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HomeMy WebLinkAbout1999-04-13; City Council; 15136; Administrative Services Consultant CFD No. 1a P $ - - I c CITY OF CARLSBAD - AGENDA BILL ’ ‘Iv 3 - AB# /<T/3& T’TLE: COMMUNITY FACILITY DISTRICT NO. 1 DEPT HD. MTG. 04w. 199 SELECTION OF CITY ATTY. DEPT. FIN ADMINISTRATIVE SERVICES CONSULTANT CITY MGR.a RECOMMENDED ACTION: Adopt Resolution No. 4q4/J$ authorizing the Mayor to execute an agreement with Special District Financing and Administration to perform administrative services for Community Facilities District No. 1. ITEM EXPLANATION In May 1991, property owners of vacant land within the City of Carlsbad voted to establish the Community Facility District No. 1 (CFD #I). The CFD provides funding for a variety of infrastructure projects which will be necessary to meet the requirements of the Growth Management Program. Council formed CFD No. 1 in 1991, following an election by property owners for a special tax to be levied upon their property to fund construction or acquisition of capital projects. With the formation of the CFD, the City assumed certain responsibilities including debt issuance and management, setting and collection of taxes, dealing with possible defaults, placement and removal of tax liens, and construction of capital projects. In addition, careful coordination between Community Development and the Finance Department is required to provide accurate property information for changing land use designations, parcel segregation data, collection of taxes and developer fees, and other administrative tasks related to managing the district. In 1995, the City requested proposals from firms for the administration of CFD #I. The contract was awarded to Special District Financing and Administration (SDFA) due to their first-hand knowledge of the City’s CFD, a demonstrated understanding of the required tasks and their competitive pricing. No other firm appeared to clearly understand the requirements of the contract or were able to provide the same level of service at a competitive price. City staff has been very happy with the level of services we have received from SDFA. Numerous complex issues have been raised over the term of their contract and SDFA has been instrumental in resolving these issues in a timely and satisfactory manner. Barbara Hale-Carter, a principal in the firm, was involved in the creation of CFD #I and; therefore, is able to provide a broad understanding of the issues and the history of the CFD. The City’s CFD is quite complex and very unique in the way it was designed. It is important that it be administered in a consistent manner in order to eliminate conflicts and remain a fair and rational method by which development pays for its share of City facilities. Staff does not believe that any other firm would be able to provide the same level of services for the City’s CFD without spending an inordinate amount of time reviewing all past history. For that reason, the purchasing officer has waived the requirement for multiple proposals and staff recommends that the contract for the administration of CFD #I be awarded to SDFA. Their proposal is attached as Exhibit 3. It outlines a scope of work which is identical to the services which have been provided in the past contract. These include the following: Task A - Annual Tax Roll Submittal / Annual ReDortinq Estimating future development growth for cash forecasting. Calculating annual cash flows, determining tax rates, and submitting roll to County. Providing annual report to the City with all relevant tax information. I . . - . .- a -_ ..F%ge2 of Agenda Bill # p-i /3b . Task B - Annexations Assisting the City in processing annexations to the District. Reviewing administration procedures and suggesting improvements. Task C - Aopeals Actions Answering questions and performing tax calculations for property owners and developers as needed. Performing other special research projects as requested. SDFA has submitted a proposal for work performed on an hourly basis with an annual “not-to-exceed” price of $65,000 plus expenses. This is $10,000 less than their previous contract with the City and reflects the benefits of their familiarity with the requirements of the CFD administration. All of the tasks enumerated above are included in this “not-to-exceed” figure. The hourly rates are subject to increases based on the Consumer Price Index; however, the not-to-exceed amount will not increase over the five year period. The term of the contract will be for three (3) annual billing periods beginning April 1, 1999 and extending to December 31, 2001, with options to extend for two (2) additional one-year periods subject to satisfactory performance and the City’s needs. FISCAL IMPACT: CFD #I will provide approximately $2.0 million in annual special taxes and $6.6 million in one-time special taxes for the 1998-99 fiscal year. These taxes must be used for the construction of certain City facilities. A City administrative fee of approximately $100,000 was provided for in the formation documents and has been included in the 1998-99 CFD taxes. The fee will be used to fund the contract with SDFA for administrative services in an amount up to $65,000 as well as other City administrative costs. All administrative costs of CFD #I are paid from CFD #I funds. EXHIBITS: 1. Resolution No. qq’/a59uthorizing the Mayor to execute an agreement with Special District Financing and Administration to perform administrative services for Community Facilities District No. 1. 2. Agreement between Special District Financing & Administration and the City of Carlsbad. 