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HomeMy WebLinkAbout1998-11-10; City Council; 14935; AUTHORIZATION TO DISTRIBUTE REQUEST PROPOSALS FOR COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM YEAR 1999-2000APPROVE THE PROPOSAL REVIEW PROCESS FOR THE RECOMMENDED ACTION: Adopt Resolution No. 98 -373 , to AUTHORIZE staff to distribute a "Request for Proposc 1999-2000 Community Development Block Grant (CDBG)/HOME funds; ACCEPT COMME APPROVE the 1999-2000 Community Development Block GrantIHome Investment Partnershil Plan Strategy; and, APPROVE the proposal review/funding recommendation process for C HOME funds. ITEM EXPLANATION: In fiscal year 1999-2000, the City of Carlsbad will be entitled to a new allocation of C Development Block Grant (CDBG) funds from the U.S. Department of Housing and Urban De1 (HUD). As a participant in the San Diego Urban County HOME Investment Partnership Consc City will also receive federal HOME funds. To receive these funds, the City must submit a "CDI Consolidated Funding Plan" to HUD by May 15, 1999. CDBG Proqram This figure includes an estimated $606,000 in new CDBG entitlement allocation, $57,550 in income from Villa Loma developer lease payments, and $21,770, which is available for realloc; previously approved activities. Of the $627,770 total CDBG funds available, approximately $1 2 be used for the City's administration of the CDBG Program and $191,538 will be used for paym City's Section 108 Loan for the Villa Loma affordable housing project. The primary objective of the CDBG program is to assist low and moderate-income persons/hoi Each proposed project must meet at least one (1) of the national objectives for the CDBG Progri least one of the local housing and community development objectives. The local objective Carlsbad CDBG program are outlined in the attached "CDBG/HOME Investment Partnershir Plan Strategy" (Exhibit 3). These objectives reflect the City's desire to develop a well-balance program which best meets the various public services and public facility needs of low and r income Carlsbad residents. To facilitate the selection and funding of activities which best meet the objectives of the CDBG p The total amount of CDBG funding available for the 1999-2000 program year is approximately ! applicant and making the CDBG funding recommendations. The Advisory Committee will be a5 Advisory Committee's funding recommendations will then be presented to the City Cc consideration and final approval. HOME Proqram The total amount of HOME funding available for allocation to eligible projects is anticipatc approximately $210,499. The primary objective of the HOME program is to provide affordable opportunities for lower income households. The City of Carlsbad can use HOME funds to impk following housing activities directly, through its local housing authority, or through for profit or organizations: 1) Housing acquisition/rehabilitation; 2) Housing rehabilitation; 3) Housing con 4) Rental assistance/ Security Deposits; 5) Homebuyer Assistance; and 5) A administration/planning activities. I Page 2 of AB # / qi93 5 0 It is proposed that the Housing Commission will serve as City Council's advisory committc allocation of the City's HOME funds. Staff of the Housing and Redevelopment Department VI eligible housing activities to the Housing Commission for consideration. The Housing Cor funding recommendation will then be presented to the City Council for consideration and final ap Recommendation In order to develop Carlsbad's 1999-2000 CDBGIHOME program, staff is requesting the follo\i actions from City Council at this time: 1) authorization to distribute the "Request for Proposals" the CDBG Program; 2) acceptance of public comments and approval of the proposed 1 CDBGlHOME Funding Plan Strategy ; and, 3) approval of the reviewlfunding process for CDBG HOME funds. FISCAL IMPACT: It is anticipated that the City will receive an estimated $606,000 in new CDBG entitlement ' $210,499 in HOME funds during fiscal year IQQQ-2000. Federal regulations for the CDBG pros the City to use a maximum of 20 percent of the new allocation for administration costs. regulations for the HOME program allow the San Diego Urban County HOME Consortiur administrator, to use a maximum of 5 percent of the total HOME funds for administratio Administration of the CDBGIHOME program can be fully funded by use of the federal funds. TI fiscal impact on the General Fund. EXHIBITS: '1. Resolution No. 98 - 3 7 3 authorizing staff to distribute a "Request for Proposal! 1999-2000 Community Development Block Grant (CDBG) funds, accepting comments and the 1999-2000 CDBG/HOME Consolidated Funding Plan Strategy, and approving thc CDBG/HOME Application Review Process. 2. Request for Proposals for Carlsbad's 1999-2000 CDBG Program. 3. City of Carlsbad's 1999-2000 CDBGlHOME Consolidated Funding Plan Strategy. 4. CDBG Application Review Process. 5. HOME Proposal Review Process. 1 2 3 4 5 6 7 8 9 10 1 1 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 e a CITY COUNCIL RESOLUTION NO. 98-373 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING DISTRIBUTION OF A REQUEST FOR COMMENTS AND APPROYING THE 1999-2000 CDBG/HOME FUNDING PLAN STRATEGY; AND APPROVING THE CDBGEIOME APPLICATION REVIEW PROCESS. WHEREAS, the City of Carlsbad, California, is entitled to a new allocation of Comi PROPOSALS FOR CDBG PROGRAM YEAR 1999-2000; ACCEPTING PUBLIC Development Block Grant (CDBG) funds from the U. S. Department of Housing and Development (HUD) for fiscal year 1999-2000; and, WHEREAS, on July 17, 1996 an agreement between the City and the County of San Diel Partnership Consortium, and is, therefore, entitled to an allocation of HOME Investment Partr funds for the fiscal year 1999-2000; and, executed approving the City’s participation in the San Diego Urban County HOME Inve WHEREAS, the City Council of the City of Carlsbad held a public hearing to consid distribution of a “Request for Proposals7’ for Carlsbad’s 1999-2000 CDBG Program and the re documents for development and implementation of Carlsbad’s 1999-2000 CDBG/HOME Program; WHEREAS, the City Council has taken all testimony into account. NOW, THEREFORE BE IT HEREBY RESOLVED as follows: 1. That the above recitations are true and correct. 2. That staff of the Housing and Redevelopment Department is authorized to distril “Request for Proposals” for the City of Carlsbad’s 1999-2000 CDBG Program. 3. That the City Council approves the 1999-2000 CDBGElOME Funding Plan St1 required by federal regulations, for Carlsbad’s CDBG and HOME Program. 4. That the City Council approves the proposed CDBG/HOME application review process PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of thc day of November, 1998, by the following vote, to \ of Carlsbad, California, held on the 10th AYES: Council Members Lewis, Finnila, Kulchin and Hall NOES: None ABSENT: Council Member Nygaard ABSTAIN: None ATTEST: - L ALETHA L. RAUTEWKIPANZ, Cityklerk 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM REQUEST FOR PROPOSALS e 1999-2000 I. Introduction Funding for the federal Community Development Block Grant (CDBG) Program is authorized under Title I of the Housing and Community Development Act of 1974, Public Law 93-383. The program provides grants on a formula basis to entitled cities and counties to develop viable by expanding economic opportunities for low and moderate income persons. The amount of each entitlement grant is determined by statutory formula which uses several objective measures of community need, including the extent of poverty, population, housing overcrowding, age of housing and growth lag in relationship to other metropolitan areas. Entitlement communities and consortiums, such as the City of Carlsbad, develop their own programs and funding priorities (see CDBG/HOME Funding Plan Strategy and 1995-2000 Consolidated Plan). However, maximum feasible priority will be given to activities which meet at least one of the local community development objectives and at least one of the three broad national objectives for the CDBG program or best meet the housing need priorities established in the City’s Consolidated Plan. II. Prosram DeveloDment The City of Carlsbad is eligible to receive CDBG funds on an annual basis. In order for Carlsbad to receive the grants, a list of community development objectives must be developed along with an outline of proposed projects. The City of Carlsbad must also certify that it has followed an approved Consolidated Plan for Housing and Community Development and that not less than 70% of the CDBG funds will be used for activities that benefit low and moderate income persons. Low and moderate income guidelines are based upon household size and a chart is attached for your reference. Ill. Reauest for ProDosals The total amount of CDBG funds from the U.S. Department of Housing & Urban Development estimated to be available for Carlsbad in 1999-2000 is approximately $685,320. This figure includes an estimated $606,000 in new CDBG entitlement allocation and $79,320 which will be reallocated from program income and previously approved projects which were canceled or were completed with a surplus of funds. Of the $685,320 total CDBG funds available, $1 21,200 will be used for the City’s administration of the CDBG Program and $191,538 will be used for payment of the City’s