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HomeMy WebLinkAbout1999-04-20; City Council; 15149; Carlsbad Bl Bridge Replacement Agreementwi Js: lY9 TITLE: APPROVAL OF AN AGREEMENT WITH SIMON WONG ENGINEERING TO PROVIDE PROFESSIONAL SERVICES FOR IIITG. 4/20/99 PRELIMINARY ENGINEERING, GEOTECHNICAL INVESTIGATIONS, AND ENVIRONMENTAL STUDIES FOR THE CARLSBAD BOULEVARD IEPT. ENG I BRIDGE REPLACEMENT, PROJECT NO. 3557 . a - C;;v OF CARLSBAD - AGENDA dLL I RECOMMENDED ACTION: Adopt Resolution No. 019 4 /38 approving an agreement with Simon Wong Engineering to provide professional services for preliminary engineering, geotechnical investigations, and environmental studies for the Carlsbad Boulevard Bridge Replacement Project, Project No. 3557. ITEM EXPLANATION: The Carlsbad Boulevard Bridge Replacement project will replace the existing bridge over the San Diego Northern Railroad right-of-way on the north end of Carlsbad Boulevard. The existing bridge was originally built in 1925 and was widened to its present width in 1934. Currently, the existing bridge carries one lane of traffic in each direction and has a sidewalk on the eastern side of the structure. The existing bridge does not meet earthquake design standards. The proposed new bridge will be designed to accommodate a Major Arterial roadway with sidewalks and bike lanes on both sides. The project also includes storm drain improvements to a portion of Mountain View Drive and realignment of an existing storm drain on the east side of Carlsbad Boulevard in front of the motel and real estate office. The budget for this work is $362,906 for the preliminary design, geotechnical studies and environmental studies plus staff is recommending a contingency of $50,000. The design fee plus contingency totals $412,906. The area affected by the project is along Carlsbad Boulevard from the intersection with State Street southerly to the intersection with Mountain View Drive, Mountain View Drive from Carlsbad Boulevard to its northerly terminus at Ocean Street and east of Carlsbad Boulevard to the San Diego Northern Railroad right-of-way. The Engineering Department requested statements of qualifications for professional engineering services from seventeen private engineering companies. Responses were received from eight of these firms. A selection committee composed of staff from the engineering department evaluated the responses and selected three firms to interview. The responses were evaluated on the merits of the firms’ past experience, performance of similar work, ability to provide services, and the quality of the written response. From the interview, the selection committee is recommending Simon Wong Engineering as the most qualified firm to provide the requested services. FISCAL IMPACT: The proposed budget for the engineering services is $362,906 plus a contingency of $50,094 for a total of $413,906. Funds in the amount of $500,000 are available from continuing appropriations. Therefore, sufficient funds exist for this project. ENVIRONMENTAL REVIEW: The agreement being forwarded for approval is for preliminary design services including topography survey, geotechnical investigations and environmental studies, which have no environmental impact. The environmental studies will be utilized by the City of Carlsbad and Caltrans in making environmental findings to comply with CEQA and NEPA requirements on this project. The environmental findings will be completed before authorization to proceed with final plans, specifications and estimates is given. . 3 Page 2 of Agenda Bill No. ‘3; 14 7 EXHIBITS: I. 2. Location Map for Carlsbad Boulevard Bridge Replacement, Project No. 3557. Resolution No. 4 9 a 138 for approval and acceptance of an agreement with Simon Wong Engineering to provide engineering services for preliminary engineering, geotechnical investigations, and environmental studies for the Carlsbad Boulevard Bridge Replacement Project, Project No. 3557. 3. Agreement with Simon Wong Engineering. LOCATION MAP CllV OF OCEANSIDE S1 CITV OF VISTA NOT TO SCALE PROJECT NAME PROJECT EXHIBIT CARLSBAD BOULEVARD BRIDGE REPLACElUf3T NUMBER VhSEmmaF- 3557 7 3 4 5 6 7 6 9 10 11 12 13 14 15 16 17 16 19 20 21 22 23 24 25 26 27 28 RESOLUTION NO. 99-138 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING AN AGREEMENT WITH SIMON WONG ENGINEERING FOR PROFESSIONAL ENGINEERING SERVICES FOR PRELIMINARY ENGINEERING, GEOTECHNICAL INVESTIGATIONS, AND ENVIRONMENTAL STUDIES FOR THE CARLSBAD BOULEVARD BRIDGE REPLACEMENT, PROJECT NO. 3557. WHEREAS, the City Council of the City of Carlsbad, California, has determined it necessary and in the public interest to approve and accept an agreement with Simon Wong Engineering to provide professional services for preliminary engineering, geotechnical investigations, and environmental studies for the Carlsbad Boulevard Bridge Replacement Project, Project No. 3557; and WHEREAS, the Engineering Department requested Statements of Qualifications to provide professional engineering services from seventeen private firms interested in providing engineering services for the Carlsbad Boulevard Bridge Replacement Project, Project No. 3557, and received responses from eight firms (McDaniel Engineering, M K Centennial, .J. Muller International, Simon Wong Engineering, Martin & Kane, DMJM, Kercheval Engineering, and Dokken Engineering) and after review of the proposals and interviewing three of the respondents, staff is recommending Simon Wong Engineering as the best qualified firm based on their experience and expertise on similar types of project; and WHEREAS, funds in the amount of $500,000 for design have been appropriated in the 1998-99 budget for the Carlsbad Boulevard Bridge Replacement Project, Project No. 3557. The project cost estimated for the engineering services is $362,906, therefore, there are sufficient funds available for this portion of the project; and WHEREAS, Subsection 3.28.172(c)(l) of the Carlsbad Municipal Code authorizes the City Manager to approve change orders in an amount equal to the contingency set at the time of the contract award; and WHEREAS, the Mayor is hereby authorized to execute the proposed agreement for engineering services with Simon Wong Engineering for preliminary engineering services. /if Ill Ill 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 23 24 25 26 27 28 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad, California, as follows: 1. That the above recitations are true and correct. 2. That the agreement with Simon Wong Engineering to provide professional services for preliminary engineering, geotechnical investigations and environmental studies for the Carlsbad Boulevard Bridge Replacement Project, Project No. 3557, a copy of which is attached as Exhibit 3, is hereby approved. 3. That a design contingency in the amount of $50,000 is hereby approved. 4. That the City Manager is hereby authorized to approve design change orders up to $50,000. 5. That the City Clerk is directed to send an executed copy of the agreement to Simon Wong Engineering, at the address shown on page .26 of the agreement, and an executed copy to the Public Works Director. PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council held on the 70 thday of Aprl , 1999 by the following vote, to wit: AYES: Council Members Lewis,Nygaar innila & Hall CLAUDE A. Al-TEST: ALETHA L. RAUTENKRANZ, City Clerk’ (SEAL) AGREEMENT FOR PRELIMINARY ENGINEERING, GEOTECHNICAL STUDIES AND ENVIRONMENTAL SERVICES FOR CARLSBAD BOULEVARD BRIDGE WIDENING PROJECT NO. 3557 THIS AGREEMENT is made and entered into as of the 20 th day of 1 t 192, by and between the CITY OF CARLSBAD, a municipal corporation, hereinafter referred to as “City”, and SIMON WONG ENGINEERING, a California corporation, hereinafter referred to as “Contractor.” RECITALS City requires the services of an outside Engineering Contractor to provide the necessary design and environmental services for.- preparation of preliminary design, : i,.,. .,, geotechnjcal studies and environmental studies; and Contractor possesses the . necessary skills and qualifications to provide the services required by the City; NOW, THEREFORE, in consideration of these recitals and the mutual covenants contained herein, City and Contractor agree as follows: 1. CONTRACTOR’S OBLIGATIONS A. Proiect Files. The Contractor shall be required to retain all project files, including financial files, for at least three (3) years after completion of construction of the project. B. Riaht to Audit. The Contractor acknowledges that the project is subject to audit any time during the life of the project and up to three (3) years after completion of construction of the project. -1 - rev. 2/26/99 C. Code of Federal Reaulations. The Contractor agrees to abide by the cost principles set forth in Code of Federal Regulations (CFR) 48, Chapter 1, Part 31 for allowability of individual items of cost and CFR 49, Part 18 for administrative , procedures. 0. Scooe of Work. See attached Exhibit “A”. 2. CITY OBLIGATIONS The City shall: A. Provide Contractor with one (1) digital copy, on 3-l/2” diskette, of City Standard Special Provisions for Specifications in Microsoft Word, Version 7.0 format. B. Provide Contractor with one (1) copy of Caltrans .Field Review Report prepared by Moffatt & Nichol Engineers, dated January 24,1997. C. Provide Contractor with one (1) copy of Caltrans As-Built Assessment and Strategy Report prepared by Moffatt & Nichol Engineers, dated March 11, 1997. 0. Provide one (1) copy, on 3-l/2” diskette, of City title sheet in Autocad Release 14 format. E. Provide one (1) reduced set of as-builts plans for the existing bridge (reduced as-built plans are of poor quality and may not be complete). 3. F. Expeditious review of plans in conformance with the design schedule. PROGRESS AND COMPLETION The work under this contract will begin within ten (10) days after receipt of notification to proceed by the City and be completed within three hundred sixty (360) calendar days of that date. Extensions of time may be granted if requested by the Contractor and agreed to in writing by the Public Works Director. The Public Works -2 - rev. 2/26/99 Director will give allowance for documented and substantiated unforeseeable and unavoidable delays not caused by a lack of foresight on the part of the Contractor, or delays caused by City inaction or other agencies’ lack of timely action. 