3. Special District Financing and Administration Proposal for administrative services for Carlsbad’s CFD #I. a * . I 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 99-125 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, AUTHORIZING THE SELECTION OF SPECIAL DISTRICT FINANCE AND ADMINISTRATION TO PERFORM ADMINISTRATIVE SERVICES FOR COMMUNITY FACILITIES DISTRICT NO. 1 WHEREAS, due to the formation of Community Facilities District No. 1 (CFD #I) in 1991, the City assumed certain administrative responsibilities; and II WHEREAS, in 1995, the City awarded Special District Finance and Administration the contract to perform administrative services for CFD #I. The contract has since expired; and WHEREAS, due to the complexities involved in the administration of CFD #I, it is important that it be administered in a consistent manner. SDFA has demonstrated their understanding of the required tasks, and their services are competitively priced. II WHEREAS, the purchasing officer has waived the requirement for multiple proposals, and staff recommends that the contract for the administration of CFD #I be awarded to Special District Financing and Administration. WHEREAS, a City administration fee was provided for in the CFD #I formation documents and has been included in the 1999-00 CFD taxes. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct , 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 2. That the agreement between Special District Finance and Administration and the City of Carlsbad is hereby approved and the Mayor is hereby authorized and directed to execute said agreement. PASSED, APPROVED AND ADOPTED at a regular meeting of the City Council on the 13th day of April f 1999, by the following vote, to wit: AYES: Council Members Lewis, Hall, Flnnila, Nygaard and Kulchin NOES: None ABSENT: None ATTEST: (SEAL) AGREEMENT BETWEEN THE CITY OF CARLSBAD AND SPECIAL DISTRICT FINANCING AND ADMINISTRATION THIS AGREEMENT is made and entered into as of the 13th day of ADril , 1999, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City”, and SPECIAL DISTRICT FINANCING AND ADMINISTRATION, a limited liability company, hereinafter referred to as “Contractor.” RECITALS City requires the services of a municipal financial consulting and administration contractor to provide assistance in the annual administration of the City’s Community Facilities District No. 1 (CFD No. 1); and Contractor possesses the necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S OBLIGATIONS Contractor shall provide annual administrative services for the City’s CFD No. 1 (as further described in Exhibit 2). The services shall include: Task A - Annual Tax Roll Submittal/Annual Reportinq Estimating future development growth for cash forecasting. Calculating annual cash flows, determining tax rates, and submitting roll to County. Providing annual report to the City with all relevant tax information. Task B - Annexations Assisting the City in processing annexations to the District. Reviewing administration procedures and suggesting improvements. rev. 2/26/99 -1 - Task C - ADDealS Actions Answering questions and performing tax calculations for property owners and developers as needed. Performing other special research projects as requested. In addition, contractor shall respond to all requests by City staff, property owners or developers, within one (1) business day of receipt of the request. The request need not be fulfilled by that time; however, contractor will contact the requestor by telephone, fax, or letter to acknowledge their request and provide an estimate of when the information will be forthcoming. 2. CITY OBLIGATIONS The City shall provide background information and documentation as appropriate and make staff available to answer questions as necessary. 3. PROGRESS AND COMPLETION The work under this contract will begin within ten (10) days after receipt of notification to proceed by the City and will continue for three (3) annual billing periods ending December 31,’ 1999, 2000, and 2001. The contract may be extended for two (2) additional one (1) year periods. Extensions of time may be granted if requested by the Contractor and agreed to in writing by the Finance Director. The Finance Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies’ lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR The total fee payable for the services to be performed shall not exceed $65,000.00 per billing period for each of the five (5) annual periods. Hourly rates are subject to increases in the Consumer Price Index; however, the not-to-exceed amount will remain at $65,000.00 per billing period for each of the five (5) annual periods. Principal $1 OO.OO/hour Programmer $90.00/hour rev. 2126199 -2 - Associate $60.00/hour Data Entry/Secretarial $40.00/hour No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 8, “Changes in Work.” The City reserves the right to withhold a ten percent (10%) retention until the project has been accepted by the City. 5. DURATION OF CONTRACT This agreement shall extend for a period of three (3) annual billing periods beginning April 1, 1999, continuing through December 31,200l. The contract may be extended by the City Manager for two (2) additional one (1) year periods or parts thereof, based upon a review of satisfactory performance and the City’s needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor within 30, days of receipt of the invoice. 7. FINAL SUBMISSIONS On or before the following dates, the Contractor shall provide to the parties specified the following information: June I”: CFD cash flow and recommended tax rates to Finance Director. Auaust I”: Transmit taxes for each parcel and the City Council Resolution to the San Diego County Auditor-Controller in the required format and verify acceptance of the tax on all parcels within the CFD. Auaust 10”; Research and submit all rejections and corrections to the tax roll. November 1”: Provide Finance Director with the annual report for the CFD. rev. 2/26/W -3 - . I 8. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A letter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by the City and approved by the City according to the procedures described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. 10. NONDlSCRlMlNATlON CLAUSE The Contractor shall comply with the state and federal laws regarding nondiscrimination. 