HomeMy WebLinkAbout1999-04-06; City Council; 15120; Accept Bids/Electronic Equipment For New LibraryCITY OF CARLSBAD - AGEWA BILL !?q 0 7
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IECOMMENDED ACTION:
Staff recommends Council adopt Resolution No. 9 9 - /IO, accepting the bid from Hoffman
Video for video and audio production equipment (Bid No. 13), and the bid from Audio
Associates for general audio visual equipment (Bid No. 17) for the new Carlsbad Library.
ITEM EXPLANATION
As part of the process of outfitting the new Carlsbad library, staff requested bids for the
provision of electronic equipment. Bid No. 13 was a request for pricing on equipment to be
used for the recording of events on video and audio tape. Bid No. 17 covered general audio
visual equipment requirements throughout the new building. There were a total of 260 line
items in these bid packages.
In accordance with Section 3.28.120 of the Municipal Code, Notice to Bidders was published and
Requests for Bid (RFB) were sent to vendors. For Bid No. 13, twelve vendors received packages
and three responsive bids were received. For Bid No. 17, twenty vendors received packages
and four responsive bids were received. The lowest responsive bids were received from
Hoffman Video Systems (Bid No. 13) and Audio Associates of San Diego (Bid No. 17). Bid
tabulation follows:
Bid No. 13 - Video & Audio
Production Equipment
Hoffman Video $259,567.60
Televideo $264,360.32
Audio Video Supply $267,526.01
Bid 17 - General Audio Visual
Equipment
Audio Associates $133,863.52
Westek Presentation $135580.21
Consolidated Media $140,283.35
Audio Video Supply $146,226.62
Bid No. 13 also included several “optional” items for which staff requested bids. The decision to
purchase these items depended on the amount of the base bid shown above and the amount
remaining in the budget for this type of equipment. Based on the bid received from Hoffman
Video, staff wishes to purchase two additional “optional” line items from this vendor for an
additional $51,788.96. The optional items are a video editing system with an accessory
package. This makes the total award $311,356.56 for Bid 13.
FISCAL IMPACT
Funds for this equipment are a part of the capital budget for equipping the new library.
EXHIBITS
Resolution No. 94 - I/ 0
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RESOLUTION NO. 99-110
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF CARLSBAD, ACCEPTING TWO BIDS AND AUTHORIZING
THE EXECUTION OF PURCHASE ORDERS.
WHEREAS, the City of Carlsbad requires electronic equipment and systems for the new Carlsbad
Library, and;
.WHEREAS, proper purchasing procedures have resulted jn the receipt of bids from qualified
vendors;
WHEREAS, there are sufficient funds appropriated in the capital project account;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad as follows:
1. The bid of Hoffman Video Systems, 1049 Flower St., Glendale CA 91221 is hereby accepted.
2. The bid of Audio Associates of San Diego, 8200 Center Drive, La Mesa CA 91942 is hereby
accepted.
3. The Purchasing Officer is hereby’ authorized and directed to issue purchase orders for
electronic equipment to these contractors.
PASSED, APPROVED, AND ADOPTED at a regular meeting of the City Council of the City of
Carlsbad held on the 6th day of April , 1999, by the following vote to wit:
AYES: Council Members Hall, Finnila, Nygaard and Kulchin
NOES: None
ABSENT: Council Member Lewis
ATTEST:
ALETHA L. RAUtEN
MATTHEW HALL, Mayor Pro Tern
(SEAL)
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