4. FEES TO BE PAID TO CONTRACTOR The total fee payable for the services to be performed shall be $362,906. No other compensation for services will be allowed except those items covered by supplemental agreements per Paragraph 8, “Changes in Work.” The City reserves the right to withhold a ten percent (10%) retention until the project has been accepted by the City. Incremental payments, if applicable, should be made as outlined in attached. Exhibit “B.” 5. DURATION OF CONTRACT This agreement shall extend for a period of one (1) year from date thereof. The contract may be extended by the City Manager for three (3) additional one (1) year periods or parts thereof, based upon a review of satisfactory performance and the City’s needs. The parties shall prepare extensions in writing indicating effective date and length of the extended contract. 6. PAYMENT OF FEES Payment of approved items on the invoice shall be mailed to the Contractor within 30 days of receipt of the invoice. rev. 2/26/99 -3 - 7. FINAL SUBMISSIONS Within ten (10) working days of completion and approval of the environmental studies and reports and the preliminary plans, the Contractor shall deliver to the City the following items: A. One (1) clean hard copy, not bound, of the final environmental documents for CEQA and NEPA clearance. B. Reproducible copies of all exhibits that support the final environmental documents. C. One (I) digital copy of the approved preliminary plans in AutoCAD Release 14 format on a 3-l/2” diskette or other digital storage device as approved by the City. 0. One (1) set of reproducible drawings, ink on mylar or vellum as agreeable to the City; on 24” x 36” sheets. Plans shall be at a scale of 1” = 40’ horizontal or other scale as approved by the City. E. Two (2) sets of preliminary design reports. 8. CHANGES IN WORK If, in the course of the contract, changes seem merited by the Contractor or the City, and informal consultations with the other party indicate that a change in the conditions of the contract is warranted, the Contractor or the City may request a change in contract. Such changes shall be processed by the City in the following manner: A fetter outlining the required changes shall be forwarded to the City by Contractor to inform them of the proposed changes along with a statement of estimated changes in charges or time schedule. A Standard Amendment to Agreement shall be prepared by -4- rev. 2/26/99 the City and approved by the City according to the procedures described in Carlsbad Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render ineffective or invalidate unaffected portions of the agreement. 9. COVENANTS AGAINST CONTINGENT FEES The Contractor warrants that their firm has not employed or retained any company or person, other than a bona fide employee working for the Contractor, to solicit or secure this agreement, and that Contractor has not paid or agreed to pay any company or person, other than a bona fide employee, any fee, commission, percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting from, the award or making of this agreement. For breach or violation of this warranty, the City shall have the right to annul this agreement without liability, or, in its discretion, to deduct from the agreement price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee. 10. NONDISCRIMINATION CLAUSE The Contractor shall comply with the state and federal laws regarding nondiscrimination. 11. c In the event of the Contractor’s failure to prosecute, deliver, or perform the work as provided for in this contract, the City Manager may terminate this contract for nonperformance by notifying the Contractor by certified mail of the termination of the Contractor. The Contractor, thereupon, has five (5) working days to deliver said documents owned by the City and all work in progress to the Public Works Director. The Public Works Director shall make a determination of fact based upon the rev. 2/26/99 -5 - documents delivered to City of the percentage of work which the Contractor has performed which is usable and of worth to the City in having the contract completed. Based upon that finding as reported to the City Manager, the Manager shall determine the final payment of the contract. This agreement may be terminated by either party upon tendering thirty (30) days written notice to the other party. In the event of such suspension or termination, upon request of the City, the Contractor shall assemble the work product and put same in order for proper filing and closing and deliver said product to City. In the event of termination, the Contractor shall be paid for work performed to the termination date; however, the total shall not exceed the lump. sum fee payable under paragraph 4. The ., City Manager shall make the final determination as to the portions of tasks completed and the compensation to be made. .I 12. CLAIMS AND LAWSUITS The Contractor agrees that any contract claim submitted to the City must be asserted as part of the contract process as set forth in this agreement and not in anticipation of litigation or in conjunction with litigation. The Contractor acknowledges that if a false claim is submitted to the City, it may be considered fraud and the Contractor may be subject to criminal prosecution. The Contractor acknowledges that California Government Code sections 12650 et sea., the False Claims Act, provides for civil penalties where a person knowingly submits a false claim to a public entity. These provisions include false claims made with deliberate ignorance of the false information or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks to recover penalties pursuant to the False Claims Act, it is entitled to recover its rev. 2/26/99 -6.- litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of a false claim may subject the Contractor to an administrative debarment proceeding wherein the Contractor may be prevented to act as a Contractor on any public work or improvement for a period of up to five years. The Contractor acknowledges debarment by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor from the selection process. fi C (Initial) The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026, 3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference. AC (Initial) . 13. JURlSDlCTlON The Contractor agrees and hereby stipulates that the proper venue and jurisdiction for resolution of any disputes between the parties arising out of this agreement is San Diego County, California. 14. STATUS OF THE CONTRACTOR The Contractor shall perform the services provided for herein in Contractor’s own way as an independent Contractor and in pursuit of Contractor’s independent calling, and not as an employee of the City. Contractor shall be under control of the City only as to the result to be accomplished, but shall consult with the City as provided for in the request for proposal. The persons used by the Contractor to provide services under this agreement shall not be considered employees of the City for any purposes whatsoever. -7 - rev. 2126199 - - The Contractor is an independent Contractor of the City. The payment made to the Contractor pursuant to the contract shall be the full and complete compensation to which the Contractor is entitled. The City shall not make any federal or state tax withholdings on behalf of the Contractor or its employees or subcontractors. The City shall not be required to pay any workers’ compensation insurance or unemployment contributions on behalf of the Contractor or its employees or subcontractors. The Contractor agrees to indemnify the City within 30 days for any tax, retirement contribution, social security, overtime payment, unemployment payment or workers’ compensation payment which the City may be required to make on behalf of the Contractor or any employee or subcontractor of the Contractor for work done under this :, agreement or such indemnification amount may be deducted by the City from any balance owing to the Contractor. .* The Contractor shall be aware of the requirements of the Immigration Reform and Control Act of 1986 and shall comply with those requirements, including, but not limited to, verifying the eligibility for employment of all agents, employees, subcontractors and Consultants that are included in this agreement. 15. CONFORMITY TO LEGAL REQUIREMENTS The Contractor shall cause all drawings and specifications to conform to all applicable requirements of law: federal, state and local. Contractor shall provide all necessary supporting documents, to be filed with any agencies whose approval is necessary. The City will provide copies of the approved plans to any other agencies. rev. 2/26/99 -8 - 16. OWNERSHIP OF DOCUMENTS All plans, studies, sketches, drawings, reports, and specifications as herein required are the property of the City, whether the work for which they are made be executed or not. In the event this contract is terminated, all documents, plans, specifications, drawings, reports, and studies shall be delivered forthwith to the City. Contractor shall have the right to make one (1) copy of the plans for its records. 17. REPRODUCTION RIGHTS The Contractor agrees that all copyrights which arise from creation of the work pursuant to this contract shall be vested in City and hereby agrees to relinquish all claims to such copyrights .in favor of City. 18. HOLD HARMLESS AGREEMENT Contractor agrees to indemnify and hold harmless the City of Carlsbad and’its officers, officials, employees and volunteers from and against all claims, damages, losses and expenses including attorneys fees arising out of the performance of the work described herein caused by any willful misconduct, or negligent act, or omission of the contractor, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. 