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Home My WebLink About1998-10-13; City Council; 14891; AWARD OF CONSTRUCTION CONTRACT FOR DEMOLITION OF SPLIT PAVILION PROJECT NO. 3615"/e. h - -. x< L,,, t O& ql~y OF CARLSBAD - AGE rP dl BILL , '.Ti h AB# I?, 89 1 . CITY ATTY~ FOR DEMOLITION OF SPLIT PAVILION MTG. 1011 3/98 DEPT. HD. 1 TITLE: DEPT. ENG CITY MGR. 3 AWARD OF CONSTRUCTION CONTRACT PROJECT NO. 3615 RECOMMENDED ACTION: Adopt Resolution No. 98 *33? accepting bids and awarding a contract for the Demolition the Split Pavilion, Project No. 3615. ITEM EXPLANATION: On August 4, 1998, the City Council approved the plans and specifications for tl demolition of the Split Pavilion, and directed the City Clerk to advertise for construction bids. ( September 21, 1998, the following three (3) sealed bids were received: 1. Excavating Engineers, Inc. $1 15,552.00 2. J.C. Baldwin Construction Company $123,362.00 3. T.R. Mulligan, Inc. $1 46,842.74 The Engineer's Estimate for this project is $100,000. Bids for the project have been revieb and analyzed. The third bidder, T.R. Mulligan, Inc., has submitted a protest letter requesti that the City Council declare the first and second low bidder non-responsive due to defects their bids. Q 9 2 8 tz Q z G L Staff has analyzed all three bids and believes that the low bidder's failure to include 1 addendum in its bid causes it to be non-responsive and if awarded to the low bidder would g it material advantage over the other bidders, therefore, staff recommends that the low submitted by Excavating Engineers, Inc., be declared non-responsive. However, staff does believe that the insurance issues raised by the highest bidder gives the second low bidder i material advantage over the other bidders and recommends that the City Council WE the minor irregularities in the second low bid submitted by the J.C. Baldwin Construcl Company, and declare J. C. Baldwin Construction Company's bid of $123,362 as the low responsive bid and award the contract to J. C. Baldwin Construction Company. ENVIRONMENTAL COMPLIANCE: This project is categorically exempt from the environmental review process and August 20, 1998 the Planning Department issued a Notice of Exemption under the provision the California Environmental Quality Act (CEQA) Section 15301 (1)(4). This project is in Housing and Redevelopment area and a Coastal Development Permit approval will be on Housing and Redevelopment Board agenda on October 8, 1998. State Parks Departn approved this project on 9/9/98. FISCAL IMPACT: $1 The project cost breakdown is as follows: -I - G 2 3 0 0 Design $1 2,336 Inspection & Project Administration (1 0%) $123,362 Construction $2,000 TOTAL CONSTRUCTION COSTS $156,148 Construction Contingencies (1 5%) $1 8,450 Page 2 of Agenda Bill No. qb-$891 * Funds in the amount of $138,667 are available in the costs of the construction. Fund is required to cover appropriation of $17,481 from the General Capital Construction p-oject account. An additic EXHIBITS: I. Location Map. 2, Bidders Contested Items chart. 3. Resolution No. 9 8 -33 5) accepting bids and awarding a contract for the Demolitior the Split Pavilion, Project No. 3615. t .. 0 m LOCATION MAP I PROJECT NAME DEMOLITION AND REMOVAL OF THE PROJECT NUMBER EXHI[ SPLIT PA VILiON 3615 I DRAW BE SCOTT EVANS. CARLSBAD ENWNEERINC DPT, e 0 EXHIBIT 2 BIDDERS CONTESTED ITEMS CONTRACTOR Excavating Engineers, Inc. J. C. Baldwin Construction Company T. R. Milligan, Inc. - - BID AMOUNT Low bid amount $1 15,552 2"d low bid amount $123,362 2"d low bid amount $123,362 3d low bid amount $146,842.74 - -_ -. -. - CONTESTED ITEMS Addendum No. 1 and did not add Bid Item No. 9 to its bid, which was required by the addendum (required). 1. Did not acknowledge the receipt of 2. Did submit samples of his previously issued Certificate of General Liability, automobile liability and workers compensation insurance (required by the specifications). Routinely, contractors submit the City required insurance policies after the award of contract and prior to the execution of the contract. This is a minor irregularity and may be waived by the City Council. addendum and included a bid for added Item No. 9. 1. Did acknowledge the receipt of the 2. Did submit samples of his previously issued Certificate of Liability Insurance including general liability. Did not submit automobile liability and workers compensation insurance. Routinely, contractors submit the City required insurance policies after the award of contract and prior to the execution of the contract. This is a minor irregularity and may be waived by the City Council. addendum and included a bid for added Item No. 9. 1. Did acknowledge the receipt of the 2. Did submit all required insurance policies. 0 0 1 RESOLUTION NO, 98-339 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CONTRACT FOR THE DEMOLITION OF THE SPLIT PAVILION, 3 WHEREAS, the City Council of the City of Carlsbad, California, has determin 5 PROJECT NO. 3615. 4 CARLSBAD, CALIFORNIA, ACCEPTING BIDS AND AWARDING A 6 necessary, desirable, and in the public interest to demolish the Split Pavilion; and 7 WHEREAS, three (3) sealed bids were received on September 21, 1998 for the pr 8 and 9 WHEREAS, The City issued Addendum No. 1 to add 43 lineal feet of mow strip 10 made minor modifications to the specifications; and 11 WHEREAS, the low bidder, Excavating Engineers Inc., had not acknowledged the re 12 of the addendum at bid time, and did not include a cost for the added bid item; and 13 WHEREAS, J. C. Baldwin Construction Company submitted the second IC 14 responsible bid in the amount of $123,362; and 15 WHEREAS, an additional appropriation of $17,481 is required from the General Cc 16 Construction Fund. 17 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carl: 18 2. That the plans, specifications, and contract documents are on file in the offic 20 I. That the above recitations are true and correct. 19 California, as follows: 22 the City Engineer. 22 3. That the low bid submitted by the Excavating Engineers, Inc., is hereby decl 23 non-responsive and rejected. 24 4. That the low bid submitted by J. C. Baldwin Construction Company in the am 25 behalf of the City for the Demolition of the Split Pavilion, Project No. 3615. 26 of $123,362 is hereby accepted and the Mayor is hereby authorized to execute a contrac 28 5. That the minor irregularities in the bid of J. C.Baldwin Construction Comp 27 regarding his insurance policies is hereby waived. 4' 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 I ~ 0 0 ~ 6. That the City Manager is hereby authorized to approve construction change c up to $18,450. 7. That additional appropriation of $17,481 is hereby approved. 8. That the award of this contract is contingent upon the bidder submitting the I1 responsive bid executing the required contract and submitting the required bonds and insu policies, as described in the contract, within twenty (20) days of adoption of this resolution. City Manager may grant reasonable extensions of time. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Cc held on the 13th day of October , 1998 by the following vote, to wit: AYES: Council Members Lewis, Finnila, Nygaard and Kulchin NOES: None ATTEST: ll-eJ&L 4.2- ALETHA L. RAUTENKRANZ, City Cldrk (SEAL)