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Home My WebLink About1999-03-23; City Council; 15108; Request For Destruction Of RecordsCW OF CARLSBAD - AGENPs BILL H DESTRUCTION OF RECORDS KEPT BY THE RISK MANAGEMENT DEPARTMENT CITY MGiii&?i&? RECOMMENDED ACTION: Adopt Resolution No. 49 e/O0 authorizing destruction of certain records kept by the Risk Management Office. ITEM EXPLANATION Section 34090 of the Government Code provides authority for the destruction of documents that are more than two years old and no longer required. The consent of the City Attorney and authorization of the City Council also is required prior to the destruction of any document. The documents listed in Exhibit 2 have been reviewed in accordance with the provisions of Section 34090 of the Government Code and meet those requirements, and the City Attorney has consented to their destruction. FISCAL IMPACT None. EXHIBITS 1. Resolution No. 9 9 - 100 2. List of records to be destroyed. . 1 1 I 1% ld l! It 1; 16 19 2c 21 22 23 24 25 26 27 28 RESOLUTION NO. 99-100 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS KEPT BY THE RISK MANAGEMENT OFFICE. The City Council of the City of Carlsbad resolves: 1. That pursuant to Section 34090 of the Government Code the Risk Management Office is authorized to destroy general correspondence records over two years old as shown in Exhibit 2. 2. This resolution shall not authorize the destruction of any record which the City Attorney deems is necessary for the ongoing or current activity of the office of the Risk Manager. PASSED, APPROVED AND ADOPTED at a Regular Meeting of the City Council of the City of Carlsbad on the 23rd day of March 1999, by the following vote, to wit: AYES: Council Members Lewis, Hall, Nygaard and Kulchin NOES: None ABSENT: Council Member Finnila AT-f-EST: *A-k ALETHA L. RAUTENKRANZ, City Clerk GENERAL FILES EXHIBIT 2 ACCOUNTING SOFTWARE STEERING COMMllTEE AGUA HEDIONDA LAGOON JET SKI INCIDENTS ON JANUARY I, 1994 ALCOHOLIC BEVERAGE SURVEY BOOKS PURCHASED FY 1994/95 CITY VEHICLE ACCIDENTS REPORT - FY 1994/95 & FY 1995/96 COMPUTER PURCHASES CONTRACTS BATIQUITOS LAGOON ENHANCEMENT PROJECT COUNTY SERVICE AGREEMENTS HOLIDAY PARK IMPROVEMENTS (1990) - PROJECT #3314 JAMES DRIVE STORM DRAIN MAUREEN SASSOON - SAFETY TRAINING SEMINARS STREET OVERLAY PROGRAM 1992/93 DIVERSIFIED RISK - Calendar Years 1991 & 1992 DRIVER’S LICENSE INFORMATION FOR EMPLOYEES PRIOR TO 1986 DUES EMERGENCY MEDICAL DISPATCH PROGRAM EMERGENCY PREPAREDNESS EXERCISE FOR 10/5/95, l/21/92 AND l/16/91 FACILITY USE APPLICATIONS - FY 1994195 and FY 1995/96 FIRE CODE - 1988 Edition GRAND JURY STATISTICAL SURVEY OF POLICE MISCONDUCT CASES GRANT PROGRAM TAP II INCIDENT REPORTS - FY 1994-95 and FY 1995196 INSURANCE REVIEW REQUEST - 1994 AND PRIOR MUNICIPAL MUTUAL INSURANCE COMPANY PERSONALIZED PATROL VEHICLES PURCHASE ORDERS - BLANKET FORMS REQUEST FOR INFORMATION SAFETY COMMITTEE SAFETY REFERRAL REPORTS FY 1994-95 SAFETY REFERRAL REPORTS FY 1993-94 SEMINAR - INTRODUCTION TO W/C CLAIMS 9128192 SENIOR CENTER VEHICLE STORAGE REPORTS STATION ACTIVITY FY 1994-95 - Charges STATION ACTIVITY FY 1995-96 - Charges TRAFFIC SAFETY EVALUATION ENFORCEMENT & ENGINEERING ANALYSIS PURCHASE REQUISITIONS 1993-6/l 996 OUTGOING CORRESPONDENCE AUGUST 1992 THROUGH DECEMBER 1993 CARL WARREN & CO FILE WHICH INCLUDES INVOICES FROM l/1/88 THROUGH 1 l/1/93; CORRESPONDENCE REGARDING PROCEDURES TO BE FOLLOWED; AND CONTRACT WITH AGENDA BILL DATED 7/2/85 FACILITY USE CERTIFICATES OF INSURANCE WHICH EXPIRED FROM 7/l/94 THROUGH l/1/96 RISK MANAGEMENT REPORTS FOR THE QUARTERS FROM 7/l/90 THROUGH 12/31/91 CARLSBAD MUNICIPAL WATER DISTRICT CLAIMS FROM 1985 THROUGH MAY 1992 1 ,.’ 3 ; ./ WORKERS’ COMPENSATION COPIES OF EMPLOYEE CLAIMS FOR W/C BENEFITS - FY 1989/90 THROUGH FY 1993/94 EMPLOYEES’ EVALUATION OF READICARE FOR W/C INJURIES - 1993 SURVEY FIREFIGHTER’S CANCER PRESUMPTION REIMBURSEMENT TO STATE OF CALIFORNIA FOR FY 1986/87 THROUGH FY 1992/93 INJURED ON DUTY REPORT FROM FINANCE DEPARTMENT FOR FY 1993/94 THROUGH 1995/96 PUBLIC SELF-INSURER’S ANNUAL REPORT FOR FY 1983/84 THROUGH FY 1992/93 SAFETY AWARD - 1993 AND 1994 THIRD PARTY ADMINISTRATOR PROPOSALS FROM 1990 FOR WORKERS’ COMPENSATION ADMINISTRATION - INCLUDES RFP; REVIEW BOARD EVALUATIONS AND NO-THANK YOU LETTERS WORKERS’ COMPENSATION BENEFITS HANDBOOKS ORDER FORM FROM 1991 ZEE MEDICAL INVOICE FOR VIDEOS AND PAMPHLETS FROM 1992 BIERLY AND ASSOCIATES - WORKERS’ COMPENSATION THIRD PARTY ADMINISTRATOR THROUGH 3/l/1991 RFP SUBMISSIONS FOR WORKERS’ COMPENSATION THIRD PARTY ADMINISTRATION FROM DECEMBER 1996 RFP’S FOR WORKERS’ COMPENSATION THIRD PARTY ADMINISTRATION FROM AUGUST 1990 CARLSBAD MUNICIPAL WATER DISTRICT EMPLOYER’S REPORTS FROM 1958 THROUGH JANUARY 1992 storage - AB for destruction of records 1999 , : ‘, 1 g.; f /’