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HomeMy WebLinkAbout1999-05-18; City Council; 15201; Approve California Arts Council Grant Application. -- c3 7 CITY OF CARLSBAD - AGENDA BILL 23 .j$& n AB# ‘5:z0’ APPROVAL OF CALIFORNIA MTG. 5f 18i99 ARTS COUNCIL GRANT DEPT. -s APPLICATION CITYMGR a RECOMMENDED ACTION: Adopt Resolution No.qq- 17’ approving the grant application to the California Arts Council Local Arts Education Partnership Program. ITEM EXPLANATION The Arts Education Partnership Grant provides funding to work in partnership with the Encinitas Unified School District (EUSD) in developing a long-range plan for arts education. In1 996/97 through 1998/99, the City of Carlsbad Arts OfficeKarlsbad Unified School District partnership was awarded funding to conduct a similar planning and implementation process. This grant was one of 12 initial grants awarded and is considered a model partnership in the State of California. The 1999/2000 application provides funds for planning with the Encinitas District. Three EUSD schools are within Carlsbad city limits. The Encinitas Arts Commission is also participating and will provide services to the schools within Encinitas city limits. A School/Community Steering Committee provides direction for the Plan. This grant will provide the opportunity to provide services to students and parents in the EUSD while continuing services in the Carlsbad Unified School District. FISCAL IMPACT The School/Community Partnership Grant requires matching funds of $20,000 which will be matched by the Encinitas Unified School District. EXHIBITS: 1. Resolution No. qci 0 17 0 2. California Arts Council grant application 3. Resolution from Encinitas Unified School District - RESOLUTION NO. w-170 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARLSBAD, CALIFORNIA, APPROVING THE ARTS OFFICE REQUEST TO SUBMIT A GRANT APPLICATION FOR A LOCAL ARTS EDUCATION PARTNERSHIP GRANT FROM THE CALIFORNIA ARTS COUNCIL. 5 WHEREAS, the Carlsbad Arts Office plans, develops and promotes the arts in Carlsbad; 6 and 7 WHEREAS, the City Council directed the Arts Office to seek funding from other sources; 8 and 9 WHEREAS, the California Arts Council is providing local arts agencies access to funding through the Local Arts Education Partnership Program, of up to $20,000 per year for up to three years; and WHEREAS, no new funding from the City is required to match the grant. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carisbad, as follows: :: That the above recitations are ‘true and correct. That the,City Council approves the Arts Office request to submit a grant application to the California Arts Council for a $20,000 Local Arts Education Partnership grant with the Encinitas Unified School District. PASSED, APPROVED AND ADOPTED, at a regular meeting of the City Council of the City of Carlsbad, California, held on the 18 th day of May , 1999, by the following vote, to wit: AYES: Council Members NOES: None ABSENT: None l/@f!KLYDE A.‘“BUD” CEWISlMayor KAREN R. KUNDTZ, Mistant City Clerk 28 Applicant’s Name G-&bad Arts Office Ldcal Arts Education Partnership Program Application 1999-2000 A. Prqiect Summary Carlsbad Arts OtXce Applicant Organization Encinitas Union School District Local Education Agency Yea&i-J,3 (Circle One) Project SHAPES (Students Honoring the Arts to Performing Educational Service) $20,000 Project Title (if applicable) Amount Requested Number of sites to be served 9 Number of students to be served 5259 Type of Grant: q Planning 0 Implementation The Goal of This Project (Description in 75 words or less) Project SHAPES will implement the shared vision of the Carlsbad Arts Office, Encinitas Arts Commission and Encinitas USD: Curriczrlum includes sequential learning experiences in the arts, developing skills that extend to all areas of life. Chilafren actively contribute to the local community. Through the implementation of a sequential arts program in visual arts, music, dance and theatre, students will have the skills and knowledge to perform meaning&t1 service to positively impact their community. List Major Objectives During the Planning Grant Year the major objectives are to: l Begin the development of rigorous K-6 standards for visual arts, music, dance and theatre l SuccessfUlly implement the new music adoption l _ Coordinate resources and support for arts education by developing a strong partnership between the Carlsbad Arts Office, Encinitas Commission for the Arts and Encinitas Union School District l Develop advocacy for the arts so that PTA’s School Site Councils and community organizations will understand their role in allocating resources to support the implementation of Arts Education Standards List Proposed Activities to Meet Objectives l Survey sttito develop the data necessary to develop a long-range implementation plan. l The District Coordinator will meet with School site and community organizations to present recommendations outlined in ARTS WORK to build advocacy for AE. The resources of the National Association of Music Merchants (NAMM ) will be used. l The LAEP Steering Committee will meet with SDIAE, SoCAP and SUAVE representatives to determine the most appropriate staff development for music implementation during the planning grant year. Staff will participate in the staff development program that will ensure successful implementation of the music program during the plan_ning grant year. l An implementation plan for the strategic development of visual arts, dance and theatre curriculum based on rigorous standards will be developed. l Students will perform quality service based on mastery of the music curriculum. l Stat’f will revisit the Physical Education Standards embedding dance instruction based on sequential skill development. 1 - Applicant’s Name- - \rlsbad Arts Office 1 T@&plicant Organimtion: lnfoy&ti&ifbm -’ . ::.‘: :.A:: ‘F -. ] Carlsbad Arts Office Legal Name 17Ml r;rrlsm Villwx:z Street Address Car lsbad 92008 City ZIP San Dieao CQmty Directors/Commission (7601434-2920 (760)730-0329 Telephone Fax Applicant Organ&ion e-mail LAA Project Coordinator (7601730-0379 Telephone C-mail Type of Grant (check one) Q Planning 0 Implementation Applicant Organization Information I. Type of Organization (check one) 03 Perfomling Group 08 Art Museum 15 Artsccnter . . - 956004793 Federal ID Number Connie Beardsley LAA Contact Person, Board of Connie E+wv LAA Executive Director Address (ifdiffcren~ from above) City ZKP IS this a Continuing grim? Nn Year(S) Previous funding amount 17 Arts setvice orgaIlization 17B Arts Education otpnimion 19 School District 16 X Arts CounciVAgeney 50 other 2. Number of years the applicant has consistently been doing arts programming incalifomia 13 3. Number of years the organization has been in operation 13 4. The year the applicant organ&&on was legally incorporated (if applicable) 5. Total number of staff. Please Provide the sum&r of staff who arc: Full-time paid 3 Full-time vohxntcers Part-time paid 2 Part-tixIE volunaas ?