Section 108 Loan. Approximately $90,900 will be available for public service activities and $281,682 will be available for public facilities and improvements. To develop a 1999-2000 CDBG program which meets the needs of the low and moderate income population, Carlsbad requests assistance from members of the community. Citizen participation is critical to the success of the Carlsbad CDBG program. Therefore, we are encouraging all community members to consider the needs of low and moderate income persons within Carlsbad and submit an application for a proposed project(s) or service. The Proposal Review Process for the CDBG Program is attached for your information. urban communities through the provision of decent housing, a suitable living environment and CDBG Program 0 0 Request for Proposals Page 2 Activities that can be carried out with CDBG funds may include, but are not limited to: public service activities, acquisition of real property, relocation and demolition, rehabilitation of residential and nonresidential structures, construction of public facilities and improvements and conversion of schools for eligible purposes. In addition, CDBG funds may be used for activities provided to profit-motivated businesses to carry out economic development activities which benefit low and moderate income persons/households. The types of activities that generally are @eligible for CDBG funding include: buildings for the general conduct of government, political activities, income payments, construction of new housing and other facilities offering 24-hour care. The City of Carlsbad is committed to using CDBG funds to finance projects and services which provide direct benefit to low and moderate income residents. Every project proposed for the CDBG program must address at least one of the three broad National Objectives for the program. The National Objectives are: 1. 2. 3. Meet other community development needs having a particular urgency because existing conditions pose a serious and immediate threat to the health or welfare of the community where no other financial resources are available to meet such needs. In addition to meeting the National Objectives, every project proposed for CDBG funding must meet at least one of the local Community Development Objectives which are: 1. AFFORDABLE HOUSING: relating to energy conservation and renewable energy resources. Assistance may also be Provide direct benefit to low and moderate income persons; Aid in the prevention or elimination of slums or blight; and Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.; and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations and/or improve the quality of housing units in Carlsbad through residential (rental and/or owner occupied) rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care; Provide assistance to non-profit public service providers who offer counseling and self-improvement programs/activities for lower income Carlsbad residents; and, 0 0 CDBG Program Request for Proposals Page 3 Provide assistance to non-profit public service providers who offer recreational and/or cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN & ADULTS]: Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. It is the intent of the City to only approve CDBG-assisted projects which do not result in the displacement of low/moderate income persons from their homes. Therefore, all persons submitting project proposals to the City should consider the displacement impact upon low/moderate income households. IV. All persons, organizations, agencies, etc. wishing to submit an application for funding consideration under the CDBG program must obtain a “Funding Proposal Application” from the City of Carlsbad Housing and Redevelopment Department. Interested persons may request a Funding Proposal Application by calling (760) 434-28 1 1. All project proposals must be submitted to Frank Boensch prior to ZOO p.m. on December 14, Submission of Request For Proposals 1998 at the following address: CITY OF CARLSBAD HOUSING AND REDEVELOPMENT DEPARTMENT 2965 ROOSEVELT STREET, SUITE B CARLSBAD, CA 92008 A schedule of applicable hearing dates and other significant meetings will be mailed to all persons submitting a proposal for consideration. IV. The City will hold an information session on the application review process. Funding Proposal Applications can also be obtained by attending the scheduled information session. Training will include CDBG funding eligibility, completing the CDBG application, the application review process and program obligations once awarded funding. An announcement of this information session will be mailed to all persons requesting information on the City’s CDBG program. Information Session of ADplication Review Process e e CDBG Program Request for Proposals Page 4 The Information Session has been tentatively scheduled for the following date: CDBG Application Workshop City of Carlsbad Housing and Redevelopment Conference Room 2965 Roosevelt Street Suite B November 23, 1998 - Monday 3:OO to 5:OO p.m. V. Questions and Comments If you have questions or comments regarding the City of Carlsbad 1999-2000 CDBG program may contact Frank Boensch at (760) 434-2818, between 8:OO a.m. and 5:OO p.m., Monday through Friday. VI. Attachments A. Checklist of required documents to be submitted B. Low and Moderate-Income Guidelines C. City of Carlsbad Funding Plan Strategy D. City of Carlsbad 1995-1 999 Consolidated Plan Priorities E. Application for the City of Carlsbad 1999-2000 CDBG Program F. CDBG Proposal Review/Funding Recommendation Process C p[qnncPd f nRr7klflMFPmrrrrrm nmrkmrnonL3 rtii&%~ sPhd-l~ 3 1. e CITY OF CARLSBAD CDBG/HOME PROGRAM CHECKLIST OF REQUIRE6 DOCUMENTS 0 The following information is required of all CDBG/HOME applicants. Private organizations receiving CDBG/HOME funds from previous years do not need to submit documents if they are on file at the Housing and Redevelopment Department and these documents have not changed since initially submitted. B Board of Directors' authorization to submit CDBG/HOME application (I Copy) I Board of Directors' designation of authorized official(s) l? COPh I List of Board of Directors lI COPV) I State and Federal tax exemption determination letters 11 COPV) IZ Financial Audit Report for ending Fiscal Year 11 COPY) @ Funding proposal application. Not to exceed ten (1 0) pages total. {IO Copies) To include the following attachments: J Attachment A Organizational chart J Attachment B Resumes of identified key personnel J Attachment C Proposed budget, itemizing revenues and expenses J Attachment D Implementation schedule for construction, rehabilitation, property acquisition, other construction related, or new public/community service activities. J Attachment E Acquisition of Property or Construction Related Projects: Architectural plans, scope of work, estimate of costs, listing of property to be acquired or other appropriate documentation. Please note that the attachment of brochures or other information will not be accepted in lieu of completing each question on the Funding Proposal Application. Additionally, any other attachments, such as newspaper articles, not directly related to the application will not be accepted. (WP \APPLICATION 991 Revlsed: 10/21/98 i-hm?hold I 2 3 4 5 6 7 8 Size Maximum Income Per Year ($) Moderate Moderate Low Very Low Above (780% of MFI) (51 to 80% of MFI) (31 to 50% of MFI) (C 30% Of MFI) 28,451 28,450 17,800 10,680 32,501 32,500 20,300 12,180 36,601 36,600 22,850 13,710 40,651 40,650 25,400 15,240 43,901 43,900 27,450 16,470 47,151 47,150 29,450 17,670 50,401 50,400 31,500 18,900 53,561 53,650 33,550 20,130 PRIORITY HOUSING NEEDS (households) Cost Burden > 30% Cost Burden > 50% Physical Defects Overcrowded Cost Burden > 30% Cost Burden > 50% Physical Defects Overcrowded Cost Burden > 30% Cost Burden > SO% Physical Defects Overcrowded Cost Burden > 30% Cost Burden > 50% Physical Defects Overcrowded Small Renter Large Elderly Owner PRIORITY HOMELESS NEEDS Outreach Assessment Emergency Shelters Transitional Shelters Permanent Supportive Housing Permanent Housing lu- ESTIMATED ESTIMATED TO ADDRESS Priority Need Level High, Medium. Low. No Such Need 0-30% i 31-50% i 51-80% UNITS DOLLARS NEEDE H!H!M 114 413,001 HiHiM 627 4,200,001 LiLiL 76 450,001 LiMiM 10 36,001 HiHiM 7 25 ,OO( HiHiM 29 1 1,900,00( LiLiL I I MiHiH 7 25 ,OOC HiHiL 19 122,000 H!I-I;M 93 598,000 LjLiL 1 1 LjLiL 1 1 MiMiM 56 941,000 MiMiM 42 710,000 800,000 MjMiM 40 NiNiN 0 0 Priority Need Level ESTIMATED DOLLARS NEEDED TO ADDRESS High, Medium, LOW, No such need PCrSOrs wl Special Needs 150,000 Families Individuals M M M Families Individuals Personr w/ Special Needs 121,500 L L L Persons wl Spec:al ~ecds 1,320,000 Families Individuals M H L I krSOni w/ Special Needs 1,000,000 Families Individuals I L L L ~ 2,000,000 Familics Individuals Personi wi Special Needs M H L PRIORITY C~MMUNITY DEVELOPiwm NEEDS PUBLIC FACILIW NEEDS Senior Centers Youth Centers Neighborhood Facilities Child Care Centers Parks and/or Recreation Facilities Health Facilities Parking Facilities Other Fublic Facilities INFRASTRUCTURE IMPROVEMENT Solid Waste Disposal Improvements Flood Drain Improvements Water Improvements Street Improvements Sidewalk Improvements Sewer Improvements Asbestos Removal Other Infrastructure Improvement Needs PUBLIC SERVICE NEEDS