofkers. offkials, employees and volunteers from and against all
claims, damages, losses and expenses including attorney fees arising out of
its use of the vehicles described hercin. College shall at its own expense,
upon written request hy the City. dcfcnd any such suit or action brought
against the City, its officers, officials, employees and volunteers arising from
the intentional misconduct or negljgent acts of the College.
5, College shall obtain and maintain for the duration of this
agreement and any extension thereof, automobile liability insurance with
minimum coverage of $l,OOO,OOO combined single limit per accident for
bodily injury and property d‘amagc. The Cily shall bc named as an additi0na.I
insured on the policy, which shall not be canceled without 30 days prior
written notice to the City sent by ccrlified ma&
6. At the expiration of the lease term College will return the vehicles
to City and Wl have the option. upon mutual agreement of both parties, to
renew this agreement for an additional two-year petiod wfth two new
surplus vehicles.
7. A detailed description of the vehicles to be provided, including year
of make, license plate and VIN number is attached h&et0 as Exhibit A.
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IN WITNESS, WHEREOF, the parties hereto have executed this agreement.
Date&Board Approved: 4/23/96
Palomar College
r Su’perintendent/President
ATTEST:
City Clerk ..u
KAREN R. KLM.ITZ, Assistant City Clerk
APPROVED AS TO FORM:
Dated: June 12, 1996
Ma+or
Ijeputy City Attorney
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EXRYBITA -_
The following information describes two used City of Carlsbad police patrol vehicles to be leased to Palomar College for the purpose of training candidates enrolled in the Police Academy and the Administration of Justice Program.
VEHICLE ONE Ill
Number: A468 Year: 1992 Make: Ford CrownVictoria Engine: 8 cylinder, 4.6 liter License: E37 1462 VIN: 2FACP72WlNX237906
VEHICLE TWO (21
Number: A469 Year: 1992 Make: Ford Crown Victoria Engine: 8 cylinder, 4.6 liter . .<ense: E37 1464 2FACP72W3NX237907
June 26,1998
Palomar College
Larry L. Roberts
Public Safety
1140 West Mission Road
San Marcos, CA 92069-1487
RE: EXTENSION OF VEHICLE LEASE AGREEMENT
Enclosed for your reference are copies of Council Agenda Bill No. 14,731 and
Resolution No. 98-197. These documents went before the Carlsbad City Council on
June 16,1998, when they were adopted.
Also enclosed is one signed original lease agreement, extending for two additional
years the existing lease of two police vehicles.
If you have questions regarding specifics of the lease, or the extension, please call the
Police Administration office at (760) 931-2131. , -. d*=7kz&F
KATHLEEN D. SHOUP
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, California 92008-l 989 - (760) 434-2808 @