19. ASSIGNMENT OF CONTRACT The Contractor shall not assign this contract or any part thereof or any monies due thereunder without the prior written consent of the City. rev. 2/26/99 -9 - 20. SUBCONTRACTING If the Contractor shall subcontract any of the work to be performed under this contract by the Contractor, Contractor shall be fully responsible to the City for the acts and omissions of Contractor’s subcontractor and of the persons either directly or indirectly employed by the subcontractor, asContractor is for the acts and omissions of persons directly employed by Contractor. Nothing contained in this contract shall create any contractual relationship between any subcontractor of Contractor and the City. The Contractor shall bind every subcontractor and every subcontractor of a subcontractor by the terms of this contract applicable to Contractor’s work unless specifically noted to the contrary in the subcontract.in question approved in writing by the City. 21. PROHIBITED INTEREST hlo official of the City who is authorized in such capacity on behalf of the City to negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or approving of this agreement, shall become directly or indirectly interested personally in this contract or in any part thereof. No officer or employee of the City who is authorized in such capacity and on behalf of the City to exercise any executive, supervisory, or similar functions in connection with the performance of this contract shall become directly or indirectly interested personally in this contract or any part thereof. -10 - rev. 2/26/99 22. VERBAL AGREEMENT OR CONVERSATION No verbal agreement or conversation with any officer, agent, or employee of the City, either before, during or after the execution of this contract, shall affect or modify any of the terms or obligations herein contained nor entitle the Contractor to any additional payment whatsoever under the terms of this contract. 23. SUCCESSORS OR ASSIGNS Subject to the provisions of Paragraph 17, “Hold Harmless Agreement,” all terms, conditions, and provisions hereof shall inure to and shall bind each of the parties hereto, and each of their respective heirs, executors, administrators, successors, and ‘, assigns. . . . s 24. EFFECTIVE DATE This agreement shall be effective on and’ from the day and year first written q. above. 25. CONFLICT OF INTEREST The City has determined, using the guidelines of the Political Refomr Act and the City’s conflict of interest code, that the Contractor will not be required to file a conflict of interest statement as a requirement of this agreement. However, Contractor hereby acknowledges that Contractor has the legal responsibility for complying with the Political Reform Act and nothing in this agreement releases Contractor from this responsibility. rev. 2/26/99 -11 - 26. INSURANCE The Contractor shall obtain and maintain for the duration of the contract and any and all amendments insurance against claims for injuries to persons or damage to property which may arise out of or in connection with performance. of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. Said insurance shall be obtained from an insurance carrier admitted and authorized to do business in the State of California. The insurance carrier is required to have a current Best’s Key Rating of not less than “A-:V” and shall meet the City’s policy for insurance as stated in Resolution No. 91-403. A. Coveraaes and Limits. Contractor shall maintain the types of coverages and minimum limits indicated herein, unless a lower amount is approved by the City Attorney or City Manager: 1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined single-limit per occurrence for bodily injury, personal injury and property damage. If the submitted policies contain aggregate limits, general aggregate limits shall apply separately to the work under this contract or the general aggregate shall be twice the required per occurrence limit. 2. Automobile Liability (if the use of an automobile is involved for Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily injury and property damage. -12.- rev. 2/26/99 rr’ f I 3. Workers’ Compensation and Employer’s Liability. Workers’ Compensation limits as required by the Labor Code of the State of California and Employer’s Liability limits of $1 ,OOO,OOO per accident for bodily injury. 4. Professional Liability. Errors and omissions liability appropriate to the contractors profession with limits of not less than $1 ,OOO,OOO per claim. Coverage shall be maintained for a period of five years following the date of completion of the work. B. Additional Provisions. Contractor shall ensure that the policies of insurance required under this agreement contain, or are endorsed to contain, the following provisions. ._ 1. The City shall be named as an additional insured on all policies excluding Workers’ Compensation and Professional Liability. ., 2. The Contractor shall furnish certificates of insurance to the City before commencement of work. 3. The Contractor shall obtain occurrence coverage, excluding Professional Liability which shall be written as claims-made coverage. 4. This insurance shall be in force during the life of the agreement and any extension thereof and shall not be canceled without 30 days prior written notice to the City sent by certified mail. 5. If the Contractor fails to maintain any of the insurance coverages required herein, then the City will have the option to declare the Contractor in breach, or may purchase replacement insurance or pay the premiums that are due on existing policies in order that the required coverages may be maintained. The Contractor is -13 - rev. 2/26/99 - 4 responsible for any payments made by the City to obtain or maintain such insurance and the City may collect the same from the Contractor or deduct the amount paid from any sums due the Contractor under this agreement. 27. RESPONSIBLE PARTIES The name of the persons who are authorized to give written notices or to receive written notice on behalf of the City and on behalf of the Contractor in connection with the foregoing are as follows: For City: Title Name Address Public Works Director Lloyd B. Hubbs 2075 Las Palmas Drive Cartsbad, CA 92009 For Contractor: Title Name Address Vice-President Mark Creveling 9968 Hibert Street, Suite 202 San Diego, CA 92131 License Number: C 39483 28. BUSINESS LICENSE Contractor shall obtain and maintain a City of Carlsbad Business License for the duration of the contract. 29. ENTIRE AGREEMENT This agreement, together with any other written document referred to or contemplated herein, embody the entire agreement and understanding between the parties relating to the subject matter hereof. Neither this agreement nor any provision -14 - rev. 2/26/99 hereof may be amended, modified, waived or discharged except by an instrument in writing executed by the party against which enforcement of such amendment, waiver or discharge is sought. Executed by Contractor this day of CONTRACTOR: SIMON WONG ENGINEERING, INC. a California corporation By: Clerk (Proper notarial acknowledgment of execution by Contractor must be attached.) (President or vice-president and secretary or assistant secretary must sign for corporations. If only one officer signs, the corporation must attach a resolution certified by the secretary or assistant secretary under corporate seal empowering that officer to bind the corporation.) APPROVED AS TO FORM: RONALD R. BALL City Attty BY -15- rev. 2/26/99 WRITTEN CONSENT ACTION OF THE DIRECTORS OF SIMON WONG ENGINEERING, INC. The undersigned, being the directors of Simon Wong Engineering, Inc., hereby take the following action and adopt the following resolution: RESOLVED that Mark Creveling and Simon Wong are hereby appointed to act in the name of and on behalf of the Corporation and, by their signature alone, to execute and deliver on behalf of the Corporation all agreements, contracts, notes, conveyances, deeds and other documents requiring the signature of an officer of the Corooration. DATED: 312 5/ 97 ( 1999 Mark’Creveling, D???ctor CALIFORNIA State of California I 1 SS. County of Cn MbrCh 25) i Date personally appeared q proved to me on the basis of satisfactory evidence Notmy to be the person(s) whose name(s) Hare subscribed to the within instrument and acknowledged to me that t@%sJ&they executed the same in &/h&their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or Place Notary Seal Above OPTIONAL Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent removal and reattachment of this form to another document. Description of Attached Title or Type of Document: &k?AWCaS Document Date: umb!l of Pages: Signer(s) Other Than Named Above: Capacity(ies) Claimed by Signer Signer’s Name: 3 Individual c1 Corporate Officer - Etle(s): 0 Partner - 0 Limited 0 General Cl Attorney in Fact 0 Trustee 0 Guardian or Conservator G Other: Signer Is Representing: Q 1997 National Notary Association l 9350 De Soto Ave.. P.O. Box 2402 - Chatsworth. CA 913152402 Prod. No. 5907 Reorder: Call T&Free 1-800-876-6827 EXHIBIT “A” SIMON WONG ENGINEERING SCOPE OF WORK PROJECT: CARLSBAD BOULEVARD BRIDGE OVER SDNR CLIENT: CITY OF CARLSBAD DATE: March 17,1999 L DESCRIPTION OF PROJECT The existing Carlsbad Boulevard Bridge carrids trafhc on Carlsbad Boulevard over the SDNR railway. The bridge was constructed in 1925 and widened in 1934. Currently, the structure carries one lane of tratIic in each direction and has a sidewalk on the eastern side of the structure. This project will provide for the evaluation of the existing structure condition, review of the proposed seismic retrofit and cost estimate, environmental analysis, planning and funding studies. Funding studies will include evaluation of obtaining additional funds through the seismic retrofit program and the Highway Bridge Rehabilitation and Replacement (HBRR) program. With the information provided in the preliminary studies phase of the project, the City of Carlsbad will make the determination whether to proceed with full replacement of the structure or to proceed