Senior Services Handicapped Services Youth Services Transportation Services Substance Abuse Services Employment Training Crime Awareness Fair Housing Counseling TenandLandlord Counseling Child Care Services Health Services Other Public Service Needs - Priority Need Level ESTIMATED DOLLARS NEEDED TO ADDRESS High, Medium, Low, No Such Need L 0 L 350,000 L 0 L 0 L 20,000 L 0 L 0 N 0 L 0 L 0 L 0 L 0 L 100,000 L 0 L 0 L 0 H 3 15,000 L 0 H 300,000 L 0 L 0 M 75,000 L 0 M 20,000 L 22,500 L 0 M 0 N 0 A PRIORITY CoA"T Y DEVIELOP~NT NEEDS ACCESSIBILITY NEEDS Accessibility Needs HISTORIC PRESERVATION hl3EDS Residential Historic Preservation Needs Kon-Residential Historic Preservation Needs ECONOMIC DEVELOPMENT NEEDS Commerc:al-Industrial Rehabilitation Commerc1al-Industr1a1 Infrastrucrure Other Commercial-Industnal Improvements Micro-Business Other Busrnesses Technical Ass:stance Other Economic Development Needs OTHER COMMUNITY DEVELOPMENT NEEDS Energy Efficiency Improvements Lead Based Paint/Hazards Code Enforcement PLANNNG Planning TOTAL DOLLARS NEEDED TO ADDRESS NEED: Priority Need Level ESTIMATED DOLLARS NEEDED TO ADDRESS High, Medium, Low, No Such Need M 367,000 L 0 L 0 L 0 L 0 N 0 L 0 L 0 L 0 N 0 L 0 L 0 L 0 M 0 $16,381,000 1 0 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM FU ND ING PROPOSAL APP LIC AT10 N 1999-2000 The following information must be completed by each person/agency/organization interested in being considered for CDBG/HOME funding. All information requested must be provided or thc application will be considered incomplete and will not be further evaluated for funding consideration. Please type or print clearly. Attach additional sheets or information as necessary attachments as listed in the Checklist of Required Documents. The application must not exceed a total of fifteen (15) pages, including the required ADMlN ISTR AT1 NG AGENCY Name of Agency: Address: Federal Tax ID Number: PROPOSED PROGRAM/PROJECT Title of Program/Project: Location of Program/Project: Contact Person: Telephone No.: 1 1 Requested Funding Amount: $ Brief Description of Program/Project (Describe the work to be performed, including the activities to be undertaken or the services to be provided, the goals and objectives of the program/project, etc.) : City of Carlsbad 0 0 1999-2000 CDBG/HOME Funding Application Page 2 I. 0 RG A N IZATIO N A L AB I LlTY /C A PAC ITY A. This agency is: 0 Non-profit For-profit [7 Local public agency State public agency Other (Please specify.) What is the purpose/mission of the agency? 8. C. How long has this agency been in operation? incorporation? Please include the date of D. How long has this agency been providing the proposed program/project? E. F. Please submit an organizational chart for the agency as Attachment A. Please describe the agency's existing staff positions directly responsible for the proposed program/project and their qualifications and experience in implementing such a program/project. (Resumes may also be submitted as Attachment B but not in lieu of a complete response.) G. Please indicate your agency's level of experience with the CDBG/HOME program. CDBG/HOME Droqram: 0 0 If you have received federal funds, including CDBG/HOME funds, in previous years, have program violation findings ever been made against your agency/organization? 0 No 0 Yes No or little experience, up to 1 year of using CDBG/HOME funds. Some experience, 2 to 3 years of using CDBG/HOME funds. Moderate experience, 4 to 5 years of using CDBG/HOME funds. Considerable experience, more than 5 years of using CDBG/HOME funds. H. (Word:\APPLICATlON) Re vised: 10/2 1/98 City of Carlsbad e e 1999-2000 CDBG/HOME Funding Application Page 3 If yes, please explain nature of finding(s) and how finding(s) has been addressec by your organization. II. Fl NANC IA 1 CA PACITY/STABI LlTY A. Please submit the proposed budget for the program/project, itemizing revenues and expenses, to this application as Attachment C. Indicate how the requested CDBG/HOME funds would relate to the overall proposed budget. Did you receive any of the following sources of funding from the City of Carlsbad within the last two years (1997-98 and 1998-99) for the proposed program/project? Sources of Funding - No __ Yes CDBG B. Community Activities (General Fund monies) 0 0 If yes, please indicate amount and status of previously awarded funds (fully expended, funds remaining, program/project discontinued). Amount Received Status CDBG/HOME funds Community Activities B. Did you receive any federal funds, including CDBG/HOME funding from other cities, last year [July 1998 - June 1999)? 0 No 0 Yes (Please list funds below.) Proqram Source Amount Received $ $ $ C. Will additional CDBG/HOME funds be required in future years for the project? No Yes 111. BENEFITS 8, BENEFICIARIES A. How accessible or convenient is the proposed program/project to Carlsbad residents? (Please be specific such as direct services to client's home, transportation provided to and from facility, or relation to public transportation.) (Word:\APPLICATION) Revised: 10/21/98 City of Carlsbad 0 a 1999-2000 CDBG/HOME Funding Application Page 4 B. What is the approximate percentage of your clients that have annual family incomes in each of the following ranges: (Percentages should add to 100%; Please see the 1998-99 Income Limits for the CDBG/HOME Program) % of clients are at 30 percent or below of the area median income % of clients are between 31 and 50 percent of the area median income % of clients are between 51 and 80 percent of the area median income % of clients are above 80 percent of the area median income Please describe how low and moderate income persons will benefit from the proposed program/project. Include the need or problem to be addressed in relation to Consolidated Plan housing and community development priorities, as well as the population to be served or the area to be benefited. (See Consolidated Plan Priorities) C. D. Please indicate the number of clients, by households or individuals, benefiting from the proposed activity and the percentage that are Carlsbad residents. Households or Persons of which -% are Carlsbad residents E. Does your agency focus its activities on populations with special needs? 0 No 0 Yes (Please specify) Please specify which special needs populations. (Homeless individuals/families, Persons with disabilities, Persons with substance abuse problems, Veterans, Farm workers 8, day laborers, Elderly, Children, etc.) IV. IMPLEMENTATION OF ACTIVITY A. Please submit a schedule for implementation of the proposed construction, rehabilitation, property acquisition, other construction related or new public/community service program/project as Attachment D. The agency must ensure the expenditure of all CDBG/HOME funds awarded within the program year. (Word:\APPLICATION) Re vised: 10/21/98 0 e City of Carlsbad 1999-2000 CDBG/HOME Funding Application Page 5 I, the undersigned, do hereby attest that the above information is true and correct to the best of my knowledge. Signature Title Date Date Received: Date Reviewed: Staff Person Completing Review: National Objective: Local Objective: Eligibility Determination: (Word:\APPLICATION) Re vised: 10/2 1/98 0 0 1999-2000 COMMUNITY DEVELOPMENT BLOCK GRANTlHOME PROGRAM PROPOSED SCHEDULE OF PROGRAM DEVELOPMENT ACTIVITIES DATE ACTIVITY PolicieslPriorities Public Hearing before City Council to November IO, 1998 RFP for 1999-2000 CDBG Program Year. Distribute Request for Proposals to departments and community groups. Newspaper ad announcing availability of funds and request for proposals. CDBG Application Info Session Housing and Redev Conf. Room 2965 Roosevelt St. Ste B Submittal deadline for CDBG proposals. 5:OO p.m. request authorization to distribute Solicitation of Proposals all interested persons, City November 1 1, 1998 November 1 1, 1998 November 23, 1998 3 to 5 p.m. December 11, 1998 Review/ Public Hearing before Housing December IO, 1998 Recommendation Commission to select project(s) for 6:OO p.m. Process 1999-2000 City of Carlsbad HOME funds. Staff review of all proposals and completion of project eligibility determination. Letters to persons/agencies submitting proposals to inform them of staff's project eligibility determinations. CDBG Funding Advisory Committee Workshop. 