HomeMy WebLinkAbout1998-07-07; City Council; 14750; Amendment #1 w/ Helming Eng.A
Cll f OF CARLSBAD - AGENDA BILL
4B# /q 750
UITG . 7/07/98
TITLE: APPROVING AMENDMENT NO. 1 TO AN
IEPT. ENG
HELMING ENGINEERING, INCORPORATED FOR
AGREEMENT WITH
ENGINEERING PLANCHECKING SERVICES
RECOMMENDED ACTION:
Adopt Resolution No. 98 dl8 approving Amendment No. 1 to an agreement with
Helming Engineering, Incorporated, for engineering planchecking services.
ITEM EXPLANATION:
On November 4, 1997, the City Council approved a one-year agreement with Helming Engineering,
Incorporated, to provide planchecking services on an as-needed basis. The agreement authorizes
three consecutive one-year extensions based on the City's needs. If all extensions are used, the
agreement will expire on November 3,2001.
The amendment will increase the limit of the agreement from $75,000 to $200,000. No additional
funding is being requested. The increase in the amount of the agreement will give staff the
flexibility to distribute funds budgeted between three current contract plancheckers to
accommodate work levels more effectively.
To provide more flexibility in assigning plancheck work, staff is recommending that the City Council
approve Amendment No. 1 to the existing agreement with Helming Engineering, incorporated.
FISCAL IMPACT:
Sufficient funds have been appropriated to cover anticipated costs for this fiscal year
EXHIBITS:
1. Resolution No. 98 -a/r approving Amendment No. 1 to an agreement with
Helming Engineering, Incorporated, for engineering planchecking services.
2. Amendment No. 1 to an agreement for engineering contractor planchecking services.
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RESOLUTION NO. 98-218
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO AN
AGREEMENT WITH HELMING ENGINEERING, INCORPORATED FOR ENGINEERING PLANCHECKING SERVICES.
WHEREAS, the City Council of the City of Carlsbad has reviewed the need for the
Ailization of contract services on an ongoing, as-needed basis in order to maintain service levels;
and
WHEREAS, the City Council has determined that Helming Engineering, Incorporated, has
3erformed in a satisfactory manner; and
WHEREAS, the City Council recognizes the need for an increase in the amount of the
agreement due to an anticipated increase in the volume of work performed by
ielming Engineering, Incorporated.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
=alifornia, as follows:
1. That the above recitations are true and correct.
2. That Amendment No. 1 to the agreement with Helming Engineering, Incorporated,
i copy of which is attached as Exhibit 2, and made a part hereof, is hereby approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
leld on the 7th day of July , 1998 by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Kulchin and Hall
NOES: None
iTTEST:
3p ,@-"T- 4 r-
\LETHA L. RAUTENKRANZ, City Clerk ' (SEAL)
2
AMENDMENT NO. 1 TO AGREEMENT FOR
ENGINEERING PLANCHECKING SERVICES
This Amendment is entered into and effective as of the 3 day of 6
L7-i L Y , 199&, amending the agreement dated November 7, 1997 by and
between the City of Carlsbad, a municipal corporation, hereinafter referred to as l'City'', and
Helming Engineering, Incorporated, hereinafter referred to as, "Contractor" for engineering
planchecking services.
RECITALS
WHEREAS, the initial agreement, dated November 7, 1997 identified a scope of
work to provide the necessary services for plancheck of improvement plans, grading and
erosion control plans, final maps, parcel maps and other services that may be required; and
WHEREAS, the parties to this aforementioned agreement desire to alter the
scope of work as follows: Increase agreement amount to anticipated increase in volume of
work.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor hereby agree as foll,ows:
1. City shall pay Contractor for all work associated with Paragraph 1 above,
on a time and materials basis not-to-exceed $200,000 ($75,000 from original agreement plus
an additional $125,000). Contractor shall provide City on a monthly basis, copies of invoices
sufficiently detailed to include hours performed, hourly rates, and related activities and costs for
approval by City.
