HomeMy WebLinkAbout1999-05-11; City Council; 15176; Street Lighting And Landscape Agreement, .
C;Y OF CARLSBAD - AGENDAiLL
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AB# ‘$ /qfi TITLE- APPROVAL OF CONSULTANT AGREEMENT WITH . DEPT. HD. &7x
BERRYMAN & HENIGAR FOR ENGINEERING SERVICES FOR
MTG. 511 I/99 PHASE I AND II STREET LIGHTING AND MEDIAN LANDSCAPE ClTYAlTY. @ ’
DESIGN ON ALGA ROAD AND MEDIAN LANDSCAPE DESIGN
DEPT. ENG ONLY ON ALTISMA WAY. PROJECT NOS. 36161 AND 36371 CITY MGR. %
RECOMMENDED ACTION:
~ Adopt Resolution No. $9 - 159 approving a consultant agreement with Berryman & Henigar for engineering services required for Phase I and II for Street Lighting and Median Landscaping design on Alga Road from El Camino Real to El Fuerte and Median Landscaping design only on Altisma Way from Alicante Road to Caringa Way.
ITEM EXPLANATION:
The purpose of this project is to upgrade the street lighting on Alga Road to meet minimum City
standards for a major arterial roadway as well as to improve the landscaping in the median on both
Alga Road and Altisma Way to provide a more aesthetic appearance of both roadways. The current
lighting and landscaping was constructed when the area was under San Diego County jurisdiction. The street lighting and median landscaping along Alga Road has been proposed for several years,
but was only recently included in the Capital Improvement Program budget. Property owners in the
area recently requested the median landscaping along Altisma Way.
The Engineering firm of Berryman & Henigar are currently under contract with the City to design sidewalk improvements along a portion of the same area on Alga Road. The firm has prepared some of the improvement plans to date. It is cost effective from both a design and construction standpoint to combine all of these projects into one set of plans and specifications. Therefore, this firm has specific knowledge of this project and is uniquely qualified to prepare the design for these projects. If another firm were selected, they would have to repeat the information already prepared
by Berryman & Henigar resulting in delay and increased design costs. For these reasons, the purchasing officer has waived the requirement for multiple proposals. The proposal from Berryman & Henigar has been reviewed by staff and is acceptable.
The City’s notice to proceed to the consultant will only include the 30 percent submittal, as described in the attached consultant agreement, Exhibit 3. The 30 percent submittal includes the conceptual
design to obtain information for the preparation of environmental documents (Phase I) and environmental analysis (Phase II) for the design of street lighting and median landscaping improvements. The scope of the 30 percent submittal portion of the agreement will define the ultimate configuration of the future improvements. Staff will return to the City Council after Phase I and II to obtain approval to proceed with preparation of final plans, specifications and cost estimates, identified as the 70, 90 and 100 percent submittals in the attached consultant agreement.
Staff recommends that the City Council approve the attached consultant agreement with Berryman & Henigar for preliminary engineering services and preparation of environmental documents for this project, identified as 30 percent submittal, as described in the attached consultant agreement, Exhibit 3.
ENVIRONMENTAL:
The street lighting and median landscaping improvements considered in this project are included in the City’s Circulation Element and are consistent with the City’s General Plan. The level of activity contained in this scope of work regarding CEQA is defined as Class 6, Information Collection, and is categorically exempt from CEQA. The notice to proceed for this contract will only be for the 30 percent submittal and will not authorize the remaining portion of the contract until further approval by the City Council.
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FISCAL IMPACT:
The fee for the 30 percent submittal, as shown in the attached design contract with Berryman &
Henigar, is $47,947 ($14,879 for street lighting plus $33,068 for median landscaping). Sufficient
funds are available in the project account. The remainder of the total fee of $147,510 will be
considered at a future City Council date after Phase I and II are completed.
The property owner (currently Villages of La Costa) will be required to construct a portion of the
median landscaping improvements on Alga Road east of El Camino Real as a condition of approval
for development of the vacant land north of Alga Road. If the City decides to advance the funds and perform the work, a reimbursement agreement will be entered into with the property owner.
The entire project, including construction costs, is preliminarily estimated at $2.4 million, of which the
property owner will be responsible for 0.7 million. It is anticipated that the Capital Improvement
Program will be increased after the design is complete and a more detailed cost estimate is
prepared.
EXHIBITS:
1. Location Map.
2. Resolution No. 47 I 15 f approving a consultant agreement with Berryman & Henigar.
3. Consultant agreement for Berryman & Henigar.
CITY OF OCEANSIDE
W-7’ OF VISTA
‘ROJECT NAME STREET LIGHTING AND PROJECT EXHIBIT
MEDIAN LANDSCAPING IANS. Ch?LSBAlJ ,m.