6 to 7:OO p.m. CDBG Funding Committee review and interviews of applicants. CDBG Funding Committee to make recommendations for the final selection of projects and funding levels. December 11, 1998 to January 8, 1999 January 11, 1999 January 25, 1999 February 1 and 3, 1999 6 to 9 p.m. February IO, 1999 6 to 9 p.m. 0 0 CDBG/HOME Program Schedule 0% Activities Page 2 - DATE ACTIVITY City Council Public Hearing to accept projects and review staff and Funding Corn m ittee recommendations for the CDBG/HOME Program. City Council final selection of projects and funding levels for 1999- 2000 City of Carlsbad CDBG funding and HOME Funds. "Public Review and Comment Period" for City of Carlsbad's proposed 1998-99 CDBG/HOME Consolidated Funding Plan. City Council to authorize submission of the Consolidated Funding Plan as the application for CDBG and HOME funding . Consolidated Funding Plan to the U.S. Department of HUD. Start of CDBG/HOME Program Year. Approval of Consolidated Plan and public testimony on the proposed 6:OO p.m. Activities March 9, 1999 March 16, 1999 6:OO p.m. March 22, 1999 to April 22, 1999 May 4, 1999 6:OO p.m. Deadline for Submittal Submittal of CDBG/HOME May 15, 1999 to U.S. Dept of HUD July 1, 1999 CONSOLIDATED FUNDING PLAN STRATEGY - e 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM STATEMENT OF COMMUNITY DEVELOPMENT OBJECTIVES 1999-2000 The City of Carisbad Community Development Block Grant (CDBG) funds will be allocated to organizations, agencies, City Departments, or persons to implement programs or developlimprove public facilities which meet the following community development objectives: 1. AFFORDABLE HOUSING: Provide direct benefit to lower income persons through the provision or retention of affordable housing units in Carlsbad; Provide shelter or services to homeless or near homeless persons/families which result in an improved situation through employment, permanent housing, treatment of mental, or substance abuse problems, etc.; and, Provide direct assistance to lower income households to prevent or eliminate residential Building or Municipal Code violations andlor improve the quality of housing units in Carlsbad through residential (rental andlor owner occupied) rehabilitation programs. 2. SOCIAL SERVICES (GENERAL): Provide assistance to non-profit public service providers who meet the basic needs of lower income Carlsbad residents. Basic needs are defined as those which provide food, shelter, clothing and, in some cases, health care: Provide assistance to non-profit public service providers who offer counseling and self- improvement programs/activities for lower income Carlsbad residents; and, Provide assistance to non-profit public service providers who offer recreational andlor cultural programs/activities for lower income Carlsbad residents. 3. SOCIAL SERVICES (CHILDREN &ADULTS): Provide assistance to organizations which administer programs that directly benefit lower income children living in Carlsbad. The programs must provide one or more of the following activities: day care, after-school care, cultural enrichment, recreation, health care/immunization or self-improvement. The City may also give priority to single-parent assistance programs such as counseling services; and Provide assistance to organizations which administer programs that directly benefit low income adults living in Carlsbad. The programs must provide one or more of the following activities for adults: employment services, job training, and educational programs. Programs designed for elderly adults only must provide one or more of the following activities: meals, homemaking or personal assistance services, financial assistance services, counseling, transportation, or shared housing or other housing related services. Word:\Fund Strategy 20f6 0 0 CITY OF CARLSBAD 1999-2000 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SUMMARY OF FUNDS AVAILABLE Source of Funds Amount($) New Entitlement Grant 606,000.00 Program Income 57,550.00 Reallocation of Previous Funds 21,770.02 TOTAL 685,320 .OO CompletedlCancelled Project Funds to be Reallocated Balance ($) Act ivitv Year Status Section 108 Loan Payment 1997 Completed 1.25 Stay N Play 1996 Completed 8.86 Pine Field Improvements 1995 Completed 102.83 Stay N Play 1997 Completed 669.62 C D BG Administration 1997 Completed 3,255.41 SER Hiring Center 1997 Cancelled 5,000.00 C D B G Ad m i n ist rat io n 1996 Completed 10,732.05 TOTAL 21,770.02 Amount ($1 Public Service 90,900.00 Public Facilities & Improvements, etc. 259,912.00 Program Administration’ 121,200.00 Section 108 Loan Payment* 191,538.00 Reallocation due to completed or canceled project and 21,770.02 unprogrammed fund^.^ TOTAL AVAfLABLE FUNDS $685,320.02 Family Service Association 1997 Cancel I ed 2,000.00 Funds Available bv Activitv i No proposals will be accepted for CDBG funds available for planning and administrative activities. All funds will be used for the administration of the City’s CDBG Program. 2 Funds will be used for the payment of the City’s Secion 108 Loan used for the acquisition of property for the Villa Lorna Affordable Housing Project. 3 Funds will be allocated to public facility and improvement projects only. Word:\Fund Strategy 30f6 0 0 SAN DlEGO URBAN COUNTY 1999-2000 HOME INVESTMENT PARTNERSHIP PROGRAM STRATEGY The City of Carlsbad, as a member of the San Diego Urban County HOME Consortium, will allocate its HOME Investment Partnership funds to implement the following activities directly, through local housing authorities, or for-profit or non-profit organizations: ‘&‘ Housing AcquisitionlRehabilitation &k Rental Assistance/ Security Deposits &’ Housing Rehabilitation &k Home Buyer Assistance &’ Housing Construction &k Administration/Planning 1. Housing Acquisition/Rehabilitation HOME funds may be used for acquisition of existing housing units with or without rehabilitation for lower-income persons and special needs groups. 2. Housing Rehabilitation HOME funds may be used for housing rehabilitation costs incurred separately or in connection with the acquisition of existing housing for lower-income persons and special needs groups. 3. Housing Construction HOME funds may be used for all eligible costs of housing construction for lower-income persons and special needs groups, where the existing housing stock is not appropriate for the development of affordable housing. 4. Rental Assistance HOME funds may be used for tenant based rental assistance, related residential security deposit assistance programs, and other eligible related costs. 5. Home Buyer Assistance HOME funds may be used for home buyer assistance programs for lower income persons. Such programs may include, but are not limited to, downpayment and closing cost assistance, direct loan to the home buyer, interest subsidy to the lender, or “gap” financing. 6. Administration/Planning A portion of HOME funding may be used for eligible HOME administration and planning costs, including direct administrative and overhead costs, public information, fair housing, and program development costs. Word:\Fund Strateoy 40f6 e 0 7. NOFA Process The City's portion of HOME funds will be awarded to eligible housing activities implemented by the City or by for profit or non-profit organizations on behalf of the City. Staff of the Housing and Redevelopment Department shall evaluate and determine those eligible housing activities to be considered for funding under the HOME Program based upon the housing need priorities established in the City's General Plan Housing Element and the Consolidated Plan. Staff will present to the Housing Commission for funding consideration those eligible housing activities which best meet the housing need priorities of the City. The Housing Commission's funding recommendation will then be presented to the City Council for consideration and final approval. Additionally, the Urban County HOME funding program will be implemented through twice yearly Notices of Funding Availability (NOFAs). 8. Leverage In so far as possible, HOME funds will be leveraged with other public and private funding sources to enhance program productivity. 9. Area of Activity HOME funds may be used for housing activities implemented within the City of Carlsbad. Word:\Fund Strategy 50f6 0 0 SAN DIEGO COUNTY CONSORTIUM 1999-2000 HOME PARTNERSHIP PROGRAM PRELIMINARY STRATEGY ALLOCATIONS Amount ($1 Participating Jurisdictions Carlsbad 210,183 E nci n itas 189,553 La Mesa 183,275 Santee 171,615 Vista 263,999 Urban County 1,971,175 TOTAL $2,989,800 Word:\Fund Strategy 6 of 6 0 EXHIBIT 4 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM e APPLICATION REVIEW PROCESS PUR POSE TO set forth procedures to be used for allocating the annual City of Carlsbad Community Development Block Grant (CDBG) Entitlement funds. BACKGROUND Each year the City of Carlsbad is entitled to receive funding from the U.S. Department of Housing & Urban Development, through the Community Development Block Grant (CDBG) Program, to finance projects and/or services which benefit low/moderate income persons/households within the community. In response to the City’s “Request for Proposals” for the CDBG Program, the City receives numerous applications for funding from local service agencies. In an effort to facilitate the activity selection and CDBG funding allocation process, the following procedures have been established for the program. OBJECTIVE The intent of this process is to streamline the CDBG funding allocation procedures and implement specific proposal evaluation criteria which can be used to assist in the selection of activities for funding on an annual basis. This process describes the CDBG application process; outlines the review process for activity selection and funding recommendations; and, summarizes the public hearing requirements. A Community Development Block Grant Funding Advisory Committee, will be appointed to review and make recommendations to the City Council on funding levels for each of the CDBG eligible activities submitted by local service organizations and/or city departments. PROCEDURES The goal of the City of Carlsbad is to develop a well balanced CDBG program that reflects the various public service and public facility needs of its low/moderate income residents, with three primary areas of focus: 1) affordable housing; 2) general social services for lower income persons; and 3) services for children and