HomeMy WebLinkAbout1999-03-23; City Council; 15105; Acceptance Of Grant-.
CITY OF CARLSBAD - AGEhDA BILL
AB# ‘+” ACCEPTANCE OF
MTG. 1131f99 GRANT
DEPT. -
RECOMMENDED ACT10 - vi 99”2 Adopt Resolution No. accepting a $17,000 Arts Education Partnership Grant from the California Arts Council.
ITEM EXPLANATION The Carlsbad Arts Office applied for and received third year funding for the Arts Education Partnership Grant from the California Arts Council which allows the Arts Office to work in
partnership with the Carlsbad Unified School District to develop and implement an arts education curriculum using community resources.
The grant fulfills the City Council Goals to actively pursue the contribution of funds and provide
quality programs and encourage opportunities through partnerships with schools.
Funds previously received have been used to complete a needs assessment, develop a long-
range plan, provide training for classroom teachers and artists and to provide information for parents on the importance of arts education. Funds have also paid for a site coordinator eight (8) hours a week and an evaluator to assess the program. For this third year, the focus is on further assessment and classroom teacher training.
FISCAL IMPACT
The Arts Education Partnership grant requires matching funds of $34,000 which will be matched by the Carlsbad Unified School District. Funds will be appropriated into account no. 18940057550.
EXHIBITS:
1. Resolution No. 99 -q‘b
2. Contract with California Arts Council.
3. Carlsbad Unified School District Board action verifying match.
RESOLUTION NO. w-96
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING AN ARTS EDUCATION PARTNERSHIP GRANT FROM THE CALIFORNIA ARTS COUNCIL
WHEREAS, City Council goals include, “to provide quality cultural programs to all Carlsbad
residents,” and to “Encourage opportunities through partnerships with schools...,” and to “pursue
the contribution of funds,” and;
WHEREAS, the Carlsbad Unified School District and the Carlsbad Arts Office have worked
collaboratively since 1986, and;
WHEREAS, the Carlsbad Arts office received first and second year funding of this arts
education partnership grant to develop a long-range arts education plan, and;
WHEREAS the 1998-99 arts education grant has been awarded to,further implement the.
plan, and;
WHEREAS, matching funds for this grant will be provided by the Carlsbad Unified School
District.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows: 1. That the above recitations are true and correct.
2. That the $17,000 Arts Education Partnership Grant from the California Arts Council is hereby accepted. 3. That the grant money is hereby appropriated into the Arts Education Partnership
Grant Miscellaneous Outside Services account for the uses described herein.
PASSED, APPROVED AND ADOPTED, at a regular meeting of the City Council of the
City of Carlsbad, California, held on the 23rd day of March , 1999, by the
following vote, to wit:
AYES: Council Memb
ABSENT: Council Memb
\I \,, ,‘J < \, /I !,1\111 i
STANDARD AGREEMENT- ~\l’l’HO\‘61) Ill 1‘11~:
:\ I I OKNE\’ (;ENEK:\I.
UN I KA( I NIIMIJI K
.-98-0600
hM.NO
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TCIIS A~iliI~I<MlSNT. made and entered into this October 8, 1998 95-&)+)4493~ i' .I. ' f
in lhc Slalc of (‘;llllilrlliil. ly illld bcl\vccn Stale 0l‘C‘alilimia. through ils duly clcclcd or appoill~cd. qualilicd ild aclIng
IIIl.l-Oi~Ol~l~l~‘i~Rh~‘llN~,l~ORSI’AII A(;I:NC‘Y
Chief of Administrative Services California Arts Council . hcrcalicr c;~llcd the State. end
CON I RA~‘II)R’S NAMI.
City of Carlshad . hcrcalicr called the Contractor.
W I’I‘NI~~SSI~~‘I’I I. ~l‘ha( the (‘ontr;lctor li,r and in considcra~ion of the covenants. conditions. agrecmcnts. and stipulations of the State hcrcinafter expressed.
dots hcrcby ;tgrcl: lo I‘urnish to the sl;~lc scrviccs and lnatcrials as Ibllows: (.~~r,f~wl/~ SCI~,C~ [CJ he ,endc& h-v (‘o/7lrac./<y, C~~7C)lrnt 10 /JC pl;d Conlrnclor,
trtnr /iw pc!r/o”nflm‘c~ or corrlptl~fion. trnd lrrrfrctl pf”“” 11t11t .sl.‘ecl~;~clfiotrs, tj”my /
Contractor, as a participant in the California Arts Council’s Local Arts Education Partnership Program for 1998-99 shall adhere to the
attached Schedule of Agreement with Exhibit A attached and made a part of this agreement.
Duration: October I, I998 through September 30, I999
Total amount not to exceed: $ 17,000
CONTINUED ON SHEETS, EACH BEARING NAME OF CONTRACTOR AND CONTRACT NUMBER.