11. TERMINATION OF CONTRACT In the event of the Contractor’s failure to prosecute, deliver, or perform the work as provided for in this contract, the City Manager may terminate this contract for nonperformance rev. 2/26/99 by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the Finance Director. The Finance Director shall make a determination of fact based upon the documents delivered to City of the percentage of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump sum fee payable under paragraph 4. The City Manager shall make the final determination as to the portions of tasks completed and the compensation to be made. 12. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of a false claim may rev. 2/26/W -5 - subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process 9 (Initial) The provisions of Cartsbad Municipal Code sections 3.32. 25. 3.32.026. 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference (Initial) 13. JURlS DICTIOY YF The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. 14. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor’s own way as an independent Contractor and in pursuit of Contractor’s independent calRng, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the CIfy as provided for In the request for proposal. The persons used by the Contractor to provide services under this agreement shall not be consklered employees of the City for any purposes whatsoever. The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contrad shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax withholdings on behalf of the Contractor or its empioyees or subcontractors. The City shall not be required to pay any workers’ compensation insurance or unemployment contributions on behalf of the Contractor or its employees or subcontractors. The Contractor agrees to indemnify the City withIn 30 days for any tax, retirement contribution, social security, overtime payment. unemployment payment or workers’ compensation payment which the city may be required to make on behalf of the rev. Z/26/99 -6- Contractor or any employee or subcontractor of the Contractor for work done under this agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 15. CONFORMITY TO LEGAL REQUIREMENTS The Contractor shall cause all drawings and specifications to conform to all applicable requirements of law: federal, state and local. Contractor shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. 16. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for its records. I?. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights in favor of City. 16. HOLD HARMLESS AGREEMENT rev. 2126199 -7 - Contractor agrees to indemnify and hold harmless the City of Carlsbad and its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 19. ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. 20. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractor’s subcontractor and of the persons either, directly or indirectly employed by the, subcontractor, as Contractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Contractor and the City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor’s work unless specifically noted to the contrary in the subcontract in question approved in writing by the City. 21. PROHIBITED INTEREST No official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with rev. 2/26/99 -6 - - the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 17, “Hold Harmless Agreement,” all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and assigns. 24. EFFECTIVE DATE This agreement shall be effective on and from the day and year first written above. 25. CONFLICT OF INTEREST The Contractor shall file a conflict of interest statement with the City Clerk in accordance with the requirements of the City’s conflict of interest code incorporating Fair Political’Practices Commission Regulation 18700 as it defines A consultant. The disclosure category shall be for all categories. 26. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The rev. 2/26/99 -9 - . insurance carrier is required to have a current Best’s Key Rating of not less than “A-Y and shall meet the City’s policy for insurance as stated in Resolution No. 91-403. A. Coveraaes and Limits. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: 1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined single- limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved for Contractor’s work for the City). $l,OOO,OOO combined single-limit per accident for bodily injury and property damage. 3. Workers’ Compensation and Employer’s Liability. Workers’ Compensation limits as required by the Labor Code of the State of California and Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury. 4. Professional Liability. Errors and omissions liability appropriate to the contractor’s profession with limits of not less than $l,OOO,OOO per claim. Coverage shall be maintained for a period of five years following the date of completion of the work. B. Additional Provision%. Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. 1. The City shall be named as an additional insured on all policies excluding Workers’ Compensation and Professional Liability. 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. rev. 2/26/99 -10 - 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. 27. RESPONSIBLE PARTIES For Contractor: The name of the persons who are authorized to give written notices or to receive written. notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: Title Name Address Finance Director Lisa Hildabrand 1200 Carlsbad Village Drive Carlsbad, CA 92008 Managing Partner Title Name Address Barbara Hale-Carter 333 South Juniper, Suite 208 Escondido, CA 92025 28. BUSINESS LICENSE rev. 2/26199 -11 - - Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. 