adults, including the elderly. The following procedures outline the steps to be used by the CDBG Funding Advisory Committee and staff of the Housing and Redevelopment Department in selecting activities which provide for a well balanced CDBG program and in making recommendations for allocation of the CDBG funds on an annual basis: 1. Interested persons, non-profit organizations, City departments and others may submit a request for CDBG funding on the appropriate application form. A public notice in a local newspaper of general circulation will indicate how to obtain an application and the due date for all proposals. Generally, the application review process will begin in November or December of each year. 2. Upon receipt of proposals/applications for funding, Housing and Redevelopment Department staff will make a determination regarding the eligibility of each proposed project for funding consideration under the CDBG program. Requests for CDBG funds shall be considered by the City of Carlsbad for funding only if the application is complete and demonstrates that all of the following conditions have been met: RESS 0 A PPLl CAT1 0 N REVIEW PR PAGE 2 GI, Jhe goveining board formally authorized the organization's request for CDBG funds from the City of Carlsbad and authorized official to bind organization into subsequent agreements for CDBG funds : The proposed use of funds is an eligible activity, per the Federal regulations for the CDBG program: The proposed use of funds meets at least one national objective for the CDBG program, as established by the Federal regulations; The proposed use of funds meets at least one local objective for the CDBG program, as established by the City of Carlsbad's Community Development Plan; and, The organization and the proposed activity must not have any outstanding or unresolved findings of violation of the federal regulations governing the CDBG program. b. c. d. e. 3. All complete applications for CDRG funds, which have met the condifions outlined above, shall be considered eligible for funding consideration and shall continue in the activity selection and funding allocation process. All applications which are deemed ineligible for funding consideration shall receive written notification that the application for CDBG funds is ineligible due to a specified reason and will not be reviewed further by staff or the Advisory Committee. The Community Development Block Grant Funding Advisory Committee will serve as an advisory committee to consider the needs of low/moderate income Carlsbad residents and to make recommendations to the City Council for the funding of activities which are the "most qualified" to meet those needs. The Committee will consist of seven (7) members and will include the following representatives to be appointed by the City Council: Senior Commissioner, Planning Commissioner, Housing Commissioner, and four citizens-at-large (one from each quadrant of the City). The CDBG Program Administrator will serve as staff liaison to this committee for the purpose of considering the funding recommendations for this program. Each eligible proposal/application for CDBG funds shall be reviewed and evaluated, for ranking purposes, based upon the criteria outlined below. Housing and Redevelopment Department staff will evaluate each eligible proposal/application for funds and assign a score based on a maximum 100 point scale using the following criteria: a. ORGANIZATIONAL ABILITY/CAPACITY Maximum of 25 Points 5 Points 4. 5. I. Experience of organization in providing services to low/moderate income persons/households and in providing the proposed activity. implement proposed activity. administration of CDBG or other State or Federal funds. It. Capacity/ability of staff assigned to 5 Points II. Organization's experience with the 5 Points APPLICATION REVIEW PR @E,, 0 PAGE 3 iv. Level of ability demonstrated by organization 10 Points to provide services and to adhere to applicable local, State, or Federal regulations governing funding sources. b. FINANCIAL CAPACITY /STABILITY Maximum of 25 Points I. Leveraging of CDBG funds with outside 15 Points 11. Relatively stable financial position 10 Points c IMPLEMENTATION OF ACTIVITY Maximum of 10 Points 10 Points resources to finance proposed activity. I. Demonstration of organization's readiness to implement proposed activity d BENEFITS/BENEFIClARIES Maximum of 40 Points I. Accessibility of activity for use by Carlsbad 10 Points It. Extent to which proposed activity benefits low 10 Points clients. income persons/households (50% of median family income), income Carlsbad households needs of low income residents iii. Extent to which proposed activity benefits low 10 Points iv. Extent to which proposed activity meets the 10 Points Housing and Redevelopment Department staff will initially evaluate the organization's proposal according to the above pre-established criteria. A total of 100 points are available for each proposal. Each proposal will be ranked according to total points received in the evaluation process. The Advisory Committee will then evaluate each proposal based upon the benefits of the proposed activity to the citizens of Carlsbad and an overall impression of the organization and the proposal. A copy of the Evaluation Form to be used by the Advisory Committee and Housing and Redevelopment Department staff is attached as Exhibit A for information purposes only. To facilitate the complete evaluation of eligible proposals/applications, applicants will be given the opportunity to participate in a 10 minute interview with the CDBG Funding Advisory Committee and staff during a public meeting. The public will also be given the opportunity to comment on the eligible proposals being considered for funding. The noted interview will provide the Advisory Committee and staff with an opportunity to obtain additional information regarding the organization and the proposed activity that may not have been provided in or was unclear within the application. It will be suggested that applicants provide any documents which may assist the Advisory Committee and staff in evaluating the proposal/application prior to this interview. Following the interview and evaluation of each eligible proposal/application, staff will complete its evaluation of the proposal according to the criteria noted above and then categorize the eligible proposals/applications in rank order into the following three 6. 7. classifications: a. b. Public services/facilities for the purpose of providing or maintaining affordable housing; Public services/facilities for the purpose of providing general social services; and Housing 1. 2. 3. 4. 5. TOTAL General Social Social Services - Services Children 8, Adults 1. 1. 2. 2. 3. 3. 4. 4. 5. 5. TOTAL TOTAL APPLICATION REVIEW PR&ESS 0 PAGE 5 9. The Advisory Committee's funding recommendations will be presented to the City Council for action during a public hearing. All applications submitted and the funding recommendations made by the Advisory Committee will be submitted to the City Council for consideration by April of each year. The City Council will consider the recommendations of the Advisory Committee during a public hearing. After accepting public comments, the City Council may accept the Committee's recommendations as submitted or modify them as necessary to meet the needs of low/moderate income persons within the community. Following City Council action, a Consolidated Funding Plan, including the list of selected activities and funding amounts for the CDBG Program, Will be submitted to the U.S. Department of Housing and Urban Development by May 17th'for final approval. 10. 11. i 0 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PROGRAM/PROJECT EVALUATION I NSTR U CTI 0 N S Each eligible proposal/application for CDBG funds shall be reviewed and evaluated, for ranking purposes based upon the attached criteria. Both Housing and Redevelopment Department staff and the CDBG Funding Advisory Committee will ultimately evaluate each eligible proposal for funds. Housing and Redevelopment staff will evaluate the organization’s proposal based on pre-established criteria for a total of 100 points. The CDBG Funding Advisory Committee will then evaluate the proposals and their benefits to low and moderate income residents of Carlsbad. To assist in reviewing and evaluating each proposal based upon the established criteria, measurement examples, where appropriate, have been provided. These are to be used as a guide only and is not intended to cover every circumstance which may occur. Best judgment must be used in evaluating the proposals with the criteria that has been provided, To facilitate the complete evaluation of eligible proposals, applicants will be given the opportunity to participate in a 10 minute interview with the CDBG Funding Advisory Committee and staff during a public meeting. The public will also be given the opportunity to comment on the eligible proposals being considered for funding. The interview will provide the Advisory Committee and staff with an opportunity to obtain additional information regarding the organization and the proposed activity that may not have been provided in or was unclear within the application. It will be suggested that applicants provide any documents which may assist the Advisory Committee and staff in evaluating the proposal &to this interview. Staff will give each proposal an overall score based on an evaluation according to the pre- established review criteria. The score will then be used to rank order each of the proposals within each of the following three classifications for public service and public facility activities: 1) Housing: 2) General Social services; and 3) Social Services for Children & Adults. This information will then be presented to the Advisory Committee for further review and evaluation to determine the level of fundina to be recommended for each selected proposal, based upon an overall impression of the proposal and its benefit to low and moderate income residents of Carlsbad. 