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RESOLUTION NO. 99-159
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
CARLSBAD, CALIFORNIA, APPROVING A CONSULTANT
AGREEMENT WITH BERRYMAN & HENIGAR FOR
ENGINEERING SERVICES FOR 30 PERCENT SUBMITTAL
(PHASE I AND II) FOR STREET LIGHTING AND MEDIAN
LANDSCAPE DESIGN ON ALGA ROAD AND MEDIAN
LANDSCAPE DESIGN ONLY ON ALTISMA WAY, PROJECT
NOS. 36161 AND 36371.
WHEREAS, the level of activity contained in the scope of this project regarding CEQA is
defined as Class 6, Information Collection, and is categorically exempt from CEQA; and
WHEREAS, the City Council of the City of Carlsbad has previously appropriated funds
required for this project in the Capital Improvement Program; and
WHEREAS, the Purchasing Officer has waived’: ‘the requirement for multiple
proposals; and ” I’:
WHEREAS, a proposal has been solicited for the design of this project from a-qualified
engineering firm; and
WHEREAS, a mutually satisfactory fee for the services has been negotiated; and
WHEREAS, Berryman & Henigar was selected as uniquely qualified to perform 30 percent
submittal engineering services for this project for a fee of $47,947 and that sufficient funds are
currently available in the project account; and
WHEREAS, the consultant agreement with Berryman & Henigar has been prepared and
submitted herewith.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carlsbad,
California, as follows:
1. That the above recitations are true and correct.
2. That the consultant agreement with Berryman & Henigar for 30 percent submittal
of engineering services for this project as described in the attached contract is hereby approved
and the Mayor is hereby authorized and directed to execute said agreement.
Ill
Ill
Y
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3. Following the Mayor’s signature of the agreement, the City Clerk is further
authorized and directed to forward copies of said agreement to Berryman & Henigar, and to the
Engineering Division, Planning and Design group for their files.
PASSED, APPROVED AND ADOPTED at a regular meeting of the Carlsbad City Council
held on the 11 thday of May , 1999 by the following vote, to wit:
AYES: Council Members Lewis, Nygaard & Finnila
NOES: None
ABSENT: co 1 Members Hal chine
Al-TEST: ,, .’ : ‘.
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1. .’
Z, City Clerk -’ ‘, tant City Clerk (SEAL) ’
AGREEMENT
THIS AGREEMENT is made and entered into as of the 11 th day of
May , 1999, by and between the CITY OF CARLSBAD, a municipal
corporation, hereinafter referred to as “City”, and Berryman & Henigar, a corporation,
hereinafter referred to as “Contractor.”
RECITALS
City requires the services of a professional engineering Contractor to provide the
necessary professional engineering services for the 30 percent submittal to include
conceptual design to obtain information for the preparation of environmental documents
(Phase I) and environmental analysis (Phase II) for Street Lighting and Median
Landscaping design on Alga Road from El Camino Real to El Fuerte and Median
Landscaping design only on Attisma Way from Alicante Road to Caringa Way identified
as Projects 3616 and 3637; and Contractor possesses the necessary skills and
qualifications to provide the services required by the City;
NOW, THEREFORE, in consideration of these recitals and the mutual covenants
contained herein, City and Contractor agree as follows:
1. CONTRACTOR’S OBLIGATIONS
The scope of services to be provided is described in Exhibits “A”, “B-l”, “C-l”
and “C-2” as follows:
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l Exhibit “A” - Proposal from Benyman & Henigar titled “Fee Summary, Alga
Road Street Lighting and Landscaping, Altisma Way Landscaping” consisting
of Tables 1,2 and 3 as shown on 3 pages.
l Exhibit “B-1” - Proposal from Berryman & Henigar titled “Project
Understanding and Assumptions” dated March 1, 1999 consisting of 2 pages.
l Exhibit “C-l” - Proposal from Berryman & Henigar titled “Project No. 3616
Alga Road Street Lighting Scope of Services” dated March 1, 1999 consisting
of 3 pages.
l Exhibit “C-2” - Proposal from Berryman & Henigar titled “Project No. 3637
Alga Road and Altisma Way Median Landscaping Scope of Services” dated
‘March 1, 1999 consisting of 2 pages.
CITY OBLIGATIONS
The City shall provide:
A. Copies of all existing City reference data as researched and requested by
Contractor.
B. Review of the plans, specifications, cost estimate and right-of-way
documents for the purpose of determining the general conformity to City
Standards and Project Scope.
PROGRESS AND COMPLETION
The work under this contract will consist of the 30 percent submittal for
conceptual design to obtain information for the preparation of environmental documents
(Phase I) and environmental analysis (Phase II) for the design of street lightihg and
rev. 8125198
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median landscaping improvements. The scope of the 30 percent submittal portion of
the agreement will define the ultimate configuration of the future improvements. The
Contractor will begin work within ten (10) days after receipt of notification to proceed by
the City and be completed in accordance with Table 1 of Exhibit “A”. Extensions of time
may be granted if requested by the Contractor and agreed to in writing by the City
Engineer. The City Engineer will give allowance for documented and substantiated
unforeseeable and unavoidable delays not caused by a lack of foresight on the part of
the Contractor, or delays caused by City inaction or other agencies’ lack of timely
action.