with seismic retrofit. The scope of work for the preliminary design and final design phases of the project is based on the assumption that the bridge will be replaced. It is anticipated that the new bridge will be approximately 165’ in length and 92’ wide. Various construction materials and structure types will be evaluated to determine the most economical and appropriate bridge. This scope of work is based on a conventional concrete box girder or precast girder bridge design. A channel section design would be provided as an additional service if appropriate and author&d by the City Project Manager. Alternative structure types such as suspension, cable-stayed, arch, or segmental, would not be included in the base fee shown. Retaining walls are anticipated outside the bridge limits and are included in this scope of work. Design of roadway approaches will be provided as required to tie into existing improvements. This scope of work and fee is based on approximately 1500’ of roadway outside the bridge limits, In order to avoid unacceptable delays, the project is assumed to be limited to (TarlhdBwlcvardEIridgc saIpeofworlc March 17,1999 approximately the intersection of Mountain View Drive on the south and the intersection with State Street to the North. Also included are drainage improvements to a portion of Mountain View Drive extending approximately 500’ northwest of the intersection with Carlsbad Boulevard. The design will be provided to transition back to the existing roadway in accordance with design standards, speeds and requirements as approved by the City of Carlsbad. Roadwork shall include the connections to State Street and Mountain View Drive as required. It is assumed that the roadway and bridge realignment and widening can be achieved within the existing street right-of-way and no additional right-of-way acquisition is anticipated. If it is determined that right-of-way is required, these services would be provided by others. A design approach that does not involve direct impacts to Buena Vista Lagoon and associated wetland issues and permits will be essential to conform to the proposed schedule. Furthermore, as part of maintaining the proposed schedule, it will be important to develop feasible mitigation measures for all environmental impacts identified so Caltrans can approve environmental clearance with an Environmental Assessment (EA) instead of an Environmental Impact Statement (EIS). It is anticipated that an Initial Study would be the CEQA environmental document; therefore, a joint Initial Study/Environmental Assessment (WEA) is assumed to be the environmental document that will address the proposed project. This document will lead to a Mitigated Negative Declaration/Finding of No Significant Impact (MND/FONSI). The preparation of this document will follow the procedures and guidelines described in the Caltrans Environmental Handbook and Local Assistance Manual and the City of Carlsbad’s CEQA Guidelines. It is anticipated that the CEQA required Notice of Completion and Notice of Determination will be prepared and noticed by the City of Carlsbad, while the Notice of Availability will be prepared and noticed by Caltrans IL BASIC SERVICES - PROJECT MANAGEMENT AND ADMIN-ISTRATION Project management and administration tasks shown below shall be performed in the Preliminary Studies, Preliminary Design and Final Design Phases of the work. A. Attend project kick-off meeting with City Project manager to discuss project scope, schedule and expectations. 2 chbadBoulewdBridge scopeofwork March 17,1999 B. Supervise, coordinate, schedule and monitor Contractor services for conformance with design criteria and standards and quality control program. The project schedule shah use the critical path method, be presented in Gandt Chart format and shall be provided in Microsoft Project format. Copies of the current project schedule shall be submitted to the City Project Manager on a monthly basis at least two days prior to the monthly project meeting. C. Prepare monthly progress reports and invoices in a form acceptable to the City Project Manager. D. Prepare, circulate and file correspondence, memos and telephone logs as appropriate. E. Prepare agendas and minutes for Contractor/C&y meetings in a format acceptable to the City Project Manager. Copies of all such documents shall be delivered to the City Project Manager every two weeks or sooner as necessary. F. Contractor shall conduct project team meetings as required to discuss work progress, schedule and related issues in order to exchange information, discuss and resolve issues ’ and to maintain progress of the project. G. Contractor shall attend other meetings for design reviews, design coordination, information exchange or other purposes as may be necessary to accomplish the project. III. BASIC SERVICES - PRELIMINARY STUDIES PHASE A. Research and Evaluations 1. Contractor shall research the appropriate agencies to obtain record drawings of all existing improvements, along with the underground and overhead utilities, within or near the project area. These agencies are expected to include the City of Carlsbad, Caltrans, CMWD, NCTD and franchise utilities. 2. Contractor shall perform site investigations in order to evaluate the structural and functional condition of the existing bridge. The bridge deficiencies will be identified and quantitied in accordance with the FHWA bridge appraisal procedures. An application will be sent to Caltrans requesting reevaluation of the current bridge sufficiency rating assuming a reduction is justified. 3. Constraints that could affect the feasibility of the project including construction impacts and disposition of existing utility facilities will be determined. When such constraints are identified, Contractor shall inform the City Project Manager in writing with a detailed explanation of the impact to the project in terms of cost and feasibility. 3 25 4. The existing seismic retrofit strategy prepared by Moffatt & Nichol Engineers shall be reviewed by the Contractor. This will include a detailed structural review of the recommendations for compatibility with current design standards, railroad coordination issues, constructability and construction costs proposed. Any deficiencies in the report will be submitted to the City of Carlsbad and Caltrans for reevaluation and potential new strategy determination and update of retrofitting fbndiig requirements. 5. The evaluation of the existing structure and retrofit strategy shall be reviewed with Caltrans Division of Structures sta8 in Sacramento, if necessary and beneficial to the project. 6. Contractor shall conduct the necessary research of right-of-way records and determine the limits of easements and properties involved. The project area to be researched will cover approximately 2,000 linear feet along Carlsbad Blvd. (Approximately 1,000 feet each side of the existing bridge) and approximately 500 linear feet along Mountain View Drive. I. 7. Contractor will perform a field survey of the project area to tie in existing street centerline monuments and property comers, establish top of rail elevations of the tracks, flowline elevations of storm dram inlets, cleanouts and sewer manholes and set aerial pre-marks for topographic survey. Additional shots will be obtained along Mountain View Drive for the design of improvements to correct the low spots along the easterly curb line. Survey cross sections of the roadway for earthwork and pavement widening purposes will be obtained at 25’ intervals within the limits of the proposed roadway widening. Additional sections will be obtained along Mountain View Drive as necessary. This scope provides for cross section for up to 1,500 linear feet of roadway along Carlsbad Boulevard and approximately 500 linear feet along Mountain view Drive. Additional cross sections beyond this amount will be considered as additional services. Photogrammetrically prepared topo mapping will be prepared for the project area consisting of a 2,000’ long by 200’ wide strip, centered along Carlsbad Blvd. An additional strip approximately 100’ wide by 400’ long will be prepared along Mountain View Drive and extending an additional 200’ north along the existing storm dram alignment toward the lagoon. Additional topo will be prepared for the Scandia Motel site to evaluate realignment of the storm drain to the Railroad right of way. The topo will be prepared in digital (AutoCAD.DWG format) at a scale of I”=20 with 1’ contour intervals and shah conform to the National Map Accuracy Standards. 8. Contractor shall provide potholmg to determine horizontal and vertical locations of underground utilities. 9. A basemap will be developed of the project area. The basemap will reflect the 4 existing conditions of the project area to be studied and will include street centerlines, stationing and right-of-way lines, property lines along with existing surface improvements, utilities and topography. The basemaps will be prepared at a scale of 1”=20’ in AutoCAD format and will be formatted on City of Carlsbad standard plan and profile sheets and shah conform to the National Map Accuracy Standards. B. Bridge Concepts and Alignment Studies 1. Contractor shall prepare up to three (3) bridge concept drawings consisting of elevation view and typical sections. Structural elements for structures shall be sized based on established ratios of height, depth and span. 2. Develop up to three (3) alternative alignments of the new bridge and the roadway transitions on each side of the bridge. The alignment study will consider and demonstrate: Horizontal and vertical alignments of new bridge and approaches based on current City and Caltrans design criteria ADA compliance Vertical clearance requirements to the existing rail tracks Accommodation of the Coastal Rail Trail facilities Right-of way needs Impacts to existing utilities Impacts to adjacent properties (grading, driveways, walls etc.) Environmental impacts Construction phasing Construction costs Alternative alignments will be developed which improve (as is practical) upon the vertical site distance deficiencies of the existing bridge while achieving acceptable clearance to the railroad tracks and nkimizhg the impacts to the surrounding area and adjacent properties. Based on our discussions with the City, we understand that the alignment study will be based on the following general parameters: Proposed bridge replacement would be on the existing alignment Roadway would be widened to 4 lanes Roadway cannot be closed for extended time periods Alignment would be within existing right of way Alignment studies will evaluate conventional and channel section designs with 26’~0” and 22’6” vertical clearances. Design speed for each alternative will be maximized, but may not meet the City’s standard for a prime arterial. 