0 CITY OF CARLSBAD 0 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM P R 0 GRAM/P R 0 J ECT EVA LU AT10 N CITY OF CARLSBAD STAFF Name of Organization & Project: Project Location: Type of Activity: Amount of Funding Request: I. A. 0 RG A N I ZATlO N A L AB I LlTY /CA PAC ITY /&lux. of 25 points): Experience of Organization - How much experience does the organization have in providing services to low and moderate income persons? How much experience does the organization have in providing the specific program/project proposed for funding? fie., length of time the oruanization has been in operation, length of time the actual procrram/proiect has been operated by the organkation j 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: Staffing for Program/Project - How qualified is the identified staff in performing the various functions required to implement the proposed program/project? be., years Of B. staff experience, education and truiningl 0 1 2 3 4 5 Not Qualified More than Score Qualified Qualified COMMENTS: Experience with Federal or State Funding Sources - How much experience does the organization have in effectively administering CDBG and/or other State or Federal funds? fie., length of time the organization/assigned staff has been adminljtenng such funds, any violations of the regulations, ability to clear violation findingsj 0 1 2 3 4 5 No Considerable Score C. Experience Experience COMMENTS: CDBG Program 0 0 Staff Evaluation Form Page 2 D. Performance record - What overall level of ability has the organization demonstrated for providing services to the public, as well as adhering to local, State and/or Federal regulations which may have applied to the various funding sources for their previous programs/projects? fie., number of clients benefiting from program/project, any violations of the regulations, ability to clear violation findings) 0 1 2 3 4 5 6 7 8 9 10 No Ability Strong Ability Score COMMENTS: FINANCIAL CAPACITY & STABILITY /Max. of 25Poinfs): Leverage of Funds - What level of leveraging of CDBG funds with other funding sources has been proposed for the proposed program/project or demonstrated in the current operating budget for the program/project? Measurement fiamples: No Le veragng Adequafe Leveraging = Considerable Leveraging = II. A. - - Proposed program/project will be funded entirely with CDBG funds 30% of the revenues used for the proposed program/project will be from CDBG funds Less than 5% of the revenues used for the proposed program/project will be from CDBG funds. 0 12 3 4 5 6 7 8 9 101112131415 No or Little Adequate Considerable Score Leveraging Leveraging Leveraging COMMENTS: Financial Stability - Do the financial statements of the organization indicate a relatively stable financial position? fie., diversified funding revenues and suppod, revenue exceeding expenses, fund balance) 0. Measuremenf Examples: Considerable Stability = - No/Little Stability - Very few sources of funding [CDBGJ and few if any, assets. A wide vanety of funding sources and substantial assets. 0 1 23 4 5 6789 10 No or Little Considerable Score Stability Stability COMMENTS: CDBG Program - 0 Staff Evaluation Form Page 3 111. A. ImplementationlExpenditure of Funds - To what degree has the organization demonstrated a readiness to implement the proposed program/project and expend the CDBG funds within the one year period? [Le., program/project /j in planning stage only, identification and/or commitment of other funding sources for completion 01 program/projec t, program/projec t already in operation or started) Measuremenf Examples: No or Litfle - Program/projec f in development sfage only. No sife contra/. Consfrucfion 01 High - - Pub/ic/community service program operating at least three years. Constructior IMPLEMENTATION OF PROJECT/PROGRAM /Max. of IO~ohls~ - consfrucfion rela fed plans nof yet finalized. work ready fo begin by July 1st. Property to be in escrow by July 1st. 0 1 2 3 4 5 6 7 8 9 10 of Readiness of Readiness No or Little Degree High Degree Score C 0 M M ENTS : BENEFITS & BENEFICIARIES /Max. of 40~ointsl: IV. A. Access to Program/Service - Is the proposed program/project easily accessible o convenient to Carlsbad residents? Measurement fiumples: Not or Not Very Accessible = Service office located outside of Carlsbad and public transportation is nc accessible. direcfly to client4 residence. Very Accessible - - Service office located within Carsbad or pro vides services/transportatb 0 1 23 4 5 6789 10 Accessible Accessible Not Accessible Very Score COMMENTS: Benefif to Lower Income Persons - To what extent does the proposed program/projec benefit low income persons? Measuremen f Examples: No or Little Benefif Considerable Benefit - E. - - Less than 10% of clients are of low income [50% of MFI). More than 90% of clients are of low income [50% of MFI). - 0 1 2 3 4 5 6 7 8 9 10 No or Little Some Moderate Considerable Score Benefit Benefit Benefit Benefit C 0 M M E NTS: i ~ D. TOTAL Revisec: of Carisbad. Serves a considerable number of Carlsbad residents annually and/or fWlifY locufed in Carlsbad. - - Considerable Benefit 0 1 2 3 4 5 6 7 8 9 10 No or Little Some Mod era t e Considerable Score Benefit Benefit Benefit Benefit C 0 M M ENTS : Needs of Low Income Residents - To what extent does the proposed programlproject meet the needs of low-income residents? fie., relation to Consolidated Plan prion7ies, special needs population served) Measuremen t Examples: Not Adequate - - Meets no priorttked need of the Consolidated Pian. Serves no special Adequate - Meets a medium priOriy need of the Consolidated Plan. Serves special More than Adequate - needs populations. needs populations. - - Meets a high priorityneed of the Consolidated Plan. 0 1 23 4 5 6789 10 Adequate Adequate Not Adequate More than Score COMMENTS: POINTS RECEIVED fMaximurn of 100 Points Possible): SCORE EVALUATE.FRM November 2. 1998 0 EXHIBIT 5 CITY OF CARLSBAD SAN DlEGO COUNTY URBAN COUNTY HOME INVESTMENT PARTNERSHIP PROPOSAL SELECTION PROCESS 0 PURPOSE To set forth procedures to be used for allocating the City of Carlsbad's HOME Investment Partnership funds, as a member of the San Diegg County Urban County HOME Consortium. BACKGROUND On July 17, 1996, an agreement between the City of Carlsbad and the County of Sun Diego was executed to form the Sun Diego Urban County HOME Investment Partnership Consortium. AS a member of the County HOME Consortium, the City will be entitled to receive federal HOME funds to implement such housing activities as housing acquisition/rehabilitation, housing rehabilitation, housing construction, rental assistance, security deposits, and associated administration/planning which benefit lower income persons/households within the community. OBJECTIVE The intent of this process is to provide the funding allocation procedures for the City's available HOME funds. This process describes the HOME application process; outlines the review process for activity selection and funding recommendations; and, summarizes the public hearing requirements. The Housing Commission will serve as the advisory body to City Council. Housing Commission will review and make recommendations to the City Council on funding levels for each of the HOME eligible activities submitted by local service organizations and/or city departments. In an effort to facilitate the activity selection and HOME funding allocation process, the following procedures have been established for the program, PROCEDURES As detailed in the City's 1995-2000 Consolidated Plan, the goal of the City of Carlsbad is to address the imbalances between its need for housing assistance and its affordable housing and supportive housing inventory. It is the general policy of the City of Carlsbad to assist very low income residents and lower income renter households as a high priority through the use of available federal resources. The construction or creation of new housing units is considered the primary strategy to meeting the identified housing needs of the community. The following procedures outline the steps to be used by the Housing Commission and staff of the Housing and Redevelopment Department in selecting activities which meet the housing needs of lower income households and in making recommendations for allocation of the HOME funds on an annual basis: 1. Staff of the Housing and Redevelopment Department shall recommend eligible housing activities to the Housing Commission for HOME funding consideration. 