4. FEES TO BE PAID TO CONTRACTOR
The total fee payable for the services to be performed for the 30 percent
submittal shall be $47,947. The remaining fee of $99,563 for a total fee of $147,510
may be authorized at a later date. No other compensation for services will be allowed
except those items covered by supplemental agreements per Paragraph 8, “Changes in
Work.” The City reserves the right to withhold a ten percent (10%) retention until the
project has been accepted by the City.
Incremental payments, if applicable, should be made as outlined in attached
Table 3 of Exhibit “A.”
5, DURATION OF CONTRACT
This agreement shall extend for a period of two years from date thereof. The
contract may be extended by the City Manager for one (1) additional one (1) year
periods or parts thereof, based upon a review of satisfactory performance and the City’s
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needs. The parties shall prepare extensions in wriiing indicating effective date and
length of the extended contract.
6. PAYMENT OF FEES
Payment of approved items on the invoice shall be mailed to the Contractor
within 30 days of receipt of the invoice.
7. FINAL SUBMISSIONS
Wiihin five (5) days of completion and approval of the plans, specifications, cost
estimate and right-of-way documents, via the City Engineer’s signature on the plans,
the Contractor shall deliver to the City the following items:
A. All items as described in Table 2 of Exhibit “A
B. Two (2) copies of all other documents and calculations generated by the
Contractor in the completion and execution of the provisions of this
contract.
8. CHANGES IN WORK
If, in the course of the contract, changes seem merited by the Contractor or the
City, and informal consultations with the other party indicate that a change in the
conditions of the contract is warranted, the Contractor or the City may request a change
in contract. Such changes shall be processed by the City in the following manner: A
letter outlining the required changes shall be forwarded to the City by Contractor to
inform them of the proposed changes along with a statement of estimated changes in
charges or time schedule. A Standard Amendment to Agreement shall be prepared by
the City and approved by the City according to the procedures described in Carlsbad
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Municipal Code Section 3.28.172. Such Amendment to Agreement shall not render
ineffective or invalidate unaffected portions of the agreement.
9. COVENANTS AGAINST CONTINGENT FEES
The Contractor warrants that their firm has not employed or retained any
company or person, other than a bona fide employee working for the Contractor, to
solicit or secure this agreement, and that Contractor has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission,
percentage, brokerage fee, gift, or any other consideration contingent upon, or resulting
from, the award or making of this agreement. For breach or violation of this warranty,
the City shall have the right to annul this agreement without liability, or, in its discretion,
to deduct from the agreement price or consideration, or otherwise recover, the full
amount of such fee, commission, percentage, brokerage fees, gift, or contingent fee.
10. NONDISCRIMINATION CLAUSE
The Contractor shall comply with the state and federal laws regarding
nondiscrimination.
11. TERMINATION OF CONTRACT
In the event of the Contractor’s failure to prosecute, deliver, or perform the work
as provided for in this contract, the City Manager may terminate this contract for
nonperformance by notifying the Contractor by certified mail of the termination of the
Contractor. The Contractor, thereupon, has five (5) working days to deliver said
documents owned by the City and all work in progress to the City Engineer. The City
Engineer shall make a determination of fact based upon the documents delivered to
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City of the percentage of work which the Contractor has performed which is usable and
of worth to the City in having the contract completed. Based upon that finding as
reported to the City Manager, the Manager shall determine the final payment of the
contract.
This agreement may be terminated by either party upon tendering thirty (30)
days written notice to the other party. In the event of such suspension or termination,
upon request of the City, the Contractor shall assemble the work product and put same
in order for proper filing and closing and deliver said product to City. In the event of
termination, the Contractor shall be paid for work performed to the termination date;
however, the total shall not exceed the lump sum fee payable under paragraph 4. The
City Manager shall make the final determination as to the portions of tasks completed
and the compensation to be made.
12. CLAIMS AND LAWSUITS
The Contractor agrees that any contract claim submitted to the City must be
asserted as part of the contract process as set forth in this agreement and not in
anticipation of litigation or in conjunction with litigation. The Contractor acknowledges
that if a false claim is submitted to the City, it may be considered fraud and the
Contractor may be subject to criminal prosecution. The Contractor acknowledges that
California Government Code sections 12650 et seq., the False Claims Act, provides for
civil penalties where a person knowingly submits a false claim to a public entity. These
provisions include false claims made with deliberate ignorance of the false information
or in reckless disregard of the truth or falsity of information. If the City of Carlsbad seeks
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to recover penalties pursuant to the False Claims Act, it is entitled to recover its
litigation costs, including attorney’s fees. The Contractor acknowledges that the filing of
a false claim may subject the Contractor to an administrative debarment proceeding
wherein the Contractor may be prevented to act as a Contractor on any public work or
improvement for a period of up to five years. The Contractor acknowledges debarment
by another jurisdiction is grounds for the City of Carlsbad to disqualify the Contractor
from the selection process. 14 (Initial)
The provisions of Carlsbad Municipal Code sections 3.32.025, 3.32.026,
3.32.027 and 3.32.028 pertaining to false claims are incorporated herein by reference.
