HomeMy WebLinkAbout1998-10-13; City Council; 14885; Carlsbad Convention and Visitors BureauI‘, ;
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CITY OF CARLSBAD -AGENDA BILL
AB# 4885 TITLE:
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DEPT. ED
RECOMMENDED ACTION:
CARLSBAD CONVENTION AND VISITORS BUREAU
CONTRACT AMENDMENT
DEPT. HD. m
CITY ATTY. ia
CITY MGR-
ADOPT Resolution No. 98 -335 authorizing the Mayor to execute a contract amendment
between the City and the Carlsbad Convention and Visitor’s Bureau, for the reallocation of
funds in various existing accounts.
ITEM EXPLANATION:
On July 28, 1998 the City Council directed staff to prepare a contract amendment between
the City of Carlsbad and the Carlsbad Convention and Visitor’s Bureau (CCVB) that would
reallocate $4000 from the Travel Show account and $10,000 from the Brochure account (a
total of $14,000) into CCVB’s Advertising account. Additional advertising funds will be used
to take advantage of publicity already being generated by the opening of Legoland, and will
focus on informing prospective visitors about Carlsbad’s many other attractions.
FISCAL IMPACT:
There is no fiscal impact for this action. Funds will be moved administratively from the
Travel Show and Brochure allocations to those designated for Advertising.
EXHIBITS:
1. Resolution No. 48-33 5 of the City of Carlsbad, California, authorizing the Mayor
to execute the amended agreement with the Carlsbad Convention and Visitor’s Bureau.
2. Agreement between the City of Carlsbad and the Carlsbad Convention and Visitor’s
Bureau for the reallocation of funds.
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RESOLUTION NO. 98-335
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CAIUSBAD, CALIFORNIA, AUTORIZING THE MAYOR TO
EXECUTE THE CONTRACT AMENDMENT BETWEEN THE
CITY OF CARLSBAD AND THE CARLSBAD CONVENTION
AND VISITOR’S BUREAU.
WHEREAS, the City Council of the City of Carlsbad has determined that it is in the best
interest of the City to promote tourism and provide services to visitors to the City and has
selected the Carlsbad Convention and Visitor’s Bureau to provide these services; and
WHEREAS, the City Council has determined that it is in the best interest of the City to
reallocate existing Carlsbad Convention and Visitor’s Bureau contract fknds to the Advertising
account for the purposed of enhanced services; and
WHEREAS, the Carlsbad Convention and Visitor’s Bureau has agreed to provide these
additional services under the terms and conditions of the agreement attached hereto.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California as follows:
1. That the above recitations are true and correct.
2. That the Mayor is hereby authorized to execute the attached amendment to the
agreement, Exhibit 2, between the City of Carlsbad and the Carlsbad Convention and Visitor’s
Bureau to provide professional services related to the promotion of the City of Carlsbad.
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PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the _
13th day of October , 1998, by the following vote, to wit:
AYES: Council Members Lewis, Finnila, Nygaard and Kulchin
NOES: None
ABSENT: Council Member Hall
CLAUDE A. LEWIS, Mayor
ATTEST:
ALETHA L. RAUTENKRANZ, City Cle’kk
(SEAL)
-2-
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AMENDMENT NO. 1 TO AGREEMENT BETWEEN THE CITY OF CARLSBAD AND THE
CARLSBAD CONVENTION AND VISITOR’S BUREAU TO PROVIDE PROFESSIONAL
SERVICES RELATED TO THE PROMOTION OF THE CITY OF CARLSBAD
This Amendment is entered into and effective as of the +tLLsl ] / ” day of
1998, amending the agreement dated November 9, 1997 by and between
the City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and Carlsbad
Convention and Visitor’s Bureau, hereinafter referred to as, “CCVB” for promotional services
required by the City of Carlsbad.
RECITALS
WHEREAS, the City and CCVB desire to amend the allocation of program funds in Section 58
of the attached agreement, whereby the allocation for the Travel Shows is reduced by $4,000
from $32,000 to $28,000, the allocation for Brochures is reduced by $10,000 from $25,000 to
$15,000 and the allocation for Advertising is increased by the combined reduction of
allocations by $14,000 from 848,000 to $62,000; and
WHEREAS, the City Council approved this amendment on July 28, 1998.
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
cbntained herein, City and CCVB hereby agree as follows:
1. The agreement shall be amended to reflect an increase to the Advertising
Account allocation by $14,000 and a decrease to the Travel Show allocation by $4,000 and the
Brochure allocation by $10,000.
2. All other provisions of the aforementioned agreement entered into on
November 9, 1997, by and between City and CCVB shall remain in full force.and effect.
3. All requisite insurance policies to be maintained by the CCVB shall include
coverage for the amended assignment.
212198
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Acknowledged and Accepted:
CONTRACTOR: CITY:
CARLSBAD CONVENTION AND
VISITOR’S BUR@‘W
President _
By:
Secretary
B&4& S&tia!%? dw
(print name/title)
ATTEST:
ALETHA L. RAUTEN;<RANZ
City Clerk
19, 17ciY--
DATE
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal
empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
2/2/98
ALL-PURPOSE ACKNOWLEDGMENT -
l -a-•o* ~o~e~o~*~a~~l)*~ol)e~*I)e~e~mI)~
State of California
county of s- qp(rJ+- 1
ss.
on oA- II -9t3 before me, LARRY SCHEER * @Am
personally appeared
0 personally known to me - OR- q proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s)
is/are subscribed to the within instrument and
acknowledged to me that he/she/they executed
the same in his/her/their authorized
c.apacity(ies), and that by his/her/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed the instrument.
OPTIONAi INFORMATXO~
The information below is not required by law. However, it could pn?vent fraudulent attachment of this ackuowl-
edgment to an unauthorized document.
CAPACITY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTIONOFATTACEEDDOCLMENT
PmuAL CORPORATE OFFICER
cl PARTNER(S)
cl ATTORNEY-IN-FACT q TRUSTEE(S) NUMBER‘OF PAGES
cl GUARDIAN/CONSERVATOR
Cl OTHER:
()&,\- q/q
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAME Of PSRSON(S) OR ENTIlY(lSS)
APA 1194 VALLEY-SIERRA, 800-362-3369
.
October 23,1998
Carlsbad Convention & Visitors Bureau
P.O. Box 1246
Carlsbad, CA 92018
RE: AMENDMENT NO. 1 TO AGREEMENT FOR SERVICES
Enclosed please find a fully executed original Amendment No. 1 to agreement with
CCVB for the provision of promotional services for the City of Carlsbad.
Also enclosed for your records is a copy of Carlsbad City Council Resolution No.
98-335 which was adopted by the City Council on October 13, 1998, approving the
amendment to the original agreement.
If you have any questions regarding the amendment or the original agreement, please
call Cynthia Haas, at (760) 438-l 161 extension 4214.
Please accept my apologies for the delay in getting this document to you - the Clerk’s
Office was hit hard by the flu.
KATHLEEN D. SHOUP
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, California 92008-1989 - (760) 434-2808 @