‘l‘hc provisions on the rcvcrsc side hercofconstitutc a part of this agrccmcnt.
IN WII‘NI~X WI 11~131501~. this agrccmcnt has bocn csccutcd by the partics hercto. upon the date first above written
STATE OF CALIFORNIA CONTRACTOR
AGENCY CONTRACTOR (i/ odrer /hu cot nt~lr~~irkwl, rtcrtc’ wlrdwr (I rrwpvwiou. pwmcrdrip, VW ,!
California Arts Council City of Carlsbad
,,~(MllWOUyy~
PKIN~fED NAME Of’ PERSON SIGNING
Alan T. Smith
.rlTIs:.
Chief of Administrative Services
AMOUNT I~N(‘lJMI3I.KI:l) I3Y ‘IIIIS I’K(K;KAM/(‘Al‘li(iOKY ((‘Ol~li ANI) rlTl.li)
IM-K’IJMliN’I LAEP
$ I 7,ooo.oo (OVI IONAl. USI:)
“Y($J
2
IORIZED SIGNATU~L~
;t.&- /A ~#&Jz-~~i-;c~wii
IWNTED NAME AND TITLE OF PERSON SIGNING
lGa~< fiMdkYU, A5.c CF7/rnW&~<
hDDRI:SS 1200 Carlsbad Village Drive
Carlsbad CA 920081989
FUN11 ‘I rr1.l: Deprlnmt of General
License Plate Services U.se Only
I’RIOK AMOUNr liN(‘llhllJl~KI:l) ,,OK
.I I IIS (‘ON~IKA(’ I’ i-m4 cIIAl’rI:R S.rAw l I: IbIS(‘AI. YI:AR
so.00 8260-10 I -0078 324 98 98-99
IOl’Al. AMOIlNI’I.N( lihllll-KI.1) IO
I),\ I’li OliJI.(‘r 01, IFSI’I~NI~I I11l<, ,, Ol)l: ANI) Il’l’1.l~)
$ I7,000.00 330 I -706- IO800
I hereby certify upon my own personal knowledge that budgeted funds are I 11 A NO II R NO
available for the period and purpose of the experldlture stated above.
‘!‘l~l<l:Ol: A(‘C’OIINI IN(; 01-I I(‘1 I<
~&w&, h.r\ _-.e,
I)All‘
OCT m -J1998
(‘ONI I<A(‘Iol< C I A II,. A( il:N(‘Y l)l.l’l 01: (;l:N SI:R C’( lN’I’R( )I .I .I:R
STATE OF CALlfORNlA
STANDARD AGREEMENT
STD.2 (REV 591) (Reverse)
I. ‘l‘hc Contractor agrees to indemnify, dcfcnd and save harmless the State, its officers, agents and
clllployccs lio111 ally and all claims and losses accruing or .rcsulting to any and all contractors,
sut)colltr;lctors, matcrialrncn, Iaborcrs and any other person, firm or corporation furnishing or supplying
work scrviccs, materials or supplies in connection with the performance of this contract, and from any
and all claims and losses accruing or resulting to any person, firm or corporation who may be injured
or damaged by the Contractor in the performance of this contract.
2. The Contractor, and the agents and employees of Contractor, in the performance of the agreement, shall
act in an independent capacity and not as officers or employees or agents of State of California.
3. ‘1%~ State may terminate this agreement and be relieved of the payment of any consideration to
Contractor should Contractor fail to perform the covenants herein contained at the time and in the manner
hcrcin provided. In the event of such termination the State may proceed with the work in any manner
dccmcd proper by the State. The cost to the State shall be deducted from any sum due the Contractor
under this agreement, and the balance, if any, shall be paid the Contractor upon demand.
4. Without the written consent of the State, this agreement is not assignable by Contractor either in whole
or in part.
5. Time is of the essence in this agreement.
6. No alteration or variation of the terms of this contract shall be valid unless made in writing and signed
by the parties hereto, and no oral understanhing or agreement not incorporated herein, shall be binding
on any of the parties hereto.
7. The consideration to be paid Contractor, as provided herein, shall be in compensation for all of
Contractor’s expenses incurred in the performance hereof, including travel and per diem, unless otherwise
expressly so provided.
SCHEDULE OF AGREEMENT
Local Arts Education Program for 199899
*THIS CONTRACT IS NOT VALID UNTIL SIGNED BY THE STATE OF CALIFORNIA.
Between California Arts Council (hereinafter-called CAC) and the forenamed Contractor for
participation in CAC’s Local Arts Education Program for Fiscal Year 1998-99.
1. STATEMENT OF WORK
Contractor agrees to perform and carry out all services and activities specified in the
Project Description and Budget attached hereto as Exhibit A and incorporated herein by
this reference.
