HomeMy WebLinkAbout1999-03-23; City Council; 15107; Poinsettia Lane Bridge Widening ProjectCh OF CARLSBAD - AGENDAiLL q45 Aj@
9B# 3107
MI-G. 3123199
DEPT. ENG
TITLE- L APPROVAL OF AN AGREEMENT WITH DOKKEN
ENGINEERING TO PROVIDE ENGINEERING SERVICES FOR
PRELIMINARY ENGINEERING, GEOTECHNICAL INVESTIGATIONS,
AND ENVIRONMENTAL STUDIES FOR THE POINSETTIA LANE
BRIDGE WIDENING PROJECT, PROJECT NO. 3551 CITY hlGR.Z@
RECOMMENDED ACTION:
Adopt Resolution No. 9 9 - 77 approving an agreement with Dokken Engineering to provide engineering services for preliminary engineering and environmental studies for the Poinsettia Lane Bridge Widening Project, Project No. 3551.
ITEM EXPLANATION:
The Poinsettia Lane Bridge Widening Project is proposed to widen the existing bridge over the San Diego Northern Railroad right-of-way and Poinsettia Lane between Avenida Encinas and Carlsbad Boulevard. The existing south half of the bridge completed in 1983 consists of one traffic lane in each direction and sidewalk on the south side. The proposed widening will complete the bridge to accommodate a cross-section for a Major Arterial roadway. The combined bridge will carry two lanes of traffic in each direction, two 8-foot bicycle lanes, two 5-foot sidewalks, and raised median. Poinsettia Lane will be completed to Major Arterial standards between Avenida Encinas and Carlsbad Boulevard. Included in the project are storm drain improvements and sewer relocation in Poinsettia Lane. Additionally, the project incorporates the construction of a 12-inch waterline in Poinsettia Lane between Avenida Encinas and Carlsbad Boulevard (project no. 3442) a pressure reducing station and a 1Zinch recycled waterline. Water improvements are being merged into this project to maximize coordination and realize savings in design and construction costs.
Seven design consultants responded to the Request for Qualifications and were evaluated based on their experience and expertise in preliminary engineering, environmental studies and preparation of plans, specifications and estimates on similar types of projects. Dokken Engineering was determined to be the best qualified applicant by a five-person selection committee. Only the preliminary engineering and environmental studies are being recommended for approval at this time.
FISCAL IMPACT:
The proposed budget for the engineering services is $142,000. Funds in the amount of $300,000 have been appropriated for the work. Sufficient funds are available for this work.
ENVIRONMENTAL IMPACT:
The agreement being forwarded for approval is for preliminary design services including topography survey, geotechnical investigations and environmental studies, which have no environmental impact. The preliminary engineering will provide the engineering data necessary to support the environmental studies. The environmental studies will be utilized by the City of Carlsbad in making environmental findings to comply with CEQA requirements on this project. The environmental work needs to be completed before final engineering can begin.
EXHIBITS:
1.
2.
Location Map.
Resolution No. $9 c 99 for approval and acceptance of an agreement with Dokken Engineering to provide engineering services for preliminary engineering and environmental studies for the Poinsettia Lane Bridge Widening Project, Project No. 3551.
3. Agreement for Preliminary Engineering and Environmental Studies for Poinsettia Lane Bridge Widening Project, Project No. 3551, with Dokken Engineering.
SIT
NOT TO SCALE CITY OF
PROJECT NAME PROJECT EXHIBIT
POINSETTIA LANE BRIDGE WIDE/VIA/G NUMBER
3551 I
UKAWN BY: JAMES GALE, CITY OF CARLSBAD ENGINEERING DEPT.
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RESOLUTION NO. 99-99
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT WITH
DOKKEN ENGINEERING FOR PROFESSIONAL ENGINEERING
SERVICES FOR PRELIMINARY ENGINEERING AND ENVIRONMENTAL STUDIES FOR THE POINSET-I-IA LANE BRIDGE
WIDENING PROJECT, PROJECT NO. 3551.
