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HomeMy WebLinkAbout1999-01-12; City Council; 15012; 1999-01-12 Consultant Agreement For Integrated Transportation Program, ; 8 g. !i . Cl:Y OF CARLSBAD - AGENDA;lLL ‘AB# ls;ro/ % TITLE- d APPROVAL OF A CONSULTANT AGREEMENT MTG. l/12/99 FOR PROFESSIONAL SERVICES FOR IMPLEMENTATION CITY ATTY. a OF AN INTEGRATED TRANSPORTATION PROGRAM -cm- -. .A - -.-- ---- +- I RECOMMENDED ACTION: Adopt Resolution No. ,cjq -2 a approving a consultant agreement for professional services for implementation of an Integrated Transportation Program and appropriating funds. I ITEM EXPLANATION: The City Council of the City of Carlsbad has established a strategic goal to “Integrate a comprehensive, efficient transportation system which moves people, goods and services”. This goal is to better integrate all aspects of Carlsbad’s approach to transportation and circulation management. To that end, staff is proposing to retain the services of a traffic engineering consultant to assist in studies, data collection and workshop facilitation to accomplish improved transportation integration. I The scope of work is divided into four major task areas: 1. Regional Transportation Priorities 2. Transit Planning Objectives and Issues 3. Industrial Corridor Transportation Management 4. Tourist Transportation Needs The scope anticipates interviews by the consultant with City Council members concerning priorities, transportation evaluation factors and overall perceived needs. Two workshops, each one-half day in length, will be scheduled with the City Council to overview and discuss Regional Transportation Priorities and also Transit Planning Objectives and Goals. Extensive data will be collected by the consultant on travel patterns, commuter trends, employer circulation strategies, and tourist interviews. The consultant will work closely with staff, Chamber of Commerce representatives and interested businesses to explore ways to establish a Transportation Management Association (TMA) in the industrial corridor. Regular status reports given at the City Council meetings will update transportation management activities and results of tourist travel factors. On September 11, 1998, staff sent Request for Qualifications to four consulting traffic engineering firms to provide services for implementation of an Integrated Transportation Program. A selection committee of City staff met to review the submitted qualification statements. Based upon prior experience, specialized expertise and other factors, the committee unanimously selected the firm of O’Rourke Engineering as the most qualified consulting traffic engineering firm to perform the work elements required for implementation of an Integrated Transportation Program. I ENVIRONMENTAL IMPACT: This is a planning study which is exempt under Section 15262 of the California Environmental Quality Act Guidelines. Page 2 of Agenda Bill No. ) 3 : 0 I Q - FISCAL IMPACT: Funds in the amount of $85,406 are requested to be appropriated by the City Council from the City Council Contingency Account to pay for the consultant services. EXHIBITS: I. Resolution No. 9 9 - 2 % approving a consultant agreement for professional services for implementation of an Integrated Transportation Program and appropriating funds. 2. Consultant agreement with CYRourke Engineering. 2 3 4 5 6 7 6 9 IO 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 99-22 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE CONSULTANT AGREEMENT FOR ENGINEERING SERVICES FOR IMPLEMENTATION OF AN INTEGRATED TRANSPORTATION PROGRAM AND APPROPRIATING FUNDS. WHEREAS, the Engineering Department of the City of Carlsbad solicited Request for Qualifications from consulting civil engineering firms to perform the traffic engineering services for the implementation of an Integrated Transportation Program in Carlsbad; and WHEREAS, the firm of O’Rourke Engineering was selected as the most qualified to perform the work; and WHEREAS, the City Council of the City of Catlsbad hereby finds it necessary, desirable, and in the public interest to award the consultant agreement to O’Rourke Engineering to provide services for said project. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the consultant fee of $85,406 is appropriated from the City Council Contingency Account. lli I// iI/ /I/ Ill Ill Ill Ill II! Ill 1 2 3 4 5 6 7 8 9 IO 11 12 13 14 15 16 18 19 20 21 22 23 24 25 26 27 28 3. That the consultant agreement with O’Rourke Engineering is hereby approved and ihe Mayor and the City Clerk are hereby authorized and directed to execute said agreement. Following the Mayor’s signature of said agreement, the City Clerk is further authorized and directed to forward a copy of said agreement and this resolution to O’Rourke Engineering, attention: Susan O’Rourke, President, 1645 S. Ranch0 Santa Fe Road, Suite 207, San Marcos, California 92069. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council leld on the 12th day of January 9 1999 by the following vote, to wit: AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin i-l-TEST: (SEAL) AGREEMENT FOR ENGINEERING SERVICES FOR tMPLEMENTATlON OF AN INTEGRATED TRANSPORTATION PROGRAM THIS AGREEMENT is made and entered into as of the 12 th day of January I 192, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City”, and O’ROURKE ENGINEERING, hereinafter referred to as “Contractor.” RECITALS City requires the services of an engineering Contractor to provide the necessary engineering services for preparation of an Integrated Transportation Program; and Contractor possesses the necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S OBLIGATIONS The Contractor shall perform the requirements as detailed in the Scope of Work attached as Exhibit “A” and incorporated herein. 2. CITY OBLIGATIONS The City shall provide traffic count data and assist in setting meetings between the City Council and the Contractor for the collection of information, goals and priorities. rev. 8125198 -1 - 3. PROGRESS AND COMPLETION The work under this contract will begin within ten (10) days after receipt of notification to proceed by the City and be completed within three hundred (300) calendar days of that date. Extensions of time may be granted if requested by the Contractor and agreed to in writing by the Public Works Director. The Public Works Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies’ lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR The total fee payable for the services to be performed shall be $85,406. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 8, “Changes in Work.” The City reserves the right to withhold a ten percent (10%) retention until the project has been accepted by the City. Incremental payments, if applicable, should be made as outlined in attached Exhibit “A.” 5. DURATION OF CONTRACT This agreement shall extend for a period of one (1) year from date thereof. The contract may be extended by the City Manager for one (1) additional one (1) year periods or parts thereof, based upon a review of satisfactory performance and the City’s needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. rev. 8/25/98 -2 - 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor within 30 days of receipt of the invoice. 7. FINAL SUBMISSIONS Contractor will provide a report at the end of each component of the Integrated Transportation Program as indicated in the Scope of Work. 8. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by the City and approved by the City according to the procedures described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, -3 - rev. 8125198 percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. 10. NONDISCRIMINATION CLAUSE The Contractor shall comply with the state and federal laws regarding nondiscrimination. 11. TERMINATION OF CONTRACT In the event of the Contractor’s failure to prosecute, deliver, or perform the work as provided for in this contract, the City Manager may terminate this contract for nonperformance by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the Public Works Director. The Public Works Director shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same -4- rev. 8/25/98 in order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under paragraph 4. The City Manager shall make the final determination as to the portions of tasks completed and the compensation to be made. 12. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of a false claim may subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction for the City of Carlsbad to disqualify the Contractor from the selection -5- rev. 8125198 The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, and 3.32.028 pertaining to false claims are incorporated herein by reference. 13. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor’s own way as an independent Contractor and in pursuit of Contractor’s independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the City as provided for in the request for proposal. The persons used by the Contractor to provide services under this agreement shall not be considered employees of the City for any purposes whatsoever. The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contract shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax withholdings on behalf of the Contractor or its employees or subcontractors. The City shall not be required to pay any workers’ compensation insurance or unemployment contributions on behalf of the Contractor or its employees or subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment which the City may be required to make on behalf of the Contractor or any employee or subcontractor of the Contractor for work done under this agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. rev. 8125198 -6 - The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 14. CONFORMITY TO LEGAL REQUIREMENTS The Contractor shall cause all drawings and specifications to conform to all applicable requirements of law: federal, state and local. Contractor shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. 15. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for its records. 16. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights in favor of City. rev. 8125198 -7 - 17. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 18. ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. 19. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractor’s subcontractor and of the persons either directly or indirectly employed by the subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Contractor and the City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor’s work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. -8 - rev. 8125198 20. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 21. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 22. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 17, “Hold Harmless Agreement,” all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 23. EFFECTIVE DATE This agreement shall be effective on and from the day and year first written above. -9 - rev. 8125198 24. CONFLICT OF INTEREST The Contractor shall file a conflict of interest statement with the City Clerk in accordance with the requirements of the City’s conflict of interest code incorporating Fair Political Practices Commission Regulation 18700 as it defines A consultant. The disclosure category shall be all categories. 25. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a . current Best’s Key Rating of not less than “A-Y and shall meet the C~ty’s policy for insurance as stated in Resolution No. 91-403. A. Coveraaes and Limits. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: 1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply -10 - rev. 8125198 separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved for Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily injury and property damage. 3. Workers’ Compensation and Employer’s Liability. Workers’ Compensation limits as required by the Labor Code of the State of California and Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury. 4. Professional Liability. Errors and omissions liability appropriate to the contractor’s profession with limits of not less than $1,000,000 per claim. Coverage shall be maintained for a period of five years following the date of completion of the work. B. Additional Provisions. Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. 1. The City shall be named as an additional insured on all policies excluding Workers’ Compensation and Professional Liability. 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. rev. 8125198 -11 - 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . * . . . . . . . . . . . . . . . . . . . . . . . . . -12 - rev. 8125198 26. RESPONSIBLE PARTIES The name of the persons who are authorized to give written notices or to receive written notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: For Contractor: Architect/License Number: 27. BUSlNESS Title Name Address Title Name Address Public Works Director Lloyd B. Hubbs 2075 Las Palmas Drive Cartsbad. CA 92009-I 576 President Susan E. O’Rourke 1645 S. Ranch0 Santa Fe Road, Suite 207 San Marcos, CA 92069 C 055985 Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. 28. ENTIRE AGREEMENT This agreement, together with any other written document referred to or contemplated herein, embody the entire agreement and understanding between the parties relating to the subject matter hereof. Neither this agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in rev. 8125198 -13 - - writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. Executed by Contractor this n Q CQ W be + _Z ?yc‘ day of CONTRACTOR: Susan E.O’Rourke. President (print name/title) Soje 4 W$ ri’f.+ufl By: (sign here) (print name/title) ATTEST: LlQ.&-o4* s?sxx.- ALETHA L. RAUTENKRANZ City Clerk (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL City Attorney rev. 8125198 -14 - State of California ) 1 County of San Diego ) On December 29, 1998 before me, Belinda R. Guzman, Notary Public, personally appeared Susan E. O’Rourke, proved to me on the basis of satisfactory evidence to be the person whose name is subscribed to the within instrument and acknowledged to me that she executed the same in her authorized capacity, and that by her signature on the instrument the person, or entity upon behalf of which the person acted, executed the instrument. WITNESS my hand and official seal Signature of Notary u (This area for official notary seal) Title or Type of Document Agreement for Engineering Services for Implementation of an Integrated Transportation Program Date of Document 12i29198 No. of Pages 14 Signer(s) other than named above None EXHIBIT “A” SCOPE OF WORK INTEGRATED TRANSPORTATION SYSTEM TASK 1 .O Regional Transportation Priorities Assist the City Council in developing goals and priorities related to funding major regional transportation facilities. TASK 1.1.1 Identify major regional projects and programs which impact Carlsbad citizen mobility within the region or otherwise impact the quality of life within Carlsbad (for example, l-5 Widening, Route 56, l-5 HOV Lanes, State Route 78/l-5 Interchange and others as listed on page A-8). . Interview City Council on major priorities. . Review Regional Transportation Program. . Review NCTD