Contractor may request changes to the project descriptions, sites, program design,
format, dates of contract and contractor’s name and budget in the form of a contract
amendment. Requests for contract amendments must be in writing and approved by the
CAC’s Local Arts Education Partnership Program Administrator. Contractor shall not
implement any such changes until the approval process has been completed. All
changes must be requested before the end of the contract period.
2. COSTS AND PAYMENT
In consideration for the satisfactory performance of Contractor’s duties as specified in
Exhibit A, the Project Description, the CAC agrees to pay Contractor a sum not to
exceed the total amount shown on the Standard Agreement, for items as listed in the
Exhibit A Budget, attached and incorporated herein by this reference. Contractor must
document the matching expenses as indicated in Exhibit A, Budget. Contractor must
document the matching expenses in the same manner as documentation is made for grant
contract expenditures. Contractor wiII not be reimbursed for matching expenditures.
A one-time advance payment totaling 25 percent of the contract amount may be made
upon approval of the contract and submission of invoice number CAC-301, “Invoicing for
Advanced and Progress Payments. ” The balance of the contract will be paid in arrears.
The final 10 percent of the contract amount will be withheld until final approval by
program staff. Invoices will be submitted to the CAC not more than once a month.
All supporting documentation will be retained by the contractor and not submitted
with the invoice unless specifically requested in writing by CAC staff.
1
3. MATERIALS DEVELOPED UNDER CONTRACT TERMS
The CAC does not claim ownership, copyrights, royalties or other claims to artwork
produced as a result of a CAC grant. However, the CAC reserves the right to reproduce
and use such materials for official, noncommercial purposes. In addition, the CAC
requires documentationof grant activity and appropriate credit for CAC partial support.
Any published, visual or recorded material, or any exhibition, display or performance
that describes or is prepared in connection with, or results in whole or in part from this
Contract shall include a statement made to the effect that “THIS PROJECT IS FUNDED
IN PART BY THE CALIFORNIA ARTS COUNCIL, A STATE AGENCY,
THROUGH THE LOCAL ARTS EDUCATION PARTNERSHIP PROGRAM, A
COLLABORATIVE PROGRAM WITH THE CALIFORNIA DEPARTMENT OF
EDUCATION. )t If such published, visual or recorded material espouses an editorial
viewpoint such as in a magazine, book or brochure, the CAC requests that Contractor
specify in the material that “ANY FINDINGS, OPINIONS, OR CONCLUSIONS
CONTAINEDTHEREIN ARE NOT NECESSARILY THOSE OF THE
CALIFORNIA ARTS COUNCIL OR CALIFORNIA DEPARTMENT OF
EDUCATION. ”
The CAC encourages Contractor to use the California Arts License Plate graphic and text
on printed materials in conjunction with the language required in this paragraph, if
appropriate, to assist the CAC with increasing public awareness of the California Arts
License Plate program. The Arts License Plate Program funds the LAEP.
4. NONDISCRIMINATION CLAUSE
During the performance of this Contract, Contractor and its subcontractors shall not
unlawfully discriminate, harass or allow harassment, against any employee or applicant
for employment because of sex, race, color, ancestry, religious creed, national origin,
physical disability (including HIV and AIDS), mental disability, medical condition (i.e.
cancer), age (i.e. over 40), marital status, and denial of family care leave. Contractors
and subcontractors shall insure that the evaluation and treatment of their employees and
applicants for employment are free from such discrimination and harassment. Contractor
and subcontractors shall comply with the provisions of the Fair Employment and Housing
Act (Government Code, 129900 et seq.) and the applicable regulations promulgated
thereunder (California Code of Regulations, Title 2, 7285.0 et seq.). The applicable
regulations of the Fair Employment and Housing Commission implementing Government
Code, 12990 (a-f), set forth in Chapter 5 of Division 4 of Title 2 of the California Code
of Regulations are incorporated into this Contract by reference and made a part hereof as
if set forth in full. Contractor and its subcontractors shall give written notice of their
obligations under this clause to labor organizations with which they have a collective
3
EXPENSE LEGIBLE COPIES OF MATERIALS THE REQUESTING PARTIES
DEEM PERTINENT WITHIN 10 WORKING DAYS FROM RECEIPT OF THE
REQUEST.
10. EVALUATION AND EXPENDITURE REPORTS
Contractor agrees to furnish at such time during or upon the completion of the project, as
may be determined by the State, and where requested by the State, on forms furnished by
the State, evaluation and expenditure reports relating to the project.
11. INDEPENDENT CONTRACTOR
Contractor shall not represent to any person, foundation, group, organization or
government entity, whether employed by it or not, that it is acting as an agent for the
State or that is entitled in any way to act or incur obligations on behalf of the State.