(-I CCtifkdOlr I ccrtifi that the applicant orgmization has proof of nonprofit status under sec. 501(c)(3) of the Intanal Revenue Gxk, or Under sec. 23701d of the California Rcvcnue and Taxation Code, or that applicant is a unit of gov anmcnt ; that applicant has been consistently engaged in arts programmin g for a specific number of years prior to time of application; that applicant complies with the Civil Rights Act of 1964, as amcoded; sec.504 of the Rehabilitation Act of 1979, as amaukd; the Age Discknktion Act of 1979; obsmcs provisions of the Drug Free Workplatx Act of 1988; and California Government code see. 1 I 135-l I 139.5 (barring discrimination); that applicant complies with tbc Fair Labor St&a& Act as defined by the Sax&q of Labor in part 506 of title 29 of the Code of Faicml Rcgulatioq the Amcrians With Disabilities Act of 1990; and the Fair Employment and Housing Act; that applicant has its principal piacc of business in Califomiq has complied prior CAC contract evaluations, if applicable, and has approval of applicant’s board of dircctoxs or other governing body. 1 hcrcby cxnify that to the best of my knowledge and belief, the data in this application and in any amchmcnts hcrcto arc true and correct. Sign&c, Authorizcd Board Member &an_k _Mannen. pssistant: Crw mr Typed Name and Title Applicant’s Name- Axlsbad Arts Off ice Encinitas Union School District Name of Local Education Agency . , 1cSnuth Mailing Addreh City ZIP San Diego -mty . . nr AdmTnlstrati LEA Pro’cct Coordinator/Contact (760)944-4300x188 Person Title ’ W (760)942-0794 ncunninqham@eu@.Jl7,ca,us Telephone Number of Contact Person Fax Number e-mail Douslas P . DeVore Fr3. D. t760)944-4-111 Superintendent Telephone Cettificatioa I certify that the applicant and sponsoring organization(s) meet the applicable requirements of the Civil Rights Act of 1964 as amended; Title DC, Education Amendments of 1972; the Age Discrimination Act of 1975; Section 504 of the Rehabilitation Actof1973; CalifomiaGovunmart Code Sections 11135-11139.5;thcDrug Fret Workplace Actof1988; the Americans with Disabilities Act of 1990; and to the best of my knowledge and belief, the data in this applica!ion and in any attachments arc true and correct. List each patticipating school with the following contact information: 1. Name Tim Reeve Tiic P inci 1 Schoo'm'DistnRaCapri Elementary, Encinitas Union School Address City/ZIP 941 Capri Rd Phone Nu ba, Fa~&!&&@&il &r%o24 (7601944-4361 (760)944-4364 (fax) -- IA treeve@eusd.kl2.c-,us Signature of Principal (Authorization to apply and agreement to parkpate) 2. Name Gail Patterson Title Principal Sch~~ldDfict Flora vista Elementary, SchoolAddress Encinitas Union School District 1690 Wandering Road. S&at% of Principal (Authorization to apply and agrament to participate) 3. Fir Deborah Blow, Ed.D. . sch001 arsPclP1 ISQI La Costa Heights Elementary, Encinitas Union School District. Sdmol Address 3035 Levante Street y$yjyj~~~~y~,~2mg (76019444375 fax (760)632-7627 ._, I /,. , SignatuMijffPrincipal(Authorizationtoapplyand agramcnt to @+w 4. Name Ray O'Toole, Ed.D. Tide Princdpal *iwolandD&rict Mission Estancia Elementary, Encinitas Union School District School AcIdtess City/ZIP 3330 Calle Barcelona Carl&ad, CA 92009 (760)944-2004 fax (760)943-2(X8 rotoole@eusd.kl2.ca.us t to participate) 3 - Applicant’s Name- -rlsbad Arts Office 5. NUIIC Owen O'Connor Title Principal School and District Organ Knoll EL , Encinitas Union School District School Address 910 Melba Road City/ZIP Encinitas, CA 92024 (760) 944-4351 fax (760)944-4353 ooconner@eusd.kl2.ca.us Signature ok Principal (Authotization to apply and agreement to participate) 6. Name Hmily.Andrade Title Princqoal SchoolandDistrict Olivenhain Pioneer Elementary, Hncinitas Union School District School Address 8000 Calle Acervo City/ZIP Carl&ad, CA 92009 943-2000 fax (760)943-2028 L, 3 r= ,,c 7. N8me Gregg Sonken Title Principal SchmldDi*a-Paul Ecke Central Elementary School Address 185 Union Street , Encinitas Union School District (760)9444323 fax (760)944-4370 cipal (Authorization to apply and agrcunmt to participate) 8. Name Gregg Sonken Title Principal School PndDi*ct Pacific View Elementary, school Address Hncinitas Union School District 9. N&K Leslie Harden (760)9444339 fax (760)436-4288 t-is lr13 f-2 1IC am-- to partick-) Title Principal SchoolandDistrict Park Dale Lane Elementary, Encinitas Union School District School Address 2050 Park Dale Lane CitylznJ Ehcinitas, CA 92024 (760)944-4344 fax (760)632-1692 * lharden@eusd.kl2.ca.us Sim of Princ!@l (A-on to apply and agrearmt to perticipate) 10. Name Title School and District School Address CityJZlP Phone Number, Fax Number, c-mail Address Signature of Principal (Authorization to apply and agxcmcnt to participate) If more tlmn 10 school dtcr, ple8sc reprodncc this page 4 Applicant’s Name- -%rlsbad Arts Office 1. District background information: supply the information requested below for the students who will be served in the program. Enter only the combined percentages for all participating schools. Select only one geographic location - predominant category. (This information should be available at the LEA.) Student Data Geographic Location (Check one) Enrollment in participating Urban school(s) 5259 LEP % 17% Suburban X Racial/Ethnic Composition: % Rural Native American .2 Asian 3 Pacific Islander .4 Other % Latin0 18 Black, not of Latin0 Origin .9 White, not of Latin0 Origin 77 Filipino .5 Migrant workers 1.1 Homeless families .5 At Risk 7.2 Dropout 0 1 Students Served 1 Number 1 . 2. Number of sites where activities will be offered: You may include a brief paragraph describing the demographics of the schools involved if desired and you would like to delineate the student data for each participating school. 5 Sb Carlsbad Arts Offke While all schools will be involved in the planning year, we will focus our attention on our three Title I schools. In addition to the in-class arts support that will be the major emphasis of our planning grant, Capt-i Elementary will be involved in the Safe Schools After School Program because of the significant poverty level of students attending at that site. Students at that site will benefit from sequential arts education provided during the structured after school academic program. Student demographics for the three Title I Schools are: School Enrollment LEP% Enrollment LEP% Ethnicity:NativeAmerican Ethnicity:NativeAmerican Asian Latin0 Asian Latin0 Black Black White Capri 559 559 46.8 46.8 0% 0% 1.4% 53.3% 1.4% 53.3% .9% .9% 44.3% e Ocean 577 577 3 5% 3 5% .l .1 2% 2% 39.6% 39.6% 1.2% 1.2% 55.4% Knoll Paul Ecke 647 647 35% 35% 0% 0% 1.1% 34.4% 1.1% 34.4% 1.3% 1.3% 62.7% Central/ Pacific I View I I I I 1 E. List of Consortium Partners -------l List consortium partners, community arts providers and