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Home My WebLink About1999-03-23; City Council; 15111; Out Of State Travel Request To Florida. , *. !! 0 % % . . p 2 d ii D P -- CITY OF CARLSBAD - AGEhlSA BILL AB# /2 111 TITLE: MTG. 3/23/99 DEPT. Council OUT-OF-STATE TRAVEL FOR COUNCIL MEMBERS TO ATTEND TRANSFORMING LOCAL GOVERNMENT 1999 CONFERENCE CITY .GRs RECOMMENDED ACTION: Adopt Resolution No. 5 9 c / 0 3 approving out-of-state travel for Mayor Pro Tern Matt Hall and Council Member Ann Kulchin to attend the Transforming Local Government Conference in Clearwater, Florida, May 12-15, 1999. ITEM EXPLANATION: Transforming Local Government 1999 is the annual conference of The Innovation Groups. This national conference will showcase the best practices of change and innovation in local government, and will feature new approaches and strategies from other cities’ top organizational change efforts. The City of Carlsbad has been asked to participate in the conference as presenters focusing on the City’s experiences in managing the strategic change process developed through the City’s strategic planning process. Mayor Pro Tern Hall and Council Member Kulchin’s comments will occur during the “Engaging Your Organization in Change” session of the conference, which will cover critical leadership and management challenges in effecting change in an organization. Additional presenters from the City of Carlsbad include City Manager Ray Patchett and Administrative Services Director Jim Elliott. Participants will examine their current and/or planned change initiatives and will learn about the essential principles for successful engagement. Participation in the Transforming Local Government 1999 conference will present an excellent opportunity to highlight the City of Carlsbad’s efforts in this area, while at the same time learning how other jurisdictions are innovating and managing change. Staff recommends that Council approve out-of-state travel for Mayor Pro Tern Hall and Council Member Kulchin. FISCAL IMPACT: The total cost for Mayor Pro Tern Hall and Council Member Kulchin to attend this conference for four days will be approximately $2,750. There are sufficient funds in the City Council Department budget to accommodate this cost. EXHIBITS: 1. 2. Resolution No. 99 403 , approving out-of-state travel for Mayor Pro Tern Hall and Council Member Kulchin to attend the Transforming Local Government 1999 Conference in Clearwater, Florida. Copy of Presentation. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. w-lo3 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING OUT-OF-STATE TRAVEL FOR MAYOR PRO TEM HALL AND COUNCIL MEMBER KULCHIN TO ATTEND THE TRANSFORMING LOCAL GOVERNMENT 1999 CONFERENCE WHEREAS, the Transforming Local Government 1999 Conference will be held in Clearwater, Florida from May 11 through May 15, 1999; and WHEREAS, this national conference will feature the best practices of change and innovation in local government, which directly relates to the strategic planning and strategic change process the City of Carlsbad is currently undertaking; and WHEREAS, representatives from the City of Carlsbad have been requested to participate as speakers at this conference, sharing the City’s experiences in how the City organization is managing change efforts; and WHEREAS, there are sufficient funds available in the City Council Department Budget for Mayor Pro Tern Hall and Council Member Kulchin to attend this conference; and WHEREAS, the City Council of the City of Carlsbad, California hereby finds it necessary, desirable and in the public interest to authorize out-of-state travel for Mayor Pro Tern Hall and Council Member Kulchin to attend the Transforming Local Government 1999 Conference in Clear-water, Florida. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the city of Carlsbad, California, as follows: Ill Ill Ill 1. That the above recitations are true and correct. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. That out-of-state travel is hereby authorized, in accordance with City policy, for Mayor Pro Tern Hall and Council Member Kulchin to attend the Transforming Local Government 1999 Conference in Clear-water, Florida. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 23rd day of March , 1999, by the following vote, to wit: AYES: Council Members Lewis, Hall, Nygaard and Kulchin NOES: None ABSENT: Councfl Member Finnila II ATTEST: LkQaxkL L?*Qy ALETHA L. RAUTENKRANZ, City Cler (Seal) -2- - Exhibit 2 Managing Strategic Change in Carlsbad, CA Watt Hall Mayer Fro Tern Ann Kulchin Council Mmbu Ray Prtchctt city .umt.qer Jim Elliott . ” -. We Make a Difference!! l Each of us chose Public Service l We do a Great Job! l We have incredible influence on our Organization and our cimmunity About Carlsbad Demographics 1990 3 Recession .Population - 78,000+ *Eliminated 40 Positions or -40 Square Miles 15% of the Workforce Coastal City 30 Miles North of *Cut <12M> from General Downtown San Diego Fund over 3 Years *Home of: World Ch9r Golf Club Manuf- *Difticult Labor Environment nndToummmb ‘Leader in Bio Tech dr High Tech hdustis ‘LaCosta Spa dr Rcsal ‘Pour scwona Rnort ‘Legolmd Strategic Change vs. Strategic Planning In Many or Most Organizatlons, Ghategic Planning is a Ps *And the Strategic Plan is aDocument Strategic Change is a Vision-Focused, Strategy-Based Process of Managing Ongoing, Pwposeful Community and Organizational Development Post Recession Strategic Change Goals . What Did We Do? City Council Defined Vision and Began Strategic Goal Setting Carlsbad City Council 1999 Five-Year Vision Statements Aad Cdlbad emdrntly and emclivrly... .tkllWrs topquahty pUMr SeMees @ Focus Organizational Energy and Resources on Achieving the City Council’s Vision & Strategic Goals Through: *City Vision / Mission /Values * Organization Redesign by Major Service Areas *Organizing for Change * Strategic Initiative Teams *MSA and Department Level Strategic Plans *Outcome (Vision)-Based Integrated Goal Structure Carlsbad City Council 1999 Five-Year Vision Statements City Council Continues to CIarUy and Pursue tbe Vision of Carlsbad That Fteflects the Pride and Quality of LIB for alI Who Live, Work, and Play Hen. City of Carlsbad Strategic Goals -Top Quality Services *Economic Opportunities ~Tranqmtation System *Educational Opportunities Mission Our Mission is to Provide Top-Quality Services to our Citizen and Customers in a Manner that Enhances the Quality of Life for all who Live, Work and Play in Carlsbad Connecting Vision & Goals Vision Statement: Carlsbad Eflicientiy and ffectively Delivers Top-Quality Public Service How Do We Organize & Support? How Do We Support Strategic Change? Human Resource -Employee Involvement l Performance l Futuring Conference *Participation processes: Management *SITS Compensation *Orientation Plus System How Do We Support & Guide Strategic Change B Compensation How Do We Guide Strategic Change ? Information h Reporting l Organization Performance Measurement l Business Process Reviews l New Technology and Software Systems A Systems Perspective I *“,tdn~I. connvllh ald Orm.“h&d D.“,lnom.“t I n , Your Role What Outcomes do We Achieve? l Alignment - Focus - Clarity t l Rationale for deploying organizational resources among various activities. . Ability to influence rather than merely respond to 3 environmental changes. l Personal and Organization Effectiveness l Organization Competency and Learning Capability c.SUre . Community Building P Challenges * Balancing Empowerment and Accountability * Fiscal Environment * Political Environment * Communication * Resistance to Change * Continuous Improvement