3. The alignment study will evaluate the feasibility of improving the “Y” intersection of Carlsbad Blvd. with State Street north of the bridge. Items which may be considered 5 culsbad Boulevard Bdfs sccQeofwork - Much 17,1999 are: Providing a wnnection to southbound State St. from northbound Carlsbad Blvd. at the existing intersection Extending the proposed two northbound lanes from the bridge north through the intersection (as opposed to maintaining the single northbound lane contlguration which currently exists through the intersection). 4. The alignment alternatives exhibits will be prepared at a scale of 1”=20’ and will include both a plan view and profile of the proposed alignments utilizing the basemaps previously developed. It is assumed that the deliverables for the alignment study will be comprised of plan and profile exhibits and cost estimate sheets. 5. Meet with the City statT to review the alternative alignments and establish the preferred alignment to be used for the final design. 6. Trafiic issues to be analyzed will be lane wnflgurations, lane widths, lane alignments, transitions and proposed phasing of the wnstruction of the new bridge. With the widening of Carlsbad Boulevard, the transition will effect the intersection State Street. The intersection will be looked at to determine if any special design features can be incorporated to improve the geometries of the intersection and determine the need for signalization of the intersection. Preliminary striping plans will be prepared to show lane configuration and lane widths along Carlsbad Boulevard and State Street for the most feasible alignments. 7. A preliminary cost estimate for each of the alternatives shall be prepared. 8. Contractor shall prepare exhibits and map displays of bridge and roadway concepts required for presentations. Visual simulations will be prepared showing the existing conditions, unmitigated view and mitigated view. The key views for the simulations will be selected in coordination with Caltrans and City of Carlsbad staff. Contractor shall be prepared to respond to questions raised at public meetings and hearings that pertain to the project, including any environmental constraints. 9. If requested by the City Project Manager, Contractor shall attend and render assistance at up to three hearings or other public meetings as may be necessary in support of the services performed under this agreement, 10. Contractor shall provide Concepts Report summarizmg the various alternatives evaluated, descriptions of preferred alternatives, prehminary cost estimates, benefits matrix and a summary recommendation of the proposed bridge. 6 caclsbaaBoulcvardBridgt slxpofworlc Mafcll17.1999 C. Environmental Services 1. Project Initiation Meeting The Contractor’s environmental subconsultant (BRG, Inc.) Principal-in-Charge and Contractor’s Project Manager will attend a project initiation meeting with the City Project Manager to discuss the project, review the schedule and key milestones, and develop a strategy for key project issues. 2. Determine Area of Potential Effect Based on preliminary information developed by the Contractor, BRG, Inc. will determine an area of potential effect (APE) for the NEPA document. This will be developed in consultation with Caltrans and the FHWA As part of this effort, the Project Manager will meet with Caltrans sta.fF to discuss the APE and review the approach for the technical studies. 3. Conduct Early Agency Consultation As required by NEPA the BRG, Inc. Project Manager, in concert with Caltrans and :- the City, will participate in early consultation meetings concerning the project with potential responsible/cooperating agencies, such as the California Coastal Commission, California Department of Fish and Game and the U.S. Fish and Wildlife. All potentially interested agencies will be invited to a project initiation meeting. 4. Preliminary Draft IUEA a. Project Description/ Purpose and Need. Contractor will prepare the project description for each alternative based on the information provided by the project engineer. b. A noise study will be conducted by the Contractor. Tasks for this study will include: Generalized noise impact areas associated with up to four (4) preliminary construction scenarios (e.g. night-time pile driving, day-time pile driving, night- time construction with bridge closure and night-time construction without bridge closure). The purpose of this task is to avoid construction scenarios early in the design process that may result in significant and unmitigable noise effects. Such effects would require preparation of an EIIUEIS. Preparation of an EIR/EIS has been assumed to be an unacceptable impact to the schedule and has not been included. t2a&hdBoulevafdBlidgc SCXlpCOfWork Mmdl17,1999 Limited on-site noise measurements to determine the existing noise environment in the project vicinity. Applicable City of Carlsbad and Caltrans, FHWA noise standards and regulations will also be described. Identity sensitive human and/or biotic receiver sites (i.e., locations of homes, hotel, endangered species, etc) potentially a&&xi by the project. These receiver locations shall be reviewed by Caltrans and City staff to confirm their appropriateness before the completion of the study. Determine vehicular traf5c noise levels for on-site circulation roads and off-site roads tiected by project traflic using the PHWA Noise Prediction Model for traflic. The study includes utilizing parameters for future trafGc conditions (traf& volume, trat5c mix and distribution, speed limits, and road gradients) prepared by the Contractor,‘ and completion of the noise modeling process. The results of the model will be expressed in Community Noise Equivalent Levels (CNEL) and the Leq metric Caltrans scale. Create a noise contour map showing existing and future traflic noise contours in five-decibel increments for the no build and widening/replacement options. Conduct an analysis using standard noise levels for construction equipment and duration of construction activity to determine the potential noise levels from construction activities to sensitive receptors. Determine noise impacts through comparison with applicable standards and regulations. Provide mitigation measures for any identified significant impacts. Prepare a technical report describing the study methods, results and summarize this report in the IS/BA. c. Contractor shall undertake a water quality study for the proposed project. The effort will focus on construction effects and runoff. study will include: Tasks for the water quality Conduct a literature review of existing water quality information to characterize the existing water quality of Buena Vista Lagoon in the project area. As part of this data inventory, information from the Phase 1 Site Assessment (described below), geology and soils report and floodplain risk assessment will be reviewed. 8 cadsbdBouldEllidgc SCOpOfWd March 17,1999 Provide a description of the regulatory background for water quality including federal, state, and local regulations, plans and policies. Policies which could apply to the project include: Federal Water Pollution Control Act Section 404(b); Marine Protection, Research, and Sanctuaries Act Section 103; EPA Guidelines; Federal Clean Water Act Sections 401 and 402; and, State Water Resources Control Board (SWRCB) Waste Discharge Requirements. The impact analysis wiIl address construction and operation effects of the project. Mitigation measures will be described that are based primarily on the implementation of Best Management Practices (BMPs) incorporated in the Stormwater Pollution Prevention requirements aimed at reducing impacts to water quality as a result of construction activities and project operation. Silt curtains may be used to confme turbidity impacts to local&d areas and flow control structures (e.g., sandbags) may be utilized to route construction area runoff away from sensitive areas. BMPs also involve the proper maintenance of construction equipment and the proper storage of pollutants such as oil and gasoline. Storm drain inlet petroleum product capture facilities (e.g., fossil filter) wib be identified. A technical report will be prepared that describes the methods and results of the study, which will be summarized as a section in the IS/EA. d. Contractor shall prepare a summary of the Floodplain Risk Assessment for inclusion in the IS/EA Preliminary review of the FEMA mapping shows that the proposed limits of this project will not encroach into the floodplain. No additional hydrologic analysis is anticipated or included in this scope. e. The wetland and terrestrial biology shall be addressed. Tasks to accomplish this include: Conduct a field survey to determine and map the terrestrial biological resources in the APE. In addition, as part of this effort, the wetland boundary adjacent to the existing roadway in the Buena Vista Lagoon area wiIl be mapped for planning purposes. A wetland delineation conforming to the federal method will be prepared. The area delineated would be the edges of the Buena Vista Lagoon between the railroad tracks and Carlsbad Boulevard (south lagoon shore), both sides of 9 Carlsbad Boulevard north to the bridge/culvert crossing of the lagoon, and east of State Street for a distance of 250 feet south of the State StreetKarlsbad Boulevard