other community resources. List contact name, address, telephone number, fax, and e-mail address. LAA: Carlsbad Arts Office Connie Beardsley, Arts Manager 1200 Car&bad Village Drive Carlsbad, CA 92008-1989 Encinitas Commission for the Arts Dan Hippert, Management Assistant 5055 So Vulcan Avenue Encinitas, CA 92024-3633 (760)434-2920 fax (7601730-0329 (760)633-2600 fax (7601633-2627 LEA: email: DHippert@ci.encinitas.ca.us Encinitas Union School District 101 South Pancho Santa Fe Road Encinitas, CA 92024 (760)944-4300 x 188 fax (760)942-7094 @eusd.kl2.ca.us For the planning year the Carl&ad Arts Office and Encinitas Comnission for the Arts will serve as the Community Arts Provider Other Community Resources: Poinsettia Theatre Performing Arts In the Classrocm Project 887 Sandcastle Drive Cardiff, CA 92007 (760)436-3729 National Association of Music Merchants Contact: Kevin Johnstone 5790 Armada Carl&ad, CA 92008 (760)438-8001 If adding another page, number it as 6b and pot Applicant’s Name in top right comer. h 6b CARLSBAD ARTS OFFICE LIST OF ADDITIONAL COMMUTWI’Y ARTS RESOURCES All organizations listed below are incorporated nonprofit agencies. PACIFIC COAST CONCERT BAND KENNETH BELL, MUSIC DIRECTOR 2090 ALTA VISTA DR VISTA CA 92084 (760) 94 l-7470 CARLSBAD COMImTY THEATRE BOBBIE HODER, BOARD OF DIRECTORS PO BOX 1956 . CARLSBAD CA 92018 (760) 729-9582 CARLSBAD CHILDREN’S MUSEUM CATHY BOYLE, DIRECTOR 300 CAR-LSBAD VILLAGE DR #103 CARLSBAD CA 92008 (760)720-0737 CARLSBAD PLAYREADERS PAT HANSEN, ARTISTIC DIRECTOR 35 14 HIGHLAND AVE CARLSBAD CA 92008 (760) 729-3383 STARMAKERS CLAUDIA LEONESIO-MONS, ARTISTIC DIRECTOR 2504-C WANEK RD ESCONDIDO CA 92024 (760) 74 l-2248 CARLSBAD-OCEANSIDE ART LEAGUE POBOXll CARLSBAD CA 92018 (760)438-8497 Colleges & Universities - North County campuses SAN DIEGUITO PERF. ARTS ASSN (CHAMBER ORCHESTRA) WARREN GREF, DIRECTOR PO BOX 358, ENCI-NITAS CA 92024 (760) 752-5078 FAX: (760)632-9096 NORTH COUNTY POETS JAN-N EINFELD, DIRECTOR PO BOX 230874 ENCINITAS CA 92023 (6 19) 756-4830 COAST KIDS THEATRE ANN SCHULZ, DIRECTOR 925 BALFOUR ENClNITAS CA 92024 (760) 438-95 17 SAN DIEGUITO ARTISTS GUILD s 5 10 N COAST HIGHWAY 10 1 ENCINITAS CA 92024 (760) 942-3636 PATH ACCESS TKEATRE BOB COLE, EX. DIR. POBOX3106 CARLSBAD CA 92018 (760) 753-3386 California State University at San Marcos MiraCosta Community College: Oceanside & Encinitas campuses Palomar Community College Applicant’s Narr- Car lsbad Arts Off ice ~~~~~~~~t.,B"dget-Fiscal'~~~i~~gg~~~~" - - :" .'. '~~-";,'?-;.:.,:-~~~~~ -~-a.-, .> . - _. (One year only) Indicate with an asterisk* if match is in-kind Include supplementary non-matching funds for special needs children. Mark with an (s). C. Source of Match 1. Local govemmen&ourlty 2. Local government/cities (Dollar Amount) 10,500. 3. County Office of Education 4. School District 16,500. 5. PTA/PTO or Booster Club 6. Foundation/Corporate Contributions 7. Private Contributions 8. EarnedIncome 9. In-KindL.AA 500. 10. In-Kind LEA 11. Other (Specify) TOTAL MATCH: 37,500. *Carl&ad Arts Office 4,600. Encinitas Cot-mission P or the Arts: $3,900 ** Costs reflect services from SoCAP/SUAVE or SDIAE *** Evaluation services provided by CALServe Grant Evaluator . 7 Applicant’s -me ~~~RT.SRA~ ABT~ nFPTrF 1 G. Applicant Organization .Budget Summary -. _ Not Required of Units of Government or School Districts Fiscal Year begins July (mnW COMPLETED CURRENT PROJECTED FY97-98 % of FY98-99 % of Fy99-00 % of Budget Budget Budget I. INCOME A. Contributed 1. Federal Government 2. state &VernIIlent (do not include this request) 28,400 7.3 3. Grant Amount Requested 4. Local/Municipal Government 304,890 78.8 5. Individual contributions 6. Business/Corporate Contributions -&$w-+ . 7. Foundations 8. Memberships (Arts Associates) 11.000 7.1 9. Fundraising Events (gross) 10. Oher:eEnhancemt 4.000 1.1 Subtotal Contributed B. Earned 11. Admissions 12. Touring 13. 0th Contracted Services 14. Tuition/Workshops Arts Camps 13,859 3.6 15. Product Sales/Concessions 16. Investment Income 17. other Subtotal Earned 13.8593 Grand Total Income (A+B) 387.004~oo,o II. EXPENSES A. Personnel 19. 20. 21. Artistic Full-time Other Artistic , . AdIIUMlX tive Full-time Otha Administrative Technical Production Full-time Other Technical Production Subtotal Personnel ii?%+* 28,706 * 5,745 220.858 3::+ B. Operating Expenses 22. Facility Expenses/Space Rental 64,835 16.7 23. Marketing 40,411 10.5 24. Production Exbiiition 25. Regmnting -%%F= 26. Travel 2.500 * A 27. Fundraising Expenses (gross) 28. Other (if greater than 100/o of budget, attach separate scheduie) Subtotal Operating 166,146 42.9 29. Total Expenses (A+B) 387,004 30. Surplus Income (Deficit at year end (item 18 minus item 28) 23,000 5.1 30,000 5.7 20,000 x8 354.734 AL2 380.459 w -- 15,296 3.4 +-!%cs 22.00Q'i.O 25.nnn -1.3 ;I.nnoz 23,502 5.2 26,000 5.2 23.502~26.oon~ 4AzalaLJ~~~~~ 181,359 40.1 185,900 24.671 7.7 37.300 7.2 JA.klo.looIs 56.2 60.9 394.700 63,472 14.0 81,220 15.5 46.966 10.4 65.397 12.5 se- **% 3.000 .62.600s 176,913 39.1 229,250 43.8 452,180 523,450 The City of Carlsbad works on a zero-based annual budget. 8 Applicant’s F-me - 1 G. Afiplicant Organization Budget ‘Siikky -. Contintibd -’ - ..c ..-. - ~._. -< _.- J. III. lv. V. VI. V-II. vlu. Ix. X. Nor Required of Units of Governmenr or School Districts Operating SurplusKkficit from above Carryover Fund Balance at Beginning of year (Surplus or Deficit) Accumulated Surplus/Deficit (item IlI + item IV) Other Net Adjustments Balance at Year End (item V + item VI) In-kind Contributions (attach schedule if greater than 10% of total income) Pass-through Funds (i.e., as focal agent etc.) Regarding funds Pass-through Budget Notes and Schedules COMPLETED CURRENT PROJECTED FY 97-98 % of Budget FY98-99 % of Budget FY 99-00 % of Budget Use tbis space for budget notes, attached schedules, etc. If you expect your next fiscal year’s budget to be significantly larger or smaller, explain briefly. 