HomeMy WebLinkAbout1998-09-22; City Council; 14855; AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH DOKKEN ENGINEERING FOR RANCHO SANTA FE ROAD PROJECT NO. 3190t
CI c I OF CARLSBAD -AGENDA q D LL 9 7/45
AB# /3f 8s5 DEPT. HD.'? - TITLE: AMENDMENT NO, 1 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH MTG. 9/22/98
CITY MGR. 5 DEPT. ENG
CITY ATTY- DOKKEN ENGINEERING FOR RANCHO SANTA FE ROAD < PROJECT NO. 3190 -
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RECOMMENDED ACTION:
Adopt Resolution No. 418-3/3 approving Amendment No. 1 to the professional engineeri
services agreement with Dokken Engineering for Rancho Santa Fe Road, Project NO. 3190.
ITEM EXPLANATION:
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In 1987, the City Council made the decision to realign Rancho Santa Fe Road from La Co! Avenue to Melrose Drive. Through a thorough consultant selection procedure Dokken Engineeri was retained earlier this year as the best qualified bridge design and engineering firm to provil
topography survey and preliminary engineering for Rancho Santa Fe Road. With the majority this work completed, staff is recommending that preparation of final plans, specifications, cc
realignment.
Phase 1 will extend from La Costa Avenue northward to a terminus near Mahr Reservoir a include a temporary tie-in to existing Rancho Santa Fe Road. Phase I consists of constructing t\ traffic lanes and a bicycle lane in each direction of travel separated by an unlandscaped medk Construction of Phase 1 will eliminate the existing truck bypass and, upon completion, carry traffic
the east of the existing residences from La Costa Avenue northward. Phase 1 will involve gradir and drainage structures to support full width prime arterial standards and construction of two traf lanes in each direction.
A portion of the work included in the project involves relocation of existing waterlines belonging Olivenhain Municipal Water District (OMWD). Part of these existing waterlines are within existil road right-of-way. The relocation of these portions of the waterlines are the responsibility of OMW
The scope of work and budget contain task number IV that falls in this category. Tasks IV cost $63,454. A task has also been identified for a Carlsbad Municipal Water District (CMWD) mast! planned reclaimed water line, Task VII. The design of this task is the responsibility of CMWD. Ta$ VI1 cost is $64,020. These two tasks will not be commenced until cooperative agreements wi
CMWD to reimburse the City for the costs of these tasks. Should OMWD or CMWD not enter into
cooperative agreement for reimbursement of these tasks, the work for that tasks will not t
performed by the City's consultant.
Staff recommends that the City Council approve Amendment No. 1 to the agreement wi Dokken Engineering, to provide final plans, specifications, cost estimates and related documents fi Phase 1 design of Rancho Santa Fe Road. The budget for the Phase 1 engineering work
$1,098,720.
estimates and related documents be commenced on Phase 1 of the Rancho Santa Fe RO
OMWD and CMWD are established, The cooperative agreements will provide for OMWD ar
FISCAL IMPACT:
The estimated cost for the engineering services, including a 15% contingency, is $1,098,720
However, the Olivenhain Municipal Water District is expected to provide a partial reimbursement ( $63,454 through a cooperative agreement. Carlsbad Municipal Water District is expected to provid reimbursement of $64,020.
There is currently $500,000 of Community Facilities District #2 funds appropriated for Phase 1 of th Rancho Santa Fe Road project. An additional appropriation of $600,000 is needed to provide th engineering services.
Page 2 of Agenda Bill No. @ f55 0
ENVIRONMENTAL REVIEW:
The City Council, at their meeting on June 2, 1992 passed Resolution No. 92-152 certify
EIR No. 91-1. This EIR covers the realignment and widening of Rancho Santa Fe Road fr La Costa Avenue to Melrose Drive.
EXHIBITS:
1. Location Map for Rancho Santa Fe Road, Phase 1.
2. Resolution No. %f’3fl approving Amendment No. 1 to the professional servic
agreement with Dokken Engineering for the preparation of plans, specifications, c
estimates and related documents for Rancho Santa Fe Road, Phase 1.
3. Amendment No. 1 to Consultant Agreement with Dokken Engineering for preparation
plans, specifications, cost estimates and related documents for Rancho Santa Fe Rot
Phase 1.