2. All other provisions of the aforementioned agreement entered into on
November 7, 1997, by and between City and Contractor shall remain in full force and effect.
3. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended assignment and scope of work.
Acknowledged and Accepted:
CONTRACTOR:
HELMING ENGINEERING,
By:
(sign here)
ATTEST:
City Clerk
(print name/title)
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
n
Bep&y City. Attorney
7- v-9 4.
2/2/98
CALIFORNIA ALL-PURPtrSE ACKNOWLEDGMENT
State of California
On June 17, 1998 before me, Cathlm E. Aguirre. Notary Public
Date Name and Tltle of Officer (e.9.. "Jane Doe. Notaly Publc")
personally appeared Douglas L. Helming
SI personally known to me to be the person@)
whose namefs) ish subscribed to the within instrument
and acknowledged to me that he/- executed the
same in hismr authorized capacity(&), and that by
his- signature@) on the instrument the person@),
Name@) of Slgner(s)
or the entity upon behalf of which the perso*) acted,
executed the instrument.
WITNESS my hand and official seal.
OPTlONA L
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer's Name:
.3 Individual
0 Corporate Officer
Title@):
3 Partner - 0 Limited 0 General
C Attorney-in-Fact
c! Trustee
L Guardian or Conservator Z Other:
-
I
hurnb here
I I
Signer Is Representing:
Signer's Name:
Individual
0 Corporate Officer
Title(@:
Partner - 0 Limited Cl General
0 Attorney-in-Fact
0 Trustee
0 Guardian or Conservator
I7 Other: I I Top of thumb here
I 1
Signer Is Representing:
I 1
Q 1995 Natlonal Notary Assmlatlon 8236 Rernrnet Ave.. P.O. Box 7184 Canoga Park, CA 91309-7184 Prod. No. 5907 Reorder: Call Toll-Free 1-800-876-6827
RESOLUTION OF BOARD OF DIRECTORS
OF
HELMING ENGINEERING, INC.
RESOLVED, that Douglas L. Helming, President of this Corporation be and hereby is
authorized and empowered to enter into Contracts and Agreements in the name and in behalf of this
Corporation.
I, Nancy A Helming, do hereby certlfy that I am the duly elected and qualified Secretary and
the keeper of the records and the corporate seal of Helming Engineering, Inc., a corporation
organized and existing under the laws of the State of California, and that the above is a true and
correct copy of a resolution duly adopted at a meeting of the Board of Directors thereof, convened
and held in accordance with the law and the Bylaws of said Corporation on September 19, 1989, and
that such resolution is now in full force and effect.
IN WITNESS WHEREOF, I have affixed my name as Secretary and caused the corporate
seal of said corporation to be affixed , this 16th day of June, 1998.
’/
./’ c , ,/A/ $</% /
Nkncy A. drning, Secretary I
I.
July 14,1998
Helming Engineering
Doug Helming, President
5650 El Camino Real, Suite 200
Carlsbad. CA 92008
RE: AMENDMENT NO. 1 TO PLANCHECKING AGREEMENT
Enclosed for your reference is a copy of Agenda Bill No. 14,750 and a signed copy of
Resolution No. 98-21 8. Both of these items went before the Cartsbad City Council on
July 7, 1998, and were approved on that date.
Also enclosed for your records is a fully executed "original" Amendment No. 1 to an
agreement with your company to provide Engineering planchecking services.
If you have specific questions regarding this Amendment No. 1 please call Ms. Patricia
Cratty, Senior Management Analyst, City of Cartsbad Engineering Department, at
(760) 438-1 161 extension 4395.
I_ . / , k"L.\.\3 I _'. ""-
KATHLEEN D. SHOUP
Sr. Office Specialist
7 200 Carlsbad Village Drive - Carlsbad, California 92008-1 989 - (760) 434-2808 @