29. ENTIRE AGREEMENT This agreement, together with any other written document referred to or contemplated herein, embody the entire agreement and understanding between the parties relating to the subject matter hereof. Neither this agreement nor any provision hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. Executed by Contractor this 16th day of April ,I9 99 . CONTRACTOR: SPECIAL DISTRICT FINANCING AND ADMINISTRATION Mayor By: JEFFERY A. HAMILL ATTEST: Secretary &2& ALXTHA L. RAljTENKRANZ City Clerk (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: AcmiaWh City Attorney * Y/47. rev. 2/26/99 -12 - CALIFORNIA ALL-PURPOSS ACKNOWLEDGMENT 5 personally known to me - OR ce to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. nd and official seal. Though the infoormation below is not required by law, it may prove valuable to’persons retying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Document Title or Type of Document: Document Date: Number of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer(s) Signer’s Name: Signer’s Name: Cl Individual 0 Corporate Officer Title(s): q Partner - 0 Limited Cl General Cl Individual Cl Corporate Officer Title(s): Cl Partner - Cl Limited q General Cl Attorney-in-Fact 0 Attorney-in-Fact 0 Trustee 0 Guardian or Conservator 0 Other: Signer Is Representing: Top of thumb here q Trustee Cl Guardian or Conservator q Other: Signer Is Representing: 0 1995 National Nclary Assaastion .8X36 Rmm13I A”& P.O. 90x 7194. Can~ga Park. CA 91309-7184 Prod. No. 5907 Racdar: Call ToIbFra ~-820-876-6827 ‘SDFA- EXHIBIT 3 /;;.-iTz, ‘- L. 5 ‘, , 9 . 3 2 \ Q,- \ Proposal toprovide I,7 ,i \999 ‘I.; -. ,,~,(’ ;:a ., 1 .- -,!,s,;-,;, ,i ~_-> ; l<“, ? Special District Administrative Services . w for the of Carlsbad Community Facilities District No. 1 February 25,1999 To the Attention Of: Ms. Lisa HiIdabrand Director of Finance City of Carlsbad 1200 Carlsbad Village Drive Carlsbad, CA 92008 SPECIAL DISTRICT FINANCING & ADMINISTRATION 333 South Juniper Street, Suite 208 Escondido CA 92025 760-233-2630 Fax 233.2631 17 . - SDFA-AdminishtieservicesproPposal City of Carl&ad - CFD No. 1 Table of Contents STATEMENT OF QUALIFICATIONS AND EXFZRIENCE ....................................................................... .3 OVERVIEW OF THE FlRh4 ......................................................................................................................... 3 RELEVANT SPECIAL DISTRICT EXPERIENCE AND EXPERTISE.. ................................................ .3 SCOPE OF SERVICES TO BE PROVIDED.. .................................................................................................... .6 A. ANNUAL TAX ROLL SUBMITTAL.. ................................................................................................. .6 B. ANNEXATIONS.. ..................................................................................................................................... 7 C. APPEALS ACTIONS ............................................................................................................................... 8 D. DELINQUENCIES.. ................................................................................................................................ .8 E. ARBITRAGE CALCULATIONS. .......................................................................................................... .8 F. ANNUAL REPORTING REQUIREMENT.. ........................................................................................ .9 G. ANNUAL DISCLOSURE REQUIREMENT.. ..................................................................................... .9 SCmDULE OF FEES ........................................................................................................................................ .10 A. ADMINISTRATIVE SERVICES.. ....................................................................................................... .10 B. ARBITRAGE CALCULATIONS.. ...................................................................................................... .10 C. EXPENSES.. ........................................................................................................................................... 13 KEY PERSONNEL ASSIGNED TO THE PROJECT .................................................................................... .12 Appendix A: RESUMES OF KEY PERSONNEL.. ........................................................................................ .14 Appendix B: SUMMARIZED PROJECT LIST.. ............................................................................................ .17 Appendix C: CLIENT REFERENCES.. ........................................................................................................... .19 -2- ..,A : . . . ..j...., : i$?#&&:::i : y$jp:::::: : : : .: F I ; .. ..: .y:,:j .)- :,::::::j.r,:. :.~~~ :::jj, ..:::j.: : j i ., : .~::::::,::j:::::.:::.:.:...:.: :: . . . . . ..,.,.. . . . . .:.. . . . . . . . . SDFA -Adminktmtive~~~posal City of Carl&ad - CFD No. 1 Special District Financing & Administration (SDFA) assists California public entities in the establishment and administration of special districts serving as Special Tax Consultant in the negotiation and mitigation of impact fees or obligations, and they serve as an extension of staff as requested and required. The firm’s principals, Jeffery HamiU and Barbara Hale-Carter have twenty-two years of combined experience. They have enjoyed a professional working relationship for the past ten years. The philosophy of SDFA is to provide highly personalized service and analytical expertise. A commitment to producing flexible, yet responsive solutions to financing concerns is a key part of SDFA’s focus. Doing an excellent job for a limited client base allows us to expand at a predictable rate and continue to provide our clients with unequaled service. Special District Financing & Administration is prepared to provide you with the administrative and consulting resources necessary to ensure that the allocation and amount of special taxes to be levied each year are in accordance with the Rate and Method of Apportionment (i.e., the Special Tax Formula) and that tax appeals, the prepayment of special taxes and other issues are all conducted in accordance with governing documents and City policy. SDFA makes special efforts to anticipate and respond to changes in legislation and will provide the City with the expertise necessary