9 - Project SHAPES Narrative IO Carlsbad Arts Office I) History and commitment By working in partnership with the Encinitas Union School District (LEA) in developing a sequentially based K-6 curriculum, the Carlsbad Arts Office (LAA) achieves its goals of developing and advancing the arts in Carlsbad. The LAA, a city arts agency, was established in 1985. The LEA/LAA partnership addresses three of the four LAA mission statements as follows: l reach out to the community to provide meaningful collaborations, to promote cultural understanding and to develop cooperative relationships; 0 work to empower artists and arts organizations to develop and strengthen their creative talents, thereby enriching the lives of all residents; l advance the arts by offering educational and support services. EUSD has identified the arts as core curriculum and is committed to AE. During the late 1970’s, the district received a Bank of America Grant to produce the series of video tapes entitled Video Visual Arrs which capitalized on the unique talents of local and visiting artists to teach a variety of art mediums to teachers and students. From the 1970’s through the early 1990’s, EUSD had music teachers assigned to each site for vocal and instrumental music instruction. Since the early 90’s, due to the recession reductions in State funding for education, EUSD has found it necessary to downsize the number of music specialists to one district level position. Individual school sites have used the opportunity through site-based decision-making to utilize their School Improvement funds and PTA donations to provide instructional support through music consultants, art assemblies, and/or dance, drama, or visual arts instructors. These decisions have been identified as part of the sites’ Strategic Plans. Coordination and information sharing could help sites utilize their funds far more effectively to advance sequential AE. The Plan will look at what each site is doing now and how the schools can work together through the District . The Encinitas Union School District is known for its innovative programs and commitment to excellence for students, parents and staff. EUSD serves students and families in the communities of Encinitas, Leucadia, Olivenhain and Carlsbad. Over 5200 students in Kindergarten through sixth grade attend nine elementary schools. During the 1998-99 school year, every teacher received training in dance instruction as part of the EUSD Physical Education Standards. EUSD offers exceptional educational opportunities as evidenced by the following recognition: l Six schools are California Distinguished Schools. Two have received honorable mention. l The State of California has nominated one school for the National Blue Ribbon Program. l For three consecutive years, the California School Boards Association has honored the district with the prestigious Golden Bell Award for exemplary programs involving service learning and literacy. l The District will receive honorable mention for the MAGNA AWARD at the National School Board Association Convention in April 1999, for service learning. The commitment of the LAA is also shared by the Encinitas Commission for the Arts. Three of the nine elementary schools in EUSD are within the Carlsbad City limits. The remaining six schools are in the Encinitas City limits. The Encinitas Commission for the Arts was created in 1998. Budget recommendations developed by the Commission have included support for artists 1 I Carlsbad Arts Office in the classroom and support for school music. Therefore, the Carlsbad Arts Office partnership is unique in that it will directly address the school district needs to improve Arts Education and allow the LAA to collaborate as a model city arts agency with the newly formed Encinitas Commission for the Arts. The Encinitas Commission will serve the needs of the schools in the Encinitas City boundaries with programs and other resources. History of Collaboration - Professional Development: The LAA offers workshops for artists and teachers on developing artists’ residencies, integrating the arts as core curriculum, and on other arts education issues. These workshops are available to all District schools in the Carlsbad area. Advocacy/information sharing: In 1988 the LAA initiated the School/Community Arts Education (AE) Advisory Committee consisting of cultural chairpersons from every school’s PTA, teachers, Arts Commissioners and community arts organizations. It has become a powerful voice in both the schools and community and is active in the AE planning process, including issues of advocacy, funding and programs. An outcome of this committee is the publication of ArTsBrag, (Exhibit) an LAA newsletter distributed to teachers offering information and opportunities about AE. Resources: The LAA produces an annual free multicultural festival of performing arts by children for children which reaches 3,000 students. The LAA sponsors several summer arts and band camps, including Club Pelican, a lagoon-based arts-and- environment camp in the LEA district. The LAA keeps an updated artists and arts organization resource list available to teachers and principals, researches and provides specific resources when requested, and assists artists and host schools in applying to the CAC for artist in residence grants. In August 1999, the new Carlsbad Gallery will open on the LEA District border. Its facilities and programs will be conveniently available to LEA schools, and its outreach efforts will focus on services to those schools. Special Programs: The LAA and LEA have worked together on several projects over the past 12 years. The LAA helped to develop an Artist-in- Schools residency by storyteller David Novak at La Costa Heights School and served as coordinator during the residency. The LAA received a grant to produce a documentary on this residency which has aired frequently on local cable access. The LAA Visiting Artists program has provided assemblies and workshops by CAC Touring Roster artists at all LEA schools within Carlsbad city limits (average: one per year). The LAA annual Community Grants Program has funded projects proposed by LEA schools, such as Olivenhain Pioneer School’s annual fifth grade theatre production and Mission Estancia School’s 4-week residency by the multicultural collaborative North County Poets. 2) Needs Assessment - The Local Steering Committee met in January 1999, to develop a survey for each school to determine what was in existence at each site in the areas of theatre, visual arts, dance, and music. Appreciation for cultural diversity through the arts and what was planned for the 1999- 2000 school year as part of each individual school plan was also a part of the survey. In reviewing the sites’ responses on the surveys the following needs were established: Curriculum - To incorporate dance, music, theatre, and the visual arts as core curriculum for all students. Instruction - To develop a K-6 program delivery model effectively integrating the resources of the classroom teacher, arts specialists, guest artists, community arts organizations, and well- trained volunteers. 