-, COCATION MAP
NOT TO SCALE
CITY OF VISTA 1
MARCOS
PROJECT NAME: RANCHO SANTA FE ROAD, PHASE 1 PROJECT NUMBER EXHI
3190 1
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RESOLUTION NO. 98-313
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AMENDMENT NO. 1 TO
THE CONSULTANT AGREEMENT WITH DOKKEN
ENGINEERING FOR PREPARATION OF FINAL PLANS,
SPECIFICATIONS, COST ESTIMATES AND RELATED
DOCUMENTS FOR RANCHO SANTA FE ROAD, PHASE 1. j
6 WHEREAS, the City Council of the City of Carlsbad, California has considel
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agreement with Dokken Engineering, in the amount of $955,412, for final plans, specifica 8
necessary and in the public interest to approve and accept Amendment No. 1 to the cons
of $1,098,720; and 10
cost estimates and related documents and for a design contingency of $143,308 for a tota 9
11 WHEREAS, the contractor, Dokken Engineering possesses the necessary skills
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qualifications to provide the services; and
WHEREAS, Subsection 3.28.172(c)(l) of the Carlsbad Municipal Code authorize 14
WHEREAS, only $500,000 is available from current appropriations for Phase 1 ; and
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the contract award; and 16
City Manager to approve change orders in the amount equal to the contingency set at the tit
17 WHEREAS, an amendment to the consultant agreement with Dokken Engineerin!
‘8 been prepared and submitted hereto.
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California, as follows: 20
NOW, THEREFORE, BE IT RESOLVED by the City council of the City of Carl
21 1. That the above recitations are true and correct.
22 2. That Amendment No. 1 to the agreement between the City of Carlsbad
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and directed to execute said agreement. 24
Dokken Engineering is hereby approved in the amount of $955,412 and the Mayor is authc
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3. That a design contingency in the amount of $143,308 is hereby approved.
4. That the Finance Director is authorized to appropriate an additional $600,000
27 the Community Facilities District No. 2 fund.
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1 5, The City Clerk is authorized and directed to forward copies of the si
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Amendment No. 1 to Dokken Engineering as well as the Engineering Department for proces'
4 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cc
5 held on the 22nd day of September , 1998 by the following vote, to wit:
6 AYES: Council Members Lewis, Finnila, Nygaard, Kulchin and Hall
NOES: None 7
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12 ATTEST:
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14 ALETHA L. RAVVENKRANZ, City Clerk \ (SEAL)
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AMENDMENT NO. I TO AGREEMENT
FOR PROFESSIONAL ENGINEERING SERVICES
PROJECT NO. 3190
This Amendment is entered into and effective as of the 2Znd day of
September , 199c, amending the agreement dated February 4,1998 by and between
the City of Carlsbad, a municipal corporation, hereinafter referred to as "City", and Dokken
Engineering, hereinafter referred to as, "Contractor" for preparation of final plans, specifications,
cost estimates and related documents for Rancho Santa Fe Road, Phase 1.
RECITALS
WHEREAS, the initial agreement, dated February 4, 1998 identified a scope
of work topography survey and preliminary engineering for Rancho Santa Fe Road, Phase 1
and 2; and
WHEREAS, the parties in this aforementioned agreement desire to alter the
scope of work as follows: to add the preparation of construction plans, specifications, cost
estimates, and related documents for Rancho Santa Fe Road, Phase 1, extending from
La Costa Avenue to opposite Mahr Reservoir.
WHEREAS, contractor possesses the necessary skills, experience, professional
expertise, and other qualifications to provide said services required by the City; and
WHEREAS, a supplemental scope of work and fee schedule have been
negotiated and agreed to between the parties hereto, and as shown on Exhibit "A" Scope of
Services and Fee;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor hereby agree as follows:
1. Contractor shall provide services as outlined on the attached Exhibit "A".
2/2/98
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2. City shall pay Contractor for all work associated with Paragraph 1 above, on
a lump sum basis not-to-exceed $955,412. Contractor shall provide City on a monthly basis,
copies of invoices sufficiently detailed to show related activities and costs for approval by City.
3. Contractor shall complete all work outlined on the attached Exhibit "A by
July 1, 1999 or by expiration of the agreement amended hereby.
4. All other provisions of the aforementioned agreement entered into on
February 10, 1998, by and between City and Contractor shall remain in full force and effect.
5. All requisite insurance policies to be maintained by the Contractor shall
include coverage for the amended assignment and scope of work.
Acknowledged and Accepted:
CONTRACTOR:
DOKKEN ENGINEERING
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4 5w" 0 L &m/r f s&Rm&y
(print namehitle)
ATTEST:
ALETHA L. RAUT
City Clerk u r 2.8, I ?Sf DATE
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs,
the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
City
BY LQb&q #ksi&mt City Attorney F51'7 8-.