Programs. . Develop candidate project list for staff, SANDAG and City Council review. TASK 1 .1.2 Establish Project Evaluation Matrix . Establish evaluation matrix of key parameters to assist City Council in establishing priorities. . Interview City Council within Task 1.1.1 to confirm criteria. Sample criteria could include cost benefit, trip reduction, air quality, environmental constraints, level of service increase. City Council ranking or weighing of criteria may be appropriate. . Prepare report on evaluation matrix for review by the City Council. TASK 1 .1.3 Rank Priority Projects Based on Matrix Evaluation . Provide a package to the City Council to allow them to rank projects with matrix. . Prepare report on results of project ranking and submit to staff for review. TASK 1.1.4 Facilitate City Council workshop to overview regional projects and programs and finalize City Council priorities . Prepare Workshop Number 1 design and review with staff. . Coordinate potential outside speakers to discuss focus areas. . Conduct half-day Workshop Number 1. A-l - TASK 1 .I.5 TASK 2.0 TASK 2.1 .l Prepare working paper summarizing results of the workshop. Forward to Bob Johnson and Lloyd Hubbs. Develop Overview of Transit in Carlsbad . Meet with City staff combined meeting in Task 1 to review goals, objectives and schedule for the study. . Interview City Council as a component of Task 1 to identify potential transit issues. Obtain existing transit information for the City of Carlsbad from the North County Transit District (NCTD) and others, such as: . Current bus routes, schedule and headways. . Coaster schedule. . Measures of effectiveness used to establish and maintain service levels. . Budget information/constraints/shortfalls. . NCTD strategy for planning new routes. . What are feasible, proposed routes? . Transit goals. . Bus stop locations and strategy for selection. . How NCTD integrates into the Carlsbad planning for new developments. . How NCTD obtains funding. . Revenue vs. cost comparison, fare box recoverv. . Review parameters of NCTD Business Plan RFP. . Current problem areas or shortfalls not being addressed by NCTD. This information will be retrieved from up to two meetings with NCTD staff. TASK 2.1.2 Prepare Letter Report of Findings . Send to City staff results of data collection efforts in Task 2.1.1. . Identify deficiencies or issue areas for City Council consideration and discussion. . Meet with City staff to review results of Tasks 2.1 .l and 2.1.2. TASK 2.1.3 Design City Council Workshop Number 2 . Prepare overview of transit in Carlsbad. Place within the regional context. Utilize SANDAG and NCTD as appropriate. . Develop theme of public transportation for Carlsbad - how can the various technologies, modes and institutional arrangement benefit Carlsbad. . Overview NCTD planning effort. A-2 Develop major questions to be discussed at Workshop Number 2 regarding public transportation decisions, such as: Desired land uses, locations and access issues to maximize public transportation benefits to achieve congestion relief, air pollution reductions, auto disincentives, etc. How to encourage or force changes to public transportation use - benefits and disadvantages. Potential implementation goals. Short-range and long-range solutions. City of Carlsbad role in public transportation decisions. How are these decisions balanced with highway user needs? How to coordinate strategies for bus and Coaster service, shuttles, TSM and TDM solutions? Develop chart of NCTD program plan and proposed strategies. Actions could include such categories as implementation, facilities (new or improvements), vehicles, operating (including pricing), management, institutional, transportation related, studies (planning, design, monitoring, evaluation, research). . Summarize City Council issues raised in Task 2.0. . Identify potential unmet transit needs based on available transit data versus goals and objectives outline by City Council. . Identify outside resources to discuss topic relevant to issues (NCTD, SANDAG, Caltrans, others). . Submit Workshop Number 2 agenda and objectives report to staff for approval. TASK 2.1.4 Conduct Transit Workshop (Workshop Number 2) . Present one-half day workshop of transit in Carlsbad - issues, opportunities, constraints. . Present relationship of transit to automobile mobility, such as effectiveness, capacity, mobility, efficiencies, operational issues, system performance, infrastructure needs or changes. This information will be qualitative in nature, supported by available quantitative data. . Develop and review strategy on how City staff and City Council can effectively impact the NCTD Business Plan study. . Prepare report summarizing results of Workshop Number 2. A-3 INDUSTRIAL CORRIDOR TRANSPORTATION MANAGEMENT TASK 3.0 Working with City staff, Carlsbad Chamber of Commerce representatives and others, establish and monitor a transportation task force leading to the establishment of a private sector Carlsbad Transportation Management Association (TMA) TASK 3.1 .I Develop strategy for establishing the TMA . Meet once with