12 Carlsbad Arts Office Student Assessment -To establish visual and performing arts benchmark standards for grades K- 6 for the four arts disciplines. To create K-6 visual and performing arts performance assessments. Program Evaluation - To seek input from higher education partners for program evaluation. To develop guidelines to utilize student portfolios, rubrics, lists of artist contacts and student involvement in the community through the four disciplines to evaluate successful implementation of the visual and performing arts program. Professional Development - To develop strong support for all teachers to implement the new State Adopted Music Program materials, including staff development and support from trained and qualified arts educators and artists. To reinforce dance instruction which is presently included in the EUSD Physical Education Standards with needed professional support. Resources - Funding: The survey determined that all sites are dedicating a significant amount of money from site budgets and donations to support arts education. However, the quality of art education that sites invest in demonstrates a need for clear guidelines and standards. Space: Since the introduction of class-size reduction in 1995, space has been a major area of need. However, the community approved a bond election for facilities in 1995 that is presently being implemented. Within the next two-three years, each school site will have a multipurpose room where both visual and performing arts instruction can flourish. Presently, two sites have auditoriums to support the performing arts. Classrooms are also equipped with sinks to support visual arts implementation. Materials: The Bell Charitable Foundation provided a generous $60,000 grant to purchase music materials that support literacy. Two State Adopted music programs are being piloted at each school site, with a final decision to be made for selection of one program by April/May 1999. Materials for visual arts are available at each school site. Theatre and dance materials are available in varying amounts at each school site. Equipment: Each site has tape/CD players, TV/VCR’S, and computers with CD-ROM to assist as instructional tools. Some school auditoriums have lighting and sound systems. Time: Surveys indicate disparity between the number of hours weekly of arts instruction at each site and at each grade level. Standards need to be incorporated at each grade level. Community Involvement: Surveys have shown that community involvement is strong at each school site. Parents, volunteers and local artists have a passion and commitment for the arts which they share at all sites. There is significant diversity among the students in EUSD. Four of the schools serve student populations well below the poverty level qualifying them as Title I schools. Five schools have a demonstrated need for services to assist English-language Learners and their families. Over the past few years, there has been significant growth in the population of students with special needs. The number of students with special needs is presently 600. Programs for students with special needs include full inclusion in the regular classroom, Resource Specialist Program, Special Day Class and Designated Instructional Services. The arts in the EUSD are acknowledged as an important part of the instructional program to provide differentiated instruction to all students. EUSD is in its fifth year as a recipient of an AmeriCorps Learn and Serve Grant. Service learning is an instructional strategy embraced throughout the district focusing on student mastery of the core curriculum to provide quality service programs to improve the community. There 13 Carlsbad Arts Office have been several outstanding service learning projects incorporating music, visual arts, theatre and dance provided by EUSD staff and students that will serve as models to build quality arts programs developed for all students, ex. students engaged In performing poetry readings for seniors, raised money for abused children through theatre performances and served as art judges. 3) Planninp Process - The Carlsbad Arts Office with the Encinitas Union School District and Encinitas Arts Commission is requesting $20,000 to begin the planning process. Funds will be used for enhancing and improving arts education, with specific emphasis on music and dance in the elementary schools of EUSD. The first year planning grant will provide a comprehensive framework and pilot program to implement improved arts education in the classroom. The 1999- 2000 school year will be the first year of full implementation of the newly adopted music program. It is the second year for formalized dance goals. A major focus of the pilot year will be to support teachers with staff development and qualified musicians to implement the new music program to support all students, while reviewing implementation of dance standards. Therefore, all schools will participate in the pilot year inservice training. The Local Steering Committee will develop a clear implementation plan. It is anticipated that the Committee will meet bimonthly. In initial meetings, the Committee will invite presentations by SoCAP, San Diego Institute for Arts Education, San Diego County Office of Education and California State University San Marcos SUAVE Program to determine the resources which will provide the best match in implementing a quality arts program in the four disciplines. Through planning, partnerships with resource providers and an active District-wide emphasis on site- based arts programs of consistent quality, the development of sequential arts curriculum will be advanced. The Music Specialist as Site Coordinator will take a leadership role on the Committee. The Director of Administrative Support Services, who serves as the director of service learning for EUSD, and the service learning coordinator, and Music specialist are actively involved in the planning process. They will provide coordination of resources to embed service learning and the four arts disciplines into a sequential arts program that addresses both service learning and arts standards. Service learning can then serve as an excellent tool to educate the community about the value of arts education. The City of Encinitas’ Youth Commission has established service learning as a budget recommendation to the City Council to create service learning city-wide. 4) Program Goals and Obiectives The LAA and LEA share the vision statements: “Curriculum includes sequential learning experiences in the arts, developing skills that extend to all areas of life.” “Children actively contribute to the local community.” Project SHAPES’vision will help the students achieve the content goals of the Visual and Performing Arts Framework by bringing teachers and community members together to increase the skills of instructors and provide delivery models that keep student results in mastering arts standards at the forefront of all decision-making. Students will utilize their arts knowledge to perform quality service in the community. 