12. FINAL APPROVAL
If required, this Contract is of no force or effect until approved by the State Department
of General Services.
13. NATIONAL LABOR RELATIONS BOARD CERTIFICATION
By signing this Contract, Contractor does swear under penalty of perjury that no more
than one final unappeasable finding of contempt of court by a federal court has been
issued against Contractor within the immediately preceding two-year period because of
Contractor’s failure to comply with an order of a federal court which orders Contractor to
comply with an order of the National Labor Relation Board.
14. DRUG-FREE WORKPLACE
By signing this contract, the contractor or grantee hereby certifies under penalty of
perjury under the laws of the State of California that the contractor or grantee will comply
with the requirements of the Drug-Free Workplace Act of 1990 (Government Code
Section 8350 et seq.) and will provide a drug-free workplace by taking the following
actions:
1) Publish a statement notifying employees that unlawful manufacture, distribution,
dispensation, possession, or use of a controlled substance is prohibited and specifying
actions to be taken against employees for violations, as required by Government Code
Section 8355(a).
2) Establish a Drug-Free Awareness Program as required by Government Code
5
17. FUNDING CONTINGENCY
This Contract is valid and enforceable only if sufficient funds are made available to the
CAC by the State for the Fiscal Year 1998-99 for the purposes of the Local Arts
Education Grant Program.
7
-
.; p -. ;;c, (J 23
~~~~~~~~ ()I ( ;I~~~III Carlsbad Arts Office
l’K( ).I I(:( “I‘ I)lq:s( ‘1~11”1’1( IN, .~. The Carlsbad Arts Office and Carlsbad Unified School District are collaborat-
ing on the implementation of the long range plan developed by their Arts
Education Steering Committee during the first year of their LAEP grant. Im-
plementation is at Pine, Jefferson and Kelly Elementary Schools, Valley Middl
and Carlsbad High School with primary emphasis on music and visual arts and
secondary emphasis on theater and movement. The elementary schools will
collaborate on a bilingual music project. Artists as well as teachers will
receive training on integrating arts into the core curriculum and on
methodologies for presenting the arts. Parent advocacy and program
evaluation is included. Staff development is done on-stie, after school.
This project will serve 7825 students.
IKJI)GIX:
I’crs0111icI i~s~~wsc C:aIcgorq
l,inc Ilcnls*
I. Arlisllc S;il;wics
CAC /i\v:Il-d
Job ‘I’illc Kale of Pay
BITthitS 20-26 __--- ---
-
$ 3,000_
___-
SUIIIOLII
2. AdIIIIIIIsII;IlIvc s;llaI-ich -Site Coordinator ---.. 28.00
___ --
$ 3,000 __--.
SAXN
Sutmlal % 6,000
3 ‘I‘cch~~lc;~l .~ Salaries Outside 25-30 Professi.onal ____ __Seurirs--m--. ~__ ____..-- .~ ___ ~.
,;\J,L~‘l:‘
t/ c ;, ‘1, , , ‘. , .c >’ v 1, ’ r\ 1,. 1 \,J 14, ,I
LL54Q
$14,500
$2,500
Applicml LAA
Match-
(&I rlol owr Illalcll)
* 17,000 i
Applicanf LAE
Match**
(do 11~11 wer III3ICII)
$12,000
.$ 12,000
$14,O(IB.
____
$ 14,000 ___-
$5,500_
$.m -1,5mQQ
531,500
$2,500
s 34,000
h
rlsbad Unified ~s~wml DisfrkI
801 Pine Avenue l Carlsbad, CA 92008
(760) 729-9291 l FAX (760) 729-9665 . ..a world class district
21 I 8199
TO: Carlsbad Art Office
FROM: Lb Cheryl Erns , Superintendent
SUBJECT: CUSD Arts Match
In reference to the long range plan developed by the Arts Education
Steering Committee (Carlsbad Arts Office and Carlsbad Unified School District collaboration), the following is a breakdown of CUSD’s match and
where the District is supporting the program beyond the matched amount.
The total projected match was $ 34,000 and the actual match equals $ 38,513.
Personnel
Expense
Category
Artistic Salaries
Administrative
Salaries
Technical Salaries
Job Title
Artists In
Residence
District
Coordinator
.6 FI’E
Outside Professional
Services - SDIAE and
Program Eva1 uation
LEA LEA
Match Match Projected Act&s
$ 12,000 $ 16,993
$ 14,000
$ 5,500
$ 14,000
$ 7,520
Comments
Plus an additional $ 93,433 using VIP, SIP, and lotterv monies
Plus an additional $ 21,835 to cover CUSD’s .9
of his .6 FTE
position
In addition site SIP/ PTA $ 2,990/ SDIAE
CC: S. Bentley R. Keely