to administer Community Facilities District No. 1 in accordance with current laws. RELEVANT SPECIAL DISTRICT EXPELUENCEAND EXPERTISE Special District Financing & Administration, LLC is a municipal consulting enterprise founded in 1995 by Jeffery Hamill. Mr. Han-till has ten years of special -3- district administration experience and has worked with over thirty-five public agencies during that time. Most recently, he was the special tax administrator for twelve municipalities in five Southern California counties. Since 1988, Mr. Hamill has been involved in all aspects of special district formation and administration including special assessment, special tax, maintenance district calculations, delinquency monitoring, arbitrage rebate calculations, reporting requirements and most recently, secondary market disclosure as required by amendments to SEC Rule 151~2-12. Barbara HaleCarter began her career in the municipal arena in 1984. During this time she has been significantly involved in the formation and administration of assessment districts - both acquisition and construction financing, community facilities districts and maintenance districts. Ms. Hale-Carter has also been involved in the preparation of offering documents (Official Statements) in conjunction with the issuance and refunding of 1915 Act Assessment Bonds, Special Tax Bonds and Certificates of Participation. Her role as a Special Tax Consultant has expanded to include all phases of developer negotiations, general obligation and school facilities improvement district feasibility analysis and impact mitigation plan preparation. . Please see Appendices A and B, Resumes of Key Personnel and Summarized Project List for an introduction to each of the firms principals. A list of specific work activities and products for which either Jeff, Barbara or both, have been responsible for include all of the following: System development including database programming and analysis. Special tax requirements and full cost-recovery needs determination. Full and partial assessment/special tax payoff calculations in accordance with applicable law and provisions of Special Tax Formulae. Arbitrage rebate calculations for Bond and Certificate issues subject to yield restrictions as set forth in the Tax Reform Act of 1986. All reporting requirements including CDIAC reports to be sent to the California Debt and Investment Advisory Commission and Annual Reports as required by Rule 15~2-12 for certain debt instruments issued after July 3, 1995. Delinquency monitoring activities including property owner notifications, tax roll removal and data compilation for initiation of foreclosure proceedings. -4- da The principals have also been involved in a variety of special projects related to special district formation and administration. n Special District Feasibility Analyses. n Special Tax Formulae and Special Tax Reports. n Special Election proceedings for both the establishment and modification of special Distria. n Debt Management Plans for Agency-wide Special District Financing. H Special District Bond and Certificate issues. l Special District Audits. I:~~~: : : j:: : ; ":':i'l:;.&.,; i.:': ::. : :'.: : :, :.:...:.; : > . . . . . . ..j.. ., . . . . . . . ,. ,., . . . . . . . . .: . . r -~~ j,. ..: :.:.: ..:. i. "' .::,:, : ,.,., ,. .,...... ..,. . . . . .I.... ( :. :::::;i:l:ip :....- :':;:;:;':'::;:':i . . . .::; L...... . SDFA -AdministrativeWb@ City of Carl&ad - CFD No. 1 . :. ... . . . .:,.: ...... .. ... . ::y’.::‘:::::.:::::~:.‘:::::::~.:.: : : : : : : : : : :.: : : :‘:“.::“.:~~::::~:::::::::y:;::::~~.:.:.:.:.:.:.:::.~::::~.:.:::;:~::~:::::~~.~.::;:::::: :/.,(,.,.~.~.~.~.~.,:,,,,,: :,,,: : ........... ................................................................................................................................ ..... ................................... :.: ::.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.:.> .............................. :.::.>:.: ... . .......................................... : .> .................. .............. ............. .,“,)~,~,~,~,~,~, ,:.;~ :,:,:,:,:::::j:ii::i:::::: i:i: ::::::::::::::::::::,: . :,::,::::,,:,::,.: : ::. : .?I ; j : I~~~~~~~~~~~~~~li.::;~~~~~~~~:~~~~~~~ i:;.j;; jr: : .. .:: .... . .:l:~:::::~:::i:..:..:..:.:: :.::::I’I:;:g$;:;:; : .i: :::. :::I:::‘::: .:. .: .. .:.:.:: :.:. ::. .. :.‘:: :. ; .: ; : : j. : .: .. ; : : :::.:. ij ,: ... . . . :...:.:...:.: ...... .. ... ... . ..A > ........... . .. I .. :.: ... ::.:.: . .: : 3:::::.::::..:: ........................... . :...:‘::j:::.:.: .................. :.:.:: ..;:. .,: :.: j : ... ; : A. ATWlJALTAXROLLSUBMIITAL SDFA will cause the annual special tax to be levied on the secured rolI of the County of San Diego. The procedures to accomplish this wilI include the following activities: 1) Determine Annual Tax Roll BilIing Requirements. Prepare a worksheet for CFD No. 1 reflecting pending debt service or loan rquimments (if applicable), future capital facilities requirements, administrative expenses and fund balances. This information will be obtained from City staff. 2) Update Data Files with New Parcel Information. Using building permit information and San Diego County Assessor Data, identify all new assessor parcel numbers and building permits issued for the current year (March 2 to March l), and integrate this information with all prior year’s data. 3) Maintain Information on Undeveloped Property. Update and maintain relevant information on alI additional property within the Community Facilities District boundaries that currently may not be subject to a tax, but which may/will be in the future. 