212198
0 0 'CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
County of Smvwm e~ tb ! On %flhWbLyfl 44/&d before me, Jef- e,,@&, /Q&/( PL..L?~
and lillla 01 Onker (e.g.f'Jmno Ow, Noacy I
personally appeared "'eflfk'&?YfL 4' Dd/4!2?@:: 4k7d' R;Q&/TLcw,k,
.. NM(8) of Slgner(s)
)(personally known to me - OR - 0 proved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) islare subscribed to the within instrument
and acknowledged to me that he/she/they executed the
same in his/her/their authorized capacity(ies), and that by
his/her/their signature(s) on the instrument the person@),
or the entity upon behalf of which the person(s) acted,
executed the instrument.
WITNESS my hand and official seal. I .~
Signacute of Nolary Publk
OPTIONAL' I Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document: Nmwdm en Z% / godqyewe&
Signer@) Other Than Named Above: /
0 Individual H Corporate Officer
D Partner - 0 Limited 0 General 0 Partner - 0 Limited 0 General
0 Guardian or Conservator Guardian or Conservator
0 1894 Nalkmal Notary Asrocirlbn 8236 Aemmsl Avo., P.O. &x 7104 9 CPnopa Plvk. CA 913087184
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Prod. No. 5907 Reorder Call TdCFrea 1-860-8:
e 0 EXHIBIT "A"
RANCHO SANTA FE ROAD, PHASE 4
SCOPE OF WORK
TASK I:
A. Project Management
1. Project meetings shall include an initial project kick-off meeting with monthiy
meetings until the project is complete.
2. Prepare a detailed project schedule using Microsoft Project, or other approved
software of the Final Design Stage 2. The project shall be updated monthly and
with each submittal and be provided to City project manager sufficiently prior to
the monthly meetings for adequate review.
3. Prepare semi-monthly (2 per month) progress reports detailing work
accomplished during period and work anticipated for next period.
meetings and phone conversations. 4. Prepare meeting minutes and record of conversations for all project relate
B. Final Design
1. Preparation of plans, specifications and cost estimate for Phase I construction.
2. Prepare plans in ink on mylar, or other media acceptable to City, on screened
topographic map using scales of I" = 40' for plan views & 'i" = 40' horizontal
and I" = 4' vertical or 1'' = 8 vertical as agreed to prior to plan preparation.
Provide one set of approved final plans in digital format compatible with
AutoCAD Rel. 14 or current version in use at the time plans are prepared.
Digital drawings shall be on 3 1/2 floppy disks or other media approved by the
City. Provide one set of Mylar plans of final drawings.
3. Include in the improvement a typed list of contract items to be included in the
Contract Documents. Estimate and bid item list to have identical item
descriptions, compatible with Standard Specifications for Public Works
Construction (SSPWC). and identical unit values.
4. Submit detailed calculations and summary sheet of Engineers Estimate for
5. Prepare hydrologic and hydraulic reports to City standards.
6. Prepare erosion control plans.
7. Prepare detour, phasing and traffic control plans.
8. Prepare striping and signing plans
9. Prepare plans for modification to traffic signal at La Costa Avenue & Rancho
Santa Fe Road and for new traffic signal at Connector Road & Rancho Santa
Fe Road.
IO. Prepare city street lighting plans for Rancho Santa Fe Road between
approximately 166+00 to 175+00 and for Connector Road.
11. Determination of preliminary R-values for pavement thickness.
12. Pothole existing utilities to determine their physical size, IOCatiOn & elevation.
13. Prepare planting and imgation plans for roadway slopes within 'habitat area' and
for median on Rancho Santa Fe Road south of La Costa Avenue.
14. Prepare technical specifications, including standard and special provisions:
provide printed original and digital copy in Microsoft Word version 7 to the City
construction.
0 0 EXHIBIT A, PAGE NO. 2
upon approval by the City. Technical specifications shall be in Green Book
format, any deviation from this format will not be accepted.
15. Prepare supplemental geotechnical report for confirmation of previous report
data and additional field investigations as may be required by the new
alignment.
16. Provide to the City project manager, in a timely manner, copies of telephone
17. Provide (IO) sets of bluelines of plans at 30%, 70%, and 90% plancheck
conversations reports, meeting minutes, transmittals and correspondence.
submittals.
18. Provide (IO) copies of the technical specifications and cost estimates at 70%,
and 90% plancheck submittals.