City staff to present and refine proposed strategy, structure, scope and schedule - develop proposal for establishing the Carlsbad TMA. (SO’WKR) . Meet with City staff and Chamber of Commerce representatives in one joint meeting to present the TMA proposal. (SOYUKR) TASK 3.1.2 Data Collection . Obtain traffic volume information for City and develop peak period volume exhibits. (SO’R) . Obtain employer, business locations and contact persons from City staff and Chamber of Commerce staff for major industrial corridor employers. WV . Obtain updated information from Ridelink for carpools, employee travel patterns, employment centers and identify any deficiencies. Work with Ridelink to update data based upon new surveys. Attend one meeting to discuss needs, available resources shortfall. (KREO’R) . Obtain information from Chamber of Commerce on business locations, employee numbers, interest levels to supplement Ridelink data and to assist in identification of deficiencies. (KR) . Determine and analyze trip purposes. (SO’R) . Survey up to 20 selected key businesses on employee commuter patterns through a written survey. These surveys will be of the employer. All employee surveys will be conducted through Chamber of Commerce staff or Ridelink. Consultant will assist with developing a strategy for the survey. (KR) TASK 3.1.4 Organize TMA Structure . Meet semi-monthly for three months with City staff, Chamber of Commerce representatives and interested business owners to formulate the TMA structure, then meet monthly for three months to focus on implementation. A-4 Prepare meeting minutes and distribute to all attendees and interested individuals. No mailings will occur. All minutes and agendas will be distributed at meetings or at counters. Meeting will generally be organized as follows: Meeting 1 - Introduction of individuals, TMA purpose, overview of a TMA, goals to be accomplished, support needed. (SOWKR) Meeting 2 - Presentation of existing transportation system in Carlsbad, including traffic volumes, peak hour conditions, employment area, transit availability. Present list of potential employers to be included in the TMA Introduction of options to provide mitigation. (SOWKR) Meeting 3 - Detailed discussion of strategies and options available. Discussion of what is required to implement solutions, how to effect changes, what can realistically be expected, what is required to achieve solutions. (SOWKR) Meeting 4 - Develop goals and strategies for the TMA and achieve consensus. Establish schedules to achieve goals and objectives. (KR) Meeting 5 - Focus on implementation strategies, public relation needs, etc. (KR) Meetings 6 through 9 - Develop strategies for education, support, financing and achieving long-tear commitments to make the Carlsbad TMA successful. (KR) TASK 3.1.5 Council Updates (SO’R) . Brief the City Council at regular City Council meeting three times during the progress of developing the program. A-S TOURIST TRANSPORTATION NEEDS TASK 4.0 Tourist Transportation Needs The object of the focus area is stated to identify unique tourist oriented travel needs and develop strategies to serve those needs. The following actions have been developed to achieve that goal. The Steering Committee (SC) for this focus group will include representatives from the following organizations or groups: Con Vis, Village Merchants Association, LEGOLAND, Carlsbad Company Stores, La Costa Resort, Four Seasons Resort, McClellan/Palomar Airport, Chamber of Commerce and the Industrial Transportation Management Steering Committee. TASK 4.1 .l Review of Existing Data Consultant will review the data compiled by the SC related to tourist activities. This information could include, but is not limited to: Special Event Calendars, Room Occupancy Rates, transient tax records, major origin and destinations, sales tax data by month, etc. TASK 4.1.2 Data Gaps Consultant will identify data that might be useful in determining travel patterns, but is not readily available. TASK 4.1.3 Surveys Consultant will work with the SC to identify appropriate survey methodology and tools for collecting data that is not already available to determine tourist activities and tourist behavior. A component of the survey will attempt to identify typical means of travel and the desire for different travel modes or acceptance of different modes. SANDAG is commencing a study to determine traffic generation rates, with a focus on the visitor component of travel. Some of that information may prove useful in this study . Ten locations will be surveyed with 16 hours of data collected at each site or as an alternate, a mail back survey effort can be utilized. City staff to approve the survey methodology to be used. Sites could include: LEGOLAND, La Costa Resort, Four Season, Inns, of America, Holiday Inn, Olympic Resort, Village Faire, Carlsbad Inn, Downtown Train Station, Poinsettia Coaster Station, El Camino Real. A-6 Reporting O’Rourke Engineering will take the findings of the SC combined with the efforts that the SC has directed O’Rourke Engineering to do and prepare a report. The report will