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HomeMy WebLinkAbout1999-02-02; City Council; 15038; Ellorin Consulting Engineers AgreementA A Cl I 7 OF CARLSBAD -AGENDA dLL I 4B# ~$03 8 TITLE- APPROVAL OF AN EXTENSION AND -’ AMENDMENT NO. 1 TO AN AGREEMENT WITH VITG. 2102199 ELLORIN CONSULTING ENGINEERS TO PROVIDE ENGINEERING PLANCHECKING SERVICES DEPT. ENG 4q45 0 RECOMMENDED ACTION: Adopt Resolution No. 99 - 42 approving an Extension and Amendment No. 1 to an Agreement with Ellorin Consulting Engineers to provide Engineering Planchecking Services. ITEM EXPLANATION: The Engineering Department wishes to amend and extend an existing agreement with Ellorin Consulting Engineers for engineering plancheck services to increase the annual spending limit. On April 1, 1997, the City Council approved a contract with Ellorin Consulting Engineers for an annual limit of $200,000 and provided for three one year extensions. The agenda bill reads that the actual payments will depend on the level of development activity. Further, it states that “when demand exceeds the contract limit, staff will return to the Council with an amendment to increase the annual limit”. Development activity has been quite high during the present year. The existing contract period for Ellorin Consulting Engineers runs from April 7, 1998 to April 7, 1999. The funds for this period are nearly exhausted. Staff is recommending Council authorize a $125,000 increase for a total annual limit of $325,000. Ellorin Consulting Engineers has continued to perform at an acceptable level of service. Staff recommends continued service with this firm. FISCAL IMPACT: The services are paid as a percentage of fee revenues received and are, therefore, completely covered by annual fee revenues. Sufficient revenues have been appropriated in the Engineer Consultant Services account to cover anticipated costs for this fiscal year. EXHIBITS: 1. Resolution No. 99 - 4 c approving an Extension and Amendment No. 1 to an Agreement with Ellorin Consulting Engineers to provide Engineering Planchecking Services. 2. Extension and Amendment No. 1 to Agreement for Engineering Planchecking Services, RESOLUTION NO. 99-42 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF 3 CARLSBAD, CALIFORNIA, APPROVING AN EXTENSION AND AMENDMENT NO. 1 TO AGREEMENT WITH ELLORIN 4 CONSULTING FOR ENGINEERING PLANCHECKING SERVICES. 5 WHEREAS, the City Council of the City of Carlsbad has reviewed the need for consultant 6 plancheck services on an as-needed basis in order to maintain service levels; and 7 WHEREAS, the City Council has determined that Ellorin Consulting Engineers has the 8 necessary qualifications; and 9 WHEREAS, sufficient funds are available in the Engineering Department budget. 10 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, 11 California, as follows: 12 1. That the above recitations are true and correct. 13 2. That an agreement between the City of Carlsbad and Ellorin Consulting Engineers 14 for engineering planchecking services, copies identified as Exhibit 1, are hereby approved. 15 3. That the Mayor of the City of Carlsbad is hereby authorized and directed to 16 execute said agreements for and on behalf of the City of Carlsbad. 17 PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council 16 held on the 9th day of February t 1999 by the following vote, to wit: 19 AYES: Council Members Lewis, Hall, Finnila, Nygaard and Kulchin 20 21 22 23 24 All-EST: 25 ALETHA L. RAUTENKRANZ, City Clerk / 28 (SEAL) EXTENSION AND AMENDMENT NO. 1 TO AGREEMENT FOR ENGINEERING PLANCHECKING SERVICES This Amendment is entered into and effective as of the gth day Of February ,I999 f amending the agreement dated April 4, 1997 by and between the City of Carlsbad, a municipal corporation, hereinafter referred to as “City”, and Ellorin Consulting Engineers, hereinafter referred to as, “Contractor” for necessary engineering planchecking services. RECITALS WHEREAS, the City and Contractor desire to extend the term of the agreement dated April 4, 1997 for a period of three (3) months ending on June 30,1999; and WHEREAS, the initial agreement, dated April 4, 1997 identified a scope of work to provide the necessary services for plancheck of improvement plans, grading and erosion control plans, final maps, parcel maps, and other services that may be required; and WHEREAS, the parties to this aforementioned agreement desire to alter the scope of work as follows: Increase agreement amount to account for increase in volume of work. NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor hereby agree as follows: 1. City shall pay Contractor for all work associated with Paragraph 1 above, on a time and materials basis not-to-exceed $325,000 ($200,000 from original agreement plus an additional $125,000). Contractor shall provide City on a monthly 9/l l/96 basis, copies of invoices sufficiently detailed to include hours performed, hourly rates, and related activities and costs for approval by City. 2. All other provisions of the aforementioned agreement entered into on April 4, 1997, by and between City and Contractor shall remain in full force and effect. 3. All requisite insurance policies to be maintained by the Contractor shall include coverage for the amended assignment and scope of work for the extension period. Acknowledged and Accepted: CONTRACTOR: ELLORIN CONSULTING,ENGINEERS By: (sign here) (print name/title) W a 9 nicipal alifornia ATTEST: ALETHA L. RAUTENKRANZ \ City Clerk %Jbu.elIX. c’i tt DATE (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL 9/l 1 I96 2 . CALIFORNIA ALL-P”RP:dE ACKNOWLEDGMENT State of I! R personally appeared t Name(s) of Signer(s) B q personally known to me - OR - executed the instrument. AITNESS my hand and official seal. (j/&J- Signature of Notary Public Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attac Title or Type of Document: Document Date: Signer(s) Other Capacity(ies) Claimed by Signer(s) Signer’s Name: l Signer’s Name: Cl Individual 0 Corporate Officer Title(s): c1 Partner - 0 Limited q General 0 Attorney-in-Fact q Trustee { Signer Is Representing: 0 Individual 0 Corporate Officer Title(s): •! Partner - 0 Limited 0 General 17 Attorney-in-Fact Cl Trustee •J Guardian or Conservator 0 Other: Signer Is Representing: I 1 Q 1995 National Notary Association - 6236 Remmet Ave., P.O. Box 7164 - Canoga Park, CA 91309-7164 Pnd. No. 5907 Reorder: Call Toll-Free 1-800-676-6627 City of Carlsbad February 16,1999 Ellorin Consulting Engineers 1045 Linda Vista Drive, Suite 106 San Marcos, CA 92009 I RE: EfiENS@fW& AMfQdStZMENT NO. 1 TO AGREEMENT I Enclosed for your reference are copies of Carlsbad City Council Agenda Bill No. 15,038 and Resolution No. 99-42. These documents went before the City Council on February?, 1999, adopting the Resolution and approving the extension and Amendment No. 1 to an agreement for the provision of engineering planchecking services. Also enclosed is one original and fully executed agreement. Kathleen D. Shoup Sr. Office Specialist 1200 Carlsbad Village Drive - Carlsbad, CA 92008-l 989 - (760) 434-2808 @