WHEREAS, the City Council of the City of Carlsbad, California, has determined
it necessary and in the public interest to approve and accept an agreement with
Dokken Engineering for professional engineering services for preliminary engineering and
environmental studies; and
WHEREAS, the Engineering Department requested Statements of Qualifications to
provide professional engineering services for preliminary engineering, environmental studies and
preparation of plans, specifications and cost estimates from twenty-two private firms interested in
providing engineering services for the Poinsettia Lane Bridge Widening, Project No. 3551, and
received responses from seven firms and after review of the proposals, staff is recommending
Dokken Engineering as the best qualified firm for preliminary engineering, environmental studies
and preparation of plans, specifications and cost estimates based on their experience and
expertise on similar types of project; and
WHEREAS, total project cost estimated for the preliminary engineering and environmental
services is $142,000; and
WHEREAS, funds in the amount of $300,000 have been previously appropriated for
the Poinsettia Lane Bridge Widening Project and there are sufficient funds available for this
project; and
WHEREAS, the Mayor is hereby authorized to execute the proposed agreement for
II engineering services with Dokken Engineering for preliminary engineering and environmental
studies.
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NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the agreement with Dokken Engineering for engineering services to provide
engineering services for preliminary engineering and environmental studies for the Poinsettia
Lane Bridge Widening Project, a copy of which is attached as Exhibit 3, is hereby approved.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 23rd day of March I 1999 by the following vote, to wit:
AYES: Council Members Lewis, Hall, Nygaard and Kulchin
NOES: None
Al-TEST:
ALETHA L. RAUTENKRANZ, City Clerk) (SEAL)
AGREEMENT FOR PRELIMINARY ENGINEERING AND
ENVIRONMENTAL STUDIES FOR
POINSETTIA LANE BRIDGE WIDENING
PROJECT NO. 3551
THIS AGREEMENT is made and entered into as of the a3 rd day of
MnrA , 193, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City”, and DOKKEN ENGINEERING, a California
corporation, hereinafter referred to as “Contractor.”
RECITALS
City requires the services of an engineering Contractor to provide the necessary
design and environmental services for preparation of preliminary design, environmental
services, and final design; and Contractor possesses the necessary skills and
qualifications to provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. CONTRACTOR’S OBLIGATIONS
See attached Exhibit “A”.
2. CITY OBLIGATIONS
The City shall:
A. Provide contractor with one (1) digital copy, on 3-l/2” diskette, of City
Standard Special Provisions for Specifications in Microsoft Word, Version 7.0 format.
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B. Provide one (1) copy, on 3-l/2” diskette, of City title sheet in Autocad
Release 14 format.
C. Provide one (1) reduced set of as-builts plans for the existing bridge
(reduced as-built plans are of poor quality and may not be complete).
D. Expeditious review of plans in conformance with the design schedule.
3. PROGRESS AND COMPLETION
The work under this contract will begin within ten (10) days after receipt of
notification to proceed by the City and be completed within one hundred eighty (180)
calendar days of that date. Extensions of time may be granted if requested by the
Contractor and agreed to in writing by the Public Works Director. The Public Works
Director will give allowance for documented and substantiated unforeseeable and
unavoidable delays not caused by a lack of foresight on the part of the Contractor, or
delays caused by City inaction or other agencies’ lack of timely action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed shall be $142,000. No
other compensation for services will be allowed except those items covered by
supplemental agreements per Paragraph 8, “Changes in Work.” The City reserves the
right to withhold a ten percent (10%) retention until the project has been accepted by
the City.
Incremental payments, if applicable, should be made as outlined in attached
Exhibit “A.”
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5. DURATION OF CONTRACT
This agreement shall extend for a period of two (2) years from date thereof. The
contract may be extended by the City Manager for two (2) additional one (1) year
periods or parts thereof, based upon a review of satisfactory performance and the City’s
needs. The parties shall prepare extensions in writing indicating effective date and
length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Within ten (10) days of completion and approval of the preliminary plans and
reports, the Contractor shall deliver to the City the following items:
A. A digital copy of the preliminary plans in Autocad Release 14 format on
3-l/2” diskette or other digital storage device as approved by the City.
B. One (1) set of preliminary drawings, ink on mylar or other media
acceptable to the City, on 24” x 36” sheets for the road and bridge widening. Plans
shall be at a scale of 1” = 40” or other scale as approved by the City.
C. One (1) set of hard copy reports.
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
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letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
the City shall have the right to annul this agreement without liability, or, in its discretion,
to deduct from the agreement price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
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Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the Public Works Director.
The Public Works Director shall make a determination of fact based upon the
documents delivered to City of the percentage of work which the Contractor has
performed which is usable and of worth to the City in having the contract completed.