4) Produce Draft Cash Flows for Staff review. Create and run programs to allow for the projection of current and future tax rates. Meet with Staff and update. -6- 5) 6) 7) 8) 9) Prepare Agenda Bill to Establish Current Year Tax Rates. Prepare in the required format a draft agenda bill for staff review which sets forth the current year/s required special tax rates. Attend the City Council meetings at which this action is taken, if requested by staff. Generate Special Tax Spread and Final Tax Roll Listing. Create and run programs to produce a spread listing that reflects the current taxable parcels, pertinent parcel information for determining taxing category and rate, and per the Rate and Method of Apportionment, the current year’s special tax. This listing will be included in the Annual Levy Report prepared for staff reference. Transmit Information to County for Application to the Secured Roll. Produce a tape of the current year’s charges in the required format and deliver to the auditor’s office with a copy of the current year’s resolution and a letter of author-i&ion identifying the number and amount of the charges. Process All Unapplied Charges. If necessary, identify unapplied charges and research corrected parcel numbers. Resubmit under corrected assessor’s parcel numbers prior to auditor’s resubrnittal deadline. Respond to Inquiries All requests made by staff, property owners or developers will be addressed by telephone, fax or letter to acknowledge their request within one business day of receipt of their request. The requesting party will be provided with either immediate information or an estimate of when the information will be forthcoming. An annual information packet, to be signed by both staff and SDFA, will be prepared and sent to all requesting parties. B. AN-NEXATIONS Once notified by staff of property to be annexed, SDFA will coordinate the annexation process. The annexation process includes: 1) Requesting property information from the Planning Department. 2) Coordinating the preparation of the annexation map with the Engineering Department. 3) Preparing a draft agenda bill for staff review. 4) Reviewing title reports for ownership accuracy. -7- 5) Verifying the receipt of the annexation fee and signatures on the annexation documents. 6) Attending Council meeting, if requested by staff. 7) Recording the boundary map and Notice of Special Tax Lien within 15 days of Council action. 8) Providing staff with a complete set of documents for their files. C APPFAISACTIONS SDFA will be responsible for the following, at the request of staff 1) Prepare a draft analysis of the appeal issue to discuss with staff. 2) Attend the Appeals Board meeting and present the appeal. 3) Take direction from the Appeals Board on further actions. 4) Summarize the decision of the Appeals Board action in a draft agenda bill for staff review and prepare a draft response to the appealing party. 5) Attend Council meeting, if requested by staff. D. DELINQUENCIES There is currently no debt outstanding nor existing bond covenants regarding the City’s responsibility in pursuing payment of delinquent taxes that may warrant certain administrative procedures be pursued. SDFA is prepared to assist the City should such requirements become necessary. E ARBlTRAGECALCULATIONS SDFA will provide arbitrage rebate calculations with respect to any Bond or Certificate issue at the request of the City. Schedules to be prepared include: 1) Determination of yield on bond issues utilizing the present value of debt service payments. 2) Computation of investment earnings subject to arbitrage rebate for each applicable fund utilizing the future value of nonpurpose investments. 3) Table of assumptions and computational information. -8- 4) Summary letter indicating the results of our findings with respect to any required arbitrage rebate liability. F. ANNUALRFPORTINGREQWREMJ3T Pursuant to SB 1464, SDFA will, at the City’s request, prepare an Annual Report for CFD No. 1, when applicable, to be submitted to the California Debt and lnvestment Advisory Commission (applicable for bonds issued after January 1, 1993 only). The report will contain current information with respect to fund balances, delinquency activity and subsequent foreclosure actions, and the withdrawal of any reserve funds to make necessary debt service payments. When applicable and at the request of the City, SDFA will assist the City in complying with SEC Continuing Disclosure Regulations and the Continuing Disclosure Agreement (applicable for bonds issued after July 3,1995). SDFA will compile numeric data for review and comment by staff and bond council. Input is mandatory for matters of opinion. Not later than fifteen (15) days prior to each filling the annual report will be provided to the Dissemination Agent (if any) or directly to each National Repository. SDFA will assist the City in reporting Significant Events as defined by the Disclosure Agreement but in no way takes the responsibility for monitoring the occurrence of such events. , -9- - ‘~~~ . . . . . . . . . ., .: . . . :::.,: ,j : :::~:::~:i:,::::‘:.:::~:~:~:::,, ~ i. ., :: :.~:.:.;:.: : . . . . > . . . . . . :.,.j/~ .::‘:‘:v:.:, : : :::,, :.::,::,::.:.:.~.:.:.:.;.:,:.’ j :j ‘: .,_ :i: . . . .._ ,..: :.: :I ..:., :::. :: : . . . . . . . . . . . . . . . . . . . . . ,, . ;. :.. . . . . . . . . . . . . .:, SDFA-AdminisbtivesenriresproP~ City of Carl&ad - CFD No. 1 ........... . . . . . . :...~.~‘::::::::..“‘....~...~~...~:::::. .................................. “.‘.‘.i’.“‘.‘.‘.‘.‘.:.:.:.:. ............. . ..... : ............. ............ .. . . f: ::::; :: ........ :.:I:: :.:,:: ......................... :. ::::: ::. .~~~~~~~~~~~.~II~.~~:~~~~~~~.~:...~. .... . ‘: .I’i::.: i::..;. :. :‘q:::,: .:.:.~I:i:l!:~i::.i:::i:::j.i:j::::::j::: .‘.‘.‘.‘.‘.‘:.‘.‘::.:.‘:.:.:.:.:.:.:.:.:.::.~:.: :::::::::::j:.:::.:.-.:.:.:.:.:.: .... : ................... :. .: :. : : j : * ;, ... .. ..................... ........ ..:. .. : : .......................... : ........... .... _ ..................... .... _ ............................ : .: ::.: .:.:: .:::: ,::j:::.j;~. .,.: ‘. :,:,:::.):.) >~:.:::.:.::.:. All activities identified within Section 2, Scope of !Services, except for arbitrage calculations, will be performed on an hourly basis not to exceed a total annual billing of $65,OCKl as follows: Principal $100.00 Progmmmer $90.00 Associate $60.00 Data Entry/Secretarial $40.