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13. STATUS OF THE CONTRACTOR
The Contractor shall perform the services provided for herein in Contractor’s own
way as an independent Contractor and in pursuit of Contractor’s independent calling,
and not as an employee of the City. Contractor shall be under control of the City only
as to the result to be accomplished, but shall consult with the City as provided for in the
request for proposal. The persons used by the Contractor to provide services under this
agreement shall not be considered employees of the City for any purposes whatsoever.
The Contractor is an independent Contractor of the City. The payment made to
the Contractor pursuant to the contract shall be the full and complete compensation to
which the Contractor is entitled. The City shall not make any federal or state tax
withholdings on behalf of the Contractor or its employees or subcontractors. The City
shall not be required to pay any workers’ compensation insurance or unemployment
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contributions on behalf of the Contractor or its employees or subcontractors. The
Contractor agrees to indemnify the City within 30 days for any tax, retirement
contribution, social security, overtime payment, unemployment payment or workers’
compensation payment which the City may be required to make on behalf of the
Contractor or any employee or subcontractor of the Contractor for work done under this
agreement or such indemnification amount may be deducted by the City from any
balance owing to the Contractor.
The Contractor shall be aware of the requirements of the Immigration Reform
and Control Act of 1986 and shall comply with those requirements, including, but not
limited to, verifying the eligibility for employment of all agents, employees,
subcontractors and Consultants that are included in this agreement.
14. CONFORMllY TO LEGAL REQUIREMENTS
The Contractor shall cause all drawings and specifications to conform to all
applicable requirements of law: federal, state and local. Contractor shall provide all
necessary supporting documents,. to be filed with any agencies whose approval is
necessary.
The City will provide copies of the approved plans to any other agencies.
15. OWNERSHIP OF DOCUMENTS
All plans, studies, sketches, drawings, reports, and specifications as herein
required are the property of the City, whether the work for which they are made be
executed or not. In the event this contract is terminated, all documents, plans,
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specifications, drawings, reports, and studies shall be delivered forthwith to the City.
Contractor shall have the right to make one (1) copy of the plans for its records.
16. REPRODUCTION RIGHTS
The Contractor agrees that all copyrights which arise from creation of the work
pursuant to this contract shall be vested in City and hereby agrees to relinquish all
claims to such copyrights in favor of City.
17. HOLD HARMLESS AGREEMENT
Contractor agrees to indemnify and hold harmless the City of Car&bad and its
officers, officials, employees and volunteers from and against all claims, damages,
losses and expenses including attorneys fees arising out of the performance of the
work described herein caused by any willful misconduct, or negligent act, or omission of
the contractor, any subcontractor, anyone directly or indirectly employed by any of them
or anyone for whose acts any of them may be liable.
18. ASSIGNMENT OF CONTRACT
The Contractor shall not assign this contract or any part thereof or any monies
due thereunder without the prior written consent of the City.
19. SUBCONTRACTING
If the Contractor shall subcontract any of the work to be performed under this
contract by the Contractor, Contractor shall be fully responsible to the City for the acts
and omissions of Contractor’s subcontractor and of the persons either directly or
indirectly employed by the subcontractor, as Contractor is for the acts and omissions of
persons directly employed by Contractor. Nothing contained in this contra’ct shall
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create any contractual relationship between any subcontractor of Contractor and the
City. The Contractor shall bind every subcontractor and every subcontractor of a
subcontractor by the terms of this contract applicable to Contractor’s work unless
specifically noted to the contrary in the subcontract in question approved in writing by
the City.
20. PROHIBITED INTEREST
No official of the City who is authorized in such capacity on behalf of the City to
negotiate, make, accept, or approve, or take part in negotiating, making, accepting, or
approving of this agreement, shall become directly or indirectly interested personally in
this contract or in any part thereof. No officer or employee of the City who is authorized
in such capacity and on behalf of the City to exercise any executive, supervisory, or
similar functions in connection with the performance of this contract shall become
directly or indirectly interested personally in this contract or any part thereof.
21. VERBAL AGREEMENT OR CONVERSATION
No verbal agreement or conversation with any officer, agent, or employee of the
City, either before, during or after the execution of this contract, shall affect or modify
any of the terms or obligations herein contained nor entitle the Contractor to any
additional payment whatsoever under the terms of this contract.