Intersection. A report would be prepared documenting the results of the delineation- Conduct research of existing literature related to wetland and terrestrial biological resources. As part of this research, a California Department of Fish and Game Data Base Search will be conducted. The results from this inventory will be illustrated on a map showing the habitat on and near the project site. Assess direct and indirect impacts to the biological resources or both construction-related impacts (short-term) and operational impacts (long-term). Direct impacts are unlikely given the highly disturbed nature of the area; however, indirect impacts may occur with respect to existing habitat in the vicinity of Buena Vista Lagoon. The impact analysis will consider impacts to endangered, threatened or rare species, their habitats or indirect disturbance of wetland habitat. Mitigation measures will be developed for impacts determined to be significant. These measures will be used to help guide final design and construction operations. Prepare a technical report, which describes the methods and results of the study. This report will be suriunarized and presented in the body of the WEA. f. Air quality study will be performed and will consist of the following tasks: Describe existing conditions for the project area (including attainment status for criteria pollutants) as well as climate conditions. Also, a discussion of the air quality regulatory framework will be included. Identity sensitive receptors potentially impacted by bridge construction and operation. Submit these receptor locations to Caltrans for their approval. Modify the receptor locations as requested by Caltrans. Quantify construction activity air quality impacts through the use of standard construction equipment emission rates and construction equipment and duration information provided by the project engineer. 10 f.TdsbdBoulevaKlEiridgc smpeofwork Marcb 17.1999 Determine the potential for air pollution “hot spots” (high concentrations) through the use of the CALINE 4 dispersion model. Evaluate project consistency with the mobile plans identified in the Regional Air Quality Strategies (RAQS). ‘Identify appropriate mitigation measures. Prepare a technical report describing the methods and results of the air quality study and summarize as a section in the IS/EA g. Hazardous Waste Study (Phase 1 Site Assessment). Prepare a Hazardous Waste Study in accordance with the Caltrans Initial Site Assessment Guidelines and the American Society for Testing and Materials Designation E 1527-97 Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process. Include a summary of the Hazardous Waste Study (Phase 1 Site Assessment) for inclusion in the ISLEA h. A socio-economic study of the proposed bridge replacement will be prepared: It. is assumed that several land uses will be subject to socio-economic impacts. other impacts such as segmentation of the community are not expected to be encountered. Impacts may occur fi-om lack of access and unacceptably high day/night time noise levels during construction. In the event that Carlsbad Boulevard is closed to tragic, additional uses may be subject to impacts, requiring additional analysis beyond the scope of this proposal. Based on previous experience, unacceptable noise levels could be expected to occur up to 1,500 feet from the project area. The following tasks are anticipated for the socio-economic study: Interview the owner operator of the potentially affected Scandia Motel to determine the historical occupancy rates by time of year, projected room rates by time of year and the perception of what projected related effects would result in socio-economic impacts on the hotel. Meet with owner/operator of other potentially affected businesses in the area including the Army & Navy Academy, mobile home park on State Street, Executive Qt%ce suites at 2541 State Street, Western Family Building at 2333 State Street, Astra Broadcasting Corporation (KFSD, KSPA, and KCEO) and the real estate office next to the Scandia Motel. 11 car~BoulcvafdBlidgc soope of work Md 17,1!m Meet with the local apartment managers association to determine impacts to rental units. Confirm owner/operator supplied information through other sources such as comparisons with citywide rates. Determine the expected duration of project related impacts to the hotel that would be expected to result in reduced occupancy. Determine the expected economic loss to the hotel from the proposed project. Identify mitigation measures to be implemented by the City. Prepare a report documenting this analysis and revise the report per agency comments. i. The tasks for visual quality are as follows: Conduct a field visit of the project area in order to inventory the character of the existing visual setting using the FHWA Guidelines. This will include both vegetative and landform characteristics and land development. As part of the field visit, photographs will be taken to document viewsheds and visual characteristics of the project site and surrounding area. Prepare an impact analysis to reflect the project features using the PHWA Guidelines. The impact analysis will take into account the visibility of the proposed project; the change in character of the view to the project site and proposed project conformance with adopted City policies and PHWA polices. Develop mitigation strategies that will minimize the visual effects of the proposed project. Examples include landscaping, grading schemes and design treatment of concrete surfaces. Prepare an aesthetics study to identify the project elements and site specific features which could be impacted; analyze the views and viewers from and of the project location, and establish the thresholds of significance and the potential mitigation measures. The effects on future users and cumulative impacts will also be summarized. 12 fzaMadBoul~Bridgo SozQe of work hkcb 17.1999 j. A Section 106/Historic Preservation Study will be conducted for removal of the existing bridge. Because the existing bridge is over 50 years old, it is a potential historic resource. Tasks for this study will include: Review the Caltrans Historic Bridge Inventory conducted in 1987, and the City of Carlsbad Cultural Resources Inventory conducted in 1990, and compile the information related to the existing Carlsbad Boulevard Bridge over the SDNR railroad tracks, which is contained in these reports. These reports note that the bridge is not National Register Eligible. Prepare a Negative Historic Property Survey Report of the bridge in anticipation of a preliminary finding of no significant effect by the State Historic Preservation Office. Prepare CEQA Appendix K analysis of impacts to the bridge and identify mitigation measures (e.g. Hare documentation). Ifit is determined that a Memorandum of Agreement (MOA) is required, it would be prepared in consultation with the State Historic Preservation Qf&er (SHPO) and the Advisory Council on Historic Preservation. This task will be completed only at the author-k&on of the City Project Manager. k. Once the City of Carlsbad and CALTRANS have determined the preferred alignment, Contractor shall prepare a trafIic analysis study on the alignment for inclusion in environmental documents to meet NEPA and CEPA guidelines. The analysis will discuss the existing conditions, the short-term condition, year 2005, both with and without the bridge replacement and the long-term condition, year 2020, both with and without the bridge replacement. The traffic flow for the project area will be analyzed both with and without the project, impacts will be identified and mitigation measures presented. If modification to existing TRANPLAN computer modeling is required to complete the analysis, the fee assessed by SANDAG or Source Point is to be paid by the City. These results will be summarized as a section in the IS/EA and the technical report shall be included in the appendices. 1. Summarize the technical report prepared by the engineering geologist as a section in the WEA. m. As required by CEQA, the cumulative impact section will provide a discussion of past, present and reasonably foreseeable projects in the proposed project vicinity 13 -Boul~Baidge scopeofwork March 17,1999 that would produce related impacts. The section will include a list and map of these projects along with a brief project description to illustrate their location in relation to the proposed project. The primary source of cumulative projects will be the City of Carlsbad Planning Department. The discussion of cumulative effects will focus on air quality, water quality and biology. n. As required by NEPA up to four projects alternatives will be addressed in the EA at the same level of detail. Likely alternatives are the No Build; Seismic Retrofit Only; Alternative Roadway Approach Alignment and a Preferred Project. The scope of work described above for the various environmental topics includes the effort to address each of these alternatives. o. Prepare the MND/FONSI based on the information in the IWEA. p. Prepare ten copies of the IS/EA and submit to the City and Caltrans for their review. Iv. BASIC SERVICES - PRELlMlNARY DESIGN PHASE A. Foundation Investigations I : : A subsurface investigation and report conforming with Caltrans standards and requirements shall be made by a geologist or civil engineer licensed in California specializing in foundations. Existing borings will be utilized for abutment foundations and three additional borings, one at each bent location, will be provided. The subsurface investigation shall be performed to character&e the subsurface conditions and obtain relatively undisturbed material samples for testing and development of design recommendations. For this project, the subsurface investigation is anticipated to require the following tasks: 1. Advance three rotary wash test borings. Borings will be taken to a depth not-to- exceed 45 feet or refusal. Both undisturbed split-barrel samples and disturbed bulk samples will be obtained from the borings. Standard Penetration Test (SPT) will be conducted in all borings. Static groundwater elevations will be determined at each boring. Sufficient time will be allowed on the open holes to assure full recovery of water levels. 