2. Upon receipt of proposals/applications for funding, Housing and Redevelopment Department staff will make a determination regarding the eligibility of each proposed project for funding consideration under the HOME program. Requests for HOME funds shall be considered by the City of Carlsbad for funding only if the application is complete HOME APPLICATION REV1 @ PROCESS e PAGE 2 and demonstrates that clll of the following conditions have been met: a. The governing board formally authorized the organization's request for HOME funds from the City of Carlsbad; b, The proposed use of funds is an eligible activity, per the Federal regulations for the HOME program: The proposed use of funds is consistent with the City of Carlsbad's funding strategy as established for the CDBG/HOME program. c. 3. All complete applications for HOME funds, which have met the conditions outlined above, shall be considered eligible for funding consideration and shall continue in the activity selection and funding allocation process. All applications which are deemed ineligible for funding consideration shall receive written notification that the application for HOME funds is ineligible due to a specified reason and will not be reviewed further by staff or the Advisory Committee. The Housing Commission will serve as an advisory committee to consider the housing needs of low/moderate income Carlsbad residents and to make recommendations to the City Council for the funding of activities which are the "most qualified" to meet those needs. The Housing and Redevelopment staff will serve as liaison to this Commission for the purpose of considering the funding recommendations for this program. Each eligible proposal/application for HOME funds shall be reviewed and evaluated, for 4. 5. ranking purposes, based upon the criteria outlined below. The Housing and Redevelopment Department staff will evaluate each eligible proposal/application for funds and assign a score based on a maximum 100 point scale using the following criteria : a. 0 RG AN IZ AT ION A L AB ILlTY /C A PAClTY Maximum of 30 Points I. General experience of organization in 5 Points providing services to low/moderate income persons/house holds. providing the proposed activity. implement proposed activity. . administration of CDBG/HOME or other State II. Specific experience of organization in 5 Points 111. Capacity/ability of staff assigned to 5 Points iv. Organization's experience with the 5 Points ... or Federal funds. V. Level of ability demonstrated by organization 10 Points to provide services and to adhere to applicable local, State, or Federal regulations governing funding sources. b. FINANCIAL CAPACITY /STABILITY Maximum of 15 Points I. Leveraging of CDBG/HOME funds with outside 10 Points II. Financial stability of organization. 5 Points resources to finance proposed activity. HOME APPLICATION RE a PROCESS 0 PAGE 3 c. BENEFITS & BENEFICIARIES Maximum of 50 Points IO Points 15 Points I. Accessibility of activity for use by Carlsbad clients. Extent to which proposed activity benefits low income persons/households (50% of median family income). income Carlsbad persons/households. needs of low-income residents as prioritized in the City's Consolidated Plan. II. iii. Extent to which proposed activity benefits low 15 Points iv. Extent to which proposed activity meets the 10 Points d. IMPLEMENTATION OF ACTIVITY Maximum of 5 Points I. Demonstration of organization's readiness to 5 Points implement proposed activity. A COPY Of the Evaluation Form to be used by Housing and Redevelopment Department staff is attached as Exhibit A for information purposes only. The evaluation of each proposal/application will then be presented to the Housing Commission during a public hearing for review and to determine the level of funding to be recommended for each proposal. The Housing Commission's recommendations will be presented to the City Council for action during a public hearing. All applications submitted and the funding recommendations made by the Housing Commission will be submitted to the City Council for consideration by April of each year. The City Council will consider the recommendations of the Housing Commission during a public hearing. After accepting public comments, the City Council may accept the Commission's recommendations as submitted or modify them as necessary to meet the needs of low/moderate income persons within the community. Following City Council action, a Consolidated Funding Plan, including the list of selected 6. 7. 8. 9. activities and funding amounts for the CDBG/HOME Program, will be submitted to the U.S. Department of Housing and Urban Development by May 15th for final approval. HOME REVIEW.PR0 Approved by City Council: , 1998 (Resolution No. J 0 HOME PROGRAM e PROGRAM/PRO J ECT EVALUATION I NSTR U CTlO NS Each eligible proposal/application for HOME funds shall be reviewed and evaluated, for rankin( purposes based upon the attached criteria. The Housing and Redevelopment Department stafi scale. The evaluation of each HOME proposal will then be presented to the Housing Commissio for further review and to determine the level of funding to be recommended for each selectel proposa I. will evaluate each eligible proposal for funds and assign a score based on a maximum 100 poir To assist in reviewing and evaluating each proposal based upon the established criteria, measurement examples, where appropriate, have been provided. These are to be used as guide only and is not intended to cover every circumstance which may occur. Please use yo1 best judgment in evaluating the proposals with the criteria that has been provided. 0 CITY OF CARLSBAD HOME PROGRAM PROGRAM/PROJECT EVALUATION 0 Name of Organization & Project: Project Location: Service Provided/Benefit to Carlsbad Residents: Type of Activity: Local Objective: National Objective: Amount of Funding Request: I. A. General Experience of Organization - How much general experience does the organization have in providing services to low and moderate income persons? fie. length of time the orqanlzation bas been in operation) ORGANIZATIONAL ABILITY/CAPACITY [Max. of 30 points): 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: B. Experience in Implementation of Program/Project - How much experience does the organization have in providing the specific program/project proposed for funding? fie.. length of time the actual proqram/Droiect has been operated by the organkation) 0 1 2 3 4 5 No Considerable Score Experience Experience COMMENTS: C. Staffing for Program/Project - How qualified is the identified staff in performing the various functions required to implement the proposed program/project? fie., years 01 staff experience, education and training) 0 1 2 3 4 5 Not Qualified More than Score Qualified Qualified C 0 MM ENTS : HOME Program e 0 Evaluation Form Page 3 D. Experience with Federal or State Funding Sources - How much experience does thc organization have in administering HOME and/or other State or Federal funds? fie. lengfh of fime fhe orgcxnZ~ij/on{/assned sfaff has been adminisfefing such funds) 0 1 2 3 4 5 NO Considerable Score Experience Experience COMMENTS: Performance record - What overall level of ability has the organization demonstrated foi providing services to the public, as well as adhering to local, State and/or Federa regulations which may have applied to the various funding sources for their previou: programslprojects? fie., number of clients benefiting from prograrn/project, an) viola tions of the regula fions, ability to clear violation findings) E. 0 1 2 3 4 5 No Ability Strong Ability Score COMMENTS: FINANCIAL CAPACITY & STABILITY /Max. of 15Pointsl: Leverage of Funds - What level of leveraging of HOME funds with other funding sources has been proposed for the proposed program/project or demonstrated in the current II. A. operating budget for the program/project? Measurement Ewmples: Adequate Leveruging = considerable Leveraging = - No Leveraging - Proposed program/projec f will be funded entirely with HOME funds 30% of the revenues used for the proposed program/project will be fron HOME funds Less than 5% of the revenues used for the proposed program/project w/; be from HOME funds. 0 12 3 4 5 6 7 8 9 101112131415 No or Little Adequate Considerable Score Leveraging Leveraging Leveraging COMMENTS: Financial Stability - Do the financial statements of the organization indicate a relatively stable financial position? fie., diversified funding revenues and suppon', revenuc exceeding expenses, fund balancej B. Measuremen f Examples: - No/Little Stabikty - Very few sources of funding fHOMa and few if anK assets. Considerable Stabilify = A wide variety of funding sources and substantial ussefs. 0 1 2 3 4 5 Stability Stability No or Little Considerable Score COMMENTS: HOME Program e 0 Evaluation Form Page 4 Ill. A. Access to Program/Service - Is the proposed program/project easily accessible o BENEFITS & BENEFICIARIES /Max. of 50 DointsJ: convenient to Carlsbad residents? Measurement Dcampfes: Not or Not Very Accessible = Very Accessibfe Service office located outside of Carsbad and public transportation is nc accessible. directly to client4 residence. - - Service office located within Catisbad or pro vides services/transpo~at~o~ 0 1 23 4 5 6789 10 Accessible Accessible Not Accessible Very Score COMMENTS: Benefit to Lower Income Persons - To what extent does the proposed program/projec benefit low income persons? Measurement fiamp fes: No or Little Benefit Some Benefit Moderate Benefit Consideruble Bene fif - - B. - - Less than 10% of clients are of low income f50% of MFIJ. 1 I to 50% of clients are of low income 1.50% of MFI). 