22. SUCCESSORS OR ASSIGNS
Subject to the provisions of Paragraph 17, “Hold Harmless Agreement,” all
terms, conditions, and provisions hereof shall inure to and shall bind each of the parties
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hereto, and each of their respective heirs, executors, administrators, successors, and
assigns.
23. EFFECTIVE DATE
This agreement shall be effective on and from the day and year first written
above.
24. CONFLICT OF INTEREST
The Contractor shall file a conflict of interest statement with the City Clerk in
accordance with the requirements of the City’s conflict of interest code incorporating
Fair Political Practices Commission Regulation 18700 as it defines A consultant. The
disclosure category shall be those categories determined by the City.
25. INSURANCE
The Contractor shall obtain and maintain for the duration of the contract and any
and all amendments insurance against claims for injuries to persons or damage to
property which may arise out of or in connection with performance of the work
hereunder by the Contractor, his agents, representatives, employees or subcontractors.
Said insurance shall be obtained from an insurance carrier admitted and authorized to
do business in the State of California. The insurance carrier is required to have a
current Best’s Key Rating of not less than “‘A-Y’ and shall meet the City’s policy for
insurance as stated in Resolution No. 91-403.
rev. 8/25/98
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A. Coveraoes and Limits.
Contractor shall maintain the types of coverages and minimum limits indicated
herein, unless a lower amount is approved by the City Attorney or City Manager:
1. Comprehensive General Liability Insurance. $1 ,OOO,OOO combined
single-limit per occurrence for bodily injury, personal injury and property damage. If the
submitted policies contain aggregate limits, general aggregate limits shall apply
separately to the work under this contract or the general aggregate shall be twice the
required per occurrence limit.
2. Automobile Liability (if the use of an automobile is involved for
Contractor’s work for the City). $1 ,OOO,OOO combined single-limit per accident for bodily
injury and property damage.
3. Workers’ Compensation and Employer’s Liability. Workers’
Compensation limits as required by the Labor Code of the State of California and
Employer’s Liability limits of $1,009,000 per accident for bodily injury.
4. Professional Liability. Errors and omissions liability appropriate to
the contractors profession with limits of not less than $1 ,OOO,OOO per claim. Coverage
shall be maintained for a period of five years following the date of completion of the
work.
B. Additional Provisions.
Contractor shall ensure that the policies of insurance required under this
agreement contain, or are endorsed to contain, the following provisions.
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1. The City shall be named as an additional insured on all policies
excluding Workers’ Compensation and Professional Liability.
2. The Contractor shall furnish certificates of insurance to the City
before commencement of work.
3. The Contractor shall obtain occurrence coverage, excluding
Professional Liability which shall be written as claims-made coverage.
4. This insurance shall be in force during the life of the agreement
and any extension thereof and shall not be canceled without 30 days prior written notice
to the City sent by certified mail.
5. If the Contractor fails to maintain any of the insurance coverages
required herein, then the City will have the option to declare the Contractor in breach, or
may purchase replacement insurance or pay the premiums that are due on existing
policies in order that the required coverages may be maintained. The Contractor is
responsible for any payments made by the City to obtain or maintain such insurance
and the City may collect the same from the Contractor or deduct the amount paid from
any sums due the Contractor under this agreement.
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26. RESPONSIBLE PARTIES
The name of the persons who are authorized to give written notices or to receive
written notice on behalf of the City and on behalf of the Contractor in connection with
the foregoing are as follows:
For City: Title; City Engineer
Name: Lloyd B. Hubbs, P.E
Address: 2075 Las Palmas Drive
Carlsbad, CA 92009-l 576
For Contractor: Tile Senior Vice President
Name Keith Gillfillan, P.E.
Address 11590 West Bernard0 Ct., Suite 100
San Dieqo, CA 92127
Registered Civil Engineers License Number: 3 04 34
27. BUSINESS LICENSE
Contractor shall obtain and maintain a City of Carlsbad Business License for the
duration of the contract.
28. ENTIRE AGREEMENT
This agreement, together with any other written document referred to or
contemplated herein, embody the entire agreement and understanding between the
parties relating to the subject matter hereof. Neither this agreement nor any provision
hereof may be amended, modified, waived or discharged except by an instrument in a
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writing executed by the party against which enforcement of such amendment, waiver or
discharge is sought.
Executed by Contractor this
CONTRACTOR:
.
d* . ‘* day of j&d*/ / ,I9 ” 77.
/3e/;7~~/nleti + &WjhM,.pC
(name af Contractor)
BYI &(&j--&~?
’ (sign here) d
K@lW 6)) 6lN&w, sl, & p/df*I-+
(print name/title) I ATTEST: . .
By: @
/?v$& 5, bkvt/ /I@& (print time/title) ’
KA&N R. KUNDTZ, Assistant City Clerk
(Proper notarial acknowledgment of execution by Contractor must be attached.)