2. Laboratory tests will be performed on samples obtained fi-om the exploratory borings to determine physical properties. 3. Soil cuttings will be field checked for possible evidence of contaminated soils. If evidence is encountered in the field, the City of Carlsbad will be notified. Changes in 14 cdl~BoulevardBridge scopeofwork March 17.1999 scope of work due to contaminated soils are not included in the fee for this project. 4. The draft log of borings shall be submitted to the City Project Manager. B. Foundation & Materials Report The Foundation and Materials Report shall be in accordance with Caltrans procedures as listed in Sections 15-2 through 15-6 of Bridge Design Aids, dated December 1988 and shall include the following: 1. Evaluation of types, locations, and engineering characteristics of foundation materials. 2. Assessment of engineering seismology and liquefaction potential. 3. Evaluation of factors a.f&cting the design of the proposed structures, including totals settlement and ground water. 4. Provide recommendations for shrinkage of fill materials and preliminary estimates of required pavement sections. 5.’ Recommendation of the most feasible methods of foundation support with allowable and ultimate bearing capacities, uplift capacities and resistance to lateral loads including pile stif&ess analysis. 6. Specified and probable pile tip elevations. 7. Evaluation of the corrosion potential. 8. Recommended amendments to Caltrans Standard Specifications regarding site grading. 9. Identification of unsuitable materials requiring removal and recompaction or replacement. 10. The estimated seismic acceleration and depth to rock-like materials in accordance with Caltrans Bridge Design Specifications. 11. Preparation of a “Log of Test Borings” sheet measuring 24 inches by 36 inches presented in the standard Caltrans format on City title block drawing sheets. C. Utility Coordination 1. Notify utility owners of the project and approximate construction start date. 15 3’ cl!dbadEoulovardBri~ ScopeOfWOtk Match 17.1999 2. Obtain as-built utility plans identifying locations, sizes and types of existing facilities at the site. 3. Coordinate with utility owners to maintain utility service throughout the life of the project. 4. Contractor shall make provisions in the design to accommodate existing and new utility facilities to be maintained in place, removed, adjusted, abandoned or installed. 5. Furnish preliminary construction plans for roadway and bridge improvements to utility owners for their use during utility design. D. Roadway Geometric Approval 1. With the limits of work established with the selection of the preferred alignment, survey crews will return to the site to tie in points where the new improvements will join the existing improvements and to supplement the topographic survey where additional detail is needed for final design. 2. Prepare initial roadway plans showing centerline geometry and edge of pavement, and existing driveways, utility poles, water utilities, vaults and gate valves. 3. Prepare roadway centerline profile grade. 4. Prepare roadway typical section(s). 5. Prepare preliminary grading plans. 6. Submit to City Project Manager for approval of basic geometries and concepts. E. Bridge Type Selection & General Plan 1. Based on input received from the City Project Manager, and a review of environmental and hydraulic constraints, a bridge type selection report shall be prepared finalizing the selected structure type with recommendations on the following: a) Span layout and span lengths b) Superstructure type 4 Substructure, foundation and wingwall types d) Railing type(s) 9 Architectural/Aesthetic treatments 16 - car~BoulevardBlidgc scopcofwork March 17,1999 2. Prepare the Bridge General Plan drawing showing the following: a) Bridge Elevation view b) Bridge Plan view cl Bridge Typical Section and Structure Type 4 Minimum Vertical Clearance 3. Submit to the City Project Manager for approval of type selection, features and concepts. F. Preliminary Estimate 1. A preliminary construction cost estimate shall be prepared for selected project alternative and submitted to the City Project Manager. G. Environmental 1. Revise the IS/EA based on comments received from the City, Caltrans and Federal Highway Administration (FHWA) District O&x and Regional OtEce. It is anticipated that four revisions will be necessary under this task. 2. Prepare 50 copies of the IWEA and MND and submit to the City and Caltrans for public review distribution. 3. Prepare response to comments received during the pubic review period and submit to the City and Caltrans for their review and prepare three sets of revisions based on comments received from the City, Caltrans and FHWA District and Regional Office. V. BASIC SERVICES - FINAL DESIGN PHASE (FUTURE) A. Thirty Percent Design 1. Prepare prebminary bridge and roadway design based on final&d concept approved by the City and Caltrans. Plans shall be prepared to approximately 30 percent completion. Final span lengths, structure depths and member sizes will be determined. Plans shall show plan and profile views on the same sheet. 2. Determine foundation size, locations and impact on existing facilities. 3. Determine locations of utilities within the bridge structure. 4. Develop details for incorporation of aesthetic treatments in conjunction with project 17 carl9badBcnllcvardBli~ soope of work March 17,1999 landscape architect. 5. Contractor will prepare acquisition plats and legal descriptions for parcels should the acquisition of additional right of way along Carlsbad Boulevard become necessary. 6. Contractor will prepare the necessary easement plats and legal descriptions for parcels should the acquisition of storm drain easements become necessary. B. Unchecked PS&E (70%) This task involves preparation of unchecked, completed plans to be submitted to the City Project Manager to demonstrate design progress. Contractor shall prepare complete designs and plans for construction of all project components. 1. Based on the selected roadway and bridge alignment, final construction .documents (plans, specifications and estimates) shall be prepared. The scope of work for .this task will include the following: Preparation of plan and profile drawings at 1”=20” for the widening/realignment of /, Carlsbad Blvd, including surface improvements, storm dram modifications, sewer and water line modifications, street lighting, grading, driveway and cross street modifications, approaches to and from the new bridge and transitions to the existing roadway width. Plans will include improvements to Mountain View Drive between Carlsbad Boulevard and the “knuckle” to eliminate the low point (water ponding) conditions that exist along this section. A new storm drain will be provided for where surface improvements cannot correct the problems. Modification/reconstruction for the existing storm drain running north from the “knuckle” toward the lagoon (200 linear feet maximum) will be provided. Realignment of the storm drain through the Scandia Motel site will also be provided from the adjacent curb inlet to the Railroad right of way (300’ maximum). Improvements shall be contained within the existing right of ways and storm drain easements. Any improvements/grading on private property will be only that required to make smooth transitions to the public improvements. Coordination with utility companies for the relocation or modification of their facilities. Preliminary improvement plans w& be submitted to the utilities for the conflict check and to initiate their preparation of relocation plans. Underground utilities which are determined to be in potential conflict with the 18 carlsbad Boulevanl Bridge saqIeofwork lkhrch 17,1999 proposed improvements will be potholed. Potholing will only be required where direct access for measurement through manholes or access openings is not possible or accurate record information is not available from the utility owners. This scope of work is based on providing up to 5 potholes. Potholes beyond 5 would be provided as an additional service and fee. Preparation of technical specifications for the roadway improvements (provided at each submittal). Specifications will be prepared in the format as requested by the City of Carlsbad. Preparation of construction cost estimates for the roadway improvements, provided at each submittal. Preparation of hydrologic and hydraulic calculations supporting the proposed storm drain modifications, including those on Mountain View Drive and the Scandia Motel site. Preparation of earthwork calculations. 2. Bridge plans shall include the General Plan Deck Contours, Foundation Plan Abutment Layout and Details, Bent Details, Typical Section, Girder Layout Girder Reinforcement, Deck Reinforcing, Post-Tensioning, Girder Details, Miscellaneous Details and Log of Test Borings. 3. Prepare signing and striping plans for Carlsbad Boulevard and State Street to cover the limits of the construction and transitions to match existing striping. The plans will show the lane conliguration, lane widths, quantity and type of traftic stripes, location of pavement markings and the location and type of roadside signs to be removed, relocated or installed. Traffic control plans will be prepared for all the phases of construction showing the type and location of trafhc control devices, lane configurations, lane widths and will delineate the limits of the work areas. In addition to the trafEc control phases, a detour plan will also be prepared in the event that Carlsbad Boulevard and/or State Street need to be closed to traflic for certain periods during the construction either for a one-day closure or multi-day closure. The detour plan will show the delineated detour route and the location of detour signing and advance warning signs. 