~ Note: Hourly Rates are subject to annual increases in the Consumer Price In&x. District will be notified in writing, in advance of work to be performed, of any increase that will be in efictfoT the ensuing fiscal year. B. ARBITRAGE CALCULATIONS Arbitrage calculations will be performed for a fee of $1,250 per year for each applicable bond or certificate issue. Arbitrage calculations for transaction periods exceeding 18 months will be performed for $1,500. There may be an initial setup fee of $500, if applicable, for the first calculation. -lO- c EXPTNSES Without prior authorization from the City, additional expenses are limited to County of San Diego fee and charges for recordation, assessor data via magnetic tape, assessor parcel maps and copying and postage limited to the releasing of special tax liens. - ~:~~~ : ,.,: :.>..::.:>j :::::::::j: r j .:..i j : .,.,., ,.,., ,.,. ; :,:... I I:&&$ : .: j::; ;:j:j i.:;:;;i;:+ -,:.:i:; :c:: :::j ::: i :::;:;::g ?,::: : ,.::s: . ...: :+. ,,,.,.,...,.. ::v. .: : .:'i'.:::i'l:.:i:::I:~~:~.~:~:~:~:~:::~,~:~::.: SDFA -AdministrativeSb@ City of Carl&ad - CFD No. 1 .. ..A. ... ............................................. . .... > ............ >. ... > .................. > ....................... .: ..... ~~~~~~~~~~~~~~~~~~~~~~.:i,i~.-’ 3. ... ..... .: ... .............. . .............. ............. ...................... ... ..:.:.:.:.:.:: : ... . : .... :.: ... ..: .A:. .’ :.:>:j,: .; ,:::::::,:::::’ :::::::::I::.::,:::::::::::‘:::::::.:::::::::::: :,jj) ,: :,:,.: ),,, :, : .:;:.::.: : : .:.: .... . ... . . . .. .... ; :. ... ? :p:.: ... . :, ................ .:.:. ?:.z.:.z.:-:.‘.: :. .: :: : .. j j j : : :: j: . . ..... : ..:.:...:.:.; .: .......................... .: .:. ..L.:: : ... : ,: .:::..<...A: ..::. :..::. .... : : Barbara HaLCarter will be the key individual assigned to this project. Jeff Hamill, the firm’s other principal, is well-equipped to perform all project tasks if necessary. As part of SDFA’s weekly office meetings, all project procedures and activities are discussed and reviewed by all staff. Please see Appendix A for resumes of key personnel. - 12 - - ‘. :.:...: :..::::,:::::,:p: ::::I I:3::::::::::::j::::::::::.:;:::::-j:i:I: i::: : ., : . . : .,.,. .,. .,.,.,., ,. :..: ., .,. ,., ,. ,., ., .,.;..; . .. . . . . . . ~.~..,.i,.j,.i,.,.,.,.,.,.,.,. :.:.: ..“,.,.,,‘.~.)~.~.~.)~.~.~.... i ‘~:‘.~,:~:ii~.:::~,~:~:~~~~~~~~~~~: ~ : .~~~~~~~~ ., ., ,. ,.,.,..._., .,.,.... : . . . . . . . . . . . . . . . . . . . . . . .:.... . . :: : ..:..:.: : .:: : ,: ::,: :p:;.:... .: .:.: :. i: 3::..- . . . . . . .._........................ .,., .., SDFA - Ac!hidrativeSsProposal City of Carl&ad - CFD No. 1 Appendix A - Resumes of Key Personnel Appendix B - Summarized Project List Appendix C - Client References - 13 - JEFFERY A. HAMILL BARBARAHALE-CARTER - 14- JEFFERY A. HAMILL Principal Special Disthct Financing & Administration Relmant Experience: Mr. Hamill has been involved in the feasibility, formation and administration of special financing districts within the state of California for the past ten years. Specific involvement has included feasibility analysis, debt financing and management, district formation, and all aspects of special district administration. Prior to establishing SDFA, Mr. Hamill served as the special district administrator for twelve municipalities in Orange, Imperial Riverside, San Diego and Ventura Counties. Special district projects that Mr. Hamill has been involved with include special district formation efforts to finance various school facilities, assessment engineering services for 1915 Act bond refinancings, special election proceedings to modify special tax rates, and the development of debt financing plans. Thee efforts include preparation of Special Tax and Assessment Engineering reports, incorporation of development and facility cost estimates into cash flow projections, preparation of various debt and value-to-lien schedules and other related analysis activities. Prior to establishing Special District Financing & Administration, Mr. Hamill was a special district administrator, a consultant with an independent public financial advisory firm and a project manager with an engineering firm. Some of the clients for which Mr. Hamill has been involved with prior to Special District Financing & Administration include: the Corona-Norco Unified School District, the Chula Vista Elementary School District, the City of Camarillo, the City of Corona, the City of Mission Viejo, the City of Carlsbad, the Corona- Norco Unified School District, the Car&bad Unified School District, the Eastern Municipal Water District, and the City of San Diego. Mr. Hamill received his Masters in Business Administration (Emphasis, Information and Decision Systems) from San Diego State University in 1988. He is an adjunct faculty member of Bethel College, St. Paul Minnesota and teaches Motivation and Staffing courses in the Organizational Studies PACE program. - 15- BARBARA HALE-CARTER Princkpal Special District Financing & AdminisiWion Relevant Ekperience: Ms. HaleCarter has more than fourteen years of professional experience in California public finance. During her career she has assumed increasing management responsibilities culminating in the establishment of her own firm. In 1984, Ms. Hale-Carter began as a financial analyst and worked for two southern California civil engineering firms. Primary efforts in this capacity included the feasibility, formation and administration of special districts. Administration included the responsibility of the application of fixed charge special assessments and special taxes to the tax rolls for public agencies in Riverside, San Bernardino and San Diego Counties. In 1990, joining the firm of Kadie-Jensen, Johnson and Bodnar, she began to expand her experience to include municipal financial consulting. Financing methods which Ms. Hale-Carter has utilized include special assessment bonds, general obligation bonds, joint exercise of powers agency and non-profit corporation lease revenue bonds, Mello-Roos Community Facilities