(President or vice-president and secretary or assistant secretary must sign for
corporations. If only one officer signs, the corporation must attach a resolution certified
by the secretary or assistant secretary under corporate seal empowering that officer to
bind the corporation.)
APPROVED AS TO FORM:
RONALD R. BALL City Attorney
BY
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~CALIFORNIA ALL-PURPOSE ACKNOWLEDGMENT
State of
County of
On 6%-l c g, I!?? r? before me, Date 1 Name and Tile of
personally appeared LIT-~ GiUi=ru~-~ ,sd’
Name(s) of Signer(s)
Cl personally known to me - OR - &ved to me on the basis of satisfactory evidence to be the person(s)
whose name(s) Ware subscribed to the within instrument
and acknowledged to me that Mat&they executed the
same in his/her/their authorized capacity(ies), and that by
l%e&e+/their signature(s) on the instrument the person(s),
CARL R. KRUSE or the entity upon behalf of which the person(s) acted,
hand and official seal.
’ “’ --L
Signature of Notary Public
OPTIONAL
Though the information below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent removal and reattachment of this form to another document.
Description of Attached Document
Title or Type of Document:
Document Date: Number of Pages:
Signer(s) Other Than Named Above:
Capacity(ies) Claimed by Signer(s)
Signer’s Name:
0 Individual
Cl Corporate Officer
Title(s):
Cl Partner - 0 Limited 0 General
Cl Attorney-in-Fact
q Trustee
0 Guardian or Conservator
q Other:
Signer Is Representing:
Top of thumb here
Signer’s Name:
Cl Individual
17 Corporate Officer
Title(s):
•! Partner - 0 Limited q General
0 Attorney-in-Fact
q Trustee
cl Guardian or Conservator
0 Other:
Signer Is Representing:
fop of thumb here
0 1995 National Notary Association l 6236 Remmet Ave , P.O. Box 7164 - Canoga Park, CA 91309-7164 Prod. No. 5907 Reorder: Call Toll-Free 1-600-676-6627
EXHIBIT “A” -
FEE SUMMARY
ALGA ROAD STREET LIGHTING AND LANDSCAPING
Project
Alga Road
Street Lighting
Landscape and irrigation
Altisma Way
Landscape and Irrigation
Direct Expenses
Street Lighting
Landscaping
ALTISMA WAY LANDSCAPING
March 1,1999
Fee
$36,153
$80.888
Subtotal $117,041
$17,912
$2,157
$10.400
Subtotal
Total Budget
$ 12.557
$147,510
Note: The base map prepared for the Alga Road Street Lighting will also be used for
Landscape and Irrigation Plans. The fee for preparation of the base map has
been allocated 30% to electrical, 70% to landscaping. *
One (1) Environmental Impact Assessment Form will be completed addressing
both projects. 30% of the fee has been allocated to the electrical project and
70% to landscaping.
Kkiinkelthblga RmadU3hibit Ada
EXHIBIT “A-1” -, -
Project #3616 - Alga Road Street Lighting
Tables 1 through Table 3 define the Cii Plancheck Milestones, the timing and requirements of each submission, and the fee
allocation per submittal milestone.
II TABLE 1. TIMING OF SUBMISSION
MILESTONES
Elapsed lime
30% 70%
40 Calendar days after 30 calendar days aRer
written Notice to Proceed. return of 30% plancheck.
SO%
20 calendar days after
return of 70% plancheck.
100%
14 calendar daya after
retunlof9o%pbMlcheck.
MILESTONES
PLANS
SPECIFICATIONS
OTE:
I Green Book format
used throughout
document for each
milestone.
) use MS. word
format throughout.
TABLE 2. REQUIREMENTS OF SUBMISSIONS
30% 70%
Pretiminary street lighting Full and comdete plans FllflBid+MCQpta~Mth
fayoutonbasesheetsforeach vwithconectiinsmd comctbm and p&heck
projectperScopeofWork. planchecksstl. Bet2.
0 llcopies 0 11Copies l llcqia
Index and outline of all First rowh dnft of entire Final dratt of entire set
categories for SDecial set of Specifiiionp of Specifications
Provisions,
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excepting M.S. Word
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OS1 ESTIMATE
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k:\wordproc\civiluteithblgaroad~xhibii A-l .xls
. EXHIBIT “A-2” -
Project #3637 - Alga Road Aftisma Way Medians
Tables 1 through Table 3 define the City Plancheck Milestones, the timing and requirements of each submission, and the fee
allocation per submittal milestone.
MILESTONES
Elapsed Time
TABLE 1. TlMlNG OF SUBMISSION
30% 70% 9OYo 100%
40 Calendar daye after 60 calendar daye after 4oulendarday6Pfter 3Ocaiendardaysafter
written Notice to Proceed. retumof3O%ptancheck. retumof7fHbpkmcheck. return of 90% pbncheck.