14 Carlsbad Arts Office Development of rigorous K-6 standards for visual art, music, dance and theatre. The development of a Visual/Performing Arts Instructional Improvement Committee will be established to develop K-6 standards based on national standards and state adopted standards, when available. The Committee will include primary and intermediate teachers representing each of the nine school sites, administrators and district art specialists and parents. Targeted ParentICommunitv Outreach. During the planning year, the district coordinator will provide outreach to the eight PTA’s and community organizations to build advocacy for arts in the schools. The district coordinator’s role will be to connect the schools with the many resource providers in the community and help increase the awareness of community arts providers to the needs of the District schools. The implementation of a sequential arts curriculum will assist PTA’s with allocating funds to provide meaningful and high quality arts experiences that are developmentally appropriate. A workshop will be held for parents to explain ways to integrate the arts into the curriculum and develop an understanding of standards-based arts education. Service learning through music will additionally educate the public on the value of AE. Successful imDlementation of new music adoption. The planning year will focus on providing the staff development and professional artist support that will ensure that all students have equal access to the new music curriculum. The district has made a commitment that service learning will be embedded into the implementation of the music curriculum. Service learning will be one performance assessment to measure the success of student learning in music and students’ ability to give back to the community through the power of song, traditions and cultural awareness. Coordinate resources and support. Bringing the two governmental agencies together, Carlsbad Arts Office and Encinitas Commission for the Arts, with EUSD is a goal of the grant to provide coordination and collaboration of funding and arts resources to benefit EUSD students. Through teamwork, expertise will be shared and all district schools will have access to services. 5) Methodology - Activities: The LAEP Steering Committee will develop a survey using resources from the CAC, especially Arts Work, to assess specific staff strengths and areas for growth in arts instruction. The survey will be used to develop a long-range implementation plan that addresses the phase-in schedule of each of the four arts disciplines. SDCOE will serve to guide and support the Committee, bringing expertise on capacity building, reflection and knowledge of State goals for AE. The district coordinator will meet with each of the eight school’s PTA’s and School Site Councils. The focus of these presentations will be to explain the recommendations presented in Arfs Work and outline how they can access quality community artists and arts programs to provide students and staff with appropriate AE experiences that are connected to arts standards. The’LAEP Steering Committee will meet with arts education organizations: SDIAE, SUAVE, and SoCAP, to determine which organization will provide the best match in assisting with the sequential arts curriculum. The budget reflects $4,500 to cover the costs of the program chosen which will be piloted during the planning year. There is $8,000 budgeted to allow teacher representatives to participate in the meetings with arts organizations, and to provide release time for staff inservice training and attendance at conferences on the arts, standards and assessment. 6) Use of Resources 15 Carlsbad Arts Office The LAA currently has a large resource file of local artists. To identify qualified artists, the LAA advertises, uses referrals from other artists, and shares information with other San Diego County agencies. Criteria for selection include artistic merit, prior experience and references and sample lessons. The LAA will provide services from its Visiting Artists program to present assemblies and workshops in EUSD schools. The LAA’s new 2,000 square foot Gallery is close to LEA schools and its programs will also be used to provide arts services. The LAA will help to develop artist-in-residence projects and funding requests, promote applications from LEA schools for its Community Grants, publish and distribute ArtsBrag to LEA teachers, and maintain advocacy efforts among parents and the community at large. The Encinitas Arts Commission is developing additional artist resources. Local arts organizations are a strong resource used to supplement Arts Education with after school and summer programs. The Carlsbad Arts Office’s previous LAEP grant with the Carlsbad Unified School District has generated county-wide recognition from the Carlsbad community’s commitment to Arts Education. As a result, the SDCOE selected the Carlsbad USD as one of three demonstration districts for the San Diego County Academy of the Arts. This program is a model that helps districts to identify the interest and talent potential of its middle school students in the Arts and provides arts training opportunities. The partners believe that this demonstration model can be developed for the Encinitas USD. The EUSD music specialist and site art consultants will participate in inservice training along with district teachers. During the planning grant year, the focus will be on implementing the new music program. Training from SDIAE, SoCAP or SUAVE will be provided to enhance the level of expertise of teachers in implementing the music program. Clear guidelines for implementation will be established so teachers and consultants know the minimum number of lessons to be taught during the first year and the resources available to enhance the lessons. 7) Professional Development and Orientation The LEA is fortunate to be located in San Diego County where the SDCOE is a major resource to support professional development opportunities for staff members. The SDCOE plays a liaison and support role with performing arts organizations, arts museums, professional arts educator organizations and higher education arts departments, and county school districts. The SDCOE Visual and Performing Arts Department will be utilized to provide guidance and support to assist with staff development. SDCOE is committed to assisting teachers build their knowledge of art content standards to be incorporated in the teaching of other curricular areas, ex. theatre arts strategies to support language arts, social studies and science. Lead teachers will receive training and provide coaching to district teachers. Release time provided by substitute teachers and the use of school modified days will ahow both one-on-one coaching and small group inservice training. SoCAP, SDIAE, and SUAVE will also be given opportunities to work with the LAEP Steering Committee to determine which arts organization can meet district/community needs especially as they address issues of diversity in the arts. Local artists will work with teachers to develop model lessons which integrate the arts into the classroom curriculum to maximize students’ learning. Poinsettia Theatre Performing Artists in the Classroom Project is one possible resource which is ready to provide this service. It has 16 Carlsbad Arts Office developed a teacher’s survey to identify student needs and arts integration opportunities. The music specialist will review lessons to ensure correlation with the arts standards developed. 