Based upon that finding as reported to the City Manager, the Manager shall determine
the final payment of the contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
I City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These
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provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks
to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor
from the selection process. k!l!K : (Initial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
Ii!!!! (Initial)
13. JURISDICTION
The Contractor agrees and hereby stipulates that the proper venue and
jurisdiction for resolution of any disputes between the parties arising out of this
agreement is San Diego County, California.
14. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the City. Contractor shall be under control of the City only
as to the result to be accomplished, but shall consult with the City as provided for in the
request for proposal. The persons used by the Contractor to provide services under this
agreement shall not be considered employees of the City for any purposes whatsoever.
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The Contractor is an independent Contractor of the City. The payment made to
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
withholdings on behalf of the Contractor or its employees or subcontractors. The City
shall not be required to pay any workers’ compensation insurance or unemployment
contributions on behalf of the Contractor or its employees or subcontractors. The
Contractor agrees to indemnify the City within 30 days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers’
compensation payment which the City may be required to make on behalf of the
Contractor or any employee or subcontractor of the Contractor for work done under this
agreement or such indemnification amount may be deducted by the City from any
balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
15. CONFORMITY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents, to be filed with any agencies whose approval is
necessary.
The City will provide copies of the approved plans to any other agencies.
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16. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
specifications, drawings, reports, and studies shall be delivered forthwith to the City.
Contractor shall have the right to make one (1) copy of the plans for its records.
17. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and hereby agrees to relinquish all
claims to such copyrights in favor of City.
18. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the City of Carlsbad and its
officers, officials, employees and volunteers from and against all claims, damages,
losses and expenses including attorneys fees arising out of the performance of the
work described herein caused by any willful misconduct, or negligent act, or omission of
the contractor, any subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.
19. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
20. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
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and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contract shall
create any contractual relationship between any subcontractor of Contractor and the
City. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
21. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
-this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
22. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
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23. c
Subject to the provisions of Paragraph 17, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
24. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
25. CONFLICT OF INTEREST
The City has determined, using the guidelines of the Political Reform Act and the
City’s conflict of interest code, that the Contractor will not be required to file a conflict of
interest statement as a requirement of this agreement. However, Contractor hereby
acknowledges that Contractor has the legal responsibility for complying with the
Political Reform Act and nothing in this agreement releases Contractor from this
responsibility.
26. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
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current Best’s Key Rating of not less than “A-:V” and shall meet the City’s policy for
insurance as stated in Resolution No. 91-403.
A. Coveraaes and Limits.
Contractor shall maintain the types of coverages and minimum limits
indicated herein, unless a lower amount is approved by the City Attorney or City
Manager:
1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employer’s Liability. Workers’
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractor’s profession with limits of not less than $1,000,000 per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
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6. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
1. The City shall be named as an additional insured on all policies
excluding Workers’ Compensation and Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement and
any extension thereof and shall not be canceled without 30 days prior written notice to
the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
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27. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the City and on behalf of the Contractor in connection with
For Contractor:
the foregoing are as follows:
For City: Title
Name
Address
Title
Name
Address
Architect/License Number:
Architect/License Number:
28. BUSINESS LICENSE
Public Works Director
Lloyd 6. Hubbs
2075 Las Palmas Drive
Carisbad, CA 92009-l 576
Project Manager
Richard T. Liptak
3914 Murphy Canyon Blvd., Suite A-153
San Diego, CA 92123
c 40887
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
29. ENTIRE AGREEMENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
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-.
hereof may be amended, modified, waived or discharged except by an instrument in
writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
Executed by Contractor this day of
CONTRACTOR:
DOKKEN ENGINEERING, INC.
(sign here) v v
ATTEST:
LL4.LtL2 (G?aJLiL ALETHA L. RAGTENKRANZ City Clerk
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL
city ArOlmey
rev. 2/26/99 -14 -
EXHIBIT “‘A”
SCOPE OF WORK
for
Poinsettia Lane Overhead Widening
A. PreIiminary Design
1.
2.
3.
4.
5.
6.
7.
a.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Topographic mapping and surveying control. Topography shall meet
National Map accuracy standards. The survey control shall include property
lines and City boundary for the entire project length. Mapping and survey
data shall be NAD 83 compatible.
Preliminary engineering to refine the alignment and prome.
Preliminary design of roadway including size and location of drainage
facilities, type and location for utility lines and lighting.
Preliminary siting of the new bridge abutments and piers.
Bridge advance planning studies for proposed structure, including three span
and single span alternates. Construction cost estimates for each alternate to
be included.