MILESTONES
PLANS
SPECIFICATIONS
OTE:
) Green Book format
used throughout
document for each
mile&one.
.) use MS. word
format throughout.
OS1 ESTIMATE
OTE:
se Excel format.
TABLE 2.
30%
I 11Ccpiee
ndex and outline of all
ategories for Soecial
Vovieions~
B 11Copiee
-ping estimate 8 25%
B 1lCopiee
lEQlJlREMENTS OF SUI
IO%
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with cwrectii and
&mcheck eet 1.
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et of &ecificatione
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WSSIONS
-and*-
bet 2.
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Rnal draft of entire set
,f &sdlcatiis
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ready for City Engineer
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BiglWltU~.
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. StandardRefemnce
Drawings and/or Utility
Company Drawings.
l 1lCopiee
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D 1lCopiee
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TABLE 3. SUBMllTAL MILESTONE VS. FEE ALLOCATION
MILESTONES 30% 70% 90% 100%
Tasks Fee * l * *
Project f5,999.m 31% $1,636.00 23% s1,364.Ocl 23% si ,394.m 23% $1364.00
Management
Field Survey $6,991.00 90% $6,091 .m 10% s9m.m
8 Base Map (70%)
E/A (70%) $1,612.00 100% $1,612.00
Alga Road 569,134.m 24% $16592.00 35% 524,197.m 22% $15,209.W 19% s13,136.m
Altiima Way $12,675.00 33% S4,249.00 26% 53805.00 21% $2,704.00 -16% $2,317.00
Direct Costs $10400.00 22% $2300.00 22% s2,300.00 22% $2300.00 34% s3,5mm
TOTAL FEE slo9,2m.m
MAXIMUM PAYMENTS I I $33,068.00 I $34,196.00 I s21.597.00 I Oa szo,337.00
=il
LEGEND * Percentage of Fee Allocated
* Upon City Engineers Signature of Plane
k:\wordprcc\civiNreithblgaroad~xhibii A-2.xfe Updated: 3!2/99
EXHIBIT “B-1”
ALGA ROAD STREET LIGHTING - PROJECT NO. 3616
ALGA ROAD AND ALTISMA WAY MEDIANS - PROJECT NO. 3637
March 1,1999
SW $kV~SSP *w.*w$*w & . / ., : .exgywfq~~~~~~~~S$~S~ .,+ .:~w$yx$yf?q , : , . .F. . . ‘I<. . :qsyw~~~~ . 9”. ; : : :* : . . . . .: .._ .::’ 3.. 3’ ::: : :j: : :” . . . . . y.wg$
~~~~~~~~~~E~~~~~l:~~~~~~~u~~~~~~ w $7: $. ..;.:. . ..+ ,.. :...; .& . . ..*.. .> : :.:. . . . . . . . . 5. . . 5> .>: ~~.~~~~..~~.%~.~.~,~,.~. ..c> ‘. j ..$q&.; _ <& .& i g .::: 9 :.. : .; .g ,., ‘$ . .._ -.ff ._ ‘1. z .; . . ‘S<% ~ p ‘;. ..A ,$,..:.. . . . . . . . . s . . ,.& . . . . . . . ,.~~.~~~~~~.~~.,~~~~~~.~..,..,~...~..~~,~~~~~~.~. . . . :.. . ;.. . . . . ..:::. I _ >$< . . . . $j . . . . . :z:.: ..+:::::.. . __ ..::, . . . . . f &.& ,:... ::+ 2.. &..& .,... . ”
The proposed project consists of two different elements of work at approximately the
same locations as follows:
Elements of Work Location Length Location
Within Street
1. Street Lighting. Alga Road (El Camino to El Fuerte) 1.8 miles North/South
2. Landscape and l Alga Road (El Camino to El Fuerte) 1.75 miles Existing
Irrigation l Altisma Way (Alicante to Caringa) 370 feet median
A more detailed description of the work to be performed at these locations includes:
Street Lighting - Alga Road
1. Removal of approximately 37 existing streetlights.
2. Installation of approximately 30 new 200 HPS streetlights to meet minimum City
standard.
3. Installation of new conduit, and conductors to service new streetlights.
4. Provide power supply to irrigation controllers.
Landscape and Irrigation
Alga Road - Altisma Way
1. Removal of dying and unsightly trees and shrubs.
2. Installation of stamped concrete as directed by the City.
3. Installation of new median island trees and shrubs per City streetscape theme or as
agreed upon by neighborhood workshop.
4. Installation of new irrigation system.
Assumptions
The following assumptions have been made in preparing the Scope of Services
contained in Exhibits “C-l” and ‘C-2”
1. One set of plans, specifications and cost estimates (construction documents) will be
prepared for the street lighting and median island improvements. However, two (2)
construction phases will be delineated for the Landscape Improvements to Alga
Road.