8) Evaluation/Assessment During Project SHAPES’ planning year, a Cal State University San Marcos evaluator will assess the planning process. Presently, the evaluation department from CSUSM is working with EUSD on formative evaluation of service learning. Since a focus of this grant is on increasing the valuing of the arts through the methodology of performing quality service in the community, the CSUSM evaluator will be invaluable in helping to set up the evaluation model. We will share the evaluation with other school districts participating in the planning process. Portfolios of student work samples, tapes and videos will allow the Steering Committee to assess the progress being made in implementing the music program. During the planning process, the Steering Committee will develop an implementation plan for the other three arts disciplines and will work with the EUSD Strategic Planning Committee who will assess the plan to see that it addresses the districts’ key target areas for resource allocations. The Steering Committee will make on-going presentations to the Board of Trustees on the progress being made during the planning process which will involve resources developed and utilized, including local artists, training institutions evaluated and inservice training provided. Strategic Planning CommitGe members and Board of Trustees will be invited to participate in inservice training. StudentlStafVParent surveys will be utilized to assess progress toward established objectives. The Steering Committee will gather data on satisfaction of performers and instructors to ensure that quality is maintained throughout all performances and the instructors understand how to engage teachers in classroom arts education to increase their knowledge and skill level. The progress of English Language Learners will play an important role in assessing the music instruction. Students actively invoIved in the music curriculum will be pre/post tested on how music standards are impacting their English skills in reading, writing, listening and speaking. 9) Local Steerinp Committee - A Local Steering Committee was established during the grant planning phase. The Steering Committee has members representing parents, local artists, students, staff, higher education, administration and art specialists. The composition of the committee represents the ethnic make- up of the community which is 18% Hispanic and 65% White. Three members of the Steering Committee are bilingual and have expressed a goal to see an appreciation for cultures and diversity be a direct result of arts education. A student who is also on the Encinitas Youth Commission is serving on the Steering Committee to provide the student voice as decisions are made and to act as a liaison between another community agency that is interested in bringing arts into the community. The Local Steering Committee is committed to meeting monthly to bi-monthly during the planning grant year. Members represent an expertise in all four arts disciplines and have a long established history in the EUSD community. The LAA and LEA will share leadership for creating the meeting calendar, setting agendas, and facilitating meetings. I.lA Carl&ad Arts Office RESOLUTION NO. 99-03 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENClMTAS AUTHORIZING THE APPLICATION FOR GRANT FUNDS FOR THE CALlFORNIA ARTS COUNCIL LOCAL ARTS EDUCATION PARTNERSHIP PROGRAM WHEREAS, the Legislature of the State of California has enacted SB 1571, which is intended to provide grant funds to involve local arts agencies, local educational agencies, and community arts resources in collaboratively planned projects to strengthen arts education in California’s public schools; and WHEREAS, the California Arts Council has established the application procedures and criteria for reviewing grant proposals from which the grant recipients will be selected; and WHEREAS, said procedures and criteria established by the California Arts Council require a resolution certifying the approval of the application by the applicant’s governing body before submission of said application to the Council; and WHEREAS, the appkation contains assurances that the applicant must compIy with; and WHEREAS, the applicant, if selected, will enter into an agreement with the California Arts Council to carry out the partnership program; and NOW, THEREFORE, IT BE RESOLVED, that the City Council of the City of Encinitas does hereby: 1. Authorizes the filing of an application for the Local Arts Education Partnership Program for grant assistance; and 2. Certifies that said app&ant will make adequate provisions for support of’ the program; and 3. Appoints the City Manager as the agent of the City of Encinitas to conduct all negotiations, execute and submit all documents including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for participation in the program. PASSED Am ADOPTED THIS 27* day of January, 1999 by the following vote, to wit: AYES: Cameron, Guerln, Holz NAYS: None ABSENT: Bond, DuVivier ABSTAIN: None City of Encinitas I, the undersigned, hereby certify the foregoing Resolution Number 9% was duly adopted by the City Council of the City of Encinitas. Deborah Cervone, City Clerk Agenda of Regular Bob,cl Meeting, December 8, 1998 -'.B.2 Carl&ad Arts Office Page 3 2. EDUCATION I A. REPORT ON AB 1086 - REALLY READING GRANT Joan Whitley and Ariel Lyon will present an overview of the AB1086. Really Reading Grant. I 6. REPORT ON FLORA VISTA R.A.K. CLUB Teacher Katie Ryan and students will present a report on the R.A.K. Club (Really Awesome Kids doing Random Acts of Kindess). l/A C. APPROVAL OF SCHOOL BASED COORDINATED PROGRAM PLANS FOR 1998-99 It is recommended that the Board of Trustees approve the School Based Coordinated Program Plans for 1998-99. I/A D. REQUEST FOR APPROVAL FOR THE SUBMISSION OF THE APPLICATION FOR FUNDING FOR THE CALIFORNIA PUBLIC SCHOOL LIBRARY ACT OF 1998 It is recommended that the Board of Trustees approve the submission of the Application for Funding for the California Public School Library Act of 1998. C E.’ APPROVAL OF REQUEST TO SUBMIT A LETTER OF INTENT FOR A PLANNING GRANT FROM THE LOCAL ARTS EDUCATION PARTNERSHIP PRGORAM It is recommended that the Board of Trustees approve the request to submit a Letter of Intent for a Planning Grant from the Local Arts Education Partnership Program. C F.* APPROVAL OF MENTOR POSITIONS It is recommended that the Board of Trustees approve Mentor Positions for the period from January 1,1999 through December 31, 1999. 