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HomeMy WebLinkAbout1999-02-16; City Council; 15055; Award Bid For Purchase Of Fire HoseCl=f OF CARLSBAD - AGEP=‘A BILL yet- AB # IS;055 TITLE: - AWARD OF BID FOR PURCHASE OF MT& &ib -99 FIRE HOSE DEPT. PUR RECOMMENDED ACTION: Staff recommends Council adopt Resolution No. VI-60 awarding fire hose bids for the period February 17, 1999 through February 16, 2bO0, with the option to renew the contract for three (3) additional one (1) year periods to Fire Service Specification, Allstar Fire Equipment Inc. and Supply and KMP Fire. ITEM EXPLANATION The City of Carlsbad and eleven (11) other member agencies of the San Diego County Fire Equipment Committee participated in the joint cooperative bid for various types of fire hose. Although a bid for this hose was awarded slightly more than one year ago, staff decided two significant specification changes justified a rebid. First, a modification in the hose outer liner would provide a cost savings without compromising hose performamce. Secondly, specifications were changed for the inner liner of two hose types to allow transport of potable water. This will provide important safety benefits in emergency situations. , Based on a questionnaire distributed to the agencies, an estimated quantity of 25,000 feet of fire hose will be purchased from this bid which contained seven items in three categories. The anticipated orders will result in hose purchases in excess of $60,000. Each individual public agency will place their respective order(s) with the selected vendor. In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published and Requests for Bid were sent to thirteen vendors. Eight responses were opened, witnessed and recorded on January 5, 1999. Representatives from San Diego County Fire Equipment Committee and the Purchasing Department evaluated the bids and made the following recommendations: The lowest, responsible bidder submitting a responsive bid for items 1, 2, 4 and 5 was Fire Service Specification and Supply. The lowest, responsible bidder submitting a responsive bid for item 3 was Allstar Fire Equipment Company. The lowest, responsible bidder submitting a responsive bid for items 6 and 7 was KMP Fire. All three vendors accepted the Public Agency Clause allowing any public agency in the State of California to participate in this award during the contract period. Page 2 of Agenda trill J flo 5 5 FISCAL IMPACT The City of Carlsbad’s Fire Department anticipates spending approximately $4500 for fire hose this fiscal year. These funds are available in the Fire Department’s Fire Hose and Appliances Account. EXHIBITS 1. Resolution No. $9 -6 0 2. Tabulation of Bids 3. Fire Hose Bid Award Recommendations RESOLUTION NO. 99-60 2 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE PURCHASE 3 OF FIRE HOSE 4 5 WHEREAS, WHEREAS, it is advantageous to the City to join with other agencies 6 in the purchase of fire hose; and 7 WHEREAS, proper bidding procedures have resulted in receipt of bids from 8 qualified vendors; 9 NOW THEREFORE BE IT RESOLVED by the City Council of the City of Carlsbad, 10 I/ California, as follows: 11 12 13 14 15 16 17 18 19 1. That the bid from Fire Service Specification and Supply, PO Box 10817, Santa Ana, CA for items 1, 2, 4 and 5 is hereby accepted and the Purchasing Officer is hereby authorized to execute a Purchase Order for these items as the need arises for a period of one year beginning February 17, 1999 through February 16, 2000 which may be renewed by the City Manager for three (3) additional one (1) year periods. 20 21 22 23 2. That the bid from AllStar Fire Equipment Inc., 13450 Brooks Drive, Unit A, Baldwin Park, CA for item 3 is hereby accepted and the Purchasing Officer is hereby authorized to execute a Purchase Order for these items as the need arises for a period of one year beginning February 17, 1999 through February 16, 2000 which may be renewed by the City Manager for three (3) 24 25 26 27 28 additional one (1) year periods. /ill HIi I/// 3. That the bid from KMP Fire, 1358 La Honda Drive, Escondido, CA for items 6 and 7 is hereby accepted and the Purchasing Officer is hereby authorized to execute a Purchase Order for these items as the need arises for a period of one year beginning February 17, 1999 through February 16, 2000 which may be renewed by the City Manager for three (3) additional one (1) year periods. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad held on the 16th day of February , 1999, by the following vote, to wit: AYES: Council Members Lewis, Hall, Nygaard and Kulchin NOES: None ABSENT: Council Member Fin All-EST: Ak+‘hA L. ~fEdKR&l@ City Clerk (SEAL) u KAREN R. KUNDTZ, Assistant City Clerk - 4 F $I 8! uu p ;i - sf .- 2- au @Joi ;; u - c! ii .I iili 2” a - $ i4 0. P G= E - E s a e E l- - .Y 5 0 z A - P ii B - u 5 i p z - .c El 5 A - E .m P - E 24 - ‘4-l 0” 3 - .fg f s z r ;r 3 2 8 8 03 ix 53 8 % P ii! a -2 2 E i? z F 8 .- e rz E z $ 3 P 5 a = P 8 Ii 0 n zij P 8 3 / / / , , I I , , B L B r - N l-9 TO: EXHIBIT 3 Ruth Fletcher FROM: Terry Powers, S.D.C.F.E.C., Fire Hose Program Manager fl .‘+ _ _ “I SUBJECT: Fire Hose Bid Award Reconknendations I have reviewed the submitted Fire Hose bid tabulations and samples and based on those samples I have made the following recommendations for the bid award. If you have any questions please feel free to contact me at (760)745-5815. ECOMMENDATION FOR BID AWARD R ITEM BIDDER RESULTS 1 Fire Service Specialty Lowest responsive bid 2 Fire Service Specialty Lowest responsive bid 3 Allstar Fire Equipment Lowest responsive bid 4 Fire Service Specialty Lowest responsive bid 5 Fire Service Specialty Lowest responsive bid 6 KMP Fire Lowest responsive bid 7 KMP Fire Lowest responsive bid L u ITEM BIDDER EXCEPTION 1 Third Alarm Fire Warranty (cat.IIa) 6.2 3 Third Alarm Fire Warranty (cat.IIa) 6.2a