4. Landscaping/Erosion Control plans for the entire construction impact areas shall include irrigation plans and details and planting plans and details. It is anticipated that the site would be manually watered through the plant establishment phase. Revegetation of offsite mitigation areas is not included. 5. Furnish construction plans for roadway and bridge improvements to utility owners for their use during utility design. 19 c!abbadBoulevardEkidge scopeofwork March 17.1999 6. The design and plans shall make provisions to accommodate existing utilities and design of storm drain modifications, sewer and water line modifications, street lighting, grading, driveway and cross street modifications and transitions to the existing roadway width. Design of franchise utilities, conduits and fixtures to be provided by others. 7. Determine what utilities are to be carried on the bridge and provide details for utility openings. 8. The disposition of utility facilities shall be shown on the plans including locations of existing facilities and proposed relocations. Preparation of relocation or modification plans for franchise utilities is not included in this scope of work. 9. Based on estimates fi-om utility owners, time periods shall be included in the project specifications to allow for utility owners to make adjustments to facilities or install new facilities as required. 10. Provide hard copy of outline specifications with ‘a heading for each of the anticipated bid items. 11. Provide unchecked quantities and probable costsbased on the 70% plans. 12. Submittals to Caltrans shall include items defined in the Caltrans Externally Financed Project Branch Information and Procedures Guide. C. Initial Plans, Specifications, and Estimates, PS&E (90%) This task involves completion of the initial PS&E package for submittal to the City Project Manager for review and comment. Calculations shall be prepared in a neat and orderly manner, shall be bound and indexed, each sheet shall be signed or initialed by the preparer, and each set of calculations shah bear the responsible professional engineer’s seal and signature. 1. Design and Plan Checking a) Calculations and plans shall be checked in accordance with the Contractor’s quality control program and in accordance with Caltrans Externally Fmanced Projects Branch Information and Procedures Guide. b) Plans shall be corrected and backchecked to insure accuracy, completeness, and constructability. 20 caflsbadBoulewdBridge scopeofworlc March 17,1999 2. Engineer’s Estimate a) The engineer’s estimate shall be the Contractor’s professional opinion of probable construction costs. b) Quantities shall be computed for the various items of work based on details, dimensions and limits shown on the plans. c) Quantities shall be separated into HBRR participating and non-participating items. d) Quantities shall be independently checked and backchecked within customary tolerances. e) The Engineer’s Estimate shall be prepared based on application of historical unit prices or by more detailed analysis if necessary. Just&ation of estimates for lump sum items shall be furnished upon request of the City Project Manager. Contingencies of ten percent shall be added to the estimate subtotal. f) A summary of the Engineer’s Estimate shall be provided outlining costs attributable to each funding source including HBRR and Seismic. g) Caltrans code numbers shall be provided for each item for use of the Local Agency Automated Payment System. h) Item numbers on the estimate to match the item numbers in the contract bid documents. 3. Specifications (Special Provisions) The basic specifications for the project shall be the Standard Specitications for Public Works Construction (Green Book). a) Technical special provisions shall be prepared based on, and conforming to the form and format of the Standard Specifications for Public Works Construction (Green Book). Inclusion of Caltrans Standard Specifications by reference shall not be done. b) Measurement and payment provisions shall be included for all items of work. c) Special provisions shall be made available on IBM compatible format computer diskette in MSWord format Version 7.0 or as approved by the City. 21 carlsbadFknll~Bridgc ScoQe OfWork March 17,1999 4. Working Day Schedule a) Contractor shall prepare an estimate of the number of working days, which should be allowed for construction of the project. The schedule shall be presented in bar chart format in sufhcient detail to determine the required construction time. 5. Environmental a) Contractor will prepare a Local Coastal Permit Application for this project. It is assumed that this project would fall under the local jurisdiction of the City of Carlsbad. Coastal Commission involvement would only be expected to occur if the project involves construction within the Buena Vista Lagoon. Such construction would also trigger the need for several other regulatory approvals including Sections 401 and 404 of the Clean Water Act, Section 4(t) of the Department of Transportation Act, Section 1601 of the Fish and Game Code. It has been assumed that impacts to the lagoon would cause a significant delay to the project and would be unacceptable to the required time frame for funding availability; therefore, it is assumed that the lagoon will be avoided. D. Final PS&E (100%) : Once the City Project Manager is satisfied that no additional revisions to the PS&E. package are required, he/she will request that the Contractor submit the final PS&E package including the original tracings of the plans and disk copy of the plans in AutoCAD Rel 14 format on 3 l/2” disks, 2 bound copies of the bridge structural calculations, hydraulics and hydrology for the storm drains and earthwork calculations. Two hard copies and disk copies of the specifications shall also be submitted. Other final PS&E tasks include: 1. Roadway Cross Section - Prepare roadway cross section plots at 50’ intervals along centerline of the roadway at a scale of 1 “= 10’ both vertically and horizontally. 2. Contract Proposal - Prepare the Contract Proposal using standard City format for use in the City Contract Documents. This form will show the bid items, units, quantities, blanks for unit price, amounts and total bids. This form shall be made available on computer diskette in the same format as the special provisions. 3. Resident Engineer’s Pending File - The Contractor shall prepare a Resident Engineer’s Pending File containing pertinent information for the construction team and shall include the following: a) Deck contour plot of the finished bridge deck at a scale of 1”=4’ extending 20’ beyond approach slabs. 22 Ii , . ’ -BoulcvardBridgc swpeofwork tvfarch 17.1999 b) Bridge deck joint movement calculation sheet. c) One copy of the Foundation/Material Report and one copy of the roadway cross section plots. VI. ADDITIONAL SERVICES Contractor shall provide additional consulting services as requested by the City Project Manager. No work will be performed that is not included in the basic services scope until a signed author&ion is received. The following items, if necessary, would be considered Additional Services: A. Socio Economic Study for more than 7 parcels B. Section 106 Memorandum of Agreement with State Historic Preservation Officer C. Channel Section Design of Bridge (Final Design Phase) Vii. SERVICES NOT INCLUDED The following services have not been included in this scope of work. The Final Design Phase has not been included in the contract at this time. Should it be determined that any of these services is required, a contract change order would be necessary. No work will be performed that is not included in scope of until a signed authorization is received. A. Final Design B. Consulting services during construction C. Bidding and advertising services D. Agency fees and permit application fees E. Modification to the existing sewer pump station facilities north of the bridge F. Hazardous waste documentation or remediation G. Permitting for impacts to Buena Vista Lagoon H. Trtic signal design L Design of nonconventional bridge structures, except channel section design J. Modification of TRANPLAN computer model K. Revegetation plans for offsite mitigation L. Design of utilities other than City sewer and water lines M. Right of way and easement acquisition 23 EXHIBIT UBn CONTRACTOR COMPENSATION Contractor shall proceed with each phase of the work only after the City Project Manager has authorized the expenditure of funds for that phase in writing. If the City requires additional services not included as a part of the Basic Services, Contractor shall proceed with items listed as additional services only with the written authorization of the City Project Manager for each item, Compensation for each of the phases and additional services shown below includes costs for project management and administration. The Contractor shall be paid a fixed sum for each phase of the Basic Services as shown below: BASIC SERVICES Prelimky Studies Phase: $228,693.00 Preliminary Design Phase: $110.613.00 TOTAL BASIC SERVICES $339,306.00 ADDITIONAL SERVICES Additional Socio Economic Studies (7 parcels at $1,800 Each) Memorandum of Agreement (Section 106) TOTAL ADDITIONAL SERVICES TOTAL BASIC AND ADDTIONAL SERVICES $12,600.00 $11.000.00 $23,600.00 !§362,906.00 City of Carlsbad April 29, 1999 Simon Wong Engineering Mark Creveling, V.P. 9968 Hibert Street, Suite No. 202 San Diego, CA 92131 &REEMENf FO”RT@E PROWStON OF ENGINEERING, GEOTECHNICAL ’ AND ENVIRONMENTAL SERVICES FOR THE CARLSBAD BOULEVARD BRIDGE REPLACEMENT. PROJECT NO. 3557 Enclosed for your reference are copies of Carlsbad City Council Agenda Bill No. 15,149, and Resolution No. 99-l 38. These documents went before the City Council on April 20, 1999, when the Resolution was adopted, approving the agreement with your agency. Also enclosed is an original and fully executed Agreement for the above referenced project. If you have any questions regarding your project, please call Mr. Doug Helming, Engineering Department, at: 438-l 161. Kathleen D. Shoup Sr. Office Specialist 1200 Carlsbad Village Drive - Carlsbad, CA 92008-1989 - (760) 434-2808 a9