Bridge General Plan for selected alternate.
Preliminary stage construction and trafBc handling plans.
Design and analysis of 40-scale for intersections at Poinsettia Lane/
Carlsbad Boulevard and Poinsettia Lane/Avendia Encinas.
Research of all existing and proposed utilities affected by the project and
identification of those utilities requiring relocation as a result of the proposed
project.
Work with the affected utilities in the rerouting of utilities needing
relocation.
Coordinate sewer, water and recycled water requirements with CMWD.
Preliminary layout and estimates for sewer, water and recycled water.
Identification of easements required by the new roadway; including slope
easements, drainage easements, utility easements and construction
easements.
Landscape Concept Plan.
Perform geotechnical studies and prepare reports for roadway and structure
design.
Coordinate preliminary design and construction constraints/requirements
with railroad agencies.
Determine Contractor’s allowable staging areas and access.
Coordinate design and construction requirements for environmental
approval.
19. Determine existing right-of-way limits adjacent to project and determine
addition right-of-way required for project.
20. Perform design surveys to verify topo mapping and to gather design data for
profile and conforms.
21. Determine existing and future traffic volumes.
22. Pothole existing utilities to determine their physical sire, location and
elevation.
B.
C.
Environmental
1. Screen check Initial Study/Mitigated Negative Declaration (IS&IND)
2. Draft IS/MND
3. Final MND
4. Community Meetings and Public Hearings by Dokken Engineering
5. Permitting
Final Design (For information only - not included in this agreement)
1.
2.
Preparation of Plans, Specifications and Cost Estimate.
Prepare plans in ink on mylar, or other media acceptable to City, on screened
topographic map using scales of 1” = 40’ horizontal and 1” = 4’ vertical or 1” = 8’ vertical as agreed to prior to plan preparation. Provide one set of
approved final plans in digital format compatible with AutoCAD Eel. 14 or
current version in use at the time plans are prepared. Digital drawings shall
be on 3 W” floppy disks or other media approved by the City. Provide one set
of mylar plans of final drawings.
3.
4.
Include in the improvement a typed list of contract items to be included in
the Contract Documents. Estimate and bid item list to have identical item
descriptions, compatible with Standard Specifications for Public Works
Construction (SSPWC!), and identical unit values.
Submit detailed calculations and summary sheet of Engineer’s Estimate for
construction.
5. Prepare hydrologic and hydraulic reports to City standards.
6. Prepare erosion control plans.
7. Prepare phasing and traffic control plans.
8. Prepare striping and signing plans
9. Prepare structure plans
10. Prepare city street lighting plans.
11. Prepare planting and irrigation plans.
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12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
Prepare water line plans, specifications and estimate.
Prepare sewer line plans, specifications and estimate.
Prepare recycled water line plans, speciEcations and estimate.
Prepare technical specifications, including standard and special provisions.
Provide printed original and electronic copy in Microsoft Word Version 7 to
the City. Specifications in Greenbook format only.
Provide to the City Project Manager, in a timely manner, copies of telephone
conversations reports, meeting minutes, transmittals and correspondence.
Provide fifteen (15) sets of bluelines of plans at 30%, 70% and 90% plancheck
submittals.
Provide fiReen (15) copies of the technical specifications and cost estimates at
70% and 90% plancheck submittals.
Coordinate design with Carlsbad Municipal Water District (CMWD) where
applicable.
Provide plans to affected utility companies and assist City Project Manager
with coordination for relocation of facilities required to be relocated due to the
roadway construction.
Coordinate design and construction requirements with railroad agencies.
D. Project Management (For information only - not included in this agreement)
1. Project meetings shah include an initial project kick-off meeting with
monthly meetings until the project is complete.
2. Prepare a detailed project schedule using Microsoft Project, or other approved
soaware of the preliminary and &al design phases. The project schedule
shall be updated monthly and with each submittal and be provided to City
Project Manager sticiently prior to the monthly meetings for adequate
review.
3.
4.
5.
Quality assurance review.
Prepare semi-monthly (2 per month) progress reports detailing work
accomplished during period and work anticipated for next period.
Prepare meeting minutes and record of conversations for all project related
meetings and phone conversations.