2. The P.S.&E for the median island improvements on Alga Road and Altisma Way
and Alga Road electrical improvements will be combined with the previous Alga
Road sidewalk project (Project No. 3560).
3. Separate cost estimates will be prepared for each element of work (Alga Road -
Electrical and Landscape, Altisma Way - Landscape.
4. The existing street light conduit will be replaced in its entirety.
Kiciihkellhbl~ RoadlExhibil Bldoc
EXHIBIT r‘B-l”
ALGA ROAD STREET LIGHTING - PROJECT NO. 3616
ALGA ROAD AND ALTISMA WAY MEDIANS - PROJECT NO. 3637
March 1,1999
Assumptions Con?.
5. City will provide the following:
a. Soil horticultural analysis and/or testing
b. Processing of the Environmental Impact Assessment Form.
c. Copies of pertinent street plans that depict existing site conditions
6. The following are excluded from the Scope of Services:
a. Striping Plans
b. Curb and Street Improvements Plans (except median curb)
c. Construction staking
d. Traffic signal relocation or modifications
e. Grading and drainage plans (except for minor median drainage)
f. “As-Builts” Plans
7. The following items will be performed on a time and material basis:
a. Construction support services - bid support, construction
observation/inspection and “As-Built”.
Wilucailh\plg~ RoadExhibit El .doc
c ” EXHIBIT “C-l”
PROJECT NO. 3616 ALGA ROAD STREET LIGHTING
SCOPE OF SERVICES
March 1,1999
rdinate and facilitate no less
Team. Meeting times are flexible and may occur more often
depending upon the level of activity
e updated on a monthly basis. - Monthly Update of curreni ities only (8 l/2” x 11”
1.1.3 Coordination and Research
Coordinate with SDG&E for service point location and
ltant will research and obtain copies of all existing street
ility plans to ascertain location of respective underground
1 .1.4 Environmental Impact Assessment Form
Consultant will complete the City standard EIA form and submit fo
processing and approval.
1.2.1 Base Mapping
le (1”=20’). The base mapping wil
and merge the right-of-way file with the base map right-of-way and utilities
1
k:\CivinKeithV+lga RaMExttibit Cl
TABLE 1
(CONTINUED)
TASK DESCRIPTION
survey time to tie-in e proposed improvements
the proposed street lighting locations per City standard and
indicate removal of existing (37). Street lights will be 200 HPS mastarm mounted along with the necessary conduit and conductors. Plans will depict service point locations and power to
Consultant will revise the preliminary plans f30 %) based upon
input and comments received and produce a final set of bid
documents for the project. Progress submittals will be revised
based upon comments from each submittal. Plans will include: - Eleven (11) copies each
Typical street section and detailed sheet
7 street plan view only sheets - Standard reference drawings and/or utility company drawings
- Photo or ink mylar ready
k:ClN(cimUlpr RoadtGhibit Cl
EXHIBIT “C-2”
PROJECT NO. 3637
ALGA ROAD AND ALTISMA WAY MEDIAN LANDSCAPING
SCOPE OF SERVICES
March 1,1999
may occur more often
The Project Schedule will be updated on a monthly basis.
2.1.3 Coordination and Resewch
Coordinate with SDG&E for service point location and
Consultant will research and obtain copies of all existing street
2.1.4 Environmental Impact Assessment Form
Consultant will complete the City standard EIA form and submit fo
2.2.1 Base Mapping
Consultant will
- Base map generated in
an AutoCAD format, at
“=20’). The base mapping wil
2.2.2 Right-of-Way Delineation
B&H will generate an existing right-of-way plot from record
ght-of-way file with the base map
- Composite topo base
map reflecting existing right-of-way and utilities
the identified utility companies will be notified of osed improvements.
1
k%iiNCeithWga RoadExhibit C-Z
City
May 17,1999
Berryman & Hennigar
Keith Gilfillan, P.E.
I 1590 West Bernard0 Ct. Ste. 100
San Diego, CA 92127
ENOINEERINC3’S&jVI~ES AGREEMENT FOR PHASE t & II STREET
~~@=fTl~(3’AN~ ‘MEDIAN LAPiDSCAPE DESIGN ON ALGA RD. AND
ALTJSMA WAy,(LANDSCAPE ONLY) PROJ. 36161 AND 36371
Enclosed for your reference are copies of Carlsbad City Council Agenda Bill
No. 15,176, and Resolution 99-l 59. These documents went before the City
Council on May 11,1999.
Also enclosed is a fully executed original agreement for your files.
If you have questions concerning your project please contact Mr. Galen Peterson in the Engineering Department, at (760) 438-l 16.
Kathleen D. Shoup
Sr. Office Specialist
1200 Carlsbad Village Drive - Carlsbad, CA 92008-1989 - (760) 434-2808 @