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HomeMy WebLinkAbout1999-03-23; City Council; 15109; Acceptance Of Grant From California State Library‘3 5 0 E % . . p 2 d Y zi AB# /5,/o? MTG. 3123199 DEPT. LIB .- -. CITY OF CARLSBAD - AGEMA BILL 63 TITLE- A DEPT. HD. ACCEPTANCE OF AN INFOPEOPLE GRANT FROM THE CALIFORNIA STATE LIBRARY CITYATTY. - CITY MGRS RECOMMENDED ACTION: Adopt Resolution No. ci?- 10 1 in accepting a $6,000 InFoPeople grant from the California State Library. ITEM EXPLANATION: On February 9, 1999 the library was awarded a $6,000 grant under the California State Library’s InFoPeople (Internet for People) Expansion and Support program. This grant will provide additional Internet access to the community at the library’s Centro de Information. Funds will be used to purchase two Internet workstations plus a subsidy for Internet connectivity during the first year of service. Bilingual Centro staff will assist young people and adults with their information searches. State Library staff will provide training and support. The deadline for equipment acquisition and installation is August 1, 1999. A specific requirement of the grant is that the library work with a community-based partner to share in the development and administration of Internet resources. To fulfil1 this requirement, staff from the Centro have established a partnership with Pine School staff and particularly with the supervisor of Pine’s student computer lab. The school lab currently provides Internet access for students, but only during school hours and not after 3 P.M. FISCAL IMPACT: The grant will pay for two computer workstations, two modems, a networked printer, and phone line and Internet access charges for the first year. Grant funds should be placed in the library’s InFoPeople grant account (199-4001-4631). In subsequent years, there will be a need to budget for phone line and Internet access, projected to be approximately $500 per year. EXHIBITS: 1. Resolution No. ?ci- 10 1 accepting the InFoPeople grant. 2. Letter from the State Librarian notifying the library of the grant award. I l l( 1’ 1; 1: 14 15 1E 17 16 19 20 21 22 23 24 25 26 27 28 1 2 3 4 5 6 7 8 9 3 I ? 3 I ’ / i i I RESOLUTION NO. 99-101 A RESOLUTION OF THE CITY OF CARLSBAD, CALIFORNIA, ACCEPTING AN INFOPEOPLE GRANT FROM THE CALIFORNIA STATE LIBRARY WHEREAS, the Carlsbad City Library offers public access to the Internet at the I Main and Branch libraries; and WHEREAS, the library now wishes to add Internet access at the Centro de Information; and WHEREAS, the California State Library has awarded Carlsbad a $6,000 InFoPeople grant to purchase necessary computer hardware for two Internet workstations, including modems, a networked printer; and access charges; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the City Council accepts a federal Library Services and Technology Act (LSTA) grant through the California State Library in the amount of $6,000 and hereby authorizes the Finance Director to appropriate these funds to the library’s InFoPeople Grant account. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council of the City of Carlsbad, California, at a regular meeting held on the 23rd day of March , 1999, by the following vote, to wit: AYES: Council Members Lewis, NOES: None ABSENT: Council Member ard and Kulchi ATTEST: (2ttLL&bq-Q& ALETHA L. RAUTENKRANZ, City Clerk) (SEW CALIFORNIA i-l-ATE LIBRARY LIBRARY-COURTS BUILDING . P.O. BOX 942837 . SACRAMENTO, CA 94237-0001 February 9,1999 Clifford Lange Carlsbad Public Library 1250 Carlsbad Village Drive Carlsbad, CA 92008-l 99 1 EXHIBIT 82 Subject: LSTA I-9, FY 1998/99, WP97, Grant Award #40-4654 Title: InFoPeople Expansion and Support - Cycle 4 Dear Mr. Lange: I am pleased to approve your grant application for the above named project for a total of $6,000 in federal Library Services and Technology Act (LSTA) funds, effective immediately for the period ending September 30, 1999. The State Library primary consultant assigned to this project will be Mark Parker, telephone (916) 657-1892. Please work with this consultant in implementing your project. My staff is ready to assist you in making your project a success. Awards are made for the following site (s): Carlsbad City Library The InFoPeople Project has had a remarkable impact on many of California’s public libraries. It has been instrumental in bringing the Internet into many libraries and has developed excellent training and support programs. This Cycle will bring the total number of public library sites participating in the project to 530. This is more than one-half of the public library outlets in California. w-d This award supports the purchase of two Internet workstations,and provides a subsidy of $1,000 for Internet connectivity during this grant year. The workstations must meet the minimum specifications listed in the enclosed documentation; anything exceeding these specifications is acceptable. One of the workstations must be located in the public service area described in your grant application, or in another public service area approved by either the InFoPeople Project Coordinator (Holly Hinman, 626-796-09 13) or the State Library Technology Coordinator (Mark Parker, 9 16-657- 1892). The second workstation should be located at a reference desk or other approved public service desk unless public service staff already has Internet access, in which case it should be located in a public service area as approved. The deadline for equipment acquisition and installation is August 1, 1999; failure to meet this deadline may forfeit your library’s participation in this program. Since many jurisdictions restrict purchasing activities near the end of the local fiscal year, you should plan to move forward as quickly as possible to insure that you will meet State program requirements. If you encounter difficulties in meeting the deadline, please consult with the Project Coordinator or State Library Technology Coordinator. Should the cost of obtaining workstations meeting the InFoPeople Clifford Lange -2- February 9,1999 requirements be less than the amount awarded, remaining grant funds may be used for consumables such as paper, maintenance, and other operating expenses directly related to the grant purpose. Please note that the workstations acquired through this grant must be used for the original Project purposes for five (5) years or the life of the equipment, whichever comes first. If you cease to use the equipment for public access to the Internet, the State Library must approve the disposition of the equipment. Please also note that the subsidy for Internet connectivity must be encumbered by September 30, 1999, and expended by October 30, 1999. In light of this requirement, you should explore annual service contract options with your Internet Service Provider. If you do not need to use the subsidy for connectivity, you may use it for other Project-related purposes, with approval from the Project Coordinator or State Library Technology Coordinator. Public Internet access may be initiated at any time after the equipment is installed and operational, and after the written community plan is filed. The community plan must be filed no later than December 1, 1999, and public access must begin no later than January 1,200O. Attached to this award letter are a timeline of required activities and the reporting requirements associated with this grant. Once again, let me express my thanks for your participation in this excellent program. Funds allowed are as follows: Categories 1998199 Approved Budget Salaries and benefits $ -O- Library materials -O- Operating materials 6,000 Equipment (items over $5,000) -O- Program Award 6,000 Indirect cost (up to 10%) -O- Total $6,000 On September 30, 1999, this project will be officially closed and no new expenditures may be generated nor funded project activities occur. All unexpended and unencumbered funds must be returned by November 13, 1999. This project is allowed 60 days to liquidate encumbrances which were incurred prior to September 30. After the 60 day period, all encumbered funds which have not ’ been liquidated must be returned to the State Library.