51 fo PO% of clients are of low income [50% of MFI]. More than 90% of cken fs are of /o w income (50% of MFV. - - - - 0 12 3 4 5 6 7 8 9 101112131415 No or Little Some Mod era te Considerable Score Benefit Benefit Benefit Benefit COMMENTS: Benefit to Carlsbad Residents - To what extent does the proposed program/projec. benefit low income Carlsbad residents? Measurement Examples: No or Little Benefit Considerable Benefit - C. - - Serves very few Carsbod residents annually and/or facilfy located outside Serves a considerable number of Carlsbad residents onnually and/o, of Carlsbad. facifity located in Carlsbad. - 0 12 3 4 5 6 7 8 9 101112131415 No or Little Some Moderate Considerable Score Benefit Benefit Benefit Benefit COMMENTS : Needs of Low Income Residents - To what extent does the proposed program/project meet the needs of low-income residents? [;,e., relation to Consolidated Plan pioitjes, special needs popula tion sewed) Measuremen t Examples: Not Adequate - - Meets no prioritized need of the Consolidated Plan. Serves no specia< Adequate - - Meets a medium priority need of the Consolidated Plan. Serves specia) More than Adequate - - D. needs populations. needs populations. Meets a high prioriyneed of the Consolidated Plan. HOME Program 0 0 Evaluation Form Page 5 0 123 4 5 6789 10 Adequate Adequate Not Adequate More than Score COMMENTS : IMPLEMENTATION OF PROJECT/PROGRAM /Max. of 5~ointsl: IV. A. Implementation/Expenditure of Funds - To what degree has the organization demonstrated a readiness to implement the proposed program/project and expend the HOME funds within the one year period? fle., program/project is in planning stage only identification and/or commitment of other funding sources for completion o program/project, program/projec t already in operation or started) Measurement Examples: - No or Little - Program/project in development stage only. No specific site selected. Nc High - PubWcornrnunity service program operating at least three years. Cons fructior construction or consfruetion related plans completed. work ready io begin by July lsf. Property to be in escrow by July ?st. - 0 1 2 3 4 5 No or Little Degree High Degree Score of Readiness of Readiness COMMENTS: TOTAL POINTS RECEIVED {Maximum of 100 Points Possible): SCORE In cases where activities/projects within the same classification receive equivalent evaluation scores, the following criteria will be used to determine the rank order of such activities/projects relative to one another: V. OV€RALL IMPRESSION A. To what extent does the proposed program/project adequately meet the needs of the low/moderate income population in Carlsbad and/or the national and local objectives established for the Carlsbad CDBG/HOME Program? 0 1 23 4 5 6789 10 Adequate Adequate Not Adequate More than Score COMMENTS: EVALUATE.FRM Revised: November 2, 1998 PROOF OF PUBLll()nON (2010 & 2011 C.C.P.) STATE OF CALIFORNIA County of San Diego I am a citizen Of the United Slates and a resident of the County aforesaid: I am over the age of eighteen Years and not a party to or interested in the above- entitled matter. I am the principal clerk of the printer of North County Times formerly known as the Blade-Citizen and The Th-nes-Advocate and which newspapers have been adjudged newspapers of general circulation by the Superior Court of the County of San Diego, State of California, under the dates of June 30, 1989 (Blade-Citizen) and June 21, 1974 (Times- and case number 172171 (The Tirnes-Advocate) for the Cities Of Escondido, Oceanside, Carisbad, District; that the notice of which the annexed is a Printed COPY (Set in type not smaller than nonpareil), has been published in each regular and supplement thereof on the following dates, to-wit: Advocate) case number 171 349 (Blade-Cltizen) Soha Beach and the North County Judicial entire issue Of said newspaper and not in any Novemlxr 7, 1998 I certify (or declare) under penalty of perjury that the foregoing is true and correct. San Marcos Dated at California, this sth day ofw7 YOQQ LJ," --_ NORTH COUNTY TOMES Legal Advertising This space 14br the County Clerk's Filinl Proof of Publication of CDBG HOK~ Propm Public Hearins ---------- --_____ -------------___ . CITY OF CARLSBAD COMMUN~TY DEVELOPMENT BLOCK GRANTNOME PROGR NOTICE OF PUBLIC HEARING AND SOLlClTATlON OF c-ogm The Cll,zens of Carisbad are hereby notified that Carisbads City Council will hold a ~bb 2 'ear nr Tuasday November 1o 1998 at 6 00 p m in the Council Chambers located at 1200 Carwad Vi11 accepr pu~~ic wmmentS and cons!der for approval 1) the CiVs CDBGMome Fundng StraW p submined as Part of the c,tYs jggg-mo CDBGMOME Conso dated Funding Plan 2) the prop reviewAunding re.Ommendation process for CDBG and HOME funds and 3) authorizaton Io dls 8Request for proposa~s' for the 1999 2wo conmunity Development Block GraxJ"JNE Funds The c ty expects to receive a new CDBG allocation in FY 1999 2000 from the U S Depaflmen' C and Urban Development (HUD) and also has addltlonal funds that need 10 be real ocatedfrom pr approved CDBG programs which were canceled or completed with a SU~P~US of funds Asa pani San Diego hunty HOME Coqsortlum the Clty will also have POME funding available for Fy j9' The clty of CAsbad Is committed to using CDBG and HOME funds 10 finance Prole*sberwces dlrect benefit to low and moderate income residents TO develop a CDBGMOME Program which needs Of the low and moderate income population the city of Carisbad rewe* assistance iron the communrty citizen partlcipatlon IS critical to the success 01 the Carlsbad CDBG program Th cIly eniou,ages ali community members to consider the needs Of low a1-0 m!erate Income per Car,sbad a.,d ,3 prov,de mmments On the p.oposed CDEGiHOME Funding Plan SlraleQY fork CDBGMOvE program These housing and comrnuniv development obleclives will be M@, W1t CDBGMOME Consolidated Fund!ng Plan as the strategies the City will pursue in lhe upcoming t9e needs of loi$ ad moderate income Carlsbad residents pelsons WhO have qustlons or wmments regard ng the City of Carlsbafls CDBGMOVE progr llke to RcelYe a copy or the CDBGMOME Fundlng Pian SUatew the proposal reuewlfundlng recommendation process or any other CDBG or HOME related documenis may contact Frark ' (760) 434 2838 Monday through Frlday beween 8 00 am and 500 P '(I Legal 55970 November 7 1998 e e October 23, 1998 TO: CITY CLERK’S OFFICE FROM: Management Analyst I PUBLIC HEARING REQUEST Attached is material necessary for publication to notice the solicitation of comments on Carlsbad’s CDBG/HOME Programs and Request for Proposals for projects to be funded through the programs. It is requested that this item be scheduled and noticed for a City Council meeting as soon as possible following the review of the associated agenda bill. Thank you for your assistance and please feel free to call me if you have any questions. FRANK BOENSCH Attachment e 0 CITY OF CARLSBAD COMMUNITY DEVELOPMENT BLOCK GRANT/HOME PROGRAM NOTICE OF PUBLIC HEARING AND SOLICITATION OF COMMENTS The citizens of Carlsbad are hereby notified that Carlsbad's City Council will hold i public hearing on Tuesday, November IO, 1998 at 6:OO p.m. in the Counci Chambers located at 1200 Carlsbad Village Drive to accept public comments anc consider for approval: 1) the City's CDBG/Home Funding Strategy Plan to bc submitted as pgrt of the City's 1999-2000 CDBG/HOME Consolidated Fundins Plan; 2) the proposal review/funding recommendation process for CDBG and HOME funds; and, 3) authorization to distribute a "Request for Proposals" for the 1999. 2000 Community Development Block Grant/HOME Funds. The City expects to receive a new CDBG allocation in FY 1999-2000 from the U.S Department of Housing and Urban Development (HUD) and also has additiona funds that need to be reallocated from previously approved CDBG programs, whict- were canceled or completed with a surplus of funds. As a participant in the Sar, Diego County HOME Consortium, the City will also have HOME funding available for FY 1999-2000. The City of Carlsbad is committed to using CDBG and HOME funds to finance projects/services which provide direct benefit to low and moderate income residents. To develop a CDBG/HOME program which meets the needs of the Ion and moderate income population, the City of Carlsbad requests assistance from members of the community. Citizen participation is critical to the success of the Carlsbad CDBG program. Therefore, the City encourages all community members to consider the needs of low and moderate income persons within Carlsbad and to provide comments on the proposed CDBG/HOME Funding Plan Strategy for Carlsbad's CDBG/HOME program. These housing and community development objectives will be cited, within the City's CDBG/HOME Consolidated Funding Plan, as the strategies the City will pursue in the upcoming year to meet the needs of low and moderate income Carlsbad residents. Persons who have questions or comments regarding the City of Carlsbad's CDBG/HOME program or would like to receive a copy of the CDBG/HOME Funding Plan Strategy, the proposal review/funding recommendation process or any other CDBG or HOME related documents may contact Frank Boensch at (760) 434-2818, Monday through Friday between 8:OO am and 5:OO p.m.