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COST ESTIMATE
Poinsettia Lane Overhead Widening
A. Preliminary Design
Firm Comments Total
Dokken Engineering
Lintvedt, McCall
Daniel Boyle Engineering
JL Patterson
AGRA Earth & Environmental
Linscott, Law & Greenspan
ADL Planning
AU tasks, except those noted below $35,000
Project Management $14,000
Determine and set ground control
Topo mapping
Determine existing RN
Design surveys
Pothole Utilities
Coordination & Preliminary Design
for CMWD
Bailroad Coordination, Agreements
Geotechnical Reports
Provide traf6c data
Determine lighting
Landscape Concept Plan
Total
$1,cJo0
$5,500
$2, loo
$4,800
$820
$13,650
$7,900
$16,915
$2,000
$m.m
81,000
$105,500.00
B. Environmental
Firm
Dokken Engineering
Comments
Community Meetings & Public
Hearings
Total
$960
LSA Associates, Inc.
Total $36,500.00
Subtotal Preliminary Design A.
& Environmental B.
$142,000.00
C. Final Design (For information only - not included in this agreement)
Firm
Dokken Engineering
Commenta Total
All tasks, except those noted below $133,160
Daniel Boyle Engineering CMWD Sewer, Water & Recycled $33,980
Water,P.R. Station
JL Patterson Railroad Coordination $3,200
Linscott, Law & Greenspan Lighting Plans $4,038
ADL Planning Landscape Plans $10,000
Total $184,500.00
D. Project Management (For information only - not included in this agreement)
Firm
Dokken Engineering
Comments Total
20 h&month for 5 months $11,000
Total !$11,000.00
Subtotal Final Design C. & Project $196,600.00
Management D.
TOTAL $337.600.00
OPTIONAL TASKS
(EXHIBIT “A”)
(To be negotiated, as necessary)
1.
2.
3.
4.
5.
Right-of-Way Maps and Legals
Right-of-Way Acquisition Services
Environtiental Services above and beyond IS&END clearance
CDP Permitting ($800.00 estimated)
Community Meetings/Public Hearings involvement by LSA personnel
($3,700.00 estimated)
ALL-PURPOSE ACKNOWLEDGMENT
•~e~*-*-e~*~a~*-* ~*~m~0~~~*~0~0~8~rn
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State of California
County of QUZWLLb ss.
On MCX~G~ 12, 99 beforeme, Im(i-Qrchar& ,
(DATE) ARY) I personally appeared 3T. Tk cud
SIGNER(S)
q personally known to me - OR- 0 proved to me on the basis of satisfactory
evidence to be the person(s) whose name(s)
is/are subscribed to the witbin instrument and
acknowledged to me that h&he/they executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
signature(s) on the instrument the person(s),
or the entity upon behalf of which the
person(s) acted, executed tbe instrument.
WITNESS my hand and official seal.
*
L-d4
NOTARY’S SIGNATURE
OPTIONAL INFORMATION
The information below is not required by law. However, it could prevent fraudulent attachment of this acknowl-
edgment to an unauthorized document.
CAPAClTY CLAIMED BY SIGNER (PRINCIPAL) DESCRIPTIONOFAlTACH.EDDOCUMENT
L! lNDIVIDUAL
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i&CL -5 TITLE(S) ’
0 PARTNER(S)
q ATTORNEY-IN-FACT
q TRUSTEE(S)
Cl GUARDIAN/CONSERVATOR
Cl OTHER:
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NUMBER OF PAGES I 0
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SIGNER IS REPRESENTING: , I l
\LJ?,ftr\c,
OTHER I ? I- l ~O~*-o-o~O-m- l ~m-o-o-o
APA 11’94 VALLEY-SIERRA, 800-362-3369
March 29,1999
Dokken Engineering
Richard Liptak, Proj. Eng.
3914 Murphy Canyon Blvd., Suite A-i 53
San Diego, CA 92123
~A&~EElitlEN~~@%t PfjELlMlNARY ENGINEERING & ENVlR&MdlENTAL
STUdlES - POlNSE~lA LN, BRIDGE WIDENING; PROJECT 3551 II
Enclosed for your reference are copies of Carlsbad City Council Agenda Bill
No. 15,107, and Resolution No. 99-99. These documents went before the City
Council on March 23, 1999, when the Resolution was adopted, approving an
agreement with your company.
Also enclosed is an original and fully executed agreement for the above referenced project.
If you have any questions regarding your Final Map, please call Glen Van Peski,
in the Engineering Department, at (760) 941-9500.
Kathleen D. Shoup
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, CA 92008-l 989 * (760) 434-2808 @