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HomeMy WebLinkAbout1999-01-05; City Council; 14990; Request For Authority To Destroy FilesCW’ OF CARLSBAD - AGEWA BILL REQUEST FOR AUTHORITY TO DESTROY FILES RECOMMENDED ACTION: Adopt Resolution No. 5 4 ( 3 City Clerk’s Office. , authorizing the destruction of certain files in the ITEM EXPLANATION This Agenda Bill is part of a continuing Records Management Program for the City. Adoption of the attached Resolution will allow for destruction of contract bids. Section 34090 of the Government Code provides authority for destruction of documents that are more than two years old and are no longer required. The section also requires City Attorney consent and City Council authorization prior to destruction of any document. The documents listed in Attachment “A” of Resolution No. 7-s have been reviewed in accordance with the provision of the Government Code. They meet the requirement, and the City Attorney has consented to their destruction. FISCAL IMPACT None. EXHIBITS 1. Resolution No. 4+3 ~ RESOLUTION NO. gg-3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING DESTRUCTION OF CERTAIN FILES IN THE CITY CLERKS DEPT. WHEREAS, Section 34090 of the Government Code provides authority for the destruction of certain records; WHEREAS, the documents listed on Attachment “A”, attached hereto and made a part hereof, meet the requirements of Government Code Section 34090 for destruction and the City Attorney has consented to their destruction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Clerk is hereby authorized to destroy the documents listed on Attachment “A”, attached hereto. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 5 th day of January , 19x, by the following vote, to wit: AYES: Council Members Lewis, Nygaard, Finnila, Hall & Kulchin NOES: None ABSENT: None - -CLAUDE A. LEWIS, Mayor ALETHA L. RAUTENKRAFk/City Clerk KAREN R. KUNDTZ, Assistant City Cl (Seal) ck ATTACHMENT “A” I do hereby consent to the destruction of the following documents currently on file in the City Clerk’s office: 1. 2. 3. 4. 5. 6. 7. 8. BID PROPOSALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . DATE OPENED Contract No. 3427 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7/9/96 Traffic Signal Improvements - Paseo Del Norte & Camino De Las Ondas Contract No. CS 96-2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7/l l/96 Community Development Building re-roof Contract No. CS96-2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7/30/96 City Hall Remodel Contract No. 3404 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .8/28/96 Potable water mains - Carlsbad Village Dr., Locust Ave., Harrison St. Contract No. 3388 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ..9/1 l/96 Maerkle Reservoir cover 81 liner Contract No. 3466 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1 O/3/96 Olivenhain Rd. widening Contract No. 3501 . . . . . . . . . . . . . . . . . . . . . . ..-...................................... . . . . . . 1 O/l 7/96 Traffic Signal at Aviara Parkway & Blue Heron Place Contract No. 2489 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . m 12/l 7/96 Buena Vista Channel Dredging