HomeMy WebLinkAbout1999-02-02; City Council; 15038; Ellorin Consulting Engineers AgreementA A
Cl I 7 OF CARLSBAD -AGENDA dLL I
4B# ~$03 8 TITLE- APPROVAL OF AN EXTENSION AND
-’ AMENDMENT NO. 1 TO AN AGREEMENT WITH VITG. 2102199 ELLORIN CONSULTING ENGINEERS TO PROVIDE
ENGINEERING PLANCHECKING SERVICES DEPT. ENG
4q45 0
RECOMMENDED ACTION:
Adopt Resolution No. 99 - 42 approving an Extension and Amendment No. 1 to an
Agreement with Ellorin Consulting Engineers to provide Engineering Planchecking Services.
ITEM EXPLANATION:
The Engineering Department wishes to amend and extend an existing agreement with Ellorin
Consulting Engineers for engineering plancheck services to increase the annual spending limit. On
April 1, 1997, the City Council approved a contract with Ellorin Consulting Engineers for an annual
limit of $200,000 and provided for three one year extensions. The agenda bill reads that the actual
payments will depend on the level of development activity. Further, it states that “when demand
exceeds the contract limit, staff will return to the Council with an amendment to increase the annual
limit”.
Development activity has been quite high during the present year. The existing contract period for
Ellorin Consulting Engineers runs from April 7, 1998 to April 7, 1999. The funds for this period are
nearly exhausted. Staff is recommending Council authorize a $125,000 increase for a total annual limit of $325,000.
Ellorin Consulting Engineers has continued to perform at an acceptable level of service. Staff
recommends continued service with this firm.
FISCAL IMPACT:
The services are paid as a percentage of fee revenues received and are, therefore, completely
covered by annual fee revenues. Sufficient revenues have been appropriated in the Engineer
Consultant Services account to cover anticipated costs for this fiscal year.
EXHIBITS:
1. Resolution No. 99 - 4 c approving an Extension and Amendment No. 1 to an Agreement with Ellorin Consulting Engineers to provide Engineering Planchecking
Services.
2. Extension and Amendment No. 1 to Agreement for Engineering Planchecking Services,
RESOLUTION NO. 99-42
2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
3 CARLSBAD, CALIFORNIA, APPROVING AN EXTENSION AND
AMENDMENT NO. 1 TO AGREEMENT WITH ELLORIN
4 CONSULTING FOR ENGINEERING PLANCHECKING SERVICES.
5 WHEREAS, the City Council of the City of Carlsbad has reviewed the need for consultant
6 plancheck services on an as-needed basis in order to maintain service levels; and
7 WHEREAS, the City Council has determined that Ellorin Consulting Engineers has the
8 necessary qualifications; and
9 WHEREAS, sufficient funds are available in the Engineering Department budget.
10 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
11 California, as follows:
12 1. That the above recitations are true and correct.
13 2. That an agreement between the City of Carlsbad and Ellorin Consulting Engineers
14 for engineering planchecking services, copies identified as Exhibit 1, are hereby approved.
15 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to
16 execute said agreements for and on behalf of the City of Carlsbad.
17
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
16 held on the 9th day of February t 1999 by the following vote, to wit:
19 AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin
20
21
22
23
24
All-EST: 25
ALETHA L. RAUTENKRANZ, City Clerk /
28
(SEAL)
EXTENSION AND AMENDMENT NO. 1 TO
AGREEMENT FOR ENGINEERING
PLANCHECKING SERVICES
This Amendment is entered into and effective as of the gth day
Of February ,I999 f amending the agreement dated April 4, 1997 by and
between the City of Carlsbad, a municipal corporation, hereinafter referred to as “City”,
and Ellorin Consulting Engineers, hereinafter referred to as, “Contractor” for necessary
engineering planchecking services.
RECITALS
WHEREAS, the City and Contractor desire to extend the term of
the agreement dated April 4, 1997 for a period of three (3) months ending on
June 30,1999; and
WHEREAS, the initial agreement, dated April 4, 1997 identified a scope of
work to provide the necessary services for plancheck of improvement plans, grading
and erosion control plans, final maps, parcel maps, and other services that may be
required; and
WHEREAS, the parties to this aforementioned agreement desire to alter
the scope of work as follows: Increase agreement amount to account for increase in
volume of work.
NOW, THEREFORE, in consideration of these recitals and the mutual
covenants contained herein, City and Contractor hereby agree as follows:
1. City shall pay Contractor for all work associated with Paragraph 1
above, on a time and materials basis not-to-exceed $325,000 ($200,000 from original
agreement plus an additional $125,000). Contractor shall provide City on a monthly
9/l l/96
basis, copies of invoices sufficiently detailed to include hours performed, hourly rates,
and related activities and costs for approval by City.
2. All other provisions of the aforementioned agreement entered into
on April 4, 1997, by and between City and Contractor shall remain in full force and
effect.
3. All requisite insurance policies to be maintained by the Contractor
shall include coverage for the amended assignment and scope of work for the
extension period.
Acknowledged and Accepted:
CONTRACTOR:
ELLORIN CONSULTING,ENGINEERS
By: (sign here)
(print name/title)
W a
9
nicipal alifornia
ATTEST:
ALETHA L. RAUTENKRANZ \
City Clerk
%Jbu.elIX. c’i tt
DATE
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
9/l 1 I96
2 .
CALIFORNIA ALL-P”RP:dE ACKNOWLEDGMENT
State of I! R
personally appeared t Name(s) of Signer(s) B
q personally known to me - OR -
executed the instrument.
AITNESS my hand and official seal.
(j/&J-
Signature of Notary Public
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Title or Type of Document:
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Cl Individual
0 Corporate Officer
Title(s):
c1 Partner - 0 Limited q General
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q Trustee
{
Signer Is Representing:
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Title(s):
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17 Attorney-in-Fact
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I 1
Q 1995 National Notary Association - 6236 Remmet Ave., P.O. Box 7164 - Canoga Park, CA 91309-7164 Pnd. No. 5907 Reorder: Call Toll-Free 1-800-676-6627
City of Carlsbad
February 16,1999
Ellorin Consulting Engineers
1045 Linda Vista Drive, Suite 106
San Marcos, CA 92009
I RE: EfiENS@fW& AMfQdStZMENT NO. 1 TO AGREEMENT I
Enclosed for your reference are copies of Carlsbad City Council Agenda Bill
No. 15,038 and Resolution No. 99-42. These documents went before the City
Council on February?, 1999, adopting the Resolution and approving the
extension and Amendment No. 1 to an agreement for the provision of
engineering planchecking services.
Also enclosed is one original and fully executed agreement.
Kathleen D. Shoup
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, CA 92008-l 989 - (760) 434-2808 @