3. BUSINESS A A NOTICE OF PUBLIC HEARING It is recommended that the Board of Trustees conduct a public hearing for proposed negative declaration and certificate of de minimus impact for the El Camino Creek Elementary School. I.2 Carl&ad Arts Office ENCINITAS UNION SCHOOL DISTRICT INSTRUCTION P6142.6 (a) VISUAL AND PERFORMING ARTS The Governing Board recognizes that by studying visual and performing arts, students learn to develop initiative, discipline, perceptual abilities and critical and creative thinking skills that extend to all areas of life. The Board believes that a comprehensive arts education program should be an integral part of the basic education offered to all students in all grades. The Board encourages all teachers to use the arts to facilitate learning in the subjects they teach. The district’s comprehensive arts education program will be developed from established standards. Students shall have the opportunity to continually improve artistic skills, create and/or perform original works, acquire an appreciation of arts from many eras and cultures and develop an intellectual basis for making aesthetic judgments. In addition, the Superintendent or designee shall encourage the integration of community arts resources into the school program. Students shall have opportunities to attend musical and theatrical performances, observe the work of accomplished artists and work directly with visiting artists. The Board supports collaboration with community arts agencies through the Local Arts Education Partnership Program and is committed to researching resources to support staff in fulfilling the district’s part in this school-community arts agency partnership. The Superintendent or designee shall appoint a local steering committee to work with the district on this program. This committee shall represent the ethnic and cultural composition of the district and provide a balance between the education and the arts communities. (Education Code 8813) The Board acknowledges the importance of ongoing professional development for teachers in arts education. Certificated staff will have opportunities to become knowledgeable about curriculum developments in the arts and strategies for delivering a comprehensive arts program to students. U N I 0 N SCHOOL DISTRICT . . . Together Helping CM&en to Reach for the Stars.. 1.2.1 Carlsbad Arts Office March 9, 1999 To whom it may concern, Following is an excerpt from the Board of Trustees meeting of March 2, 1999: “Moved by Mrs. Skiljan, seconded by Mrs. Strich, and unanimously carried, the Board of Trustees adopted Board Policy 6142 Visual and Performing Arts Education.” Sincerely, Elizabeth A. Wallace Assistant to the Superintendent ew Board of ’ Trustees Shannon Kuder Wllllam Parker Cathy Regan Carol SkIllan Marla Strlch Superintendent Douglas P. DeVore. Ed D Assistant Superintendents Bonlta Drolet. Ed.D. Dannlel Grader. Ed.0 EducatIonal Sewces Adm~n~slra~lve SeNlCeS Chief Financial Officer Sharon R. South 101 S Ranch0 Santa Fe Road, Enclnltas. CA 92024-4349 Phone (760) 944-4300 FAX (760) 942-7094 E-mall, www eusd.kl2 ca us e I.3 Car&bad Arts Office ARTS EDUCATION GRANT STEERING COMMITTEE JANUARY I999 Connie Beardsley C Michael C harnow C Nancy Cunningham c Bill Hotz c Dan Hi ppert c Carol Kierulff C Niels Lund C Marcos Martinez H Alicia Queen H Scott Steadham C Felicia Shaw A Wendy Woolf C Carlsbad Arts Office - Local Arts Agency, Project Coordinator community representative, Arts Commissioner EUSD - Local Education Agency, Project Coordinator EUSD, Service Learning Coordinator, teacher City of Encinitas, artist EUSD, arts specialist from LEA artist, community representative Theatre, California State University San Marcos- higher education EUSD, teacher from LEA Student, community representative, Youth/Teen Commission community representative, Arts Commissioner, artist EUSD parent, arts specialist from LEA A- African American C - Caucasian H - Hispanic - I.6 Carlsbad Arts Office #6 The LEA Coordinator has contacted Fran Chadwick, Director of the Southern Counties Arts Project (SoCAP), the regional TCAP site. Ms. Chadwick has agreed to participate in Steering Committee Meetings to provide a background in how SoCAP can support the efforts of Project SHAPES. During The Gathering II An Arts Assessment Working Conference in La Jolla, California, March 19-2 I, Ms. Chadwick and the LEA Coordinator had an opportunity to discuss in more detail the goals of the project including standards and assessment. A letter from Ms. Chadwick outlining services and support available is attached. U N I 0 N SCHOOL DISTRICT . ..Together He/ping Children to Reach for the Stars.,, I.lB Carlsbad Arts Office March 9, 1999 To whom it may concern, Following is an excerpt from the Board of Trustees meeting of December 8, 1998: “Moved by Mrs. Skiljan, seconded by Mrs. Kuder, and unanimously carried, the Board of Trustees approved the Letter of Intent for a Planning Grant from the Local Arts Education Partnership Program.” Sincerely, Elizabeth A. Wallace Assistant to the Superintendent ew Board of Trustees Shannon Kuder Wtllram Parker Cathy Regan Carol SkIllan Marla Stnch Superintendent Douglas P. DeVore, Ed 0. Assistant Superintendents Bonita Drolet, Ed.0. Dannlel Grider, Ed.0. Educational Serwes Adm!ntslrawe SeWICeS Chief Financial Officer Sharon R South 101 S Ranch0 Santa Fe Road, Enclnltas. CA 92024-4349 Phone (760) 944-4300 FAX (760) 942.7094 E-mall: www eusd kl2.ca.us I.lB.1 Carl&ad Arts Office ENCINITAS UNION SCHOOL DISTRICT TO: Board of Trustees DATE: December 8, 1998 FROM: Douglas P. DeVore, Ed.D. Superintendent SUBJECT: Approval of Request to Submit a Letter of Intent for a Planning Grant from the Local Arts Education Partnership Program Recommendation It is recommended that the Board of Trustees approve the request to submit a Letter of Intent for a Planning Grant from the Local Arts Education Partnership Program. Information The Carlsbad Arts Council and Encinitas Arts Commission have committed their support to collaborate with the Encinitas Union School District on a California Arts Council Planning Grant from the Local Arts Education Partnership program. The full amount of $20,000 is being requested which will require a $20,000 match in-kind support from the Encinitas Union School District and our partners. The Letter of Intent, due January 2, 1999 does not obligate the district to continue with the grant if during the process it is determined not to be in the best interest of the District to complete the application. The California Arts Council assistance has allowed artists, teachers, parents and students to develop a community-based plan for arts education to implement successfully in schools. The Carlsbad Arts Council has just completed a three year grant in collaboration with the Carlsbad Unified School District. Based on the requirements of the grant, the Carlsbad Arts Council will be the Local Arts Agency receiving and overseeing the use of grant funds. Upon successful completion of a planning grant, the partnership would be eligible to apply for year two and three implementation grants. The match for each year increases from the first year’s 50% level to 66% and 75%, respectively. NC:db 2-E*