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HomeMy WebLinkAbout1998-09-22; City Council; 14845; Destruction Of Records/City Attorney Office- - L? CITY OF CARLSBAD - AGEhA BILL 35 w AB# jr,@& MTG. 9122198 DEPT. CA TITLE- -* DEPT. HD. REQUEST FOR AUTHORITY TO DESTROY RECORDS CITY ATTY. KEPT BY THE CITY ATTORNEY’S OFFICE CITY MGR. a RECOMMENDED ACTION: Adopt Resolution No. 98 -30 5 authorizing the destruction of certain files. ITEM EXPLANATION: This agenda bill is part of a continuing Record Management Program for City departments. Adoption of the Resolution will complete the destruction of obsolete and unnecessary files in the City Attorney’s office. Government Code section 34090 provides authority for destruction of documents that are more than two years old and are no longer required. Authorization of the City Council is required prior to the destruction of any documents. The documents listed in Exhibit “A” has been reviewed in accordance with the provisions of section 34090 of the Government Code, and meet those requirements, and the City Attorney has consented to their destruction. FISCAL IMPACT: None. EXHIBITS: Resolution No. 48 -305 Exhibit “A” list of records to be destroyed 1 2 3 4 5 6 7 0 9 10 11 12 18 19 20 21 22 23 24 25 26 27 20 RESOLUTION NO. 98-305 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS KEPT BY THE CITY ATTORNEY. The City Council of the City of Carlsbad resolves: 1. That pursuant to Section 34090 of the Government Code, the City Attorney is authorized to destroy records over two years old as shown on Exhibit “A” . 2. This resolution shall not authorize the destruction of any record which the City Attorney deems is necessary for the ongoing or current activity of the office of the City Attorney. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 15 th day of September 1998, by the following vote, to wit: AYES: Council Members Finnila, Kulchin, Nygaard & Hall NOES: None ABSENT: Council Member Lewis RAMONA FINNILA, Mayor Pro Tern ATTEST: / ALHHA L. !%&WENK@NZ, City Clerk (SEAL) KAREN R. KUNDTZ, Assistant City Clerk EXHIBIT A DESTRUCTION OF RECORDS (Last correspondence 1991 or before) FILE : GENERAL FILES L Agua Hedionda Lagoon Sail Boards Alga Road Condemnation Avres Senior Center CUP 88-21 SUP 89-5 Blonski Hotel I Carlsbad Gateway Center (SDP 84-5) Carlsbad Trash Collection Contract CCEA-CPOA Membership Dispute (Police Service Aids) Civil Rights/Hate-Related Crimes j Deputv City Attorney Position General Plan Housing Element Revision 1991 Hillside Grading - Title Report Insurance Companies - Bonding Surety Insurance Companies Bonds JAC Sewer Sludge Project La Costa Avenue Golf Carts Map Tolling Mello Roos City-Wide Community Facilities District Non-Compliance Fees Encina Pretreatment Program Occidental Land Company Poinsettia Railroad Crossing Palomar Airport/Sewer Service Agreement (Carlsbad-County) Parking Authority - Hughes North County Associates (Re: Easement) Redevelopment - Village LCP Segment SDG&E Invoices (Allan Thompson) SDG&E Joint Use Agreement Alga Hills/CMWD SDG&E Specific Plan Amendment Condition Dispute School Fees (SB-201) Senior Citizens/Low Income Housing Solid Waste AB 939 Litigation State Bar Rules of Professional Conduct Summarv Judgment - Sidewalk Cases Tax Exempt Bonds Water - Reclaimed Service District Proposed RONALD R. BALL City Attorney