19. Coordinate design with OMWD, Carlsbad Municipal Water District (CMWD) and
Vatlecitos Municipal Water District (VMWD) where applicable.
20. Provide plans to affected utility companies and assist City Project Manager with
coordination for relocation of facilities required to be relocated due to the
roadway construction.
TASK II:
Preparation of plats and legal descriptions for right-of-way and construction easements
for Rancho Santa Fe Road, the connector road and the interim detour at the north end of
Phase 1 to tie back to existing Rancho Santa Fe Road.
TASK 111:
Preparation of plats and legal descriptions for relocation of utility lines and access
easement for utilities.
TASK IV:
Preparation of plan/profile sheets, detail drawings, specifications, cost estimates and
coordination for relocation of Olivenhain Municipal Water District (OMWD) pipeline units
‘G‘ and ‘N’ and existing pressure-reducing station. Cost of this task to be paid by City of
Carlsbad
TASK V:
Preparation plardprofile sheets, detail drawings, specifications, cost estimates and
coordination for relocation of OMWD line “G” into the new alignment for Rancho Santa Fe Road. Cost of this task to be paid by OMWD.
TASK VI:
Pothole OMWD Line “N” to determine physical location of existing waterline.
TASK VII:
Prepare plan/profile, detail drawings, specifications and cost estimate for future
redaimed water main. Cost of this task to be paid by OMWD.
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EXHIBIT A, PAGE NO. 3
FEES
Contractor shall bill monthly on a percent of task completed based on the following list of task descriptions and budget amounts.
Task Description BudQet
I. Plans, Specifications & Estimates - RSF Rd. $ 707,384
11. Right-of-way Easements $ 33,078
111. Utility Easements $ 16,200
IV. * Plans, Specifications & Estimates - OMWD Line “G” & ”N” (CI? $ 66,776
V. * Plans, Specifications & Estimates - OMWD Line “G” (OMWD) $ 63,454
VI. * Potholing OMWD Line “N” $ 4,500
VII. * Reclaimed Water Line $ 64,020
Subtotal $ 955,412
Cantingeny (1 5%) $ 143.308
Total Budget $1,098,720
Total project budget is $ 1,098,720.
Direct costs and expenses are included in the above tasks and as such shall not be billed
separately.
Tasks marked by * are optional tasks to be initiated only upon specific written
authorization by the City’s project manager.
Sep 23 98 09:48a Douglas L. Helming 0
760-431-1253 0 P.
tidMiNC( ENCJNEERiNq, INC.
FACSIMILE TRANSMITTAL SHEET
TO: Kathleen Shoup, City Clerks Office, City of Carlsbad
FAX: 434-1 987 T
FROM: Doug Helming DATE: 09/23/98
SUBJECT: ADDRESS FOR DOKKEN ENGINEERING, AMENDMENT NO. 1 TO RANCHO
SANTA FE ROAD AGREEMENT
Please send copy of signed Amendment NO. 1 to:
Richard Liptak
DOKKEN ENGINEERING
3914 Murphy Canyon Road, Suite A453
San Diego, CA 92123
If you have additional questions please call me
Thanks,
Qd
This facsimile contains privileged and confidential information intended for the use of the individual(s) to whom it IS
addressed. If you are not the intended recipient or the agent of the intended recipient, you are hereby notified that
any dissemination, distribution or copying of this of this facsimile is strictly prohibited. If you received this facsimile
in error, please notify the sender immediately by telephone at (760) 431-5999. Thank you.
5962 h PIACECOURT, SUnE 245 CARLSBAD, CALlFORNlA 92008
(760) 4315999 FAX (760) 431-1253
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- City of Carlsbad
September 28, 1998
Richard Liptak
Dokken Engineering
3914 Murphy Canyon Rd., Suite A-I 53
San Diego, Ca 92123
RE: AMENDMENT NO. 1 TO AGREEMENT FOR RANCHO SANTA FE ROAD,
PROJECT NO. 3190
Enclosed for your records are copies of Carlsbad City Council Agenda Bill No. 14,455
and Resolution No. 98-313, which went before Council on September 22, 1998.
Also enclosed is a fully executed original Amendment No. I to an existing agreement
with Dokken Engineering for professional engineering services for Project No. 31 90,
Rancho Santa Fe Road.
If you have questions regarding the specifics of this amendment, please call Mr. Doug
Helming, Engineering Consultant for the City of Carlsbad, at (760) 431-5999. + KATHLEEN D. SHOUP
Senior Office Specialist
1200 Carlsbad Village Drive * Carlsbad, CA 92008-1989 * (760) 434-2808