HomeMy WebLinkAbout1998-10-06; City Council; 14871; AWARD OF BID FOR COMPUTER EQUIPMENT> ClMOF CARLSBAD - AGEV BILL Ir’Y ‘ 0 - - I AB # 389 / ~ I TITLE:
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AWARD OF BID FOR CITY 1
CITY I COMPUTER EQUIPMENT
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I RECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. 58432Y , accepting the bid PI
GST/Micro City and authorizing the purchase of computer replacement equipment.
I ITEM EXPLANATION
The computer equipment discussed here is for the City’s ongoing computer equipment re
and upgrade program. This program is necessary to maintain a reliable and efficient t
environment. Desktop computing equipment has a limited useful business life. After
computers become too slow and generally unable to support newer software. Older
equipment tends to “wear-out” and to be incapable of supporting upgraded computl
Information Systems Department budgets for computer equipment to be replaced every y
on the type of equipment in use at the time. Approximately 70 computers, 18 monito
printers will be purchased this year.
The equipment was split into two groups: computers, and the computer peripheral t
(monitors, printers, etc.) The peripheral equipment was bid using normal processe!
computers will be acquired directly from Compaq Computer using a long available
accessed government contract program.
In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was pub1
Requests for Bid were sent to twenty-seven vendors. Fourteen bids were receiv
Purchasing Department recommends acceptance of the low bid for computer peripht
GST/Micro City, 9380 Waples Street, San Diego CA 92121. Bid prices are listed below:
GST Micro City $27,914.79 Valcom Computer $29,259.51
LPS Computer $28,284.32 Compucom $29,483.61
Technology Integ. Grp. $28,537.86 Resellers Corp $29,540.47
Date1 Systems $28,720.76 PCWare $30,130.67 Advanced Digital $28,856.53 Data Impressions $30.539.99
Multiwave $28,931.95 ESS Connect $33,803.30
En Pointe $28,213.97 Byte & Floppy $29,314.47
The remainder of the replacement budget ($147,085.21) will be spent on computer 6
ordered from Compaq on the “extended government agreement” available to local gov
The final numbers may change slightly due to the frequent model and price changes cha
in the computer equipment industry. I FISCAL IMPACT
Funds for the computer equipment replacement program were approved and are available
the 1998-99 fiscal year CIP in the amount of $175,000. Three departments will contrib\
funding out of their budgeted monies due to their desire to purchase equipment with
$6,000; Engineering Department - $2,000; and CMWD - $1,500.
beyond the basic recommendations of the Information Systems Department: Planning Der
I EXHIBITS
Resolution No. 99 -324
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RESOLUTION NO. 98-324
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, ACCEPTING A BID AND AUTHORIZING THE
PURCHASE OF COMPUTER EQUIPMENT. -
WHEREAS, the City of Carlsbad requires the replacement of old CI
equipment, and;
WHEREAS, proper bidding procedures have resulted in the receipt of bi
qualified vendors;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of (
as follows:
1. The bid of GSTIMicro City is hereby accepted.
2. The Purchasing Officer is hereby authorized and directed to issue F
orders for computer equipment to GSTIMicro City and Compaq Computer
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of
of Carlsbad held on the 6th day of October , 1998, by the follow
to wit:
AYES: Council Members Lewis, Finnila, Nygaard, and Hall
NOES: None
ABSENT: Council Member Kulchin
ATTEST:
ALETHA L. RAUTE
(SEAL)