District Bonds and refunding bonds. Current tasks include developer mitigation negotiations, special tax consultant, feasibility analysis for general obligation and school facilities improvement districts, growth projections, and five-year master plans. These tasks are listed to show diversity and depth. One of her more unique projects was to conduct an audit of an assessment district which was incorrectly levied. This work encompassed the recreation of ten years of annual assessment district reports, payoff calculations, segregations, fund analysis and interest earnings flow, financial statement analysis, bond calls, debt service payments, delinquencies, and ownership transfers. - 16 - S-D PROJJZCT LIST Corrrmum’ty Facilities Disticts (Mello-Rood: The principal’s responsibilities with respect to the following districts has included development and casMow analysis, preparation of the Special Tax Formula and Special Tax Report, boundary map preparation, noticing, prepayment calculations, election procedures, administration, and financial advisory activiti-. They have been responsible and/or intimately involved in all phases of district formation. Ga!exim Unl$.ed School District. CFD No. 1; Formation, Administration, Financial Advisor, Arbitrage. City ofGzmarifl0. CFD No. 1; Administration, Special Tax Modification. City ofGzn!sbad. CFD NO. 1; Formation, Administration. City ofchino. CFD No. 2; Formation. Chula Vista Elementary School District. CFD No. 1, 2, 3, 4, & 5; Administration. City of Corona. CFD No. 90-l; Formation, Administration. Corona Norco Unzjed School District. CFD No. 3, 6, 7, 88-1, 94-1, and 95-l; Administration, Arbitrage. City of San Mmcos. CFD No. 91-01. Formation, Financial Advisor. San Marcos Unijed School District. CFD No. 1 (Palos Vista), CFD No. 2 (Discovery Hills), CFD No. 3 (Discovery Hills), CFD No. 4 (Meadowlark), CFD No. 5 (Carrillo Ranch); Negotiations, Formation, Administration, Financial Advisor, Arbitrage. San Ysidro School District. CFD Nos. 1, No. 2 and No. 3; Formation, Administration. Sweetwuter Union High SD. CFD No. l-5, and 8; Formation, Administration, Arbitrage. Tustin Unified School District. CFD Nos. 88-1, and 97-l; Administration, Continuing Disclosure. - 17 - 33 B Temecuh Vufky Unl$ed School District. CFD No. 89-l; Administration, Arbitrage. Assessment Distrih (19l5 Act): Formation activities for the following districts for which the principals were responsible and/or intimately involved included the calculation of assessment spreads to allocate improvement costs in accordance with benefit and the generation of notices and assessment rolls, and the preparation and presentation of the Enginee~‘s Report City ojChula Vista. Assessment District No. 88-1,90-l, 90-3, 91-l; Financial Advisory services. City ofCuror~~. Assessment District 90-l; Formation, Administration. City of DeI Mar. Levy submittal services only. Eastern Municipal Water District. Assessment District No. 3-R ,4 and 5; Administration. Assessment District No. 6 and 7; Formation, Administration for AD No. 7. Elsiwe Municipal Water District. Assessment District No. 79-1,84-l and 84-2; Administration. City of Escondido. Assessment District No. 86-lR, 93-1, and 98-l; Administration, Arbitrage, Continuing Disclosure. City of Perr&. Assessment District 86-l; Administration. Rumona Municipal Water District. Assessment District No. 79-1, 82-1, 83-l; Administration. City of Sun Marcos. Rancheros Drive Assessment District; Formation, Administration. Assessment District No. 83-1,84-l, 85-1,86-l, 87-1,87-2, and 874; Refunding, Administration. City of Simi Valley. Sycamore Village and Woodlake Assessment Districts. Refunding. - 18- . . . :................,.,.... ,. ,, .,.:. :.:.:.:.:......:.)):.. ..,.I,i,... ,,,,,,., :. .“‘:.:::“‘.‘.‘.....‘.. :i . . .A.. ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ -:.:‘.‘:. : . ..I..:“:iii:!:~.:.~:~..:.:~:::,~:~:.:::~~:::.j::: :.I::.:: :.: ::,,:: :.:.: ..:.::..:: :.: 3:: .::. .: 1::: SAN MARCOS tmIFIED SCHOOL DISTRICT One Civic Center Drive, Suite 300 San Marcos CA 92069 Mr. Ken Clark Assistant Superintendent of Business Services !%VEETWATER UNION HIGH SCHOOL DISTRICT 1130 Fifth Avenue Chula Vista CA 91910 ,Mr. Andrew Campbell Director of Planning and Facilities TEMECULA VALLEY UNIFIED SCHOOL DISTRICT’ 31350 Ranch0 Vista Road Temecula CA 92592 Mr. David B. Allmen Superintendent CORONA-NORCO UNIFIED SCHOOL DISTRICT 2820 Clark Avenue Norco, CA 92060 Ms. Lynda Jankel Manager, Facilities & Planning CITY OF CAMARILLO 601 Carmen Drive Camarillo, CA 93010 Mr. Dan Greeley Director of Engineering (760) 752-1210 (619) 691-5553 (909) 506-7900 (909) 736-5045 (805) 388-5341 - 19- April 22,1999 Special District Financing and Administration * Barbara Hale-Carter 333 South Juniper, Suite 208 Escondido, CA 9 2 o 2 5 RE: ADMINISTRATIVE AGREEMENT FOR COMMUNITY FACILITY DIST. NO. 1 Enclosed please find copies of Carlsbad City Council Agenda Bill No. 15,136 and Resolution No. 99-125. These documents were approved by Council on April 13, 1999. Also enclosed is one copy of the executed agreement for the above referenced project. In accordance with Section 24 of enclosed agreement, you are required to file a Conflict of Interest Statement with the Carlsbad City Clerk. Anyone in the company who is working on this City project must file a Form 700, Statement of Economic Interests, and must report all Disclosure Categories which includes 1,2, 3, and 4. Enclosed for your use are the following documents, which you may copy if necessary: 1. Form 700 1998-1999 Statement of Economic Interests 2. Amended Appendix to the Local Conflict of Interest Code 3. Limitations and other Restrictions on Gifts, Honoraria, Travel and Loans Your completed Assuming OfFice Statement is due in the City Clerk’s Office no later than 5:00 PM on May 13,1999. If you have questions regarding this process, please call Karen Kundtz. Assistant Citv Clerk. at (7601434-2917. +v + KATHLEEN D. SHOUP Sr. Office Specialist 1200 Carlsbad Village Drive - Carlsbad, CA 92008-1989 0 (760) 434-2808 49