characterize the quantity of tourist related trips, the purpose of the trips, demand for services, latent demand and current versus desired or acceptable modes of travel. It will be important to note what percent of travel tourist related travel is throughout the year, during different months on weekday, versus weekends. This information will allow the formulation of policies and approaches to satisfying the tourist related travel issues and help resolve some of the overall traffic problems. City Council Updates O’Rourke Engineering will present two updates at a City Council meeting to discuss the tourist related travel issues and solutions. Monitoring System O’Rourke Engineering will help to establish a monitoring system that will periodically evaluate the effectiveness of strategies. To that end, the strategies, goals and polices must be measurable, at least to some degree. A-7 Hiohwav PRELIMINARY MAJOR REGIONAL PROJECTS l-5 Widening to IO lanes l-5 HOV lanes Route 56 GAP l-5 to l-15 Route 56 NB l-5 connector Route 78 SB l-5 connector Route 76 extension to l-15 Complete l-5/805 interchange Route 78 Ranch0 Del Oro interchange Route 78 El Camino Real interchange Cannon Road, El Camino Real to Oceanside l-905 Otay Mesa Route 52 extension Twin Oaks Valley Road extension Route 680 - mid county arterial/Melrose Drive extension Transit Escondido to Oceanside light rail Improved coaster access and service Mid coast light rail (trolley) extension Coaster UTC tunnel Coaster Del Mar tunnel Mission Valley East trolley extension Increased express bus services Palomar Airport Road transit corridor El Camino Real transit corridor Increased bus service, changes in bus service Coastal Rail Trail Citywide trails program with transportation focus A-8 PROJECT SCHEDULE MILESTONES INTEGRATED TRANSPORTATION PROGRAM Januarv 1999 0 Notice to Proceed issued to consultant 0 Begin data research on integrated transportation system and transit 0 Develop evaluation matrix 0 Prepare for City Council survey/interviews 0 Attend first meeting with Chamber of Commerce Task Force on TMA 0 Begin collection of corridor transportation management data Februarv 1999 0 Conduct City Council interviews 0 Conduct City Council Workshop Number 1 a Attend second and third meetings with Chamber of Commerce Task Force on TMA 0 Begin collection of transit information 0 Provide briefing at City Council meeting on TMA 0 Conduct survey of key businesses March 1999 0 Continue collection of transit information 0 Attend fourth and fifth meetings with Chamber of Commerce Task Force on TMA 0 Prepare for City Council Workshop Number 2 Amill l Send letter report to staff on transit information collected 0 Conduct City Council Workshop Number 2 0 Attend sixth meeting with Chamber of Commerce Task Force on TMA 0 Begin research of tourist transportation needs l Provide briefing at City Council meeting on TMA Mav 1999 0 Submit report summarizing workshop results 0 Conduct survey of tourist activities and tourist behavior 0 Provide update at a City Council meeting on tourist-related issues and solutions a Attend seventh meeting with Chamber of Commerce on TMA 0 Continue research of tourist transportation needs 0 Provide briefing to City Council on tourist-related travel issues and solution June 1999 0 Provide briefing at City Council meeting on TMA 0 Develop tourist-related monitoring system l Conduct tourist-related survey 0 Attend eighth meeting with Chamber of Commerce on TMA Julv 1999 0 Provide update at a City Council meeting on tourist-related issues and solutions a Submit tourist-related report 0 Attend ninth meeting with Chamber of Commerce on TMA Auaust 1999 a Contract completed A-9 ._. <-. C&y January 21,1999 O’Rourke Engineering Attn: Susan O’Rourke, President 1645 S.=Rancho Santa Fe Road, Suite 207 San M&cos, CA 92069 RE: ENGINEERING SERVICES FOR IMPLEMENTATION OF AN INTEGRATED TRANSPORTATION PROGRAM Enclosed for your records are copies of Carlsbad City Council Agenda Bill No. 15,012 and Resolution No. 99-22. These documents were approved by Council on January 12, 1999. Also enclosed is one original and fully executed agreement for the above referenced project. In accordance with Section 24 of enclosed agreement, you are required to file a Conflict of Interest Statement with the Carlsbad City Clerk. Anyone in the company who is working on this City project must file a Form 700, Statement of Economic Interests, and must report all Disclosure Categories which includes 1, 2, 3, and 4. Enclosed for your use are the following documents, which you may copy if necessary: 1. Form 700 1998-l 999 Statement of Economic Interests 2. Amended Appendix to the Local Conflict of Interest Code 3. Limitations and other Restrictions on Gifts, Honoraria, Travel and Loans Your completed Assuming Office Statement is due in the City Clerk’s Office no later than 5:00 PM on February 11,1999. If you have questions regarding this process, please call Karen Kundtz. Assistant Citv Clerk. at (7601434-2917. --G=- KATHLEEN D. SHOUP Sr. Office Specialist 1200 Carlsbad Village Drive - Carlsbad, CA 92008-1989 - (760) 434-2808 49